City Council · 2017-02-07

CITYOFOREM
CITYCOUNCILMEETING
56NorthStateStreetOrem,Utah
February 7,2017
3:00 P.M. WORK SESSION - "The Rock Church" - 244 W 100 S Provo, UT
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Mark Seastrand, David
Spencer and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Bill Bell, Development Services Director;
Karl Hirst, Recreation Department Director; Scott Gurney,
Fire Department Director; Gary Giles, Police Department
Director; Jason Bench, Planning Division Manager; Steven
Downs, Assistant to the City Manager; and Jackie Lambert,
Deputy City Recorder
EXCUSED Sam Lentz and TomMacdonald
PUBLICSAFETYVIRTUALTRAINING
Chief Giles introduced Officers James Thompson and Neil Skougard with the Orem Police
Department who conducted the virtual training sessions. Chief Giles explained that there was a
similar virtual training center in the Salt Lake area, but it had been difficult to schedule times for
Utah County police departments to use the facility. Provo City Police Department submitted a
grant request to the State and was awarded the grant to establish a virtual training center in Utah
County for surrounding agencies to use for training.
Officers Thompson and Skougard explained that the screens spanned 310 degrees, and the
interactive scenarios would be projected around the trainee. The system not only allowed trainees
to interact verbally with the scenario subjects, but the specifically retrofitted weapons would
track marksmanship if and when weapons were used. These retrofitted weapons included
standard handgun and rifle firearms and a Taser. Officer Skougard said it was beneficial to use
training tools that were essentially the same as the tools officers would use in real situations. The
screens were equipped to replay the scenario for trainees to review and debrief, which was an
essential component of the training exercises. Successful frainees should be able to recall as
much detail about the situation, the subjects involved, and the order of events as they debrief
afterward.
Mayor Brunst, Chief Giles, and Mr. Bybee were among those that participated in the virtual
training scenarios and practiced de-escalation skills commonly used by law enforcement officers.
Chief Giles said training programs like these helped officers feel more prepared when they were
on patrol and helped save lives.
City Council Minutes - February 7, 2017 (p.1)

5:00P.M. STUDY SESSION-PUBLIC SAFETY TRAINING ROOM
Mayor Richard F. Brunst
CONDUCTING
ELECTEDOFFICIALS Councilmembers Debby Lauret, Mark Seastrand, David
Spencer andBrentSumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Chris Tschirki, Public Works
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Charlene Crozier,
Library Director; Steve Earl, Deputy City Attorney; Jason
Bench, Planning Division Manager; Steven Downs,
Assistant to the City Manager; and Jackie Lambert, Deputy
City Recorder
EXCUSED Sam Lentz and Tom Macdonald
PreviewUpcoming Agenda Items
Staff presented a preview of upcoming agenda items.
REVIEW-UniversityParkwaySignage
Mr. Bench said there was an issue with the City's sign ordinance along University Parkway.
With the Provo/Orem TRIP system going in and landscaping changing along the parkway, there
were issues to consider. He said Orem's sign zones were split into zones A, B, and C for
shopping centers based on the street frontage. The sign zones specified the height for pole signs
and their required setbacks. As the new landscaping was put in, the trees may cause visibility
issues with the pole signs. Mr. Bench said the purpose of the discussion was to discuss
alternative sign solutions with the City Council. The suggested solution would be to allow
monument signs along the parkway that were closer to the road and were under the tree line
allowing for more visibility. The monument signs would be in lieu of pole signs, and the hope
was that they would be less obtrusive with the landscaping.
Mayor Brunst asked if there had yet been discussions with businesses along the parkway. Mr.
Bench said they had not yet gone to the businesses because they first wanted impressions from
the Council and they would work with UTA to contact the businesses and find appropriate
solutions. Mayor Brunst thought the monument signs would like nice along the parkway.
Mr. Davidson said there was the concern that business owners would want to go the other way,
and have pole signs that would exceed the height of the tree line - almost like billboards. That
was not the ideal, and they would work with the individual businesses for the more viable
options.
The general consensus of the City Council was that monument signs made sense for the
changing landscape along the parkway.
City Council Minutes - February 7, 2017 (p.2)

