Meeting
City Council · 2016-08-23
City Council meeting
Decisions
1
4 motions in all
Split votes
0
at least one no
Discussion
–
no recording
Residents spoke
–
introduced themselves
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| Joint Water Storage Study work session |
discussed only | p.1 |
| Provo/Orem TRIP Landscaping Update work session |
consensus | p.4 |
| Calls for Service Review work session |
discussed only | p.4 |
| Walter C. Orem Award - Kena Jo Mathews regular session |
presented only | p.6 |
| Appointments to Boards and Commissions - Board of Building and Fire Code Appeals regular session |
approved | p.6 |
| PD-4 - Harmons/Eggett Rezone regular session · Planning Commission recommended approval |
approved | p.7 |
| Interlocal Agreement with Alpine School District for School Resource Officers regular session |
approved | p.8 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
| Motion | By | Result | |
|---|---|---|---|
| To approve the August 9, 2016, Orem City Council meeting minutes. | Sam Lentz 2nd Mark Seastrand |
✓ Passed | p.6 |
| To give the Council's advice and consent to the appointment of James Williams and Stephen Frisby to the Board of Building and Fire Code Appeals. | Tom Macdonald 2nd Sam Lentz |
✓ Passed | p.7 |
| By resolution, to authorize the Mayor to sign the Interlocal Agreement between the City of Orem and Alpine School District regarding the deployment of police officers in each of the four public high schools in the City of Orem and the attendance of police officers at extracurricular events at the high schools. | Tom Macdonald 2nd David Spencer |
✓ Passed | p.9 |
| To adjourn themeeting.Mr.Seastrand. | David Spencer 2nd Mark Seastrand |
✓ Passed | p.10 |
Text extracted from the minutes PDF (scanned pages via OCR). The PDF is the official record.
CITYOFOREM CITYCOUNCILMEETING 56 North State Street Orem, Utah August 23, 2016 3:00 P.M.WORK SESSION-PUBLIC SAFETY TRAINING ROOM CONDUCTING Mayor Richard F. Brunst ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Greg Stephens, City Attorney; Richard Manning, Administrative Services Director; Bill Bell, Development Services Director; Karl Hirst, Recreation Department Director; Chris Tschirki, Public Works Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Director; Steve Earl, Deputy City Attorney; Jason Bench, Planning Division Manager; Steven Downs, Assistant to the City Manager; Paul Goodrich, City Traffic Engineer; and Donna Weaver, City Recorder DISCUSSION - Joint Water Storage Study Mr. Tschirki introduced Marv Allen and Steven Jones from Hansen, Allen & Luce, Inc. Mr. Tschirki noted that Mr. Jones once worked for the City of Orem.. Mr. Tschirki said the study was a joint effort between Orem, the Town of Vineyard, and the Central Utah Water Conservancy District (CUWCD) to help determine the best location for storage reservoirs in the two communities. They are using more water than they have contracted for, and Orem needs redundancy in supply lines. Mr. Allen reviewed a short history of the existing storage.tanks and· then went over the current and future needs, along with proposed alternatives. He said. the CUWCD, City of Orem and Town of Vineyard share joint ownership of a 20 MG Storage Tank?at the Don A. Christiansen Regional Water Treatment Plant. Ownership Distribution of the 20 MG: CUWCD: 10 MG · Orem: 9.5 MG · Vineyard: 0.5 MG Demands from Orem & Vineyard have increased such that tank utilization now exceeds Orem and Vineyard's 10 MG allotment. Issues included: Essential function of water storage in a drinking water system Existing water system & general storage areas City Council Minutes - August 23, 2016 (p.1) Storage requirements Model Development - consequences of not building transmission and storage Increased pressure fluctuations Lower pressures o CUWCD charging for use of storage o Poor utilization of wells Poor utilization of existing storage Fire flow capacity issues Failure to meet State minimum storage and pressure requirements StorageSiteLocations&SiteEvaluations Reasons to exclude sites: Elevation ■ Need for a booster pumping station. ■ ■ Proximity to other storage tanks High groundwater potential Low soil bearing pressure ■ High to moderate potential for liquefaction Above ground construction Alternatives Development 0 Alternative #1 - all gravity and no pumping Cascade Drive tank Geneva Park tank Community Park tank Alternative #2 - gravity to Vineyard and lower Orem Zone & pumping to Central Zone Geneva Park tank and booster ■ Mountain View High School