City Council · 2016-10-25

CITY OF OREM
CITY COUNCIL MEETING
56 North State Street Orem, Utah
October 25,2016
3:00 P.M. TOUR - DON A. CHRISTIANSEN REGIONAL WATER TREATMENT
PLANT
CONDUCTING Mayor Richard F. Brunst
ELECTED OFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Chris Tschirki, Public  Works
Director; Scott Gurney, Fire Department Director; Charlene
Crozier, Library Director; Jason Bench, Planning Division
Manager; Neal Winterton, Water Division Manager; Steven
Downs, Assistant to the City Manager; and Donna Weaver,
City Recorder
CUWCD STAFF Dave Pitcher, Dave Hardy, Casey Shaw
TOUR - DON A. CHRISTIANSEN REGIONAL WATER TREATMENT PLANT City
Center District
Dave Hardy, Plant Manager, conducted a tour of the Don A. Christiansen Regional Water
Treatment Plant.
DISCUSSION - Shared Water Storage Study
Mr. Winterton reviewed the Orem/CUWCD/Vineyard Storage Study.
Common Questions
Why is Orem doing a joint study?
What does the Orem/Vineyard agreement say about this?
How do the Bowen Collins and Associates (BCA) and Hansen, Allen and Luce (HAL)
recommendations differ?Why did we hire two consultants?
How are we going to pay for this?
Didn't we just build a 20 MG Tank?
2016 Water Master Plan Bowen Collins and Associates (BCA)
Recommendations:
Construct a new 10 Million Gallon Tank
·
Consider options for Future Storage Requirements
2016 Storage Tank Evaluation and Location Study Hansen, Allen & Luce (HAL)
City Council Minutes - October 25, 2016 (p.1)


There was a deficit, 1MG of which applied to Vineyard and 9.1 MG applied to Orem.
Vineyard had a temporary contract with CUWCD to provide 4.0 MG of storage until
2021.
There was currently a 30.2 MG storage deficit to meet buildout conditions for both
Vineyard and Orem.
Of that deficit, 7.7 MG applied to Vineyard and the balance of 22.5 MG applied to Orem.
All current and future storage needs are located west of the Upper General Storage Area.
Orem-Vineyard Agreement
Mr. Winterton said that in the Orem-Vineyard agreement:
·Vineyard acknowledged that Orem had no excess water storage capacity.
Vineyard could meeting its capacity in the new Orem/CUwCD 20 million gallon storage
facility and by constructing its own independent water storage facility(ies) and/or by
obtaining suitable water storage capacity from other sources.
Any recalculation of the Orem Carriage System charge would be based on Orem's actual
costs.
BCA and HAL Differences
BCA
HAL
Scope - 10 year focus Scope - Storage - Buildout
Design -- 7 Feet/Second Design -- 5 Feet/Second
Funding - Fit projects into the council prescribed
Funding -  Fit  projects  when  the  conservative
funding plan. modeling and engineering determined it.
Unit Costs -- Less than HAL Unit Costs -Mbre than BCA
OREMNo Vineyard
Orem AND Vneyard
Mr. Winterton reviewed the BCA and HAL locations for possible storage and noted the issues of
conveyance for them. He then went over an economic comparison of the alternatives. He said the
20 MG tank constructed in 2004 had been meant to be a temporary fix. If Orem or Provo used
more than they originally agreed to, there would be peaking problems with supply.
Conclusions
Scope and assumptions differed for BCA and HAL, but they both came to the same
conclusions.
The current financial plan provides for Tank Construction and Conveyance.
Vineyard will pay their share.
The needs (infrastructure and financial) will be evaluated in future years. The Master
Plan will need to be updated.
In 2004, Orem started out 3 Million Gallons LESS than what they wanted at the time. It
is now 12 years later and we are preparing for a tank to be built in 2021, 17 years later.
Mr. Davidson stated that Vineyard had a sense of urgency to fix the problem. It would be
important to make it a win-win for both communities.
City CouncilMinutes~October25,2016(p.2)


