City Council · 2018-04-19

DRAFT
CITIESOFOREMANDPROVO
1
SPECIALJOINTMEETING
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56 North State Street, Orem, Utah
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4 April 19, 2018
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This meeting was for discussion purposes only. No action was taken.
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Note: There was not a quorum present, therefore these will
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8 beconsideredNotesandnotMinutes.
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10 CONDUCTING Mayor Richard F. Brunst, Jr.
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12 OREMELECTEDOFFICIALS Mayor Richard F. Brunst, Jr.; Councilmembers Debby
Lauret and Sam Lentz
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15 PROVOELECTEDOFFICIALS Councilmembers Dave Harding, George Handley, Dave
16 Sewell, George Stewart, and Gary Winterton
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18 OREMSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
19 City Manager; Steven Downs, Deputy City Manager; Jody
Bates, City Recorder; and Jackie Lambert, Deputy City
20
21 Recorder
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Wayne Parker, Chief Administrative Officer; Corey
23 PROVOSTAFF
Norman, Chief Deputy Mayor; Cliff Strachan, Council
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25 Executive Director; and Kelsey Zarbock, Policy Analyst
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27 EXCUSED Provo's Mayor Michelle Kaufusi and Councilmember Dave
28 Knecht; Orem's Councilmembers Tom Macdonald, Mark
29 Seastrand, David Spencer, and Brent Sumner
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31
32 Call to Order
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34  d  z     e     n   
invocation.
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36
37 Items of Common Interest
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39 DISCUSSION - Provo's Innovation Fund/Program
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Mayor Brunst invited Mr. Parker to present on information about Provo's Innovation
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Fund/Program.
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44 Mr. Parker said they created this program to encourage innovation and the improvement of
45 processes. Sometimes there were smarter, cheaper, and/or more efficient ways of doing things,
46 but time and budget were roadblocks to finding those better ways. This program was established
last year to allow city departments to submit applications for funds to go toward innovation
47
projects and improvements. He circulated information on the program, and continued that
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49 ultimately they hoped to improve the City's levels of service through innovation. He emphasized
Joint Orem/Provo City Council Minutes -April 19, 2018 (p.1)


DRAFT
that the program was not to replace or circumvent normal budget allocations, but to try new ideas
1
2 that would not otherwise have any funding. The ideas were not required to be successes either,
3 but there were criteria that needed to be met to receive any of the funding included identifying
specific performance measures. Mr. Parker said the program had been successful and they
4
intended to continue with it.
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6
7 In response to a question about how many applications they had received, and how many of
8 those had received the requested funding, Mr. Parker said that 10 of the 17 applicants were
successful. There was continued discussion about the implementation and continuation of the
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10 program.
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12 DISCUSSION - Economic Development
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Mayor Brunst asked about some of the development projects in Provo, including a new housing
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15 project area near the Shops at Riverwoods and the former Ancestry.com business site. Mr. Parker
16 shared some updates on those projects. In response to questions about the impact of the road
17 construction for the BRT project, Mr. Parker said that it had been an intense time. The City was
working hard to provide temporary wayfinding so people could still go to the businesses along
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that corridor but there had been some struggle with some of those businesses changing hands.
19
20
21 Mayor Brunst gave a brief update on developments in Orem. He said the City was looking into
22 capital investments particularly for city buildings including the Orem Fitness Center, the library
auditorium, the court building, and the City Center. He mentioned that Provo was in the same
23
boat in terms of the age of their City Center; Mr. Parker said Provo was also considering the
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25 options of upgrading or rebuilding. Mayor Brunst said they had begun discussing the idea of a
26 bond election for those capital projects, and the time for those decisions was approaching. He
27 also said some development activity was starting in the Southwest Annexation area of Orem.
28
There was brief mention of the recent activity in the State Legislative session that would affect
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30 counties that had not previously voted in favor of the % cent sales tax. There was speculation on
31 whether the Utah County representatives would consider the item in the future.
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33 DISCUSSION - Public Safety
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35 Mr. Sewell said there was data showing a higher volume of traffic incidents within
36 municipalities, and specifically mentioned a tragic accident with fatalities that had occurred in
37 Provo the previous week. Mayor Brunst said the State Legislature had somewhat tied the hands
of municipalities in terms of alternate enforcement by banning “photo cop" camera systems.
38
These systems would capture incidents of high speed or failure to stop at the red light and send
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40 those drivers citations for that behavior after the fact.
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42 Mr. Lentz said the “photo cop" camera systems were a good idea, but particularly with those
systems not available in Utah he said he was a stronger proponent of good design for traffic
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controis. It would not solve every problem, but it could reduce friction and resolve some traffic
44
incident issues. Mr. Davidson added to what Mr. Lentz had said about the installation of medians
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46 along the State Street corridor, and said they would first be installed in the areas with the highest
47 concentrations of incidents.
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JointOrem/ProvoCityCouncilMinutcs-April19,2018（p.2)