booster and tank ■ Community Park tank and booster Alternative #3 - Initially pumping out of Central Zone but eventual all gravity storage and transmission ■ Cascade Drive tank and booster ■ Geneva Park tank and booster ■ Community Park tank and booster Alternatives Evaluation Construction Phasing Plan for Alternatives Year 2017 2021 2024 Alternative 1 Site 5-16.8 MG Site 1 - 2.4 MG Site 3 - 11.8 MG Site 3 - 12.3 MG Altermative2 Site 2 - 11.7 MG Site 1 -7 MG Alternative3 Site 3 - 11.8 MG Site 1 - 2.4 MG Site 5 - 16.8 MG City Council Minutes -August 23,2016 (p.2) Economic Comparison of Alternatives Tank CapitalTransmissionTotal Capital Initial Capital PVofEnergy PV of Total FV of Total Pipeline Capital Outlay (2017) Cost Cost Cost Alternative 1S $41,194,000 $33,442,000 $74,636,000 $47,157,000 $0 $74,636,000 $82,765,000 Alternative 2 $42,782,000 $33,455,000 $76,237,000 $21,761,000 $3,656,000 $79,892,000 $99,355,000 Alternative3 $43,433,000 $33,493,000 $76,926,000 $23,234,000 $609,000 $77,535,000 $92,176,000 Recommendations While it is recognized that Alternative 1 has the highest initial capital outlay, it is recommended that Alternative 1 be selected as the proposed plan since it has the lowest total cost and no insurmountable pitfalls have been identified. Alternative 1 has lower maintenance and operating costs and no electricity pumping costs. Due to deficiencies in transmission capacity in the Orem water system, it is recommended that the City address the transmission system upgrades identified in the three alternatives along with tank construction. Mr. Jones presented the hydraulic modeling used to estimate water needs. He said that transmission lines were smaller than they needed to be. If everyone were to try to use water at the same time, the pressure would drop. One solution was to use larger pipes. The water coming from the CUWCD, because of its higher elevation, overwhelmed Orem's other water supplies- such as the eight-million-gallon tank and the wells. The report recommended the Town of Vineyard consider purchasing storage in the CUWCD North Shore Terminal Reservoir for the Vineyard North Area. As discussed previously, this is significantly more cost effective for Vineyard than constructing a tank at Site 1 to supply the Vineyard North Area." The project would be phased over years and the costs spread between the three entities. Less than 25 percent of the deficit came from Vineyard, so that town would only be responsible for that amount of the cost. Mr. Macdonald said they had told residents the City intended to do “pay as you go." Doing a bond was not an option. Mr. Allen indicated that bond rates were not currently very favorable for large, multimillion dollar projects that were meant to benefit multiple generations. Mr. Seastrand expressed concern that, when the most recent tank was constructed, no one mentioned it would only provide additional storage for five years. He questioned, considering Vineyard's rapid growth, if the estimates of Orem's usage were accurate. Mr. Manning said that, in the past Orem, had been the only user of the water in the large tank, and the City paid if it needed to use additional usage. Currently, however, there were several other customers needing access to the water. Orem was infringing on the water belonging to those communities. Mr. Davidson said that, everything remaining as it was, Orem could continue to take advantage of CUWCD's water. However, if there were an emergency and the district had to commandeer its water to service its other wholesale customers, the City of Orem would not be able to provide City Council Minutes -- August 23, 2016 (p.3) necessary water to Orem residents and businesses. In a sense, the CUWCD's water had served as "overdraft protection" for Orem, but that was no longer an option. Mr. Davidson indicated that the cost of new growth could be mitigated using impact fees. However, impact fees could not be used to fix existing problems. That was one of the challenges associated with using only a “pay as you go" system for payment. He said the question was where to go now. Mr. Tschirki said they would bring back a plan to move forward with phases, all the way through build out. DISCUSSION - Provo/Orem TRIP Landscaping Update Andy Powell with AECOM, an engineering firm hired by the Utah Transit Authority (UTA), reviewed landscaping options for the Provo/Orem TRIP project. Landscape Amenities · Small Block Retaining Walls Decorative Fence · Sidewalk with Park Strip Landscaped Medians He said they were getting