Mr. Tschirki said they would forward comments to HAL, identify costs and responsibilities, and
bring a plan forward to the Council for future approval.
5:15 P.M.WORK SESSION -PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
ELECTED OFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attormey; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Chris Tschirki, Public Works
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Charlene Crozier,
Library Director; Steve Earl, Deputy City Attorney; Jason
Bench, Planning Division Manager; Neal Winterton, Water
Division Manager; Reed Price, Maintenance Division
Manager; Steven Downs, Assistant to the City Manager;
and Donna Weaver, City Recorder
DISCUSSION- Summerfest Preparations
Mr. Price introduced the Summerfest Advisory Committee. He reviewed the history of the
committee, a summary of traditional events, and some goals the committee members were
considering, including:
· Teaming up with Cooper's Run to manage a community race.
Added children's activities at Scera Park (Fri & Sat)
 Princess party
Scales-n-Tails
0 Juggle Nuts
 Home Depot
Entertainment
0 Headliner band at Scera Shell with appreciation dinner (sell tickets?)
 Headliner band at City Park on Friday night
。
Events at University Place
0Storytelling
oOther?
DraftSchedulefor 2017
MondayStorytelling at UniversityPlace
Tuesday—-Day of Prayer Event at UVU
o
Wednesday--Appreciation Dinner and Headline event at Scera Shell
o Thursday-Family Night Carnival Kickoff
FridayRegular events at two parks
Saturday-Regular events, at two parks ending with the parade and fireworks
o
City Council Minutes - October 25, 2016 (p.3)


Wally Harkness, committee chair, reviewed his goal for obtaining sponsors. He said he had used
it as a way to build the brand of Summerfest and to educate businesses about it. They recognized
that it could be beneficial to have a steering committee to review what the advisory committee
had come up with before approaching local businesses for sponsorship of the various events.
Concerns and Challenges
Entertainment
 0 Free headline entertainment vs Paid entertainment at the Scera Shell
OOne or the other?
oBoth?
Sponsors
Maintaining current sponsorships
。
0 Finding new sponsors
Growth
0 Impact on committee
0Impact on staff
Committee Membership
0 Finding good, dedicated members to replace our great, dedicated members.
PreviewUpcomingAgendaItems
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no City Council New Business.
The Council adjourned at 5:58 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M. REGULAR SESSION -COUNCIL CHAMBERS
CONDUCTING Mayor Richard F. Brunst
ELECTED OFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Director; Chris Tschirki, Public Works Director; Scott
Gurney, Fire Department Director; Gary Giles, Police
Department Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steve Earl,
Deputy City Attorney; Brandon Nelson, Finance Division
City Council Minutes - October 25,2016 (p.4)


Manager; Steven Downs, Assistant to the City Manager;
Pete Wolfley, Communications Specialist; and Donna
Weaver, City Recorder
INVOCATION/
INSPIRATIONALTHOUGHT Kay Hunsaker
PLEDGEOFALLEGIANCE James Smith
APPROVALOFMINUTES
Mr. Lentz moved to approve the October 11, 2016, City Council Meeting minutes. Mr. Spencer
seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
MAYOR'S REPORT/ITEMS REFERREDBY COUNCIL
Upcoming Events
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments toBoards and Commissions
Mrs. Lauret moved to appoint Todd Hadley to the Public Works Advisory Commission. Mr.
Lentz seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz,
unanimously.
PROCLAMATION - Extra Mile Day
Mayor Brunst read a proclamation declaring November 1, 2016, Extra Mile Day in the City of
Orem.
Mr. Seastrand moved to accept the proclamation. Mrs. Lauret seconded the motion. Those
voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand,
David Spencer, and Brent Sumner. The motion passed unanimously.
PROCLAMATION -Type 1 Diabetes AwarenessWeek
Mayor Brunst read a proclamation declaring November 14 through November 18, 2016 Type 1
Diabetes Awareness Week in the City of Orem.
Mr. Macdonald moved to accept the proclamation. Mr. Sumner seconded the motion. Those
voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand,
David Spencer, and Brent Sumner. The motion passed unanimously.
REPORT - Library Advisory Commission
Mrs. Crozier invited the Library Advisory Commission members in attendance to present library
updates, and she noted that Chair Courtney Burns was unable to attend. A video was shown on
how libraries served communities. The commission members then introduced themselves at the
invitation of vice chair, James Jones. Those present were Kenneth Bonney, Chitralekha
City Council Minutes - October 25, 2016 (p.5)