DRAFT
Mr. Handley said distracted driving and the use of phones while driving was likely a contributing
1
factor to the increase in traffic incidents. Mr. Harding added that the Provo Police Department
2
was finding that traffic enforcement had declined because of staffing shortages and because so
3
4 much time was taken to complete traffic incident reports.
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6 Mr. Davidson said newer vehicles had many distractions even beyond cell phones that could
cause problems. People often complained about tickets being issued to meet quotas and be a
7
revenue stream, but the reality was that tickets were a law enforcement tool designed to change
8
9 behaviors and ultimately save lives. He agreed that staffing shortages and turnover was a
10 significant problem most municipalities were facing and Orem was no exception. Proactive
11 police work often took a back seat to reactive police work because officers were needed to
12 respond to 911 calls.
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14 Note:GaryWinterton arrived at12:50p.m.
15
16 Mr. Davidson continued that the retention of police officers was a problem nationally, with fewer
and fewer people wanting to work in that field. Also, crime generally was more prevalent now
17
18 than it ever had been, and the nature of the crime was changing. Sex crime and cyber-crime
19 divisions were becoming increasingly needed, in addition to regular patrol, traffic, and code
20 enforcement divisions. Some of the things Orem had been trying to recruit and maintain officers
21 included sponsoring officers in their P.O.s.T. training with an attached commitment for a certain
number of years of service.
22
23
24 DISCUSSION - Miscellaneous
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26 Mr. Winterton mentioned increased issues concerning the homeless population. He said this was
27 a more prevalent problem than it had been even 20 years ago. Mr. Harding said while the
homeless issue was more evident now, it had always been an issue. The State Legislature had
28
29 recently passed a bill requiring that all municipalities pay Salt Lake City a portion to help them
30 run the homeless shelter and fund other such programs. Mr. Davidson said that made it difficult
for municipalities to address the issue themselves, because the money they would allocate for
31
32 that was being sent elsewhere.
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34 Mrs. Laurent invited the Provo Council to participate in Orem's Summerfest activities June 4
35 through June 9, 2018. She said Vivint founder Todd Pedersen would serve as this year's Grand
36 Marshall. She also mentioned that next year would be Orem's centennial year and there would
events throughout the year.
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39 Mr. Winterton asked about the process Orem went through to have a float for parades. Mr.
40 Davidson said the City worked through the Miss Orem organization to commission the float
41 through an agreement with Modern Display. A city employee would transport the float to the
various parade events and Miss Orem royalty would represent the city in the parade. When the
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float was not in use, it was kept at the Public Works building. Mr. Winterton said he was
43
44 interested in speaking with Orem's float program organizers about the best way to commission a
45 float, and he would reach out in the future.
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47 Review Date and Time for Next Meeting
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JointOrem/ProvoCityCouncil Minutes-April19,2018(p.3)


DRAFT
The next meeting was scheduled for July 26, 2018, at noon in Provo.
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3 Adjournment
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Mayor Brunst thanked all for coming and adjourned the meeting at 1:07 p.m.
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Joint Orem/ProvoCity Council Minutes-April 19,2018(p.4)


