Meeting
City Council · 2017-03-28
City Council meeting
Decisions
4
5 motions in all
Split votes
0
at least one no
Discussion
–
no recording
Residents spoke
–
introduced themselves
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| ANNUAL REPORT - Orem Police Department Victim Assistance Program work session |
presented only | p.1 |
| UPDATE - Service Line Warranties of America work session |
presented only | p.1 |
| DISCUSSION - Design Standards on State Street Corridor work session |
discussed only | p.3 |
| INTRODUCTION - Utah Loan Fund work session |
presented only | p.6 |
| BUDGET DISCUSSION - CIP work session |
discussed only | p.7 |
| APPOINTMENTS TO BOARDS AND COMMISSIONS regular session |
approved | p.9 |
| PROCLAMATION - Fair Housing Month 2017 regular session |
approved | p.9 |
| PUBLIC HEARING - Receive Public Comment on the Community Development Block Grant (CDBG) Projected Use of Funds for Fiscal Year 2017-2018 regular session |
discussed only | p.11 |
| ORDINANCE - Amending Section 22-8-15(B) of the Orem City Code pertaining to temporary building materials in the HS zone regular session · Planning Commission recommended approval |
approved | p.13 |
| ORDINANCE - Amending Section 22-14-18(E) of the Orem City Code pertaining to temporary site plans regular session · Planning Commission recommended approval |
approved | p.15 |
| Monthly Financial Summary - February 2017 regular session |
presented only | p.17 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
| Motion | By | Result | |
|---|---|---|---|
| To reappoint James Jones to the Library Advisory Commission, to reappoint Val Hale to the Public Works Advisory Commission, and to appoint Peggy Taylor to the Senior Citizen Advisory Commission. | Richard Brunst 2nd Tom Macdonald |
✓ Passed | p.9 |
| To accept the proclamation. | Sam Lentz 2nd Debby Lauret |
✓ Passed | p.10 |
| To amend Section 22-8-15(B) of the Orem City Code pertaining to temporary building materials in the HS zone. | Richard Brunst 2nd Debby Lauret |
✓ Passed | p.15 |
| By ordinance, to amend Section 22-14-18(E) of the Orem City Code pertaining to temporary site plans. | Tom Macdonald 2nd Mark Seastrand |
✓ Passed | p.16 |
| To adjourn the meeting. | Mark Seastrand 2nd Tom Macdonald |
✓ Passed | p.17 |
Text extracted from the minutes PDF (scanned pages via OCR). The PDF is the official record.
CITYOFOREM
CITYCOUNCILMEETING
56 North State Street Orem,Utah
March 28, 2017
3:00P.M.WORK SESSION-PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Mark
Seastrand, and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Chris Tschirki, Public Works
Director; Ryan Petersen, Fire Department; Ned Jackson,
Police Department; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steven Downs,
Assistant to. the City Manager; Neal Winterton, Water
Manager; Ryan Clark, Economic Development; Brandon
Nelson, Finance Division Manager; and Donna Weaver,
City Recorder
ANNUAL REPORT - Orem Police Department (OPD) Victim Assistance Program
Renee Flitton, OPD, provided the Council with a statistical comparison of services they rendered
in 2015 and 2016. Domestic violence was becoming more violent, and they were seeing people
use more handguns. She said they were seeing a lot of mental health issues and believed they
were related to drug abuse. In the next grant request, they intended to request money for hotel
vouchers to use for when the women's shelter was full. In the past she has had to take victims to
Salt Lake City or Park City. She said victims were given information on available resources. She
then reviewed ecclesiastical services available in the area as well.