Mr. Spencer asked if this would be specific to University Parkway, and if this shift would play
into the State Street Master Plan. Mr. Bench said this would be specific to University Parkway
for the time being, with the hope that they would do something similar along the State Street
corridor.
Mr. Bench said they would work with UTA and the individual businesses to find the best
solutions before bringing anything formal to the Council.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no new City Council business.
The Council adjourned 5:57 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M.REGULAR SESSION-COUNCIL CHAMBERS
Mayor Richard F. Brunst
CONDUCTING
ELECTEDOFFICIALS Councilmembers Debby Lauret, Mark Seastrand, David
Spencer, and Brent Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Director; Chris Tschirki, Public Works Director; Scott
Gurney, Fire Department Director; Gary Giles, Police
Department Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steve Earl,
Deputy City Attorney; Christian Kirkham, Long Range
Planner; Steven Downs, Assistant to the City Manager;
Pete Wolfley, Communications Specialist; and Jackie
Lambert, Deputy City Recorder
INVOCATION/
INSPIRATIONAL THOUGHT David Johnson
PLEDGEOFALLEGIANCE Boy Scout Tyler Coates
APPROVALOFMINUTES
There were no minutes ready for approval.
MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL
City Council Minutes - February 7, 2017 (p.3)

UpcomingEvents
The Mayor referred the Council to the upcoming events listed in the agenda packet.
AppointmentstoBoards andCommissions
Mr. Spencer moved to reappoint Cassandra Barney to the Arts Council. Mrs. Lauret seconded
the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Mark Seastrand, David Spencer,
and Brent Sumner. The motion passed unanimously.
Mr. Spencer moved to appoint David Wise to the Beautification Advisory Commission. Mrs.
Lauret seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Mark
Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
CITYMANAGER'SAPPOINTMENTS
Appointments to Boards and Commissions
Mr. Seastrand moved, with the advice and consent of the Council, to reappoint Gene Robison
and Meredith Seaver to the Board of Adjustment. Mr. Sumner seconded the motion. Those
voting aye: Richard F. Brunst, Debby Lauret, Mark Seastrand, David Spencer, and Brent
Sumner. The motion passed unanimously.
PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
were limited to three minutes or less.
There were no Personal Appearances.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
6:00 P.M. PUBLIC HEARINIG - PD-11 Amendment - EIk Point Condominiums
ORDINANCE - Amending Appendix X and Section 22-11-23(B)(3) of the City Code
pertaining to the concept plan, building elevations and setbacks of the PD-11 zone at 1430
South Sandhill Road
Mr. Bench presented Todd Amberry's request that the City amend Appendix X and Section 22-
11-23(B)(3) of the City Code pertaining to the concept plan, building elevations and setbacks of
the PD-11 zone at 1430 South Sandhill Road. Mr. Bench said the applicant requested that this
item be continued to a future meeting. A new notice for the public hearing will be published at
that time.
City Council Minutes -February 7, 2017 (p.4)

Mayor Brunst moved to continue the public hearing for the PD-11 Elk Point Condominiums to a
future City Council meeting to be determined. Mrs. Lauret seconded the motion. Those voting
aye: Richard F. Brunst, Debby Lauret, Mark Seastrand, David Spencer, and Brent Sumner. The
motionpassedunanimously.
6:00 P.M. PUBLIC HEARINIG-Parkinson Rezone from R8 to C2
ORDINANCE - Amending the General Plan land use map by changing the designation
from Medium Density Residential to Regional Commercial and amending Section 22-5-
3(A) and the zoning map by changing the zone at 144 East 1200 South from the R8 zone to
the C2 zone
Mr. Bench presented Development Services’ request that the City amend the General Plan land
use map by changing the designation from Medium Density Residential to Regional Commercial
and amend Section 22-5-3(A) and the zoning map by changing the zone at 144 East 1200 South
from theR8zoneto theC2zone.
The subject property is currently used as a residence with a home occupation business. The
property is adjacent to Ken Garff on the east and south side and a single family residence to the
west.
The proposed rezone of the property to C2 would benefit the owner of the property by allowing
 s e   n  o   sq    
currently allowed) to advertise the business on the property. It would also allow the owner to
redevelop the property commercially at some time in the future which the owner has expressed
an interest in doing.
The proposed rezone of the property would also benefit the adjacent Ken Garff property by
eliminating the setback requirement between the two properties. A building in the C2 zone is not
required to have any setback from other property which is also zoned C2. In addition, there is no
fencing requirement for development in a C2 zone when it is adjacent to other commercially
zoned property.
City Staff also explored the possibility of rezoning the two other parcels to the west of the
subject property to C2, but the current owner of the other two parcels (Graff) is not interested in
doing so at this time, although he agrees that the future use of these two parcels should be
commercial.
The subject property is currently zoned R8 and is designated as Medium Density Residential on
the General Plan land use map. The request includes applying the C2 zone to the property and
changing the General Plan land use designation from Medium Density Residential to Regional
Commercial.
The Planning Commission recommends the City Council amend the General Plan land use map
by changing the designation from Medium Density Residential to Regional Commercial and
                