CITYOFOREM
CITYCOUNCILMEETING
56 North State Street Orem, Utah
May 8, 2018
1:30 P.M. FIELD TRIP - New BRT Line
City of Orem elected officials and staff were invited by Utah Transit Authority (UTA) to
experience the new Utah Valley Express (UVX) bus line that would run through Orem and
Provo as part of the Bus Rapid Transit (BRT) project. The length of the UVX route was
approximately 10.5 miles with 18 stations. During morning and evening peak travel times, one of
the 25 articulated buses would arrive at a station at intervals of 6 minutes.
Those in attendance were: Council members Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, and Brent Sumner; Orem staff Jamie Davidson, Brenn Bybee, Scott Gurney, Charlene
Crozier, Bill Bell, Ryan Clark, Jason Bench, Jody Bates, Debbie Boone, Kathi Beckett, and
Jackie Lambert; UTA staff Mary Delamare-Shaefer, Janelle Robertson, Reed Snyder, and Ken
Anson; and Eric Ellis with the Utah Lake Commission.
3:00 P.M. FIELD TRIP/TOUR - Asay Barn - Sequoias
City of Orem elected officials and staff were invited to tour the private Asay Barn property
known as “"Sequoias" on south Geneva Road in Orem. It was named such for the number of
Sequoias trees planted on the property, a tree not typically found in Utah's climate. Brenda
Robertson conducted the tour of the residence and the property, including looks at the pond and
boat house, the swimming pool, and the secret garden. Ms. Robertson said the property was 20
acres, with the main residence consisting of approximately 20,000 sq. ft. She said the owners
were hoping to utilize the facility as an event center for such events as corporate retreats, private
concerts, and destination weddings.
Those in attendance were: Council members Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, and Brent Sumner; Orem staff Jamie Davidson, Brenn Bybee, Steven Downs, Scott
Gurney, Charlene Crozier, Bill Bell, Ryan Clark, Jason Bench, Jody Bates, Debbie Boone, Kathi
Beckett, and Jackie Lambert; and “The Barn" guide Brenda Robertson.
4:00 P.M. WORK SESSION - CITY COUNCIL CONFERENCE ROOM
CONDUCTING Mayor Pro Tem Tom Macdonald
Councilmembers Debby Lauret, Sam Lentz, Mark
ELECTEDOFFICIALS
Seastrand, David Spencer, and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Steven Downs, Assistant City Manager; Bill
Bell, Development Services Director; Scott Gurney, Fire
City Council Minutes - May 8, 2018 (p.1)


Department   Director;  Charlene   Crozier,   Library
Department Director; Steve Earl, Deputy City Attorney;
Jason Bench, Planning Division Manager; Christian
Kirkham, Long Range Planner; Debbie Boone, Recreation
Program Manager; Ryan Clark, Economic Development
Division Manager; Kathi Beckett, Economic Development
Project Analyst; and Jackie Lambert, Deputy City Recorder
EXCUSED Richard F. Brunst
DISCUSSION- Imagine Orem - State Street Update
Mr. Kirkham introduced Imagine Orem as a new brand and new slogan for the major planning
projects in the City, particularly for master plans. He said they were engaging with residents and
business owners in new and imaginative ways in an effort to get as many involved in the project
as they could. This included open houses, newspaper articles and ads, events with food as wells
as games and activities for the whole family, live polling and interactive presentations and
surveys, and online engagement through social media and Orem Forum. This outreach effort
began with the State Street Master Plan, and they were building on that experience to work on
the District Master Plans for the districts identified in the State Street Master Plan.
There were many more public events to come, including a presence at Summerfest and an
upcoming event using virtual reality showing how Orem could look in the future. Mr. Kirkham
said providing food and activities for children meant that the whole family could come to the
event, which was engaging young families who may not have been able to participate otherwise
because of child care constraints. He then turned the time over to Christie Oostema, Imagine
Orem project consultant.
Ms. Oostema said Orem had a long history of public engagement and Imagine Orem was
opening new opportunities and garnering tremendous response. She said her presentation
consisted of the following: 1) to share the Imagine Orem process, 2) share the presentation and
real time survey done at Imagine Orem meetings and what they had learned so far, and 3) the
next steps in moving forward with the information they gathered.
Imagine Orem Process
· Build awareness of State Street Master Plan and changes being contemplated for State
Street
Provide genuine opportunities for the public to weigh in on and influence proposed
changes
Respond by adopting code that will support desired outcomes
?
March 19: Community Celebration and Workshop
 Growth video, presentation, survey, online survey, selfie station, Minecraft,
Legos, BBQ
0 400+ community members participated
Upcoming events:
0June 4-9: Orem Summerfest
City Council Minutes - May 8, 2018 (p.2)