UPDATE-Service LineWarranties of America
Steven Downs introduced Samantha Willis and Tara Quinn of Service Line Warranties of
America (SLWA), noting it had 350 partners in over 34 states, and also serviced Clearfield and
Salt Lake City. Ms. Willis and Quinn reviewed the following:
·Sewer and waterline warranties
Homeowner repair protection for leaking, clogged or broken sewer lines from the
。
point of utility connection to the home exterior
O Educatinghomeowners about their service lineresponsibilities
No coverage capfor sewer claims
No annual or lifetime limits
No deductibles, service fees, forms, or paperwork
24/7/365 availability
o
Repairs made only by licensed, local contractors
City Council Minutes - March 28 2017 (p.1)
0Affordable rates: $6.99 per month, or $78.88 per year
The SLWA had campaigned three times since inception
Direct mail was the top performing channel
Data was pulled on March 24, 2017
Surveys showed that ninety percent of Orem residents rated Service Line
Warranties at “Excellent, Very Good and Good"
Active orders
External sewer line: 1,826
External water line: 1,562
Number of claims
0 External sewer line: fifty-four
External water line: twenty-two
Claims paid out
External sewer line: $37,106.00
External water line: $26,681.00
Average amount paid out per claim: $839.30
Number of claims: seventy-six
0Zero denied claims in Orem
Comparison with Salt Lake City
Began marketing the product via phone/web when the partnership began in April
2014, followed by direct mail in July 2015
Responses for the initial mailings were strong, with response rates for the first
O
three mailings averaging 2.10 percent
Number of contracts:
Water Service Line: 17,606 contracts
■ Sewer/Septic Line: 7,040 contracts
】 Interior Plumbing and Drainage: 3,024 contracts
Number of Claims: 1,736 in a twelve-month rolling period
■
Education campaigns
Ensured that customers received communication for the product they did not
already have
Customers who had both products still received no letter
For everyone else, SLWA split the mailing list based upon enrollment, which
allowed customers to obtain services more quickly
For customers of cities that opted in, SLWA placed a welcome call to new
enrollees.
Ensured that customers received their Terms and Conditions, answered any
questions that came forward
Ensured customers knew how to file a claim
Offered customers other contracted products if they were interested
Implemented The Partner Portal, a user tool for resident login
Marketing process
0A letter that was designed to help educated homeowners was sent twice a year:
· Included the City's logo and an official signature
■ Went through three levels of quality checks
■ The letter was provided to the City for approval
Once approved, the mailing list was prepared
City Council Minutes -March 28,2017(p.2)
Mailing dates were assigned and communicated
· The letters were printed and sent
Enrollment process
Customers may choose any available products, but the letter only covered one
product at a time.
There was no waiting period when enrolled in the campaign
Customers could enroll three ways:
■Mail the bottom portion of the letter and a prepaid envelope
·Call SLWA's toll free number
■ Go to www.slwofa.com
Claims process
Customer initiated claim by phone or our website
o Customer Care gathered the necessary information and dispatched a contractor
Within one hour of filing, the contractor scheduled an appointment with the
customer
The contractor arrived on site to provide service
The contractor invoiced USP
o Customer Care followed up on the claim to ensure satisfaction
Last, a survey was sent to the customer
Some cities took a royalty from the program, but Orem did not
DISCUSSION-Design Standards onState Street Corridor
Mr. Bench and Christian Kirkham presented on the ordinance that would come before the
Council in the future relating to the State Street corridor. It would be an implementation of
elements in the State Street Master Plan, approved in 2015. Public outreach activities also took
place as part of the process. Efforts included:
· Launched the online tool “Orem Forum" on March 9th
O Seventy-one visitors, eleven responses gather since “Open Forum" went live
2,311 postcards mailed
Neighborhood meeting scheduled for March 30"h at the SCERA Center
Posts on social media and other public notices
Proposed changes to the Design Standards on State Street Corridor included:
Revised purpose statements
Changes in building setbacks and heights
Required planters strips on State Street
Some setback exceptions
Public space exceptions
Changes to sign regulations
Other landscaping requirements
Mr. Kirkham went over some of the plans for streetscape and landscaping requirements that
would accommodate better interaction for people walking on the buffered sidewalks. Streetscape
images were collected from Hillsboro, Oregon and Southlake, Texas as examples that would
work well in Orem.
City Council Minutes - March 28 2017 (p.3)
Images were presented showing Orem's State Street section, as well as updated standards with
future transit.
"Small renovation" exception: As of May 1, 2017, the Gross Floor Area (GFA) of all primary
buildings could be expanded up to fifteen percent as part of a one-time project without requiring
the building to be relocated to meet maximum setbacks. Such expansion projects needed to be
attached to existing buildings.
If a new, detached primary building was built on a lot with frontage on State Street (or side
streets), that new building needed to be brought up to meet the setback requirements outlined in
that section. If a parcel was subdivided after May 1, 2017, the fifteen percent allotted expansion
exception was no longer applicable (both parcels could have been developed, however new
d d e
n a u o
building setbacks only. All other improvements (such as the required planter strips and trees)
were required for projects that altered ten percent or more of the existing building square footage
as in accordance with 22-14-20(C).
