Meeting
City Council · 2015-11-10
City Council meeting
Decisions
4
5 motions in all
Split votes
0
at least one no
Discussion
–
no recording
Residents spoke
–
introduced themselves
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| Discussion - Liaison to Library Advisory Commission work session |
consensus | p.2 |
| Appointment - CARE Advisory Commission (1 vacancy) regular session |
approved | p.2 |
| Appointment - CDBG Advisory Commission (2 vacancies) regular session |
approved | p.2 |
| Appointment - Transportation Advisory Commission (2 vacancies) regular session |
not reached | p.2 |
| Recognition of New Neighborhoods in Action Officers regular session |
not reached | p.2 |
| Report - Library Advisory Commission regular session |
presented only | p.2 |
| Presentation - Utah Valley Women's Initiative regular session |
not reached | p.4 |
| City Manager's Appointments to Boards and Commissions regular session |
not reached | p.4 |
| Ordinance - Amending the Current Fiscal Year 2015-2016 Budget (1st Quarter Budget Amendments) regular session |
approved | p.5 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
| Motion | By | Result | |
|---|---|---|---|
| To appoint Preston Smith to the CARE Advisory Commission. | Mark Seastrand 2nd Tom Macdonald |
✓ Passed | p.2 |
| To appoint Vickie Johnson to the CDBG Advisory Commission. | Mark Seastrand 2nd Tom Macdonald |
✓ Passed | p.2 |
| To appoint Nicholas Whiting as a special liaison to the Library Advisory Commission. | Tom Macdonald 2nd Mark Seastrand |
✓ Passed | p.2 |
| Byordinance,toamend the Current Fiscal Year 2015-2016Budget. | Mark Seastrand 2nd Margaret Black |
✓ Passed | p.6 |
| Toadjourn toaclosed-doormeetingtodiscusspendinglitigationpursuant toUtah Code Section 52-4-205(1)(c).Mr.Seastrand. | Hans Andersen 2nd Mark Seastrand |
✓ Passed | p.6 |
Text extracted from the minutes PDF (scanned pages via OCR). The PDF is the official record.
APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Greg Stephens, City Attorney; Richard Manning, Administrative Services Director; Karl Hirst, Recreation Director; Chris Tschirki, Public Works Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Director; Jason Bench, Planning Division Manager; Ryan Clark, Economic Development Division Manager; Neal Winterton, Water Division Manager; Reed Price, Maintenance Division Manager; Steven Downs, Assistant to the City Manager; Peter Wolfley, Communications Specialist; and Jackie Lambert, Deputy City Recorder Preview Upcoming Agenda Items Staff presented a preview of upcoming agenda items. Agenda Review The City Council and staff reviewed the items on the agenda. City Council New Business There was no City Council new business. Mr. Manning presented an overview of the budget amendment that would be discussed in the 6:00 meeting. The Council adjourned at 5:30 p.m. to the City Council Chambers for the regular meeting. 6:00 P.M. REGULAR SESSION -- COUNCIL CHAMBERS CONDUCTING Mayor Richard F. Brunst ELECTED OFFICIALS Councilmembers Hans Andersen, Margaret Black, Tom Macdonald, Mark E. Seastrand, David Spencer, and Brent Sumner APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Greg Stephens, City Attorney; Richard Manning, Administrative Services Director; Bill Bell, Development Services Director; Karl Hirst, Recreation Director; Chris Tschirki, Public Works Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Director; Jason Bench, Planning Division Manager; Donna Weaver, City Recorder; Ryan Clark, Economic Development Division Manager; Sam Kelly, City Engineer; Steven Downs, Assistant to the City Manager; and Jackie Lambert, Deputy City Recorder City Council Minutes - November 10, 2015 (p.2) INVOCATION/ INSPIRATIONAL THOUGHT Sydney James PLEDGEOF ALLEGIANCE Evan Goble APPROVAL OF MINUTES There were no minutes to be approved. MAYOR'S REPORT/ITEMS REFERRED BY COUNCIL Upcoming Events The Mayor referred the Council to the upcoming events listed in the agenda packet. Appointments to Boards and Commissions Mr. Seastrand moved to appoint Preston Smith to the CARE Advisory Commission. Mr. Macdonald seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed unanimously. Mr. Seastrand moved to appoint Vickie Johnson to the CDBG Advisory Commission. Mr. Macdonald seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed unanimously. Mr. Macdonald moved to appoint Nicholas Whiting as a special liaison to the Library Advisory Commission. Mr. Seastrand seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed unanimously. Recognition of New Neighborhoods in Action Officers There were no new neighborhood officers recognized. REPORT - Library Advisory Commission Ms. Crozier expressed her appreciation for the members of the Library Advisory Commission and briefly outlined the work they did. Mayor Brunst asked them to introduce themselves. They were: Terri Smith, Ben Beeson, Suzanne Stratton, Courtney Burns, James Jones, and Ken Bonney. Mr. Beeson, commission chair, thanked Mr. Macdonald for his participation on the Commission. Mr. Beeson reported that the Orem Public Library received high marks in a September 2015 survey of residents. Approximately 