August: Virtual Orem (VR Junkies @ the mall)
o
September 24: Harvest Festival
o
 Ongoing: Orem Forum
o
Orem State Street Master Plan
What do you envision?
11,000+ followed the process
800+ actively engaged
"If you don't know where you're going, then any old road will do." - Lewis Carrol, Alice
in Wonderland
Growth Survey questions and answers (bold indicates highest response)
How many people are expected to live in Utah by 2065?
05.8 million
 Last year Utah County added more residents than any other county in the state
How many people does Utah County expect to add to its population in the next 50 years?
o More than 1,000,000 people
Where does three quarters of our county's growth come from?
OHousehold increase (new babies!)
In Utah County, our growth could occur in a variety of ways. Which makes the most
sense?
Spread out across remaining open land
Focus growth in existing communities
A blend ofboth
In Orem City itself, growth could occur in a variety of ways. Which do you think makes
the most sense?
Spread growth across the city, with existing neighborhoods absorbing significant
new growth
Focus   growth along
commercial corridors,  preserving  existing
neighborhoods
A blend of both
D
How long do buildings last? (bar graph)
 Buildings older than 40 years along Orem's State Street Corridor (map)
o
Simulations
oS
5 Districts to Focus Future Growth
Preserves existing neighborhoods by focusing new growth in districts along State Street
?
Supports existing amenities and creates new destinations for families, friends, and guests
Creates places for family-sustaining jobs close to home
Makes State Street easier to move through but also more beautiful and pedestrian friendly
Legacy for our kids and grandkids
Reasonably priced housing options
Jobs that support families
Convenient ways to get around
Access to goods and services close to home
Ways to be meaningfully involved/fun things to do
O
Utah County: Housing Costs Rising
O If you had to buy your house today, could you afford to do so? (line graph)
0 Median sales price
·1995: $125,000+
City Council Minules - May 8, 2018 (p.3)


■ 2017: $300,000+
ODifferent households had different needs
Young Professional:
Age: 25-30
Occupation: School teacher and Online store entrepreneur
Income: $50,000 (93% AMI)
Mortgage: $1,350/mo
Home/townhome cost: $285,000
Young Family:
Age: 25-30
Occupation: Logistics worker and stay-at-home parent
Income: $33,000 (61% AMI)
Rent: $833/m0
iGen Professional:
Age: born after 1995
Occupation: Software developer
Income: $55,000 (100+% AMI)
Rent: $1,375/m0
Professional Couple with Kids
Age: 35-50
Occupation: Lab manager and educator
Income: $120,000 (2.2x AMI)
Mortgage: $3,000/mo
Home cost: $500,000
Empty Nesters
Age: 55-65
Occupation: Department store employee and small business owner
Income: $66,665 (123% AMI)
Mortgage: $1,667/mo
Home cost: $300,000
Fixed Income
Age: 70-80
Occupation: Retired
Income: $52,000 (96% AMI)
Mortgage: $1,350/mo
Townhome cost: $225,000
How do housing needs change over a lifetime?
Where have you lived at various stages of your life?
How about your friends and family? What are their needs?
■
Reasonably Priced Housing should be approximately 30% of household
earnings
Silicon Slopes -- Learn - Connect -- Serve
All of the Wasatch Front was considered “Silicon Slopes"
As land became scarce in Salt Lake County, growth moved south and was still
o
going
Orem: In the path of job growth
City Council Minutcs -May 8,2018 (p.4)