Maximum setbacks along State Street may have been extended an additional ten feet (for a total
of twenty feet from back of sidewalk) in the C2, C3, and PD zones upon recommendation by the
Development Review Committee to accommodate outdoor dining areas or a space open to the
· The extended area could be accessed by the public
The design enhanced the surrounding area, and would reasonably attract activity
throughout each day and not on a limited special event basis
The area was not raised more than two feet above street sidewalk grade
The area had at least twenty-five percent vegetation/landscaping/seating area coverage
The majority of the provided amenities were permanent in nature (e.g. built-in seating,
fountains, plazas, landscaping rocks, short walls)
Lots with approved “spaces open to the public" received an additional maximum height bonus of
fifteen feet (unless setback requirements dictated otherwise in the C3 zone). Buildings with the
added height needed to remain set back from residentially-zoned properties a distance equal to
the (new) height of the building.
Signage updates:
● Current maximum was thirty-six square feet
Proposed maximum monument sign size was fifty square feet
Proposed maximum monument sign size (if replacing the pole sign) was seventy-five
·
square feet
Current maximum pole sign size was 300 square feet
·
· The setback was equal to the height of signs; thirty-five feet
Permitted tree species for planter strip areas:
·North Village
City Council Minutes -March 28, 2017 (p.4)
0Japanese Lilac
Ginkgo
Kentucky Coffee Tree
。
Canyon Crossing and Downtown Orem
0 Western Serviceberry
0 Turkish Filbert
）Bald Cypress
City Center
Paperbark Maple
0Bigtooth Maple
0 European Beech
·Arts District
o1 Eastern Redbud
0Golden Raintree
0Tulip Poplar
The Hub
0Cockspur Hawthorn
0Persian Parrotia
0London Planetree
Areasbetween districts
0Chokecherry
Lacebark Elm
Japanese Zelkova
o
Images of current conditions were compared to conceptual images of the same areas where
updated design standards had been implemented. Mr. Kirkham then reviewed which activities
would hopefully take place in the fall of the year.
In regards to landscaping, Mayor Brunst noted that St. George had successfully landscaped and
developed its downtown, and he suggested Orem City inquire as to how long it took that city to
implement those changes.
approaching Wells Fargo about being the first business to rebuild its bank on State Street. It was
critical to complete the first phase of the project. Each district would be unique, and Mayor
Brunst asked if spot zoning would occur.
Mr. Bench said the standards would be applied to existing zones. Staff and Council further
discussed the types of changes that were occurring in other cities in the area, including Sandy
and South Salt Lake. The nature of retail had changed and the City needed to be proactive in
making sustainable, long-term changes.
Mr. Bench explained that the different nodes would have different focuses and not necessarily
have the same uses in each. Some uses would not be recommended as permitted on State Street
nodes.
City Council Minutes -March 28 2017 (p.5)
Mr. Bell said they had RCLCO help determine what developments would occur within the City
as a result of implementing the proposed plan. Staff was trying to plan smart in writing the
ordinance.
Mr. Davidson said patience could pay off with long-term uses that fit the plan rather than filling
everysquarefootofStateStreet.
Mr. Bell said it took Hillsboro, Oregon thirty years to get where they were.
Mr. Bybee said some of the design standards were flexible, so it could be used for retail, office,
or residential.
Mr. Davidson said it was more than a bottom line for property owners. It was about building and
maintaining a community that was sustainable for decades to come. There were many property
owners who did not want to change. The City needed to convince them that their potential
income could go up substantially as a result of the proposed ordinance. It would take courage to
Parkway.
INTRODUCTION-UtahLoanFund
Mr. Clark introduced Tom Christopoulos with Ogden City, Mike Plaizier with the Utah Center
for Neighborhood Stabilization (UCNS), and Shawn Beus, Economic Development Director
with Davis County. Mr. Clark stated that they saw the loan fund program as an incentive or
business assistance opportunity. He turned the time over to Mr. Plaizier.
Mr. Plaizier said the Utah Loan Fund (UtLF) started with the Utah Center for Affordable
Housing. He reviewed their nine-year history.
The UtLF was a unique financial resource which supported economic development and job
creation in the State of Utah by funding companies which it deemed credit worthy, but did not
qualify for traditional financial institution financing. UtLF followed guidelines for community
development similar to CRA guidelines, such as:
·Activities which revitalized or stabilized low-moderate income areas
· Activities which promoted economic development by financing small businesses
·Permanent job creation, retention, and/or improvement for low-moderate income persons
UtLF Members included:
·Lenders
0 UtLF anticipated initially having two to four lenders that provided $7 million in
debt to the fund. The lenders would have a seat on the loan committee and a
majority of the lenders would have to approve each loan
·UCNS
0UCNS would provide $400,000 in general loan loss reserves. They would also
have a vote on the loan committee and would be the fund manager.