Duttagupta, Terri Potts Smith, Suzanne Stratton and Nicholas Whiting. The presentation
included:
Ongoing Initiatives:
Literacy - 1,oo0 Books Before Kindergarten; this program was intended to promote
parent/child bonding through reading. One of the outcomes of the program was to have
children be able to read at or above kindergarten reading levels by the time they started
kindergarten.
· Teen - 4H Partnership, Teen Library Council, After Hours Teen Programs; each of these
programs promoted youth leadership in the community.
Technology -- Coder Dojo/STEM activities; Chair Jones said there continued to be heavy
use of the surface tablets owned by the library which were purchased through a grant.
The tablets were part of a club that offered coding to young library patrons.
Improvements:
·  Painting - pillars in North Wing and Children's Wedge
· New furniture in the Teen section
·Reupholstered chairs in General Reference
Statistics:
· Circulation continued to be robust, with over one million items checked out last year.
· E-book and e-audio circulation increased to over 91,000 uses during the year.
Library Auditorium:
· The need for an auditorium space at the Orem Public Library was ongoing.
· There were 951 programs last year with attendance of over 62,000 patrons
Over the course of the last year, staff had pursued valued engineering advice and
professional recommendations to continue to look for ways to reduce project costs.
The facility was included in discussions and planning about the City Center block and
potential redesign or remodel process of the area.
As library and community advocates and as a Citizen Advisory Commission, they were
appreciative to the City Council and staff for their efforts to move the library auditorium
project closer toward completion. They strongly believed that such a facility would
benefit the community for decades to come.
Images of the new integrate library system (ILS) were presented. Forthcoming projects included
construction of eight study rooms on the main floor and third floors of the South Wing to allow
for semi-private study, tutoring, and group work. They were also developing a Makerspace with
equipment such as Mac computers, 3-D printers, etc.
Mayor Brunst observed that sometimes it could be hard to find a place to park close to the library
because it was used so much. He said that the library was often busy, which spoke to the fact that
the City had a vibrant library and a lot of great programs. He expressed appreciation to the
library staff and commission.
Mrs. Lauret commended the work of the commission members and their commitment to the
library.
City Council Minutes - October 25, 2016 (p.6)


PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
werelimited to threeminutes or less.
Melodee Andersen expressed concern about the City's decision to purchase property to be used
by a local car dealership. She said that while that action might have been legal it was not honest.
Rebecca Dailey also voiced concern about “crony capitalism." She quoted an LDS leader about
subsidies and the proper role of government. She asked the Council not to vote for socialism.
Jim Fawcett expressed concern about UTOPIA's negative net assets. He also spoke about UIA's
debt ratio. He said Mayor Brunst had said that when that issue came up in a subsequent
discussion, members of the public would have an opportunity to address the Council on the
matter.
Michael Yewlberry, Utah Valley University (UVU) Political Action Committee, said their goal
was to register students and to get them civically involved on the college, local, and state levels.
He mentioned that last week they had registered 273 voters in three days during PAC week.
Lastly, Mr. Yewlberry announced that Governor Herbert would be at UVU on November 1,
2016.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
6:00 P.M. PUBLIC HEARING - CONTINUED ITEM - Lakeview Annexation #2
ORDINANCE -Approval of the Lakeview Addition to Orem City #2 Annexation petition
annexing 25.53 acres of property located generally at 650 West 2000 South into the City of
Orem
ORDINANCE - Amending the General Plan Map and Chapter 2 of the General Plan by
applying the Industrial Land Use designation to the property in the Lakeview Addition #2
to Orem City Annexation Plat; and amending Section 22-5-3(A) of the Orem City Code
and the Zoning Map by applying the M1 zoning designation to the property in the
LakeviewAddition#2toOremCityAnnexationPlat
Mr. Bench noted that further cleaning up of the property needed to take place and recommended
theitembecontinued.
Mayor Brunst opened the public hearing.
Jim Fawcett said he was concerned about the property because of the illegal structures on the it
that should be cleaned up before being considered for annexation.
Mayor Brunst closed the public hearing.
City Council Minutes -October 25, 2016 (p.7)