80 percent of those surveyed were either satisfied or very satisfied with the library. He said those results indicated that people did want a library and that this library was of exceptional quality. Ms. Burns said the library had a wonderful collection of various media. She said it was well- utilized by citizens this past fiscal year with over 1 million items checked out. This year they City Council Minutes - November 10, 2015 (p.3) replaced the carpet in the children's library. She thanked the City for their commitment to continuing to invest in the library. Ms. Smith thanked the Council for funding the new Integrated Library System, which would be online at the beginning of 2016. She said it would streamline the whole system for patrons of the library. Mr. Macdonald indicated that Mr. Bonney worked for the company which supplied the system but did not start serving on the commission until after the system was purchased. He said it was nice to have a volunteer who knew the program in and out. Mr. Jones said the programming offered by the library was extensive. There were events such as film screenings, music, and author visits. He said the library extended some of the programming through outreach programs to the schools. Students were able to attend or an author would visit the school. He reported that they had a total attendance of over 60,000 patrons at these events early-childhood literacy with the intent to prepare the pre-K members of the community for school by reading frequently with parents. Mr. Beeson said a community library at its best would have the support of the City, excellent staff, and patrons who believed in a library as an anchor to the community. He said he believed the Orem Public Library had these three things. He hoped this unity would continue into the future. Mayor Brunst said it was always interesting to see how busy the library was during the day on weekdays. It was exciting to see the patrons of all ages using the varied resources. He said he was very impressed with the library and the staff. Mr. Seastrand asked for information about digital books and the effect they would have on the library. Mr. Bonney responded using the old adage, “stairs need not fear the elevator"; he said bound paper books would not be replaced by e-books. As people searched the catalog they could find both digital and print items. He said part of the new ILS program was called “"E-Resource Central" which would show both electronic and print material with the same search. He said the brick and mortar of the library would always serve a purpose in the community. Mr. Seastrand said appreciated that the Orem library had both types of media. He also commented on the heavy use of the computer center. He asked if there was still a connection with Ancestry.com. Ms. Crozier said that, while films and such could be shipped to the library and staff could help patrons with family history, nearby family history centers had trained volunteers to use programs like Family Search. She said that films came in with lesser regularity than at other centers, but that the connection was still available. She said they had about 50,oo0 uses of the Wi-Fi and computers every year. City Council Minutes -November 10,2015(p.4) PRESENTATION -Utah Valley Women's Initiative The representative from the Utah Valley Women's Initiative was not present. CITY MANAGER'SAPPOINTMENTS Appointments to Boards and Comrnissions There were no appointments to boards and commissions. PERSONAL APPEARANCES Time was allotted for the public to express their ideas, concerns, and comments on items not on the agenda. Those wishing to speak should have signed in prior to the meeting, and comments were limited to three minutes or less. Sydney James, resident, said he lived two blocks from the proposed student housing by ICO Development near UVU. He moved to Orem in 1980 and UVU had grown extensively. since then. He said there was now more traffic than he liked, with the threat of 110o students in a 6- story housing unit. He said the area affected would be much greater than the 138 homes in the Sunset Heights neighborhood. He thought the traffic on 80o West might get as heavy as on 800 South. He had not heard talk about the impact to Lakeridge Junior High and Mountain View High School. He said the proposal would put students at risk. He said there were no good solutions and property values were a concern. He asked that the zoning not be changed. Cinzia Noble, resident, said she lived in the Sunset Heights neighborhood. She said that, growing up in Italy, she spent her childhood in high-density housing that had crime, drugs, and other problems. She said she appreciated the different lifestyle in Oreim. She asked that the Council not rezone the land southwest of the corner of 800 South at 800 West. She said she wanted to safeguard the quality of life they had enjoyed thus far. She said that if ICO built the high density project, their quality of life would dramatically change. She asked that the Council keep Orem a family-friendly community, so their families could stay and their property values could stay