It was anticipated that the UtLF would have a term of seven years. There would be a two-year
City Council Minutes -March 28, 2017 (p.6)
not exceed five years. It was anticipated that the lenders would renew the loan each year for an
additional year. Any lender that did not renew would still be required to fund during the
remaining drawdown period.
The initial fund size was anticipated to be $7 million with a LLR of twenty percent or $1.4
million. UCNS provided a general LLR of $40o,000 and the governmental entities provided a
total LLR of $1 million. The governmental LLR needed be from non-federal funds and would be
in first loss position on loans financed in the governmental entities target market. The UCNS
LLR will be a general LLR and would be in second loss position on all loans. Governmental
entities would provide $100,000 in LLR for each $700,000 of loan funds available to them. The
s
reviewed.
The loan products would be based on recommendations from the UCNS and the various
governmental entities based on what was needed in their market. The final loan products needed
to be approved by the loan committee. Their approval would include minimum and maximum
loan amounts, product types, product terms and minimum and maximum interest rates.
It was anticipated that the loan products included the following:
Equipment Loans
Working Capital Loans
·
Accounts Receivable Loans
Unsecured Loans
RealEstateLoans
Lastly, Mr. Plaizier reviewed UtLF's loss reserve funds. Mayor Brunst asked if there would be
any restrictions. Mr. Plaizier said the City or County could limit certain types of businesses.
Mr. Clark said they wanted to keep the options in Orem open. When CEDO was dissolved, there
was money still available that had not been used. That amount would be used to determine if
there was an interest in that kind of loan.
Mr. Davidson explained that several weeks ago, staff presented recommendations for operational
purchases, adjustments and additions to the City's budget. The following presentation would
show capital improvement projects that were being funded from general fund dollars, in addition
to money that was set aside in respective special revenue and utility accounts. The City had $1.4
million that staff recommended be included in the current fiscal budget, the majority of which
was dedicated towards fleet replacement. Each year the City had some money that was unspent
and transferred into a rainy day fund. Several years ago, the Council decided to leave that fund at
fifteen percent, and anything over that amount would be used to pay for certain projects up front.
BUDGETDISCUSSION-CIP
included:
·Color copy machine ($10,000)
·Cubicles ($13,500)
·Geneva Road Area Master Plan ($140,000)
CityCouncilMinutes-March282017(p.7)
Hub District Plan ($135,000)
Security Cameras-Public Safety Building ($20,000)
Security Cameras - Phase 2 ($40,000)
Door Lock Replacement ($25,000)
Senior Center - Kitchen Floor ($23,000)
City Center - Carpet (DS, AS, LS, and IT) ($110,000)
Mr. Lentz asked if the requirements for retaining fire videos were similar to those of the police
department. Mr. Clark said the matter was still being addressed because the new technology had
not been vetted yet. Mr. Lentz asked if there would be an ongoing cost that had been built into
the budget. It was noted that no additional service fees were required.
Mr. Lentz asked about playground features and wanted to know if there would be water
elements, or something similar that would be accessible to the children in those respective
neighborhoods. Mr. Bybee said for the last two park projects, the City reached out to the public
in those areas and asked what amenities they wanted. He said the projects to which he was
referring took place before the All-Together Playground was constructed.
5:00 P.M.STUDY SESSION-PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Mark
Seastrand, and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Chris Tschirki, Public Works
Director; Ryan Peterson, Fire Department; Charlene
Crozier, Library Director; Steve Earl, Deputy City
Attorney; Jason Bench, Planning Division Manager; Neal
Winterton, Water Division Manager; Steven Downs,
Assistant to the City Manager; and Donna Weaver, City
Recorder
PreviewUpcomingAgendaItems
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no City Council New Business.
The Council adjourned at 5:54 p.m. to the City Council Chambers for the regular meeting.
City Council Minutes - March 28, 2017 (p.8)
6:00P.M.REGULARSESSION-COUNCILCHAMBERS
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Director; Chris Tschirki, Public Works Director; Scott
Gurney, Fire Department Director; Gary Giles, Police
Department Director; Charlene Crozier, Library
Director; Jason Bench, Planning Division Manager;
Steve Earl, Deputy City Attorney; Brandon Nelson,
Finance Division Manager; Steven Downs, Assistant to
the City Manager; Pete Wolfley, Communications
Specialist; and Donna Weaver, City Recorder
INVOCATION/
INSPIRATIONALTHOUGHT James Avery
Tate Colton
PLEDGEOFALLEGIANCE
APPROVALOFMINUTES
n s
minutes. Mr. Lentz seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret,
Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion
passed unanimously.
MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL
Upcoming Events
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments toBoards and Commissions
Mayor Brunst moved to reappoint James Jones to the Library Advisory Commission, to
reappoint Val Hale to the Public Works Advisory Commission, and to appoint Peggy Taylor to
the Senior Citizen Advisory Commission. Mr. Macdonald seconded the motion. Those voting
aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David
Spencer, and Brent Sumner. The motion passed unanimously.
PROCLAMATION-FairHousingMonth 2017
Mayor Brunst read the proclamation affirming Orem's commitment to providing fair housing for
all.
City Council Minutes-March 282017(p.9)
Mr. Lentz moved to accept the proclamation. Mrs. Lauret seconded the motion. Those voting
aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David
Spencer, and Brent Sumner. The motion passed unanimously.
PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
werelimitedtothreeminutesor less.
Sherry Page expressed concern about the CARE taxes for the future and using so much of that
money to renovate the Fitness Center. Her concern was that people already had to pay to use the
facility, and it was adequate in its current condition. She said she would rather see funds put
toward pickleball courts which would be free for to the public to use.
Lisa Moseman said pickleball was an expanding sport. There were courts available in other
states, and she would like to see them in Orem as well.
Lia Waller said she would also like to see more pickleball courts at all the parks in the City. It
was a sport that could be played by people of all ages, including seniors. The Fitness Center only
had pickleball once a week on the basketball courts in the gym. The court space was limited
which made it difficult for groups of varying skill levels to play within close proximity.
Don Pugmire said he was also in favor of more pickleball courts. It was just as competitive as
racquetball but could be played at all ages. He said Orem City residents could benefit from
having more pickleball courts.
Scott Decker said he and his wife had been working to lower their footprint on the environment.
He lived in an apartment that did not provide recycling bins which necessitated trips to Provo to
dispose of recyclable materials. He asked the City to consider putting in recycling bins at some
of the parks.
Kristin Jones said that when she first moved to Orem she fell in love with the area. She attended
a meeting and spoke about a small section of road that had an open canal rather than a sidewalk.
She said there was not even a shoulder on the road, and the children had to walk in the street. At
the time, she advocated with the City about putting in sidewalks. The City's Traffic Engineer
suggested they do a petition to get the landowner, canal owner, and the City to help. She said the
process worked and, while it had taken a long time, they would soon be getting their sidewalk.
Peter Uldridge expressed concern about the number of potholes in Orem. Mayor Brunst said
pothole repair was in the City's plans, and personnel would be out repairing them soon.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
City Council Minutes - March 28, 2017 (p.10)
6:00 P.M. PUBLIC HEARING - Receive Public Comment on the Community
Development Block Grant (CDBG) Projected Use of Funds for Fiscal Year 2017-2018
Steven Downs introduced Tom Walsh, the Chair of the CDBG Citizen Advisory Commission
who gave a short history of the Commission's meetings.
Mr. Downs noted tonight would be the first of two public hearings to receive public comment on
the projected uses of funds for the 2017 to 2018 Community Development Block Grant (CDBG).
During the past few months, the CDBG Citizen Advisory Commission heard funding proposals
from various applicants who wished to receive CDBG funding. The Commission presented its
recommendations to the City Council then the public hearing was opened for comment on the
proposed uses of funds.
Tonight's public hearing was the first of two opportunities for public comment on the
recommendations, before the City Council officially adopted the Final Statement of Projected
Uses of Funds for Orem's 2017 to 2018 Community Development Block Grant. Following a
second public hearing that was scheduled for May 9, 2017, at 6:00 p.m., the City Council
adopted a resolution approving the CDBG Final Statement of Projected Uses of Funds for 2017
to 2018.
