City Council · 2018-01-09

CITYOFOREM
CITYCOUNCILMEETING
56 North State Street Orem, Utah
January 9, 2018
4:00P.M.WORK SESSION -PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
Councilmembers Debby Lauret, Sam Lentz, Tom
ELECTEDOFFICIALS
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Steven Downs, Assistant City Manager;
Greg Stephens, City Attorney; Karl Hirst, Recreation
Department Director; Richard Manning, Administrative
Services Director; Bill Bell, Development Services
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Charlene Crozier,
Library Department Director; Chris Tschirki, Public Works
Director; Steve Earl, Deputy City Attorney; Jason Bench,
Planning Division Manager; and Jackie Lambert, Deputy
City Recorder
DISCUSSION-CityProcurement Review
Mr. Manning explained that staff was proposing changes to the City's purchasing ordinance in
these four areas:
Permit Reverse Auctions
·
Clarify RFP Process
Permit Use of State AgencyBids
·
Amend Dollar Limits
He explained that in a reverse auction, the City would indicate a desire to purchase a certain
commodity, and different sellers would have ten days to bid and sell the item to the City. He said
this process was the exact opposite of a typical auction. The pro to reverse auctions was that it
could save the City money; however, the con was that some sellers were hesitant to bid items this
way. The State had conducted reverse auctions on vehicles and equipment and much less so on
construction projects. He explained how this could benefit the City.
Mr. Manning explained that the second proposed amendment was in reference to the Request for
Proposal (RFP) process. The current language read that the City Manager had to authorize use of
an RFP only when it was the best option. He read through the new language as follows:
"...may be used if the procurement officer determines, in writing, that the [RFP] process
will provide the best value to the [City]."
City Council Minutes - January 9, 2018 (p.1)


·Another major changewas that the CityManager nolonger had to authorizeeachRFP
Mr.Manningstated the above amendments alignedwith recent changes made at theStatelevel.
MayorBrunst asked if there was a threshold dollar amount requiredforRFPs to takeplace, and
Mr.Manningansweredintheaffirmative.
With regards to the use of State agency bids,Mr.Manning explained that the City's ordinance
onlypermittedvendorsthathadundergoneavettingprocess andbeenapprovedbytheState.
UDOT agency bids; however, other agencies made this allowance. Staff proposed an ordinance
amendmentallowingtheCitytogothrougheitherprocesstosavetimeandmoney,aswellas
providemoreoptions.Hethenpresented thefollowingdollaramounts:
Process Description Current Ordinance Proposed Change
Openmarketmakebest <S2,500 <$3,500
decision
Documentedbids $2,501-$10,000 $3,501-$10,000
Written bids N/A $10,001-$25,000
Formalbids,RFPor > $10,000 >$25,000
Reversebid
Mr.Manning explained that documented bids could either be done over the phone or through
someotherinformalprocess.Writtenbidswereaninformalprocessinwhich theCitywould
obtainaquoteinwritingfromthevendor.
MayorBrunst asked if therewas ordinancelanguageindicating that a minimum of threebids was
required.Mr. Stephens said three bids were informally required; however, the formal process
wasthatbidscouldbereceivedbywhoeverdecidedtoparticipate.MayorBrunstwantedto
maintain aminimumrequirement ofthreebids.
Mr. Sumner asked how to get on the bidding list. Mr. Manning said the City was open in terms
ofacceptingbidsfromvendors,whereastheStatemadesure allpotentialvendorsmetcertain
criteria.MayorBrunst asked if the ordinance included aperformance clause,andif there had
beenpast scenariosinwhichabidwas awardedtoa companythatunderperformed.Mr.
Manningansweredaffirmatively;headded thatstaffkepttrackofthosecasessoastonotdo
businesswithunreliablevendorsinthefuture.Individualvendorcontractsoutlined theCity's
performance expectations.
Mr.Bybee explained the City's process of reviewingbids.A committeescored potentialvendors
on a number of factors including cost, reputation, capability and insurance requirements. There
wassubsequentdiscussionregardingwhetherornot theCitygave anypreferencetolocalversus
CityCouncilMinutes-January9,2018（p.2)