the R8 zone to the C2 zone. Staff supports the recommendation of the Planning Commission.
City Council Minutes -February 7,2017 (p.5)

Mr. Bench said Jeff Graff owned an existing home to the west on an adjacent property that 
would remain residential at this time, but would eventually be vacated and become a part of the 
rezone. 
Mr. Seastrand asked if the irrigation ditch on the property was active. Mr. Bench said he 
understood that Mr. Graff did use the irrigation ditch regularly. 
Mayor Brunst opened the public hearing. 
Jeff Graff, resident, said he had some concerns he would like addressed. The first was what Ken 
Garff planned to do with this additional land. He had heard they were interested in putting a car 
wash, and he was concerned about the hours and noise from that. His final concern was about 
traffic in the area, as his understanding was that the fence would be closed keeping through 
traffic from the residential area. 
Mr. Bench said the site plan had shown access going to 1200 South and the planned car wash. He 
said the car wash was for the dealership specifically and would not be open to the public, so he 
assumed the car wash would keep the same hours as the dealership. 
Mr. Graff said it was his understanding that an agreement had been in place for several years that 
prohibited through access onto 1200 South. He was concerned about additional traffic that would 
be sent through his neighborhood. 
Mr. Bench said he was not aware of such a stipulation and would need to revisit that agreement 
to know for sure. He clarified that this proposed change was not because of the planned car 
wash, as the dealership was welcome to include a car wash currently. 
Mr. Seastrand asked Mr. Graff to clarify what kind of additional traffic he foresaw with this 
access opening. Mr. Graff said there was concern about the unloading of trucks and from the 
planned car wash. He said the dealership had been good to work with generally about when and 
where they unloaded trucks, but he wanted to see the sliding gate stay closed. 
Mr. Davidson asked Mr. Graff if he had been involved in the building of the town homes on the 
north side of 1200 South, to which Mr. Graff answered affirmatively. Mr. Davidson asked how 
many units that included. Mr. Graff said there were 35 new units. Mr. Davidson asked if they 
anticipated additional vehicular traffic from those units. Mr. Graff said yes, but there was a street 
that was connected through to 1100 South to help ease the traffic there. 
Mayor Brunst said they were looking at the specific piece of property that already had access 
onto 1200 South. There were no further comments from the public, so Mayor Brunst closed the 
public hearing. 
Mr. Seastrand asked what would happen next in this process. Mr. Bench said he would review 
the agreement Mr. Graff had mentioned. Next, the Ken Garff dealership would come to the City 
to get site plan approval for the car wash. Mr. Seastrand asked if there were any other 
agreements for that particular property. Mr. Bench said there were no other agreements to his 
knowledge. 
City Council Minutes - February 7, 2017 (p.6) 