Mr. Walsh reviewed the Commission's recommendations, noting that the amounts were subject
to change, based on actual funding from HUD and unspent money from the 2016 to 2017
program year:
Public Services - limited by HUD to fifteen percent of new entitlement funding
Family Support & Treatment .$11,000
Project Read .$3,500
PERC $2,000
Center for Women & Children in Crisis $10,000
Community Actions Services ... .$12,500
Mountainland Community Health $4,500
Literacy Resources .. ..$o
RAH ... $7,500
Friends of the Children's Justice Center $13,000
Friends of the Food and Care Coalition $7,000
Utah County 4-H .... .$1,750
Community Health Connect $4,000
Kids on the Move ... $5,000
People Helping People .$5,000
.$4,000
RockyMountainUniversity ofHealthProfessionals
Other
Habitat for Humanity $185,000
House of Hope ... $2,000
Code Enforcement
.$130,000
Infrastructure ..
..$150,000
City Council Minutes -March 28 2017 (p.11)
$103,000
Administration
Section 108 Loan Repayment. .$105,000
Mr. Downs said there was a thirty-day period between public hearings.
Mr. Macdonald explained, for the benefit of the public, that the funding was received from the
federal government, and the CDBG Advisory Commission made recommendations to the City
Council for distribution. He said it was typical for the City to receive additional funds throughout
the year, which were then reallocated to other causes.
s n s s
the City of Orem. The CDBG Commission looked at which organizations provided the greatest
benefit to the most Orem residents. They would have loved to provide funding to all of the
applicants; however, they did not have the resources in order to do that. Mr. Downs said some
organizations had more opportunities to fundraise, which was also taken into consideration.
Mr. Lentz asked what plan they had in case the allocation was different than the funds with
a o s
not allocate more the fifteen percent of the entire grant.
. Mr. Seastrand remarked on the financials that had.been presented. Mr. Downs reviewed the
administrative needs involved with administering the CDBG program. Mr. Seastrand asked
about the loan repayment line item. Mr. Downs said the loan in question began in 2006 and
would end in 2026. It was used for economic development purposes to increase the sales tax
revenues of the City. There were three car dealerships that received those funds. Those
businesses had added new jobs and increased sales tax in Orem by 362 percent from 2006.
Mr. Lentz asked about the funds allocated to infrastructure. Mr. Downs said they were rolling
$150,0o0 in unspent funds from the previous year and reallocating the money into that item.
Mayor Brunst opened the public hearing.
Patti Beardsley said she represented Project Read and expressed appreciation for the proposed
funding. Studies showed that every dollar invested in Project Read returned three dollars to the
community.
Dennis Hansen, Center for Women in Crisis, said the shelter was in Provo though the
administrative offices were in Orem. The CDBG Commission worked hard going over the
applications. However, in the event of a cut in CDBG funding, he hoped the Center for Women
in. Crisis would not be impacted, especially because this was the first year that they would not
receive funds from Provo. They were previously getting almost $20,000 from Provo. Mr. Hansen
said they recently became aware that they were the least resourced center in the State of Utah.
They had one bed for every 24,000 residents of Utah County, which was a severe shortage. Their
goal was to build a new shelter, but that would take several years. He said he received word that
CDBG was in danger and hoped the Council would contact legislators to support continuation of
the program.
Mayor Brunst closed the public hearing.
City Council Minutes - March 28, 2017 (p.12)
Mayor Brunst said the money was well spent. Everyone, at some point, would need help from
others, and he hoped the community would support these efforts.
Mr. Lentz said CDBG funds were not just a generous gift from the federal government but local
6:00P.M.PUBLIC HEARING-Highway Services Exterior Finishing Materials
ORDINANCE - Amending Section 22-8-15(B) of the Orem City Code pertaining to
temporary building materials in theHS zone
Mr. Bench presented Kevin Scholz's requests that the City amend Section 22-8-15(B) of the
Orem City Code to permit metal as an exterior finish material in the Highway Services (HS)
zone.
The applicant, an architect, represented the owner of an office building under construction in the
HS zone. The owner of the building wanted to utilize metal panels on a portion of the exterior of
his building. However, metal panels were currently not allowed as an exterior finish material in
theHSzone.
Although there were zones in the City that allowed metal as an exterior finish material, metal had
been prohibited in the HS zone because it was located at the gateways to Orem at 160o North,
800 North, Center Street and University Parkway. The prohibition of metal was to encourage a
high quality development with materials suited for the entryways into the City. Although the use
of metal on the exterior of a building could be attractive, it could also lead to a building of lesser
visual quality. If metal was not permitted on buildings in the HS zone, typical finish materials
would likely consist of brick, stone, stucco, EIFS, and glass.
Because the use of metal panels was allowed in other commercial and industrial zones, the
applicant felt that metal should also be allowed in the HS zone.