He noted that prior to approval of the annexation the City had already required that the owner
clean up the property.
Mr. Seastrand moved, to continue the item to December 13, 2016, at 6:00 p.m. to give the
property owner enough time to finish cleaning up the property. Mr. Lentz seconded the motion.
Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
6:00 P.M. PUBLIC HEARING - CONTINUED ITEM - 1st Quarter Budget Amendment
ORDINANCE - Amending the Current Fiscal Year 2016-2017 Budget
Mr. Manning and Brandon Nelson presented the City Manager's recommendation that the City
Council hold a public hearing to discuss amending the current Fiscal Year 2016-2017 Budget
and, by ordinance, amend Fiscal Year 2016-2017 Budget.
The Fiscal Year 2016-2017 City of Orem budget had many adjustments that occurred throughout
the fiscal year. These adjustments included grants and donations received from Federal, State,
and other governmental or private entities/organizations (including the All-Abilities Playground
project); additional funds received for the water reuse project; adding additional project funds
due to interest earnings on the Siemens energy savings improvement lease escrow account
unspent funds; adjusting CARE Tax accounts due to reconciling FY 2015-2016 to actual taxes
received; and various other smaller technical corrections or minor budget adjustments that
neededtobemade.
In addition to the adjustments generally noted above the adjustment created a base hourly rate for
a police officer and Firefighter/Paramedic to be present for special events; and allowed a select
few Division Managers to receive a car allowance instead of being provided a City owned
vehicle. The recommended rate for a police officer was $70.o0 per hour. The rate per
Firefighter/Paramedic was $60.00 per hour, and for Public Works $45.00 per hour. Setting a
fixed rate made it easier for those hosting private events such as races or other special events to
know ahead of time the cost of having an officer on duty. The car allowance in lieu of providing
Mr. Macdonald asked if a car allowance was more common than just paying a per diem mileage.
Mr. Manning said it would be for those employees who had a car that was used specifically for
City work. If they took their cars home and were on call for their departments, then they used
that vehicle. Mr. Macdonald asked if other cities did that as well, and Mr. Manning said they
typically provided a vehicle if they wanted employees to be on call at any time. Mayor Brunst
said that, from past experience, a car allowance versus a per diem was a lot easier to manage,
particularly during busy times.
Mayor Brunst opened the public hearing. No one came forward to speak, so he closed the public
hearing.
Mr. Sumner asked how many vehicles in the City would be impacted by the allowance change.
City Council Minutes - October 25, 2016 (p.8)


including the Council and executive staff. They only anticipated increasing that number by a
small handful; it would not be a significant increase.
Mayor Brunst said the Council had an allowance, but it was smaller than what was being
proposed. Mr. Bench explained that the car allowance was representative of anticipated travel
schedules.
Mr. Seastrand said it seemed that some of the purposes would be unique to the vehicle, and
Davidson said the vehicles simply needed to be on site.
Mayor Brunst moved, by ordinance, to amend the Current Fiscal Year 2016-2017 Budget as
proposed. Mr. Lentz seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret,
Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion
passed unanimously.
SPECIAL PRESENTATION
Mark Pope, UVU Men's Basketball Coach said they were excited about what the university
represented to the City. They were having a home opener on November 16, 2016, and hoped to
have it sold out. They would have a shooting competition, and there would be food and t-shirts to
all attendees. He invited everyone in the City to attend the event, and said that the more people
S          s       
and people could sign up at www.UVUallinn.com. He said their goal was to have a team to be
    sm  n       s     sn  
diverse group of young men. A video about UVU Athletics was then presented.
Mayor Brunst noted that the team helped to build the All-Together Playground and he expressed
appreciation for their help.
6:00 P.M. PUBLIC HEARING - CONTINUED ITEM - Sign Zone Amendment
ORDINANCE - Amending Section 14-1-4 and Section 14-3-3 of the Orem City Code by
creating a new sign zone G and amending the sign zone map of the Orem City Code by
designating property generally at 56 North State and 85 North 400 East as sign zone G
Mr. Bench presented Development Services’ request that the City Council amend Section 14-1-4
and Section 14-3-3 of the Orem City Code to create a new sign zone G and amend the sign zone
map of the Orem City Code by designating property located generally at 56 North State and
85 North 400 East as sign zone G.
The City wanted to install an electronic message center (EMC) monument sign on City property
located near the intersection of Center Street and 40o East. The sign would serve the Orem
Senior Friendship Center and the City Center.
The Senior Friendship Center and the area of the City Center Park where the EMC sign was
desired, was zoned R8 which did not allow an EMC sign; although, a static monument sign was
allowed. In order to make an EMC sign permitted in the desired location, certain amendments
needed to be made toArticle 14 of the City Code.
City Council Minutes - October 25, 2016 (p.9)