■ Wecanplanfor jobs onStateStreet
Design principles
Family friendly
Responsible land use
Safety and mobility
O How shall we implement our vision? We need to hear from YOU!
OSurvey questions
What's next?
·Think about it.. who can YOU ask to join this conversation? Family? Friends?
Coworkers?
·Text: imagineorem.org and ask, "Will you take the survey?"*
In response to a Council question, Ms. Oostema said the survey questions were crafted not to
lead respondents to a particular what but to ask them to answer the how of it all. How did they
want to see plans unfold? The crowd was seeing responses in real time, and the democratic
nature of the live survey gave everyone a voice. She reviewed survey results from recent Imagine
Orem events.
Mr. Macdonald asked about a recent newspaper article focused on densities which stated that
Orem was one of the most heavily populated cities in the area. Mr. Davidson said that Orem had
historically been a densely populated City; the footprint of Orem was relatively small compared
to other cities of similar size. He said that open space like Y Mountain was included in Provo's
footprint, which would affect the calculation of density.
Ms. Oostema concluded her presentation and invited Council and staff to continue in the
outreach effort by sharing the survey with friends and family in Orem.
DISCUSSION -CARE Deliberations
Mr. Downs reviewed the guidelines of what CARE money could be put toward, as well as the
process the CARE Advisory Commission went through to recommend distribution of CARE
money to the mini grant and mid-major grant applicants. He said there had been an increase in
captured CARE money from the previous year, and four fewer applications were submitted this
year for the mini and mid-major grants. With that additional money available, he asked the
Council for suggestions on how to distribute the awards to the three major grant applicants,
which were the SCERA Center for the Arts, the Orem Hale Center for the Arts, and the Utah
Metropolitan Ballet.
CARE Advisory Commission members LaNae Millett and Jarom Olson were present to answer
questions. In response to Mr. Lentz's question about the criteria they used in allocating the mini
and mid-major grant awards, Ms. Millett said the previous year had been leaner than others.
They looked back to the amounts from 2016 as a base line for this year's distribution. Mr. Olson
said that they were able to allocate more to those that did apply because of the four fewer
applicants. Mr. Spencer, the City Council liaison to the CARE Advisory Commission, said there
were differences of opinion on increasing some of the allocations.
City Council Minutes - May 8, 2018 (p.5)


Mayor Pro Tem Macdonald asked if they came to consensus, and how the discussion was led.
Mr. Downs said Mayor Brunst led the discussion, and there was negotiation in the discussion.
Mr. Olson said it was a reasonable discussion where everyone had a chance to voice any
thoughts or concerns.
There was continued discussion about the percentage of increase in CARE dollars from previous
years, a possible public art project for the Orem Centennial Celebration through the Arts
Council, contingency money for various projects, and a proposed study on the SCERA Shell
facility. Mr. Davidson said the purpose of that study was to compare and contrast like facilities to
see what had proven successful; they would work with Mr. Robertson from SCERA to ensure
that those conducting the study had the necessary data and access.
Mayor Pro Tem Macdonald said he wanted to give credit particularly to the SCERA and the Hale
for their own fundraising efforts and for the programming they offered that benefitted so many in
the community. He then opened the discussion to the Council for deliberation on the amounts for
the major grant awards, and how to distribute the additional $144,000+ amount that was
currently unallocated.
Mrs. Lauret said she would like to add $5,0oo to the Arts Council public art fund. Mayor Pro
Tem Macdonald suggested adding $6,000 to the fund for permanent art. Mrs. Crozier said that
could cover a variety of opportunities, including something in the entryway or lobby of a future
library auditorium. Mr. Lentz said that with the possibility of the City bonding for the capital
facilities like the library auditorium, his suggestion was to not specifically earmark money but
leave it as contingency. Mayor Pro Tem Macdonald suggested that $60,000 go into the
contingency fund.
The baseline for each major grant was determined from the allocations in the previous year:
·Hale Center Foundation -$315,000
· UtahRegionalBallet -$20,000
·SCERA-$525,000
Mr. Spencer proposed that they give an additional $45,000 to the SCERA and $25,000 to the
Hale. Mrs. Lauret said she hoped to give more toward the ballet organization, but the majority of
the Council did not want to allocate any more than $20,000.
There was discussion on whether to keep any of the $45,000 proposed for the SCERA to instead
include in the contingency fund for the purpose of addressing issues at the SCERA Shell. Mr.
Sumner said he was uncomfortable taking money away from programming and thought the
money would be better used given directly to SCERA. Mr. Davidson said the City invested
annually in the Shell and the surrounding park grounds out of the General Fund. Even though the
City leased the Shell to SCERA, the City still maintained everything that was associated with it,
including the park grounds, bathrooms, parking lot, etc. Those in part serviced the Shell and
there were definite costs to the City for those operational expenses. Irrigation renovations that
were needed would cost upwards of $150,000 alone, so the contingency amount of $60,000 did
not cover the costs for operational expenses. Mr. Sumner reaffirmed his concerns about
programming being cut, and said he was frustrated with not knowing certain costs because the
studyhadnotyetbeenconducted.
City Council Minutes - May 8, 2018 (p.6)


