City Council · 2017-08-29

CITY OF OREM
CITYCOUNCILMEETING
56 North State Street Orem, Utah
August 29,2017
4:00P.M.WORKSESSION-PUBLICSAFETYTRAININGROOM
CONDUCTING Mayor Richard F. Brunst
ELECTED OFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Scott Gurney, Fire Department
Director; Gary Giles, Police Department Director; Charlene
Crozier, Library Director; Jason Bench, Planning Division
Manager; Steven Downs, Assistant to the City Manager;
Reed Price, Public Works Maintenance Division Manager,
Heath Stevenson, Emergency Manager; and Donna
Weaver, City Recorder
INTRODUCTION - Mountainland Pre-Disaster Hazard Mitigation Plan
Chief Scott Gurney turned the time over to Heath Stevenson, Orem's emergency manager. Mr.
Stevenson reviewed a resolution that would come before the Council in the next City Council
meeting that would propose adopting the Mountainland Association of Governments (MAG)
predisaster hazard mitigation plan. By adopting the plan, the City would be eligible for federal
mitigation grants should events happen. The plan would need to be adopted every five years in
order to be eligible for grants.
INTRODUCTION-Utility ReliefProgram
Mr. Downs and Charmagne Wixom, Community Action Services, made a presentation on the
Utility Relief Program.
Mr. Downs said the City had a partnership with Community Action to design and administer the
program. It would be privately funded by resident donations and utility services partners.
Ms. Wixom reviewed the following:
Objectives
Provide assistance to help those in our community that are truly in need.
o
0 Help people get out of an immediate crisis and get on a path to self sufficiency
Qualifying
City Council Minutes - August 29, 2017 (p.1)


0 Guidelines: Must be under 150% of federal poverty level  (unexpected  financial
hardship)
· Individual:$18,090
·Family of4: $36,900
  o      )  d o   o
second-chance help
OShut-off notice with a date of shutoff
·Benefits
0 Provide relief for Orem residents that are in actual  need
O Connect residents with additional resources
0 Provide financial training and coaching on budget  and money management
·AdditionalInformation
0 7% administrative fee paid per transaction
0 Fund will start with $20,000, with $7,500 added each year
Mr. Downs said it would be an ongoing program. Qualifying recipients would be allowed to use
             o       
qualify again, recipients must have completed the budget education class.
Ms. Wixom said the program also included follow-up to help people find resources they might
be in need of.
Mr. Lentz suggested the City include an opt-in option on the utility bill for people to contribute
monthly to the program.
DISCUSSION - UIA/UTOPIA Update
Mr. Davidson informed the Council that the program continued to move forward. Revenues were
up as well as the number of business and residential subscribers.
While were working around Sleepy Ridge Golf Course, which had an irregular border between
Orem and Vineyard, many Vineyard had become interested in the UTOPIA. They had expressed
interest in being added to the system.
Mayor Brunst asked about businesses asking to do microtrenching rather than full trenching to
install fiber. Mr. Stephens said he did not know if there were standards for microtrenching, but if
it were allowed for one company, it must be allowed for all providers.
Mr. Davidson said UTOPIA was working on expanding into three “footprints" in Orem.
Mr. Macdonald said he imagined UTOPIA was researching areas and wondered how they were
making their determination, such as cost of installation. Mr. Davidson said they looked at the
footprints and the return on investment (ROl), including anticipated take-rates. Infill areas,
unless they were large, were less likely to be developed because of the cost. He noted that some
parts of Orem had soil that made installation expensive. Those areas also tended have larger lots.
City Council Minutes - August 29, 2017 (p.2)