nonlocal businesses. Staff explained that in general, the City's practice was to award bids to
vendors offering the best value. Mr. Davidson stated there were factors other than dollar amount
that went into determining what the best value was for a City, such as the project timeline and
proximity.
DISCUSSION - Fiscal Year 2019 Budget
Mr. Manning distributed a timeline for adopting the Fiscal Year 2018-2019 Budget. Discussions
and public hearings would begin on Tuesday, February 27"h, 2018, and continue through July
31s". The Final Budget would be adopted on Tuesday, August 7th.
Discussion - Art at UTA BRT Stations
Mr. Davidson said in conjunction with building stations along the Bus Rapid Transit system, the
City had an opportunity to include public art at those station locations. There was glass
embedded at each station, and these locations would work well for public art.
Mr. Davidson said Provo City also reviewed this proposal and agreed to move forward. He
explained that the glass could be etched during construction. He said UTA had particular
requirements about what the art could or could not entail; for example, it could include Orem's
logo or pay homage to local heritage. Mr. Davidson noted that Orem City had four stations; the
etching work would cost $5,0o0 per station.
Mayor Brunst was interested in pursuing the proposal. Mr. Davidson said Provo City coordinated
with their Downtown Alliance in finding a local artist for their stations. Mr. Bench said they had
four weeks to come up with a plan. There was subsequent discussion regarding potential artists
in the area to whom they could reach out, in addition to how the project could be funded.
Mr. Seastrand asked if it was possible to prevent vandalism. Mr. Davidson said UTA used
materials that were “graffiti proof', but he didn't believe they could prevent the problem entirely.
He said in general, people respected the property. Furthermore, the stations would be highly
visible and frequented enough to deter acts of vandalism. Mr. Bell said UTA applied spray and
Mr. Seastrand asked about UTA offering deals on bus passes to UVU students, and wondered if
similar deals could be offered to Orem residents. Mr. Davidson said in speaking with the
Regional Manager of UTA, he was informed that UTA would put together cost estimates for the
City. Mayor Brunst said there were potentially some government funds that would give free
UTA passes to everyone for a thirty-six-month period. The funds would essentially create a “free
fare zone' along the BRT route.
Mr. Davidson said the City had a wellness program for its employees, and they could earn points
for using public transit, walking to lunch, etc. The “free fare day” was popular and intended to
help mitigate inversion concerns.
Mr. Bench said the Council would also review the Walker monument sign in an upcoming
meeting, and reported that the Planning Commission would be discussing the matter during their
meetingscheduledforthefollowingday.
City Council Minutes - January 9, 2018 (p.3)


LEGISLATIVE UPDATE -Val Peterson
Mr. Davidson introduced Val L. Peterson from the Utah House of Representatives, and said he
was the most engaged legislator. He expressed appreciation to Representative Peterson for his
willingness to work with the City of Orem.
Representative Peterson reported on the following:
 Previously, he served as the Chair of the Business and Labor Committee; he had since
moved over to the Education Committee.
During his time on the Education Committee, they spent a significant of time working on
the re-codification of education. Presently there were 100 proposed bills dealing with
education, none of which could move forward until this re-codification was approved.
Additional bills dealt with licensing of future school superintendents, legal services for
veterans, and updates to the uniform code of military justice.
The House Majority Caucus was scheduled for the following day. The separation of
powers was a hot topic of discussion; there was a desire to make sure that those lines
were clear. In response to a question from Mayor Brunst, Representative Peterson said
this discussion was in relation to the special election.
Last fall, a policy summit was held to discuss the rapid growth happening throughout
Utah County. Representative Peterson said roads were discussed at length during the
summit. Presently, there was a bill that sought to separate funding for roads and UTA.
    e   pn     s
one percent sales tax as an additional source of revenue for roads. There was subsequent
deliberation by staff and elected officials regarding Mayor Brunst's proposal.
Representative Peterson stated that Utah Lake was an important resource. He discussed
carp removal and dredging to prevent algae bloom. He was concerned with how the
warm winter would affect lake conditions this year.
In response to comments from Mr. Seastrand regarding the growth of UVU's student
body, Representative Peterson discussed the legislature's efforts to provide additional
funding to higher education in Utah.
The pedestrian bridge project was going well; it would be a typical wire, square bridge,
with LED lighting. The total cost of the project was approximately $17 million.
Representative Peterson noted that the bridge would be ADA compliant. He then
discussed the project timeline.
There was subsequent discussion regarding how tax reform would affect Orem, and more
generally, the reallocation of resources to cities in the County. Issues that were raised by staff
and elected officials  included homelessness and providing housing types that could
accommodate multiple generations of residents. They discussed the imminence of growth and
the need to implement responsible planning practices.
Representative Peterson concluded by stating his willingness to listen to local officials and relay
their concerns in to the State legislature.
5:00 P.M. STUDY SESSION -PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
City Council Minutes - January 9, 2018 (p.4)


ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Steven Downs, Assistant City Manager;
Greg Stephens, City Attorney; Karl Hirst, Recreation
Department Director; Richard Manning, Administrative
Services Director; Bill Bell, Development Services
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Charlene Crozier,
Library Department Director; Chris Tschirki, Public Works
Director; Steve Earl, Deputy City Attorney; Jason Bench,
Planning Division Manager; Jon Ditto, Assistant City
Attorney; and Jackie Lambert, Deputy City Recorder
PreviewUpcomingAgendaItems
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
Mr. Davidson announced that the City Council Retreat was scheduled for February 9"h and 10",
and the Utah League of Cities and Towns Conference was scheduled for April 25"h, 26"h and 27th.
Mayor Brunst distributed a list with the new Council assignments for the upcoming year. Mr.
Lentz stated that the UIA and UTOPIA alternates should be the same person. Mayor Brunst said
Council assignments were discussed with Mr. Davidson, and noted Mr. Lentz's objection.
The Council adjourned at 5:57 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M. REGULAR SESSION -COUNCIL CHAMBERS
CONDUCTING Mayor Richard F. Brunst
Councilmembers Debby Lauret, Sam Lentz, Tom
ELECTEDOFFICIALS
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Steven Downs, Assistant City Manager;
Greg Stephens, City Attorney; Karl Hirst, Recreation
Department Director; Richard Manning, Administrative
Services Director; Bill Bell, Development Services
Director; Scott Gurney, Fire Department Director; Gary
City Council Minutes - January 9, 2018 (p.5)


Giles, Police Department Director; Charlene Crozier,
Library Department Director; Chris Tschirki, Public
Works Director; Steve Earl, Deputy City Attorney;
Jason Bench, Planning Division Manager; Jon Ditto,
Assistant   City Attorney;  Peter   Wolfley,
Communications Specialist; and Jackie  Lambert,
Deputy CityRecorder
INVOCATION/
David Morris
INSPIRATIONALTHOUGHT
PLEDGEOFALLEGIANCE Dominic Ramirez
APPROVALOFMINUTES
Mr. Spencer moved to approve the December 12, 2017 City Council meeting minutes. Mrs.
Lauret seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz,
Tom Macdonald, Mark Seastrand, David Spencer, Brent Sumner. The motion passed
unanimously.
MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL
Upcoming Events
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments toBoards and Commissions
Mr. Lentz moved to appoint Robert Quinn Mecham to the Natural Resources Stewardship
Committee, Kitty Muranaka to the Senior Citizen Advisory Commission, and to reappoint David
Squires to the Senior Citizen Advisory Commission. Mr. Macdonald seconded the motion.
Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, David Spencer, Brent Sumner. The motion passed unanimously.
PERSONAL APPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not
scheduled as public hearings on the agenda. Those wishing to speak should have signed in prior
to the meeting, and comments were limited to three minutes or less.
Marcia Parrish, a resident, commented on the PEGG development. Not long after moving into
her home in June of 1984, she was notified of a neighborhood meeting to discuss possible
concerns related to Utah Technical College, where traffic was already a big concern. The two
issues she recalled from that meeting were the four-way stop at 1200 South and 400 West, and
the roadway across from 40o West extending from Lakeridge Junior High. The four-way stop
created a bottleneck because residents were not used to stopping there, so a roundabout was
installed. With the addition of Wolverine Way to the roundabout, traffic would sometimes back
up all the way to 1060 South. Mrs. Parrish suggested that the City consider a larger roundabout
or other solution at this intersection. Regarding the road to Lakeridge, Mrs. Parris said she had
been assured that it would only be used for food services, but this was not the case. She
suggested a street closure.
City Council Minutes - January 9, 2018 (p.6)