When the Planning Commission considered this request, it recommended that metal be allowed
as an exterior finish material for up to, but no more than twenty percent of any elevation in the
HS zone, including awnings and screening of rooftop mechanical equipment. The proposed text
amendment as shown below reflected the recommendation of the Planning Commission:
22-8-15.AdditionalProvisionsfortheHSzone
B. All buildings shall be completed on all sides with acceptable finishing materials. The following
materials are acceptable: brick, fluted block, colored textured block, glass, synthetic stucco and wood.
Aluminum composite material panel system, sheet metal and corrugated metal may collectively be used as a
finish material for up to, but no more than twenty percent of the area of any given elevation. In addition, sheet
metal and corrugated metal are permitted for trim, soffits, fascia, mansards and similar architectural features.
Standing seam metal (but no other metals) may be used for awnings and awnings shall be counted toward the
twenty percent area limitation for the metals listed above. Finishing materials other than those listed as
acceptable above may be used if approved by the Planning Commission. In determining whether or not a
particular finishing material is acceptable, the Planning Commission shall consider the following factors:
1. The visibility of the site from I-15 and neighboring residential uses.
City Council Minutes -March 28 2017 (p.13)
2. The degree to which the proposed finishing materials are compatible with the appearance of
neighboring residential uses.
3. The location of the proposed finishing materials on the building.
4. The degree to which a particular finishing material may be shielded by landscaping or some other
feature.
5.Whether the proposed material is of equal or better quality and aesthetic appeal as the other
acceptablefinishingmaterials listed hercin.
The Planning Commission recommended the City Council, by ordinance, amend Section 22-8-
15(B) of the Orem City Code to allow metal as an exterior finish material for up to twenty
percent of any building elevation in the HS zone. Staff supported the recommendation of the
Planning Commission.
Mayor Brunst asked for clarification on the reason for the request. Mr. Scholz said there were
many different products that had come out since the ordinance was last approved. The intent, as
he read it, was to provide an attractive product. He said he was the architect and the building was
the twin of another building being constructed in West Jordan. Mayor Brunst said he thought it
was an attractive product.
Mr. Sumner asked how to regulate the different kinds of metals, given there were so many
different products available. Mr. Bench said they decided to regulate the percentage of metal
rather than the type.
Mr. Seastrand said he had a similar concern as Mr. Sumner. He asked if staff felt these controls
However, the Planning Commission thought there should be a way to regulate the matter, so staff
determined the twenty percent requirement. He said there was some level of risk involved.
Mr. Seastrand asked about the longevity of these products. Mr. Bench said they would need to
address that issue over time. The current available metals lasted much longer than they used to in
the past. Mr. Scholz said they had a twenty- to thirty-year life expectancy. The City should
encourage good design and not limit tools. He said the twenty percent regulation was workable.
Mr. Lentz asked how defensible the language would be in the proposed ordinance, from a legal
standpoint. Mr. Stephens said the five factors were only for materials that would not be
otherwise allowed, pursuant to City ordinance. If they were otherwise allowed, it would not
matter if proposals did not meet those five factors. Mr. Lentz said he had seen some metals
degrade very quickly, and he was concerned with the language applying to the entire zone across
the City.
Mr. Bench said the apartment complexes on State Street that had requested the metal were turned
down by the Planning Commission. He said the Council could rely on the Planning Commission
to exercise architectural sense when reviewing individual proposals.
Mr. Lentz asked if a developer could tear down a building and reconstruct a new building
without going before the Planning Commission. Mr. Bench said the developer could not, that any
new construction would have to go before them first.
CityCouncilMinutes-March28,2017(p.14)
Mayor Brunst asked if the Sun Canyon Villas and Canyon View Crossing apartments were also
limited to the twenty percent requirement. Mr. Bench said that was correct.
Mr. Macdonald said Mr. Scholz had mentioned they could put up construction blocks and the
City would not be able to do anything about it, and Mr. Macdonald asked staff if that was true.
Mr. Bench answered affirmatively. Mr. Macdonald asked what kinds of proposals the City could
prevent. Mr. Bench said that, in the past, staff and the Planning Commission had been able to
work with architects to design buildings that were aesthetically pleasing.
was listed as an approved material, an architect could use the product.
Mayor Brunst opened the public hearing.
Nelson Barber said it worried him that the City would consider limiting building materials. He
questioned who determined what was aesthetically pleasing. If the free market was to succeed, it
needed to be free.
Mayor Brunst closed the public hearing.