Mr. Davidson said the UTOPIA service scored high in customer satisfaction. A net promoter
score was like a report card and reflected how likely customers were to recommend a
product/service. Historically, telecommunication companies did not score well. UTOPIA had
recently engaged in such an evaluation and had a score of sixty, which was significant in the
industry.
Mr. Davidson said he was often asked how UTOPIA compared to Google Fiber. He said Google
Fiber had not been doing as well as they had anticipated. They were looking at wifi but also
recognizing the limitations of wifi and were looking to lease new fiber systems rather than buy
them. Some people suggested that there was no longer a need for fiber. Wifi technology needed
to connect to fiber.
Mr. Davidson then referred to the Public Works Advisory Commission and their efforts to work
with UTOPIA, including the relationship with member cities and options for going forward. The
issue of ongoing debt and the need for additional bonding to move forward in expanding the
system had been discussed. He noted there had been some discussion about a supposed
$65 million dollar bonding cap that had been put in place. Upon researching the issues, he found
that that number was never spelled out. Instead, the 2010 agreement stipulation was for no more
than $5.1 million annually. Current bonding was less than that and gave room for more within
the parameters of that 2010 agreement. As previous bonds were retired, there would be
additional room within that $5.1 million cap. The UIA board was moving forward with
discussions about it, with action anticipated at the next UIA Board meeting in October.
Mr. Seastrand asked if it was becoming more expensive to connect homes to the system. Mr.
Davidson said the cost of technology was on the decline. Mr. Seastrand then inquired about some
of the parity issues that had been problems a few years ago, and Mr. Davidson said many of
those had been resolved.
Mr. Spencer expressed concern about that the difference between current bonding and the $5.1
million cap was insufficient to the needs.
Mr. Macdonald asked if UTOPIA was losing money when considering cash flow. Mr. Davidson
said he did not believe there was a cash loss. UTOPIA was in the position to pledge current
system revenues for future, anticipated growth. He did not anticipate that UTOPIA would come
back in a couple of years to ask for the member cities to pledge additional resources. Mr. Lentz
noted that the last several tranches had not required the payment of pledges.
Mr. Lentz then said it cost about a fifth to add an additional address now to what it cost
compared to the first addresses. It made sense to add addresses now.
Mr. Spencer wondered why Orem did not have neighbors get together to pay for installation of
the system in their area.
Mr. Davidson said to have a resident-driven development would involve some review of the
various footprints in the city. Mayor Brunst added that it came down to how many homes were
part of the development and the return on investment.
5:00P.M.STUDY SESSION-PUBLIC SAFETY TRAININGROOM
City Council Minutes - August 29, 2017 (p.3)


CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City manager; Greg Stephens, City Attorney; Richard
Manning, Administrative Services Director; Bill Bell,
Development Services Director; Karl Hirst, Recreation
Department Director; Scott Gurney, Fire Department
Director; Gary Giles, Police Department Director; Charlene
Crozier, Library Director; Jason Bench, Planning Division
Manager; Steven Downs, Assistant to the City Manager;
Reed Price, Public Works Maintenance Division Manager,
Heath Stevenson, Emergency Manager; and Donna
Weaver, City Recorder
Preview Upcoming Agenda Items
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no City Council New Business.
The Council adjourned at 5:55 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M. REGULAR SESSION-COUNCIL CHAMBERS
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam  Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Greg Stephens, City
Attorney; Richard Manning, Administrative Services
Director; Bill Bell, Development Services Director; Karl
Hirst, Recreation Director; Chris Tschirki, Public Works
Director; Scott Gurmey, Fire Department Director; Charlene
Crozier, Library Director; Jason Bench, Planning Division
Manager; Steve Earl, Deputy City Attorney; Steven
Downs, Assistant to the City Manager; Pete Wolfley,
City Council Minutes - August 29, 2017 (p.4)


Communications Specialist; and Donna Weaver, City
Recorder
INVOCATION/
INSPIRATIONALTHOUGHT McKay Meeves
Kimberley Beadle
PLEDGEOFALLEGIANCE
APPROVALOFMINUTES
Mr. Spencer moved to approve the August 8, 2017, City Council Meeting minutes. Mrs. Lauret
             
Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
MAYOR'S REPORT/ITEMS REFERREDBY COUNCIL
Upcoming Events
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments to Boards and Commissions
Mr. Macdonald moved to reappoint Chris Bennett and Vickie Johnson to the CDBG Advisory
Commission. Mr. Lentz seconded the motion. Those voting aye: Richard F. Brunst, Debby
Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The
motion passed unanimously.
RECOGNITION - Orem Recreation Volunteer of the Year - Alan Rex
Mr. Hirst presented Alan Rex with the Orem Recreation Volunteer of the Year. He said there
were many activities throughout the city, and none of those things happened without volunteers.
He stated that Alan Rex was everything that was good about youth sports. Mr. Hirst then
presented Mr. Rex with a plaque. Mayor Brunst invited him to shake hands with the Council.
PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
were limited to three minutes or less.
Melodee Andersen said that she had spoken several times to the Council, and she asserted that
the Mayor had asked her not to bring religion into her comments. She questioned how his request
impacted her rights. She expressed concern about incentives given to businesses that paid money
toward election campaigns. She warned against handouts and entitlements.
Hans Andersen said he wanted to express his opposition to votes the Council has made in the
past and anticipated making in the future, such as the BRT project. He reviewed various projects
for mass transit that he asserted would run small businesses out of town and subsidize the mall.
He stated that the decisions were votes for socialism which were a reflection of the lack of faith
of Council members.
City Council Minutes - August 29, 2017 (p.5)