    n  e  n p   q   
designation from Medium Density Residential to Regional Commercial and amend Section 22-5-
3(A) and the zoning map by changing the zone at 144 East 1200 South from the R8 zone to the
C2 zone.Mr.Sumner seconded the motion.
Mr. Seastrand asked if the residents knew the car wash would potentially be closer to their
properties. Mr. Bench said they were aware.
Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
RESOLUTION-Approving a parking reduction at The Family Center shopping center at
Main Street and University Parkway in the PD-5 zone
Mr. Bench presented Joshua Binkley's request that the City approve a parking reduction at The
Family Center shopping center at Main Street and University Parkway in the PD-5 zone. He
invited Mr. Binkley forward to answer questions from the Council.
shopping center pursuant to Section 22-15-6(E). The City Council is the approving authority for
all site plans in the PD-5 zone under Section 22-11-18(T). Section 22-15-6(E) provides as
follows:
22-15-6
reduction of up to fifty percent (50%) in the required number of parking stalls for commercial,
industrial, and mixed use developments, if the applicant presents a parking-traffic study prepared
by a traffic engineer, and demonstrates by clear and convincing evidence that the expected vehicle
of Transportation Engineers vehicle trip generation rates or less than minimum City parking
requirementsbecause:
1. The site incorporates a mix of office or retail uses with assembly and occupancy type uses
identified in Section 22-15-4(F) which reduces the need for parking spaces because of shared parking;
or
2.The site is adjacent to a mass transit route and the applicant provides a transit stop and
related amenities, including a public plaza, pedestrian sitting areas, and additional landscaping (not
to exceed 25% of the total area dedicated as a transit stop); and
3. It is demonstrated that the use of alternative modes of transportation, including mass transit,
bicycles, and walking by customers, clients, or employees of the development will reduce the need
for parking space.
The Family Center shopping center pursuant to subsections (1), (2) and (3) listed above.
The current parking standard for the property requires one stall per 250 square feet of building
space. There is currently 294,245 square feet of building area on the subject property which
h     s  e      
City Council Minutes - February 7, 2017 (p.7)

The applicant desires to locate two new building pads on the property adjacent to University
Parkway including El Pollo Loco, which is currently under site plan review. The two proposed
pads would add 7,995 square feet of building space and would cause a loss of 88 parking spaces.
The Provo/Orem Transportation Improvement Project will remove an estimated 23 stalls and
   s  s   sa sse ss  s
Traffic Engineer will remove another 14 stalls.
With the two new building pads, the site will have 302,240 square feet of building space which
would require 1,209 parking stalls. The applicant requests a parking reduction of 150 stalls, 0r
about 13 percent, which would reduce the required parking to 1,059 stalls.
Square footage Parking Required Existing Parking Ratio
Current Site 294,245 1,177 1,184 4.02/1,000 s.f.
3.51/1,000 s.f.
Buildout 302,240 1,209 1,059
(88 from pad losses,
23 BRT,
14 City req.)
The request to reduce the parking by 150 stalls is based on a parking study performed by A-
Trans Transportation Engineering in November, 2016 and updated on January 30, 2017. The
traffic study determined that there is a decrease of 16 stalls in peak parking demand based on
shared uses because different uses do not have peak parking demand during the same hours.
The A-Trans study also cited the Institute of Transportation Engineers (ITE) Parking Generation
Manual that indicates that retail shopping centers have transit utilization rates of between 1% and
8% for regular bus transit routes without considering potential BRT usage. Two regular UTA bus
property in the center of University Parkway. The study suggests that using the higher factor of
8% would be reasonable based on the available and future transit services in the area. This would
correlate to a reduction of 97 parking spaces (1,209 spaces x 8% utilization reduction).
The reduction in parking demand from shared parking (16 stalls) plus the reduction in parking
demand based on use of current UTA bus routes (97 stalls) would reduce parking demand from
1,209 stalls to 1,096 parking stalls. The parking study suggests that a reduction of an additional
37 stalls (to a total of 1,059 stalls) would be reasonable based on the proximity of a future BRT
station to be located directly across from the property and an anticipated mass transit utilization
in excess of 8%. The combination of these elements would allow the parking requirement for the
site be reduced to the 1,059 stalls that the site is able to provide after accounting for the two new
pad sites, the loss of 23 stalls from BRT construction and the loss of 14 stalls from providing
improved cross-access movements as requested by the City Traffic Engineer.
The Planning Commission recommends the City Council approve a parking reduction of 150
stalls to reduce the required parking to 1,059 stalls at The Family Center shopping center at Main
Street and University Parkway in the PD-5 zone. Staff supports the recommendation of the
Planning Commission.
City Council Minutes -February 7,2017 (p.8)