The first proposed change was to amend Section 14-3-3 of the Code to create a new sign zone G.
(     ()      e d      
square feet in area and would allow electronic message signs.
The next proposed change was to amend Section 14-1-4 and the sign zone map to designate the
City property between Center Street and 100 North and west of 400 East as sign zone G. That
property was generally the City Center Park and Senior Friendship Center. The proposed
changes were as follows:
14-3-3
Electronic Message Center (EMC) Signs:
1.A sign permit is required for an EMC sign.
2.1 EMC signs shall not be flashing signs.
3. EMC signs may have motion.
4. Brightness on EMC signs shall not exceed 0.3 lumens above ambient light.
5.  s     d s         s 
However, notwithstanding anything herein to the contrary, as provided in Section 22-14-29, EMC
signs are not allowed on anybillboard located on the east side of I-15 andwithin500feet of I-15.
6. Except as otherwise prohibited, EMC signs are permitted in the PO, C1, C2, C3, HS, CM, M1, M2,
and-commercial PD zones, and where expressly permited in a specific sign zone.
Sign Zone “G”
Freestanding monument signs up to eight (8) feet high and fifty (50) square feet are permited in the
1.1
"GF"zone.
 Electronic message center (EMC) signs are permitted in the “GF" zone.
The Planning Commission recommended the City Council amend Section 14-1-4 and Section
14-3-3 of the Orem City Code to create a new sign zone G and amend the sign zone map of the
Orem City Code by designating property generally at 56 North State and 85 North 400 East as
sign zone G. Staff supported the recommendation of the Planning Commission.
Mayor Brunst opened the public hearing. No one came forward, so he closed the public hearing.
Mr. Lentz said he thought it was a good location but questioned if it was the best location. He
wondered if it would make more sense to have one out on State Street.
Mr. Bench said the ordinance merely allowed placement of the sign and not the location of it.
The location and design of the sign would be decided in the future.
Mayor Brunst said it was meant for the Senior Friendship Center to advertise their activities, and
asked if the zoning ordinance would limit the number of signs allowed in that location. Mr.
Bench said that typically in a commercial zone the limit would be one sign per building. Mayor
Brunst said that in theory they could have a sign out in front of the City Center and the Senior
Friendship Center.
Mr. Seastrand asked if it would allow electronic display. Mr. Bench answered affirmatively and
explained that it would be under the City's control to advertise City events.
City Council Minutes -October 25,2016(p.10)


Mr. Macdonald moved, by ordinance, to amend Section 14-1-4 and Section 14-3-3 of the Orem
City Code by creating a new sign zone G and amending the sign zone map of the Orem City
 a  se ig o       e  a   s
Mrs. Lauret seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam
Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
6:00 P.M. PUBLIC HEARING - Streets - Cul de sac Modification
ORDINANCE - Amending Section 17-7-7(D) of the Orem City Code pertaining to
development standards of streets
Mr. Bench presented Development Services’ request that the City Council amend Section 17-7-
7(D) of the Orem City Code pertaining to development standards of streets.
The City Code currently provided that the maximum length of a street terminating in a cul-de-sac
was 650 feet in a residential zone and 1,000 feet in any other zone.
The property in the proposed Lakeview Annexation #2 located at 2000 South and west of I-15,
presented some unique circumstances that might warrant increasing the allowed length of a cul-
de-sac street in limited situations. The annexation property was situated between two railroad
tracks and extends for a distance of approximately 4,000 feet north of 2000 South. Because the
property was bounded on both sides by railroad tracks, there was no access to the property other
than from 2000 South. Obtaining approval for an at-grade crossing of the railroad tracks would
be extremely difficult, if not impossible.
Because the current ordinance only allowed a cul-de-sac street to extend a length of 1oo0 feet, a
ordinance was amended to allow a greater length for a cul-de-sac street.
Staff thereforeproposed an amendment to the ordinance that would allow a cul-de-sac street to
exceed 1,0oo feet in length when the property was bounded on both sides by railroad tracks or
Interstate 15 which made connection with another street impossible. In such a situation, circular
turnarounds would have to be provided at least every five hundred feet.
The text of the proposed amendment was as follows:
Section17-7-7.Streets.
D.cul-de-sacmaybepermitted onlocal andsub-localstreets only andshallbe terminatedbyacircular
turnaround of not less than ninety-sixfeet(96') in diameter from curbface to curbface.
and minimum dimensions comply with the requirements of Appendix D of the International Fire Code?. The
right-of-way width for-the cul-de-sac turnarounds-streets may will vary depending on the street type.
sac in any other zone may not exceed one thousand (1,000) feet (1000') in length, except as otherwise provided
herein.
3.A street endingin a cul-de-sacmay exceedonethousand (1.ooo)feet inlengthwhere thepropertyis
boundedonbothsidesbyrailroadtracksorInterstate15alongthelengthofthestreetwhichmakesconnection
with another street impossible. Where such a street exceeds one thousand (1.ooo) feet in length, the street shall
bedesignedwithaminimumstreetwidthofforty(4o)feetfrombackofcurbtobackofcurbandwithcircular
turnarounds of not less than ninety-six (96) feet in diameter located at least every five hundred (500) feet.
City Council Minutes -- October 25, 2016 (p.11)