Mr. Macdonald said that, for the record, he disagreed with most of the representations made by
the previous two speakers and the lack of civility with which it was delivered. He said he would
be happy to share his thoughts with interested parties after the meeting.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
MOTION - Canvass and Certification -- 2017 Municipal Primary Election Results
Donna Weaver, City Recorder, recommended that the City Council complete the canvass and, by
motion, certify the 2017 Municipal Primary Election results.
Pursuant to State law (Section 20A-4-301(2)), the Primary Election Canvass must be conducted
between seven and fourteen days after completion of the ballot. However, it could not be held
prior to thirteen days if there are outstanding military/overseas ballots.
Mr. Lentz moved that the City Council:
1. Certify the election results as follows:
Mayor
Richard F. Brunst, Jr. .8,053
Hans V. Andersen Jr... .4,115
Archie A. Williams III 492
City Council
Tom Macdonald .6,816
Brent Sumner... .6,496
David M. Spencer.. .5,901
Melodee Andersen.. .3,677
Annette Harkness .. .3,063
Murray Low.... .2,644
Drew Clark ..1,896
Garrett Bodily. .1,161
Mattathias Westwood. .1,017
Bart Richman.... .974
Tommy Williams.... .867
Kayson Max .. 395
2. Declare:
Four-year term Mayoral candidates Richard F. Brunst, Jr. and Hans V. Andersen and
Four-year term City Council candidates Tom Macdonald, Brent Sumner, David M.
Spencer, Melodee Andersen, Annette Harkness, and Murray Low to be nominated to
the General Municipal Election on November 7, 2017.
Mrs. Lauret seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam
Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
City Council Minutes - August 29,2017 (p.6)


Mayor Brunst expressed appreciation for the efforts of the candidates, noting how difficult to
was to run for office.
6:00 P.M. PUBLIC HEARING - Residential Parking Permit Area
RESOLUTION - Establishing a Residential Parking Permit Area on the East side of
1200West at 609 South and the South Side of 600 South just East of 1200West
Chief Gary Giles, Chief of Police, recommends that the City Council, by resolution, establish a
residential parking permit area for 609 South 1200 West, for the East side of 1200 West at 609
South and the South Side of 600 South just East of 1200 West in Orem, Utah.
The City of Orem was responsible for protecting the health, safety, and general welfare of the
City. With the ongoing enrollment of students and the expansion of Utah Valley University,
there had been an increase in the number of nonresidents who were using 600 South, 1200 West,
as on-street parking during the university's business hours. The nonresident motor vehicles
remained on these streets for the majority of the day between 7:00 a.m. and 5:00 p.m. That
increase in use of these streets as parking for students and others visiting Utah. Valley University
had caused increased traffic congestion and had contributed to the inability of residents and their
visitors to park near their homes. A homeowner who resided at 609. South 1200 West filed a
petition with the Orem City Police Department asking that'a study be conducted to:determine
whether it would be appropriate for the City to create a residential parking permit area between
600-609South and1150-1200West.
The Orem Police Department conducted the study and concluded. that (1) during business hours,
this area is congested with motor vehicles that are not owned by those living in the
neighborhood; and (2) after 5:00 p.m., the majority of the motor vehicles occupying on-street
parking were gone.
Having completed the study, the Orem City Police Department recommended that the City
Council create a residential parking permit area between 600-609 South and 1150-1200 West.
If the City Council created the residential parking permit area as proposed, any resident within
the residential parking permit area would be permitted to park any cars registered to his/her
dwelling in the residential parking permit area, and each dwelling within the residential parking
permit area will be given two visitor/guest permits.
Mayor Brunst opened the public hearing. No one came forward to speak, so he closed the public
hearing.
Mr. Sumner said the parking permit areas worked very well, and he had seen officers enforcing
the districts.
Mr. Seastrand moved, by resolution, establishing a Residential Parking Permit Area on the East
side of 1200 West at 609 South and the South Side of 600 South just East of 1200 West. Mr.
Macdonald seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam
Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
COMMUNICATIONITEMS
City Council Minutes - August 29, 2017 (p.7)


The monthly financial summaries for June and July 2017 were provided to the Council.
CITYMANAGERINFORMATIONITEMS
Therewere no CityManagerInformationItems.
ADJOURNMENT
Mr. Seastrand moved to adjourn. Mrs. Lauret seconded the motion. Those voting aye: Richard
F.Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and
BrentSumner.Themotionpassed unanimously.
The meeting adjourned at 6:25 p.m.
OREM
CITYOF
CORPORATE
SEAL
omaRDteaver
Donna R.Weaver,CityRecorder
Approved:September12,2017
City Council Minutes-August29,2017（p.8)