Mr. Bench said The Family Center shopping center was the property including Ashley Furniture,
Dick's Sporting Goods, Toys “R" Us, etc. The property owners wanted to add two new pad sites
along the parkway, and wanted the option in the future to convert some leasable space over by
JoAnn's. Based on current parking standards, these requests would make the parking 113 stalls
short and so they were asking the City Council for a reduction in their parking requirement. Mr.
Bench said the widening project along the Provo/Orem TRIP route would also cause stalls to be
removed, as would a reciprocal access spot that would remove approximately 14 stalls. Overall
the parking would be reduced by approximately 150 stalls. Property owners felt that a better
configured parking lot, along with the BRT station nearby, the reduction in parking stall numbers
would not be a problem. There would be a good mix of uses in the Center and still have lots of
parking available.
Mayor Brunst said he thought opening the northeast corner for more traffic to flow through was a
good idea. Mr. Bench agreed, and said they had met onsite with the property owners to see how
some of these issues could be resolved by a reconfiguration.
Mrs. Lauret said this was an area she frequented, and expressed some concern about reducing
parking for high traffic times like Black Friday and Christmas shopping. Mr. Binkley said that
was a conundrum, using the example of a church building the parking lot to accommodate the
volume of Easter Sunday, but were left with a large, empty parking lot on every other Sunday.
Mr.Binkley said they did not want the issues that could potentially arise from being“legal,non-
their tenants if they wanted to remodel.
In response to Mrs. Lauret's question, Mr. Binkley said they did not yet have tenants for the
proposedpads.
Mr. Seastrand asked if there were long-term issues associated with consistent parking problems.
may go elsewhere. He said they were very aware of that possibility, and he did not feel that these
changes would cause such problems. He said their traffic engineer had studied this and they were
including components to help alleviate those concerns. Mr. Binkley said that peak times were
going to be busy, but there would generally be plenty of parking.
M1. Sumner asked about the congestion in the nearby shopping center that included Outback
Steakhouse and In-n-Out Burger. Mr. Binkley said they continued to work with that area to
alleviate congestion problems. He said the In-n-Out was a phenomenon, with long lines
consistently, but they had not seen any drops in shopping patterns indicating that it was actually
driving consumers away. He said in hindsight they would have veered that line differently.
Mr. Seastrand asked about parking for employees, which Mr. Binkley said was included behind
the buildings. Mr. Binkley said they anticipated a loss of approximately 8 to 15 percent from the
BRT system. He said did not necessarily have numbers to support that; it was just from his past
experience.
Mayor Brunst asked if Mr. Binkley's group owned the Ashley Furniture building. Mr. Binkley
said no, that Ashley owned their building and the vacant space next to it. He was sure they would
City Council Minutes -February 7,2017 (p.9)

want to fill that space, but not until the parking issues were resolved.
Mr. Sumner said he still had some concerns about eliminating parking spaces, as congestion in
those shopping areas was already an issue.
Mayor Brunst moved, by resolution, to approve a parking reduction at The Family Center
shopping center at Main Street and University Parkway in the PD-5 zone. Mr. Seastrand
seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Mark Seastrand,
David Spencer, and Brent Sumner. The motion passed unanimously.
RESOLUTION - Adopting the Orem North / Sharon Park Neighborhood Plan and
amending the City of OremGeneral Plan to include the Orem North/Sharon Park
Neighborhood Plan as Appendix D
Mr. Bench and Mr. Kirkham presented a request from the Development Services Department
that the City Council approve, by resolution, the Orem North / Sharon Park Neighborhood Plan
and amend the Orem City General Plan to include the Orem North/Sharon Park Neighborhood
Plan as Appendix D.
This is the second neighborhood plan to be completed in the City of Orem's Neighborhood Plan
Program. Under the direction of City Staff, a BYU student group aided in gathering data,
interacting with the public, compiling, and presenting the neighborhood plan. This effort
involved working with residents to identify local concerns and needs; improving communication
with residents; and applying City-wide plans at the neighborhood level. The goals identified
through this process included promoting a vibrant sense of community, security, and well-being
for the Orem North/Sharon Park area.
Two public open houses were held and a citizen-driven Advisory Committee was formed that
met every two weeks during the process to help identify concerns, shape the vision statement,
and assist in drafting the plan. Community outreach was also supported by the City's
mySidewalk page. The major elements of the plan include an introduction, an inventory of
existing demographics and conditions, current and future land uses, transportation, economic
conditions, public works, neighborhood preservation, and plan implementation.
Some of the major objectives of the plan include:
Preserve a long-standing tradition of family-friendly neighborhoods;
?
Allow for appropriate growth and development;
Support the preservation and beautification of individual neighborhoods;
·
Create public spaces that increase quality of life; and
Each neighborhood plan serves as a guide for future planning decisions to be made by City staff,
the Planning Commission, and the City Council based on the goals and vision established by the
residents. It is intended that each neighborhood plan will be updated approximately every five
years.
City Council Minutes - February 7, 2017 (p.10)