Mr. Macdonald said, referring to Mr. Barber's comment, that that was the challenge of property
rights. It was a balancing act to protect everyone's property rights—those who currently owned
property, as well as those who wanted to develop property. They tried to be reasonable about
what constituted the type of city people wanted to live in. Staff and elected officials wrestled
with that issue all of the time.
Mr. Lentz asked what would happen if the request was not approved. Mr. Bench said the
Planning Commission would not have permission to approve the metal for the site plan.
Mayor Brunst moved to amend Section 22-8-15(B) of the Orem City Code pertaining to
temporary building materials in the HS zone. Mrs. Lauret seconded the motion. Those voting
aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David
Spencer, and Brent Sumner. The motion passed unanimously.
6:00 P.M. PUBLIC HEARING - Extending Temporary Site Permits
ORDINANCE - Amending Section 22-14-18(E) of the Orem City Code pertaining to
temporary site plans
Mr. Bench presented Trevor King's requested that the City amend Section 22-14-18(E) of the
Orem City Code to increase the maximum permitted time of a temporary site plan from 120 days
to 180 days.
The applicant ran the Hokulia snow cone business every year in Orem. Under the current
ordinance, temporary site plans could be approved for a maximum of 120 days per year. The
applicant felt this time was too short for a temporary business such as his and wanted to remain
in operation for a longer period of time. The applicant felt his business could effectively operate
from May to September, which was longer than the currently permitted 120 days. The applicant
City Council Minutes - March 28 2017 (p.15)
proposed to amend the ordinance to allow temporary site plans to be valid for up to180 days
instead of the currently allowed 120 days. This time frame correlated well with the building code
The text of theproposed amendment is setforthbelow:
22-14-18(E)
E. The City Manager shall impose a time limit upon all temporary sites. The time limit shall not
exceed one hundred twenty_eighty (1280) consecutive days which shall begin_ from the date of the
issuance of the busincss license. Paragraph (O) provides an exception to this requirement.
Although Section 22-14-18(O) of the City Code was not proposed to be amended at this time, it
is shown below to provide background information since it is referenced in the paragraph above.
uo umoy g! r () auo o dn nou as ou e go eidde jea u su 0
aremet:
1. The applicant shall have received site plan approval to build on a new site or expand a current site
within the City.
2. The applicant shall have begun construction and shall be making progress toward completion of the
new or expanded site.
3. The temporary site shall be used to house the business moving into the new or expanded site.
4. The City Manager may, if the applicant shows good cause, grant up to one six-month extension for
erd s on snnd pdde sud s roi on aqeode aq s sid ans eodn rn
Mr. King said he had two snow cone business locations—-130 East University Parkway and
1640 North State Street.Mayor Brunst asked where he stored his shacks after the 180 days. Mr.
King said they went into storage. He was typically only open during the warm months. He said
this allowance from the City would help him better operate his business.
Mr. Bench said it was a temporary business license that had to be renewed. Once the business
opened, Mr. King could operate for 180 consecutive days.
Mr. Lentz asked if the applicant could postdate his license in advance. Mr. Bench said he could.
The City had granted approvals in that manner in the past.
Mayor Brunst asked how many businesses it would impact, and Mr. Bench said currently about
ten of them.The City required $300 bonds to make sure the sites were cleaned up after the
180 days were over. Once the site was properly cleaned, the City would then refund the $300.
Mayor Brunst opened the public hearing. No one came forward to speak, so he closed the public
hearing.
Mr. Macdonald moved, by ordinance, to amend Section 22-14-18(E) of the Orem City Code
pertaining to temporary site plans. Mr. Seastrand seconded the motion. Those voting aye:
Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer,
and Brent Sumner. The motion passed unanimously.
UPCOMINGAGENDAITEMS
City Council Minutes -March 28,2017 (p.16)
Mr. Bench reviewed the items not discussed during the premeeting.
COMMUNICATIONITEMS
The monthly financial summary for February 2017 was provided in the agenda packet.
CITYMANAGERINFORMATIONITEMS
There were no City Manager Information Items.
ADJOURNMENT
Mr. Seastrand moved to adjourn the meeting. Mr. Macdonald seconded the motion. Those
voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand,
David Spencer, and Brent Sumner. The motion passed unanimously.
The meeting adjourned at 7:25 p.m.
CORPORATE
SEAL
DsmK.Meawer
Donna R. Weaver, City Recorder
Approved: April 11, 2017
City Council Minutes-March282017(p.17)