4. The length of a street ending in a A cul-de-sac-length is measured from its intersection with another
street to theradiuspoint of thecul-de-sacturn-around.
The Planning Commission recommended the City Council amend Section 17-7-7(D) of the Orem
City Code pertaining to development standards of streets. Staff supported the recommendation of
the Planning Commission.
Mr. Macdonald asked if only one roundabout would be required if the distance of a piece of
property was less than 1,ooo feet. Mr. Bench answered affirmatively, and said that just one
roundabout would be required at the end of the cul-de-sac. Mr. Macdonald asked what
development was currently on the subject property. Mr. Bench said it used to be a zoo and that
there were also a few commercial buildings on the property. The property had evolved over the
years and had not been developed. The property had more access until FrontRunner tracks went
through its center. Mayor Brunst noted the property had also been used as a construction storage
area.
Mrs. Lauret asked about the distance and length of the UVU site. Mr. Bench said it was perhaps
1,000 to 1,500 feet.
Mayor Brunst opened the public hearing. No one came forward, so he closed the public hearing.
Mr. Lentz moved, by ordinance, to amend Section 17-7-7(D) of the Orem City Code pertaining
to development standards of streets. Mayor Brunst seconded the motion. Those voting aye:
Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer,
and Brent Sumner. The motion passed unanimously.
6:00 P.M. PUBLIC HEARING - PD-4 - Davies Office Building
ORDINANCE - Amending the Orem General Plan land use map by changing the
designation  from  Medium  Density  Residential  to  Community Commercial: _amending
Section 22-5-3(A) and the zoning map of the Orem City Code by rezoning property from
the R8 zone to the PD-4 zone at 1000 East 800 North; amending Section 22-19-1(A) and
the Appendix of the Orem City Code by enacting Appendix "RR", PD-4 zone; and
amending Section 22-11-16 of the Orem City Code pertaining to development standards of
the PD-4 zone
Mr. Bench presented Danny Mason's request that the City amend the Orem General Plan Land
Use Map by changing the designation from Medium Density Residential to Community
Commercial; amend Section 22-5-3(A) and the Zoning Map of the Orem City Code by rezoning
property from the R8 zone to the PD-4 zone at 1000 East 800 North; amend Section 22-19-1(A)
and the Appendix of the Orem City Code by enacting Appendix “RR", PD-4 zone; and amend
Section 22-11-16 of the Orem City Code pertaining to development standards of the PD-4 zone.
The owners of property at approximately 1000 East 800 North wanted to develop a commercial
office project on the subject property. The property was ideally suited for commercial
development as it fronted on 800 North. The proposed project consisted of two office buildings.
The property was currently identified in the General Plan as Medium Density Residential and
was zoned R8. The first request was to change the General Plan designation to Community
Commercial and rezone the property to the PD-4 zone. The PD-4 zone currently existed on the
property directly to the west which was known as the Orchard Shopping Center.
City Council Minutes - October 25, 2016 (p.12)