Lloyd Evans, a resident and former member of the Orem Police Department, spoke about the
traffic around 300 West and 1200 South near Utah Valley University. At times, he had to wait
fifteen minutes at the roundabout coming up the hill from the University. Mr. Evans urged the
City to reconsider the zoning change that was proposed for the area, or look for other ways for
the students to get in and out of the campus aside from 40o West. She said the traffic conditions
were hazardous.
Kevin Warner presented a brief report on the condominium project on Sandhill Drive near
Walmart. The project had 134 two-bed, one-bath units, and eighty-five of those had been sold
without the property being listed anywhere. Of the units sold, fifty-one were owner-occupied and
thirty-four were purchased by investors. Mr. Warner also reported that there were thirty-five
young married couples and sixteen single occupants. Mr. Warner explained that the project was
the most affordable new construction in Orem and people were happy with the product.
Mr. Sumner asked about the price range of the units, and Mr. Warner said that the prices started
at $147,000 but they had been selling for $168,000.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
6:00 P.M. PUBLIC HEARING - Rezone R12 to PD-33 - "The Hub"
ORDINANCE - Amending Section 22-5-3(A) and the zoning_map of the Orem City
Code by changing the zone at approximately 905 South Geneva Road from the R12 zone
to the PD-33 zone
Mr. Bench presented a request from JDR Resources, LLC, requesting that the City amend
Section 22-5-3(A) and the zoning map of the Orem City Code by changing the zone on a parcel
of property approximately 0.75 acres in size and located at approximately 905 South Geneva
Road, from the R12 zone to the PD-33 zone.
development at 905 South Geneva Road. The site plan showed that a portion of one of the
buildings was located on property owned by UVU which was zoned R12 (see Agenda Summary
Exhibit “A"). The site plan could therefore not be approved as submitted.
In order to develop the subject property as desired, it was necessary for JDR Resources LLC to
obtain legal ownership of the parcel on which their proposed development encroached. JDR
Resources had since acquired legal ownership of the UVU parcel which was evidenced by the
Now that JDR had acquired the necessary property, the former UVU parcel needed to be rezoned
from R12 to PD-33 in order to construct the development as proposed. The applicant had
therefore applied to change the zoning designation on the subject parcel from R12 to PD-33.
City Council Minutes - January 9, 2018 (p.7)


The Planning Commission recommended the Orem City Council, by ordinance, amend Section
22-5-3(A) and the zoning map of the Orem City Code by changing the zone on a parcel of
property located at approximately 905 South Geneva Road from the R12 to the PD-33 zone.
Staff supported the recommendation of the Planning Commission.
Mr. Bench presented an aerial photograph of the area and identified the subject parcel, which
was triangular in shape. The applicant had purchased the property from UVU and now desired to
rezone it to match the rest of the property and work within the proposed site plan. He noted that
the proposed parking garage extended into the new property and the remainder would be
landscaped.
Mr. Macdonald asked about the construction timeframe.
Joe Brown, the applicant with JDR Recourses, LLC, said that they hoped to begin construction in
the spring of 2018. They had already identified the single-family homes that needed to be
demolished to make way for the housing development. Mr. Macdonald asked if the owners or
renters of the homes would be notified, and Mr. Brown confirmed that they would be given 60-
day notices.
Mayor Brunst commented that the project was approved some time ago and asked why it had
been delayed. Mr. Brown said large projects often required more time than expected. Negotiating
with UVU took quite a bit of time. Mayor Brunst asked if they had adequate funding to complete
the project. Mr. Brown reported that several individuals were the financiers and they had current
commitments from several local banks.
Mrs. Lauret asked about rent prices and potential tenants. Mr. Brown said the development
would be a student project. The units would be four-bedroom, four-bathroom units, and the rent
wouldbebetween$550and$600.Utilitieswouldbeincluded.
Mrs. Lauret asked for clarification on the parking ratio. It was explained that the parking ratio
was 0.65 because of the intermodal center and the zoning at the time the project was approved.
Other areas around the University required a parking ratio of 0.8.
Mr. Macdonald asked the applicant if they felt 0.65 was an adequate ratio. Mr. Brown explained
that showed 0.65 to be an adequate ratio. With the changing dynamic of public transit, Uber,
Lyft, and the proximity to the University, the parking need was decreasing. Mr. Brown said that
they intended to expand the parking structure into the newly acquired property, and they
intended to provide more parking than required.
Mr. Seastrand asked what the developer would do if parking proved to be inadequate. The
existing developments in the area were currently under parked. Mr. Brown explained that UDOT
had planned to extend a road through the property, and that area would be landscaped until that
occurred. They could temporarily use that area for extra parking if they found the parking
provided was insufficient. Another option would be to limit the number of parking permits sold.
They hoped to attract students who didn't have a car. Mr. Seastrand expressed his concern for
charging extra for a parking permit. Some students wouldn't want to pay the extra fee and would
choose to park on the street or in neighboring parking lots, which caused even more problems.
City Council Minutes - January 9, 2018 (p.8)