The Planning Commission recommended the City Council approve the Orem North/Sharon Park
Neighborhood Plan and amend the City of Orem General Plan to include the Orem North/Sharon
Park Neighborhood Plan as Appendix D. City staff supports the Planning Commission
recommendation.
Mr. Kirkham introduced Parker Stringfellow and Dr. Michael Clay from BYU. Dr. Clay said
working with the City of Orem on this neighborhood plan had been the best public partnership
they had ever had. He said it was important for students to have hands-on experiences to train
and learn, and Orem staff had been fantastic to work with to plan public meetings, to organize
surveys, etc. As the professor he wanted to say thank you to the City for allowing his class to
work on this project. He then turned time over to Mr. Stringfellow for the presentation.
Mr. Stringfellow said this was a collaborative effort between residents, the ad hoc advisory
committee, city staff, and the consultant team. They held three neighborhood meetings, a design
charrette meeting with Council input, conducted surveys and distributed issue cards, and held
four meetings with the advisory committee. In those meetings, they crafted the plan's vision
statement, which was:
Our goal is to promote a vibrant sense of community, security, and well-being. The plan
endeavors to: preserve a long-standing tradition of family-friendly neighborhoods; allow
for appropriategrowth and development; support the preservation and beautification of
individual neighborhoods;createpublicspaces thatincreasequalityof life;and advance
the efficiency and safety of transportation systems. This is our neighborhood's legacy for
futuregenerations.
Mr. Stringfellow said the segments of the plan were aimed at meeting the goals set forth in the
vision statement.He shared the plan outline:
 Introduction - Vision statement, history, vision elements
·
Demographics -- population, housing
Land Use - zoning, General Plan, State Street Corridor Master Plan
Transportation - Safety, Proposals
 Economic Conditions -- Property values, economic development
 0 Public Works - Maintaining public services, increasing coordination
Neighborhood Preservation - Character, code enforcement
。
 Implementation - A guiding document, funding sources
o
Mr. Stringfellow said that this plan, like any master plan, would be a guiding document for staff,
the Planning Commission, and City Council moving forward. He said that even though the plan
had not been officially adopted, they were already seeing some results. One regular topic of
discussion had been the speed limit on 400 East, and so they were working with city traffic
engineering staff to change the speed limit from 25 mph to either 30 or 35 mph.
In response to a question from Mrs. Lauret, Mr. Kirkham stated that he had sent postcard notices
about neighborhood meetings to 3,000 residences in the area.
Mr. Sumner asked about the neighborhood response to the planning process, and how they
worked with the BYU students. Mr. Kirkham said there had been lots of positive engagement
City Council Minutes - February 7, 2017 (p.11)

from neighbors including the advisory committee members, some of whom were present at the
meeting. He said the neighbors responded well to the BYU students because of their bright-eyed
enthusiasm for the project. They wanted the main focus of the plan to be ideas from neighbors
themselves, so they felt ownership with the plan.
Mr. Seastrand asked the methods they had used to get neighbors engaged. It was sometimes
difficult to get residents engaged in city projects, and he asked if they felt some methods had
been more successful than others. He also asked if this plan was a good reflection of the
approximately 3,000 postcards out and he had received between 30-50 emails in response to
those cards. He said there seemed to be reoccurring themes that resonated with the residents. The
comment cards were consolidated and listed and grouped into specific issues, and they had not
seen many outliers. Mr. Kirkham said they tried diligently to reach every demographic in the
area through post cards, door-to-door contacts, and social media posts on top of the required
noticing. He said the BYU students had gone above and beyond in their efforts and research.
Mayor Brunst said that Orem was a city of strong families and that strengthened the city. The
character of the residents and neighborhoods made Orem a wonderful place to live.
Mrs. Lauret moved, by resolution, to adopt the Orem North/Sharon Park Neighborhood Plan and
amend the City of Orem General Plan to include the Orem North/Sharon Park Neighborhood
Plan as Appendix D. Mr. Spencer seconded the motion. Those voting aye: Richard F. Brunst,
Debby Lauret, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
6:30 P.M. PUBLIC HEARINIG-Quarterly Budget Amendment
ORDINANCE -Amending the Current FiscalYear 2016-2017 Budget
Mr. Manning and Mr. Nelson presented The City Manager's recommendation that the City
Council hold a public hearing to discuss amending the current Fiscal Year 2016-2017 Budget
and, by ordinance, amend Fiscal Year 2016-2017 Budget.
The Fiscal Year 2016-2017 City of Orem budget has many adjustments that occur throughout the
fiscal year. These adjustments include grants received from Federal, State, and other
governmental or private entities/organizations (including the All-Abilities Playground project);
receipt of rental fees from UPS for use of the City's Public Works building parking lot for the
holiday season; adding additional project funds due to interest earnings on the Siemens energy
savings improvement lease escrow account unspent funds; and appropriating excess fund balance
to fund several pieces of police equipment which include radars, cameras, and a dispatch center
recorder.
The Recreation Department was proposing a change and increase to the Mt. Timpanogos Park
Hosting Center fees. The Hosting Center "Reservation Fee" is currently $40o. The proposed new
reservation fee would split the week and increase the fee as follows:
City Council Minutes -February 7, 2017 (p.12)