The second request was to amend the Appendix to the City Code by enacting Appendix “RR"
which included the concept plan for the PD-4 zone and which divided the PD-4 zone into an
Area “A" and an Area “B." The distinction was needed as the proposed text amendments would
limit the types of uses in Area “B". The concept plan and building elevations of Area “B" would
also be included in the appendix. All new development needed to substantially conform to the
zoneasdetailedbelow.
The first text change was to specify that only office uses (SLU 6530) were permitted in Area B.
All retail services in the PD-4 zone would be located in Area A. The possibility of new retail
development in the proposed Area A was minimal as the remaining square footage was needed
to park the existing uses. However, redevelopment could occur if existing buildings or structures
wereremoved.
The second proposed text change was to reduce the required setback from a street or residentially
zoned property from forty feet to thirty feet. The existing Harmons building was approximately
sixty feet from the residential property to the south while the proposed new office buildings
would be set back approximately seventy feet from the nearest residential property. The change
in the setback would allow the new office buildings to be closer to 1000 East and to 800 North.
The third proposed change was to increase the maximum area of the PD-4 zone from nine acres
to twelve acres to allow for the addition of the subject property to the PD-4 zone.
The fourth proposed change concerns the orientation of buildings. The PD-4 zone currently
stated that no building shall face south. At the time the PD-4 was originally approved, there was
concern about having main entrances to a building facing south toward the then-existing
residential zones. The applicant wanted to have the new office buildings face south and therefore
proposed to amend the text to require that only retail buildings may not face south.
That final change would add 1000 East as an access point to the PD-4 zone.
A neighborhood meeting was held on June 9, 2016, with several neighbors in attendance. The
overall response from those at the meeting appeared to be positive. Minutes of the meeting were
included in the agenda packet.
 s ssse o s    e p rp  p s
access to the project and the relocation of certain power poles. At the time the agenda summary
was prepared, the issue regarding power pole relocation had not yet been completely resolved.
Staff and the developer were hopeful that the issue would be resolved prior to the City Council
meeting. In addition, an agreement between the Orchard Shopping Center and the property
owner regarding reciprocal access between the two projects needed to be finalized prior to City
Council consideration.
City Council Minutes - October 25, 2016 (p.13)


In the event that either the development agreement or the access agreement had not been
finalized before the City Council meeting, Staff recommended that the item be continued until
the next Council meeting on November 15, 2016.
The proposed amendments were as follows:
22-11-16.PD-4 at 800 North 800 East
B. Permitted Uses. The following shall be permitted uses within Area A of the PD-4 zone:
Standard Land
Use Code Category
5330 Limited Price Variety Store
5394 Musical Instruments
5410 Groceries and/or food - retail
5440 Candy & other confectionary products
5600 Clothing, Apparel, & Accessories
5710 Furniture & home furnishings
5730 Music Supplies
5810 Restaurants
5931 Antiques
5932 Gold&Silver
5941 Books
5943 Office Supplies
5945 Newspapers / Magazines
5946 Cameras & Photographic Supplies
5949 Video rentals
5951 Sporting Goods
5952
Bicycles
5970 Computer Goods & Services
5996 Optical Goods
6120 Security and commodity brokers, dealers, and exchanges
6150 Real estate agent, broker, and associated services
6231 Beauty and barber Shops
6233 Massage Therapy
6251
6291 Catering Services
6320 Consumer and mercantile credit reporting services; adjustment and collection services
6330 Travel arranging service
6331 Private Postal Services
6332 Blueprinting and photocopying
6334 Stenographic services and other duplicating & mailing, NEC*
6342 Locksmithing
6350 News syndicate
6392 Business and management consulting services
6510 All medical and other professional services
6514 Chiropractors & Osteopaths
16S9 Engineering and architectural
6599 Interior design
7425 Gymnasiums&AthleticClubs
7426 Health spas
The following shall be permitted uses within Area B of the PD-4 zone:
6530 Professional office
E. Site Development Standards.
City Council Minutes - October 25, 2016 (p.14)