away from sod and planned to use perennials to avoid a lot of water use. At the suggestion of City staff, they had added more hardscape in the medians. Adjacent property owners would be responsible for the maintenance, and City staff was working on ordinances to address that. To water the plants, they would use a durable, “smart”" drip system. Mr. Goodrich said they had worked to achieve a balance between hardscape and softscape, so workers tending the plants would be safer. The consensus of the Council was to proceed as proposed. UPDATE-AllTogetherPlayground Mr. Davidson noted that Jim Orr of Public Works and several of his crew were in attendance. Mr. Davidson expressed appreciation for all the preparation work they had been doing for the All Together Playground. DISCUSSION - Calls for Service Review Chief Giles said that after a KSL news report some concerns had been expressed about the also breaking into cars or selling drugs. It was not a bad thing to already have a record when they were caught at Walmart. He noted that Walmart's return policy tended to add to the problem return the items for a refund. City Council Minutes - August 23, 2016 (p.4) He noted that Orem officers, when in an Orem uniform, can only work for the City. They were not allowed to wear an Orem uniform when providing off-duty security for other entities. At the request of Mr. Bybee, Chief Giles explained the difference between a police officer and a security guard. He said a security guard did not have the authority to arrest and would mostly be responsible for gathering information--to observe and report. Mr. Davidson said there were communities that handled police service calls differently. Retail businesses, gas stations, and apartment complexes all added greatly to the workload of Orem's officers in comparison to a local home. There could be a fee structure put in place that required those businesses to pay for the greater impact, using a scientific method to determine what that impact was. 5:00 P.M. STUDY SESSION- PUBLIC SAFETY TRAINING ROOM CONDUCTING Mayor Richard F. Brunst ELECTED OFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Greg Stephens, City Attorney; Richard Manning, Administrative Services Director; Bill Bell, Development Services Director; Karl Hirst, Recreation Department Director; Chris Tschirki, Public Works Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Director; Steve Earl, Deputy City Attorney; Jason Bench, Planning Division Manager; Jason Adamson; Risk Manager; Steven Downs, Assistant to the City Manager; and Donna Weaver, City Recorder Preview Upcoming Agenda Items Staff presented a preview of upcoming agenda items. Agenda Review The City Council and staff reviewed the items on the agenda. City Council New Business There was no City Council new business. The Council adjourned at 5:55 p.m. to the City Council Chambers for the regular meeting. 6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS City Council Minutes - August 23, 2016 (p.5) CONDUCTING MayorPro TemBrent Sumner ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, and David Spencer APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Greg Stephens, City Attorney; Richard Manning, Administrative Services Director; Bill Bell, Development Services Director; Karl Hirst, Recreation Director; Chris Tschirki, Public Works Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Director; Jason Bench, Planning Division Manager; Steven Downs, Assistant to the City Manager; Pete Wolfley, Communications Specialist; and Donna Weaver, City Recorder EXCUSED Mayor Richard F. Brunst INVOCATION/ Mike Vance INSPIRATIONALTHOUGHT Hunter Liechty PLEDGEOFALLEGIANCE APPROVALOFMINUTES Mr. Lentz moved to approve the August 9, 2016, Orem City Council meeting minutes. Mr. Seastrand seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously. MAYOR'S REPORT/ITEMS REFERREDBY COUNCIL Upcoming Events The Mayor referred the Council to the upcoming events listed in the agenda packet. Appointments to Boards and Commissions There were no appointments to Boards and Commissions. Walter C. Orem - Kena Jo Mathews. Steven Downs introduced Ms. Mathews. Mrs. Lauret read a history of Ms. Mathews' work. Mayor Pro Tem Sumner presented her with the award and invited her to shake hands with the Council. Ms. Mathews expressed appreciation for the award, saying she loved Orem. She said she hoped to be able to serve the community for many years to come. CITYMANAGER'SAPPOINTMENTS Appointments to Boards and Commissions City Council Minutes - August 