Mr. Lentz asked if the development would be able to meet setback requirements if the parking
structure were extended further into the triangle piece. Mr. Brown said that was an option they
were currently exploring.
Mr. Lentz suggested tabling the rezone until the developer had time to figure the cost of adding
onto the garage and how many additional spaces that would create. Mr. Brown commented that
parking would be handled through the development agreement and it wasn't attached to the
rezone.
Mr. Davidson said the PD Zone had already been created, and the developer was asking that the
property be included. They could go back and modify the site plan to address parking, but he
wasn't sure if they could modify the current PD Zone to make the development fit. It seemed
practical torezone the small property at this time.
Mayor Brunst asked for additional information on the UDOT roadway, and Mr. Bench explained
that if and when the 8o0 South Interchange went in, the BRT line would use that route rather
than going over 1300 South. The developer was required to leave that property open so that it
could be purchased by UDOT at a later date. Mr. Brown commented that working with UDOT
on this issue pushed their timeframe back an entire year.
Mr. Seastrand asked how many more parking stalls would be required to reach a ratio of 0.8, and
Mayor Brunst was concerned about students parking in the residential neighborhoods. He asked
if those neighborhoods could petition for a parking permit area, and Mr. Davidson answered
affirmatively.
Mr. Lentz asked if the development agreement for the property would transfer to a new owner if
the property were sold, and Mr. Bench confirmed that the development agreement would run
with the land.
Mayor Brunst opened the public hearing.
Dave Hunter, resident and JDR Resources employee, said he was part of the development group
for this project. He explained that Redstone Residential was “the gorilla" of student housing
management, and they had extensive meetings with them regarding parking. Mr. Hunter assured
the City Council that they wanted to provide adequate parking for their development. Redstone
Residential was confident that the parking ratio was adequate. Parking demand had been steadily
declining for the past five years. Mr. Hunter stated that a one- to two-month delay would keep
the project from being completed in time for the fall semester in 2019. If the project was not
completed by August 1, 2019, it would set them back an entire year. He urged the City Council
not to table the decision.
Mayor Brunst closed the public hearing.
City Council Minutes - January 9, 2018 (p.9)


Mayor Brunst asked about the parking ratios of the surrounding developments, and Mr. Bench
reported that the developments on the east side of the University had ratios of 0.8, but the
developments in this area had a parking ratio of 0.65.
Mr. Seastrand said the decision to require 0.65 was done with the assumption that fewer cars
would be needed near the train stations. The problem was that people still owned a car, even if
they didn't use it often. He was still concerned that charging an extra fee for a parking permit
wouldmotivatestudentstoparkelsewhere.
Mr. Hunter clarified that the parking structure would be free parking, but the premium parking
stalls would be an extra fee.
Mr. Seastrand asked if it would be possible to keep an eye on the parking situation at this
development to see if 0.65 really was a sufficient parking ratio. Mr. Brown said that he would be
happy to provide updates to the City Council.
Mr. Lentz asked if a two-week delay would kill the momentum of the project, and Mr. Hunter
said that they were scheduled to sign contracts with their major suppliers on the upcoming
Friday. Mr. Hunter guesstimated that they would be able to add roughly 100 parking stalls with
the additional garage space.
Mayor Brunst reported that he visited the other development in the area which had a parking
ratio of 0.65, where he observed many open parking spaces. The approval of the foot bridge
really helped alleviate the parking need in the area.
Mayor Brunst moved, by ordinance, to amend Section 22-5-3(A) and the zoning map of the
Orem City Code by changing the zone at approximately 905 South Geneva Road from the R12
Zone to the PD-33 zone. Mr. Spencer seconded the motion.
Mr. Seastrand asked if they could require follow up reports with the amendment approval. Mr.
Davidson said this requirement would be better in an agreement, and the applicant expressed a
    n o n  n       s
word.
Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, David Spencer, Brent Sumner. The motion passed unanimously.
ORDINANCE-AmendingArticle2-23oftheOremCityCode_toprovidethe
Summerfest Advisory Committee with two additional members, the recognition of a Vice
Chairperson   position,  the   creation   of  a   sub-committee   to   secure   and   maintain
sponsorships, as well as other minor amendments
Mr. Downs recommended that the City Council, by ordinance, amend Article 2-23 of the Orem
City Code to provide the Summerfest Advisory Committee ("Committee") with two additional
members, the recognition of a Vice Chairperson position, the creation of a sub-committee to
secure and maintain sponsorships, as well as other minor amendments.
City Council Minutes - January 9, 2018 (p.10)