Monday through Thursday -- $500
Friday and Saturday-$700
for those parties wanting access to the Hosting Center the night before their reservation in order
to setup/decorate the facility for the next day's event.
The Library was proposing a new fax fee:
In-state call 1st page $1.75 subsequent pages $1.25
Out-of-state call 1st page $2.25 subsequent pages $1.75
Mr. Manning reminded the Council that city budgets were typically planned for 18 months in
advance, and things often changed as time passed so they regularly amended the budget to reflect
those changes.
Mr. Nelson said there were several items of note that were increases to the budget through grant
awards. The biggest component was the HIDTA (High Intensity Drug Trafficking Areas) Grant
and associated Task Force grants at approximately $264,000. Out of that amount, the biggest
piece was the regular annual HIDTA Grant for Calendar Year 2017. He said the reason this grant
was included in an amendment was that it was a calendar year grant that began January 1. Mr.
Nelson said the Municipal Recreation Grant of approximately $50,000 was for, among other
things, items at the Orem Fitness Center and the planned splash pad at Palisade Park.
Mayor Brunst asked how the City was doing in grant awards compared to the previous year. Mr.
Nelson said it was about the same, perhaps a slightly higher amount.
Mr. Nelson said the City had yet to spend all from the Siemens lease agreement so that was
sitting in the escrow account. He continued reviewing other grant items, including the rental of
open parking spaces for UPS during the busy Christmas season down at the Public Works
building. Another item was surplus funds going toward police radars and cameras, and the main
recording device for the dispatch center. The current recorder was having issues, and it was vital
the park to two groups on the same day and found that it was not ideal, so they switched to
day before the event if that were available. Mr. Manning said the second was a small change in
the cost of sending faxes at the library.
Mrs. Lauret said that she had hosted two weddings the previous year and the new, “higher” rental
fee for the park's hosting center was well below the average cost for a wedding venue. This was
a very good deal for the public.
Mayor Brunst opened the public hearing. There were no public comments so Mayor Brunst
closed the public hearing.
City Council Minutes - February 7, 2017 (p.13)

Mr.Seastrandmoved,by ordinance,to amend the Current Fiscal Year 2016-2017Budget as
outlined.Mrs.Lauret seconded the motion.Those voting aye:Richard F. Brunst,Debby Lauret,
MarkSeastrand,DavidSpencer,andBrentSumner.Themotionpassedunanimously.
COMMUNICATIONITEMS
Therewere no CommunicationItems.
CITYMANAGERINFORMATIONITEMS
TherewerenoCityManagerInformationItems.
ADJOURNMENT
Mr.Spencermoved to adjourn themeeting.Mr.Seastrand seconded themotion.Thosevoting
aye:Richard F.Brunst,DebbyLauret,Mark Seastrand,David Spencer,and Brent Sumner.The
motionpassedunanimously.
The meeting adjourned at 7:02 p.m.
CORPORATE
SEAL
lomaR.deaver
Donna R.Weaver, City Recorder
Approved:February 28, 2017
City Council Minutes-February 7,2017(p.14)