preserved. By "value" she said she did not mean just the dollar value. Christopher Arnold, resident, said he had overwhelming concerns with the effectiveness of the police department. He said he had raised an issue with Officer Todd Benson about a dentist who had distributed Molly, a date-rape drug, to a patient and an employee. He said nothing was done, and he was treated poorly by that officer. He said that he was harassed for bringing up the information. He said that he had approached the police with other issues and was always treated poorly or disregarded. He said he had taken the packet to prosecutor Aaron McKnight and nothing was done. He said the Orem police department had turn on him because of his reports. Wayne Asay, resident, said he lived on Carterville Road and had deer every night in his yard destroying his vegetation. He had multiple trees, shrubs, and other vegetation destroyed by deer. He said he had taken his concerns to the DWR and they had done nothing. He asked that the City give him an archery permit to kill the deer on his property. CONSENT ITEMS There were no Consent Items. City Council Minutes - November 10, 2015 (p.5) SCHEDULEDITEMS 6:00P.M.PUBLICHEARING-1stQuarterBudgetAmendments ORDINANCE-AmendingtheCurrentFiscalYear2015-2016Budget Mr.ManningandMr.NelsonpresentedMr.Davidson'srecommendation thattheCityCouncil hold apublichearing todiscussamending thecurrentFiscalYear2015-2016Budgetand,by ordinance,amendtheFiscalYear2015-2016Budget. TheFiscalYear2015-2016CityofOrembudgethadmanyadjustmentsthatwouldoccur throughoutthefiscalyear.TheseadjustmentsincludedgrantsreceivedfromFederal,State,and othergovernmentalorprivateentities/organizations;receiptofrentalfeesforuseof theCity's publicworksfacilityparkinglot;fundsreceivedtoimprovethefencingatWindsorPark; adjustmentsforactualCAREtaxrevenuesreceivedascomparedtotheestimatesusedforthe fiscalyearbudget;andvariousothersmallertechnical correctionsorminorbudgetadjustments thatneeded tobemade. Mr.Manningsaid thereasongrantswerenotbuilt into theregularbudgetwas that they didnot wanttoputtheexpenditureinbeforeitwasapproved.Hesaid thatsometimesgrantswereor werenotawarded. Mr.NelsonsaidtheseamendmentscoveredJulytoOctober.Hesaid84percentofthedollar amountpresentedwasfromgrantsthatwereawarded.TheCityneededtoaddthosegrantdollars to theexistingfiscalyearbudget.Thelargestpiecehad todowith themajorcrimestaskforce. ThePublicWorks department buildingwaslocatednear aUPSbuilding,and during thebusy holidayseasontheycontractedwiththeCitytousesomeofthePWparkinglottoallowformore truckstobeparkedforholidaydeliveries.In thepriorfiscalyear,theCityreceivedfundsfrom theUtahAmericanSoftballAssociation,intendedtobeusedtorebuildthefenceatWindsor Park.Thosefundshadbeenputintoreserveandnowneededtobeusedfortheirintended purpose.HesaidadjustmentsalsoneededtobemadetoreconcileestimatedCAREtaxwith actualreceipts. MayorBrunstaskedhowmanygrantstheCityappliedforweresuccessfullyreceived.Mr. Nelsonsaidtheydidnothaveacentralrecordofthegrantapplications,sinceindividual departments wrote those grants. Mrs.Black asked about the surplusin CARE taxrevenues.Mr.Nelson said itbecame available forthepotentialfundingfornextyear. Mr.Andersen asked about a lobbyistbackeast thatwaspaid by the Citytoworkongrants.Mr. Davidsonsaidmanyofthegrants the CityreceivedwereStategrants,but thatthelobbyist helpedwithfederal grants.He said many of thegrantswererenewed almost on an annual basis aslongascertainrequirementsweremet. Mr.Andersen askedwhat thelobbyistwaspaid.Hewas-curiousabout theinvestmentreturn. Mr.Davidsonsaidthelobbyistreceived$60,000ayearandtheBRTgrantwasa$75million City Council Minutes-November10,2015(p.6) contributionfrom thefederalgovernment.Hesaidthatwasaprettygoodreturnonthe investment. MayorBrunstopened thepublichearing.Therewasnopubliccomment,soMayorBrunst closed the public hearing. Mr.Seastrandmoved,byordinance,toamend theCurrentFiscalYear2015-2016Budget.Mrs. Black seconded the motion.Those voting aye:Hans Andersen,Margaret Black,Richard F. Brunst,TomMacdonald,MarkE.Seastrand,David Spencer,BrentSumner.Themotionpassed unanimously. COMMUNICATIONITEMS Therewerenocommunicationitems. CITYMANAGERINFORMATIONITEMS Therewerenocommunicationitems. ADJOURNMENTTOACLOSED-DOORMEETING-Pursuant toSection52-4-205(1)(c), Pending Litigation Mr.Andersenmoved toadjourn toaclosed-doormeetingtodiscusspendinglitigationpursuant toUtah Code Section 52-4-205(1)(c).Mr.Seastrand seconded themotion.Those voting aye: Hans Andersen,MargaretBlack,Richard F.Brunst,TomMacdonald,MarkE.Seastrand,David Spencer,BrentSumner.Themotionpassedunanimously.Themeetingwasheldin room #107. Themeeting adjourned at 6:40 p.m. CLOSED-DOORSESSION A closed-door sessionwasheld at6:45p.m.todiscusspendinglitigationpursuant toUtahCode Section52-4-205(1)(c).Thoseinattendancewere:MayorRichard F.Brunst;Councilmembers HansAndersen,MargaretBlack,TomMacdonald,MarkE.Seastrand,DavidSpencer,andBrent Sumner;staff membersJamieDavidson,BrennBybee,GregStephens,andJackieLambert. The meeting adjourned at 7:46 p.m. CORPORATE SEAL mmmas DonnaR.Weaver,CityRecorder Approved:December8,2015 City Council Minutes-November 10,2015(p.7)