23, 2016 (p.6) Mr. Davidson asked for the Council's advice and consent on the appointment of James Williams and Stephen Frisby to serve on the Board of Building and Fire Code Appeals. Mr. Macdonald moved to give the Council's advice and consent to the appointment of James Williams and Stephen Frisby to the Board of Building and Fire Code Appeals. Mr. Lentz seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously. PERSONALAPPEARANCES Time was allotted for the public to express their ideas, concerns, and comments on items not on the agenda. Those wishing to speak should have signed in prior to the meeting, and comments were limited to three minutes or less. Andre Jones and Uli Wan introduced themselves, saying they were with the UVU Student Association and had been assigned to liaison with the Orem City Council. Mr. Jones read their rules of engagement. CONSENTITEMS There were no Consent Items. SCHEDULEDITEMS 6:00 P.M. PUBLIC HEARING - PD-4 - Harmons/Eggett Rezone ORDINANCE - Amending the General Plan land use map by changing the designation from Community Commercial and Professional Services to Low Density Residential and amending Section 22-5-3(A) and the zoning map of Orem City by changing the zone from C1 and PD-4 to R8 at 811 East 700 North and 821 East 700 North Mr. Bench presented Ryan Eggett and Herbert Williams’ request that the City amend the General Plan land use map by changing the designation from Community Commercial and Professional Services to Low Density Residential and amending Section 22-5-3(A) and the zoning map of 1 1 t 700 North. The owners of the Harmons property on 800 North have a remnant parcel outside of the south perimeter fencing. Because the property is located outside the fence, it is not used by Harmons. An adjacent residential property owner would like to incorporate this parcel into his lot. The property currently is designated Community Commercial in the General Plan and is zoned PD-4. The owners of the parcel have agreed to sell the parcel to the applicant. In order to incorporate the property into the adjoining residential parcel, the general plan map and zoning map need to be amended to permit residential uses. The neighbor adjacent to the west would like to rezone his property as well. A house exists on the property but a previous landowner rezoned the lot to the C1 zone. The current owner would like to rezone the lot back to residential to bring the use of the property and zone into compliance. City Council Minutes - August 23, 2016 (p.7) The Planning Commission recommended the City Council amend the General Plan land use map by changing the designation from Community Commercial and Professional Services to Low Density Residential and amending Section 22-5-3(A) and the zoning map of Orem City by changing the zone from C1 and PD-4 to R8 at 811 East 700 North and 821 East 700 North. Staff supported the recommendation of the Planning Commission. Mr. Lentz said neighbors had attended the Planning Commission meeting in support of this s g s o o o ss nsd sa sn noted that many had stated that they could not also attend the Council meeting. Mayor Pro Tem Sumner opened the public hearing. When no one came forward to speak, he closed the public hearing. Mr. Seastrand said the request made sense and moved, by ordinance, to amend the General Plan land use map by changing the designation from Community Commercial and Professional Services to Low Density Residential and amending Section 22-5-3(A) and the zoning map of Orem City by changing the zone from C1 and PD-4 to R8 at 811 East 700 North and 821 East 700 North. Mr. Macdonald seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously. RESOLUTION - Authorizing the Mayor to sign the Interlocal Agreement between the City of Orem and Alpine School District regarding the deployment of police officers in each of the four public high schools in the City of Orem and the attendance of police officers at extracurricular events at the high schools Chief Gary Giles presented a recommendation that the City enter into the Interlocal Agreement between the City of Orem and Alpine School District for the deployment of Police School Resource Officers in the four senior high schools located within the City of Orem. The City of Orem is responsible for protecting the health, safety, and general welfare of the City. The Orem City Police Department and the Alpine School District have been participating in the School Resource Officer Program. The program has been successfully functioning in the four Orem City senior