+. Building Setback. The building setback from any dedicated street right-of-way or adjacent residential
property line shall be forty-thirty_ feet (430')-except however, a portion of an inregular shaped building may
encroach into the setback area provided-the-following criteria-are-met:
a.The square-footage-of -the-portion-of the-building that- encroaches-into-the-setback-area-shall-not
exceed the-total square-footage-of the-area that-is-located-between-the-forty-foot-setback-line and-those
portions of the building that are set back more than forty feet fron the street:
b.  In-no-case-shall-any-building-or-portion thereof be closer than-thirty feet (30') -to-any-dedicated
street -right of way or-residential.
2. Maximum Area. The maximum area of the development site shall be ninetwelve (912) acres.
5.BuildingOrientation.Nobuildingcontaining_aretail use_shallface south.For buildings containinga
retail use,_tFhe only building accesses permitted toward the north-and -south residential zones shall be
emergency accesses only as required by the Uniform Building and Fire Codes.
15.Vehicular Accesses.Vehicular accesses to the site shall be from 800 North Street,-and 800 East
Street, and 1000 East Street. Deceleration lanes shall be provided at all entrances to the site from dedicated
24.SitePlan.Anewsiteplanshall substantiallyconform to the conceptplat containedinAppendix
“"RR"
The Planning Commission recommended the City Council amend the Orem General Plan Land
Use Map by changing the designation from Medium Density Residential to Community
Commercial at 1000 East 800 North; amend Section 22-5-3(A) and the Zoning Map of the Orem
 o n on   ta  n         
amend Section 22-19-1(A) and the Appendix of the Orem City Code by enacting Appendix
"RR"; and amend Section 22-11-16 of the Orem City Code pertaining to development standards
of the PD-4 zone. Staff supported the recommendation of the Planning Commission.
Mr. Bench said staff recommended continuing the item to the November 15, 2016 meeting in
order to allow two development agreements to be finalized.
Mayor Brunst opened the public hearing.
Lauren Lovelton said he was concerned about the road being built through the parking lot. He
would prefer the center parking be shifted to the south which would require traffic to go around
the parking lot, thus preventing straight-through traffic. He was also concerned for the number of
children who might use the road to access Harmons.
Aleta Bird expressed concern about the light from the traffic easement shining right into her
home. There was also traffic from three other businesses spilling onto their street and
surrounding streets. She said the traffic was becoming a nightmare, and explained that 1oo0 East
was a narrow road designated for a residential zone and was not meant to handle business traffic.
She appealed to the Council not to approve the easement request. There were already four other
access points available to Davies and Harmons.
Kristin Jones said her concern was mostly with the traffic along 1ooo East as it spilled onto
800 North. It was almost impossible to access 800 North from 1000 East at certain times of the
day. A lot of children also used it to get to the bus stop and to Harmons. The easement would
only exacerbate an already difficult situation.
City Council Minutes - October 25, 2016 (p.15)


Mayor Brunst closed the public hearing.
Mr. Macdonald asked if it was possible to move the building on the east to the south and have
the exit closer to 800 North. Mr. Bench said it would be too close to 800 North in this case. Mr.
Macdonald asked if the building could be moved to the west and the exit moved slightly north so
it would face the bank's exit instead of the neighborhood area. Mr. Bench said that was perhaps
possible, but he would need to talk to the traffic engineer.
Mr. Lentz expressed appreciation about earlier comments. He said that sometimes serving in
public office meant that things were said that may or may not be true, and he didn't want certain
comments made earlier in the meeting to discourage younger members of the audience from
getting involved in civic service. He said it was great to see people living in this neighborhood
care about preserving what makes their neighborhood great. He was appreciative of those who
had gotten involved in the public process.
Mr. Lentz then said there were about forty different retail-type uses in that Harmons space in the
"A" portion of the zone. Typically with those types of retail spaces cars came and went, so while
there wasn't a parking demand there was heavier traffic flow. For portion “B' it would only be
for professional office uses. Mr. Bench said staff would be prepared to address those questions
on November 15th.
Mayor Brunst asked if there were speed bumps on the concept drawing. Mr. Bench answered
about having the road be a direct access to Harmons which could result in increased traffic. He
said he wanted the matter studied in order to determine whether or not there was a better
entrance onto the property.
Mr. Seastrand moved to continue to November 15, 2016, at 6:00 p.m. Mrs. Lauret seconded the
motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
COMMUNICATIONITEMS
The monthly financial summary for September 2016 was provided to the Council.
CITYMANAGERINFORMATIONITEMS
Mr. Davidson recognized two birthdays for Mr. Sumner and Mr. Macdonald.
ADJOURNMENT
Mr. Seastrand moved to adjourn the meeting. Mr. Spencer seconded the motion. Those voting
aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David
Spencer, and Brent Sumner. The motion passed unanimously.
The meeting adjourned at 7:27 p.m.
City Council Minutes - October 25, 2016 (p.16)


OREM
CORPORATE
SEAL
SommaR.Deave
Bonna R.Weaver,CityRecorder
Approved:November15,2016
City Council Minutes-October 25,2016(p.17)