As Summerfest had evolved over the years, certain changes to the Orem City Code regarding the
Summerfest Committee had become necessary. Some amendments had taken out irrelevant
portions of the code and other amendments added additional resources to help the Committee
fulfill their functions.
Mr. Downs recommended that the City Council, by ordinance, amend the Orem City Code as
follows:
SUMMARYOFPROPOSEDAMENDMENTS:
S 2-23-3
Section 2-23-3 establishes that the Committee consists of nine (9) members. This section will be amended
toalloweleven(ii)memberstoserveontheCommittee.
s 2-23-5
Section 2-23-5 sets forth the terms for Committee members as well as staggering the terms for the initial
Committee members. The deleted portions of this section are unnecessary and will be removed.
s 2-23-6
Section 2-23-6.B. will be amended to allow members to serve on the Committee who live outside of the
Citybut are employedwithin theCity.
S 2-23-7
Section 2-23-7 sets forth voting authority and requirements for Committee members. With the proposed
amendment to Section 2-23-3, which expands the Committee to eleven (11) members, this section will be
amended to allow for a quorum to be a majority of Committee members, but not less than five (5)
committee members. This will allow some flexibility if Committee members are unable to attend
meetings, while still requiring at least five (5) members to approve or disapprove an action.
s 2-23-8
Section 2-23-8 will be amended to allow the election for Chairperson to take place at the first official
meeting following Summerfest rather than waiting until the following year. Furthermore, two additional
subsections (B and G) will be added. Subsection B establishes a Vice Chairperson and delineates the
duties associated therein. Subsection G grants the Committee the ability to establish a sub-committee to
help and maintain sponsorships.
s 2-23-9
addition to the Committee.
s 2-23-10
Section § 2-23-10 will be amended to clarify that subcommittee members shall also serve without
compensation.
There was some clarification on how many members would make up the regular committee and
the subcommittee. Mr. Downs said those interested in the subcommittee would go through an
application process similar to applying for the regular committee. There was further discussion
regarding partnerships with the City, sponsorships, and the number of committee members.
Mrs. Lauret commented that she had served with the Summerfest Committee and she was in
favor of the proposed amendments. She also thanked Kena Mathews for her work.
City Council Minutes -January 9, 2018(p.11)


Mrs.Lauretmoved,byordinance,to amendArticle2-23of the Orem City Code toprovide the
SummerfestAdvisoryCommitteewithtwoadditionalmembers,therecognitionofaVice
Chairpersonposition,the creation of a sub-committee to secure andmaintain sponsorships,as
well as other minor amendments. Mr. Macdonald seconded the motion. Those voting aye:
Richard F. Brunst, Debby Lauret,Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer,
BrentSumner.Themotionpassedunanimously.
COMMUNICATIONITEMS
TheMonthlyFinancial Summaryfor November 2017was included in thepackets distributed to
the Council.
CITYMANAGERINFORMATIONITEMS
Mr.Davidson reported that two optionsfor the Orem Cityflag had receivedfavorableresponses,
and staff had those flags to present to the City Council.
Mr. Lentz noted that the flag looked“cleaner and more timeless”without the typeface. Some did
nothaveapreference oneover theother,but themajorityoftheCity Council Memberspreferred
theversionwiththenameoftheCityincluded.
ADJOURNMENT
Mr.Spencer moved to adjourn the meeting.Mr. Seastrand seconded the motion.Those voting
aye:Richard F.Brunst,Debby Lauret, Sam Lentz,Tom Macdonald,Mark Seastrand,David
Spencer,BrentSumner.Themotionpassedunanimously.
The meeting adjourned at 7:08 p.m.
CORPORATE
SEAL
Oomma R.aver
Donna R. Weaver, City Recorder
Approved:January23,2018
City Council Minutes-January9,2018(p.12)