high schools for a number of years. The program has helped to create and maintain a safe, secure, and orderly learning environment for students, teachers and staffs at the participating senior high schools. Alpine School District and the City of Orem had an interest in preventing juvenile crime and school violence. Both the City of Orem and the Alpine School District wanted to continue to implement and support the School Resource Officer Program. The proposed Interlocal Agreement outlined the duties and obligations of the City and Alpine School District as those duties and obligations relate to the program. The City would provide the senior high schools with full time police officers to help meet the goals of the program. In exchange, Alpine School District would provide certain compensation and benefits to the City for the services provided. The initial term of the agreement would be for a period of five years with an automatic annual renewal thereafter. City Council Minutes - August 23, 2016 (p.8) Mr. Seastrand asked if the officers were involved in City responsibilities otherwise. Chief Giles said extracurricular activities came at an additional cost to the school district. During the summer, the officers were assigned to other Orem shifts and returned to the schools in the fall. Their primary focus was the high schools, though they did sometimes help at the junior high schools. Mr. Lentz asked about input from the school resource officers and if they were in support of the agreement. Chief Giles said the officers and the school district administration were in support of it. The administrations of the various schools in Orem had said they would like to have resource officers too, and not just in the high schools. Chief Giles said the school district had tentatively approved the agreement and would take it to the school board in September. Mr. Sumner asked if all the high schools in the Alpine School District had resource officers. Chief Giles said he could not speak for all the cities. Each community negotiated their own contractswith the district. Mrs. Lauret asked what the school resource officers did. Chief Giles said the main focus was to prevent violence and crime. The officers were responsible to predict problems, teach about police issues, be there as a resource to school administrators, and to be a deterrent. The officers made friends with the kids, who would sometimes confide about things they had heard and alert the officers about potential problems. The officers were not there to handle school policy issues. Mr. Macdonald moved, by resolution, to authorize the Mayor to sign the Interlocal Agreement between the City of Orem and Alpine School District regarding the deployment of police officers in each of the four public high schools in the City of Orem and the attendance of police officers at extracurricular events at the high schools. Mr. Spencer seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously. COMMUNICATION ITEMS The monthly financial summaries for June and July 2016 were provided to the Council. CITYMANAGERINFORMATIONITEMS Mr. Davidson reviewed the following: · ULCT Conference in September - Councilmembers were invited to attend Economic Development - 1600 North Maverick store coming in · Tucano's would come into the office building at University Place · The City's proposal for an education reception center at Powell Slough was not selected. He said he was proud of what staff had done to prepare the proposal. The Utah Lake Commission had been impressed and expressed an interest in encouraging some of the development identified in Orem's proposal. Mr. Seastrand said he was excited about the possibility of having a resource like that there. He City Council Minutes - August 23, 2016 (p.9) said thewinnerhad agreat option aswell,and it would stillbe close to Orem’sresidents. NorthPointeSolidWaste Mr.BybeesaidNorthPointSolidWasteServiceDistricthadvotedseventofourinfavor of participating in the purchase of Bayview Landfill in Elberta. The four cities that voted against it wanted there tobe a contingencytorequire thenew ownership togo out toRFPfor theprivate operation of thelandfill.After thevote,theboard instructed thedistrictdirector andattorneyto draftaresolutiontothateffect. ADJOURNMENT Mr.Spencer moved to adjourn themeeting.Mr.Seastrand seconded themotion.Thosevoting Sumner.Themotionpassedunanimously. Themeetingadjournedat6:45p.m. CORPORATE SFAL esmmaR.kaver DonnaR.Weaver,CityRecorder Approved:September13,2016 CityCouncilMinutes-August23,2016（p.10)