Mr. Macdonald said that touched on a philosophical question the City Council had yet to wrestle
with about, whether certain expenses could or should be paid out of CARE money or the City's
General Fund; there would be long-term results from either decision. He wanted to emphasize to
the major grant applicants that as always, these monies were one-time.
Mr. Lentz suggested the possibility of increasing each of the major grant applicants a set
percentage, 6 percent for example, and then allocating the rest to the contingency fund. Mr.
Spencer and Mr. Sumner said they preferred the earlier proposal of leaving the ballet at $20,000,
and increasing the SCERA to $570,000 and the Hale to $340,000. Mr. Seastrand, Mrs. Lauret,
and Mayor Pro Tem Macdonald said they were generally okay with the earlier proposal. It was
suggested that the proposal be sent to Mayor Brunst as well and final recommendations would
come to the Council for adoption at a future City Council meeting.
5:00 P.M. STUDY SESSION - CITY COUNCIL CONFERENCE ROOM
CONDUCTING Mayor Pro Tem Tom Macdonald
Councilmembers Debby Lauret, Sam Lentz, Tom
ELECTEDOFFICIALS
Macdonald, Mark Seastrand, David Spencer, and Brent
Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Steven Downs, Assistant City Manager; Bill
Bell, Development Services Director; Scott Gurney, Fire
Department Director;  Charlene  Crozier,   Library
Department Director; Chris Tschirki, Public Works
Department Director; Steve Earl, Deputy City Attorney;
Jason Bench, Planning Division Manager; Christian
Kirkham, Long Range Planner; Debbie Boone, Recreation
Program Manager; Ryan Clark, Economic Development
Division Manager; Kathi Beckett, Economic Development
Project Analyst; Neal Winterton, Water Division Manager;
Kirby Snideman, Long Range Planner; Jody Bates, City
Recorder; and Jackie Lambert, Deputy City Recorder
EXCUSED Richard F. Brunst
PreviewUpcomingAgendaItems
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda. In response to a question about the
WaterSMART Grant application Public Works was submitting, Mr. Davidson said they had
City Council Minutes - May 8, 2018 (p.7)


received letters of support from Utah's Senator Orrin Hatch and Congressman John Curtis. Mr.
Tschirki added that the proposed resolution scheduled for the regular meeting was a requirement
for the submittal of the grant application, and that they were requesting to full amount possible
which was $1 million.
City Council New Business
Mr. Davidson informed the City Council that Mrs. Bates had certified the results of the Palos
Verdes referendum petition and that the petitioners had been successful in gathering the required
number of valid signatures to put the development on the ballot. Mr. Davidson said
representatives from the SwONA group had requested time to speak to the Council, and that
discussion would be scheduled for the May 22, 2018 City Council work session. He said he had
also met with a resident interested in moving forward with an initiative petition to place a
boundary restriction around Orem schools that would limit or restrict the construction of high
density projects within 1,500 feet of a school. Orem Code defined high density as a project with
excess of 16 units. Mr. Davidson continued that he advised the individual that such a restriction
may have unintended consequences, such as potentially forcing areas that had been exclusively
single-family housing to redevelop with high density projects.
In response to Council questions, Mr. Davidson said that this would include any K-12 school and
that Orem had 23 schools in its boundaries. He said the State Legislature would likely be
concerned by an initiative like this because of issues surrounding infrastructure buildout and
housing affordability requirements. Mr. Davidson said that the resident proposing the initiative
would likely submit his application soon.
The Council adjourned at 6:00 p.m. to the City Council Chambers for the regular meeting.
6:00P.M.REGULARSESSION-COUNCILCHAMBERS
CONDUCTING MayorProTemTomMacdonald
ELECTEDOFFICIALS Councilmembers Debby Lauret, Sam Lentz, Mark
Seastrand, David Spencer, and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Steven Downs, Assistant
City Manager; Bili Bell, Development Services Director;
Scott Gurney, Fire Department Director; Craig Martinez,
Police Department Lieutenant; Charlene Crozier, Library
Department Director; Chris Tschirki, Public Works
Department Director; Steve Earl, Deputy City Attorney;
Jason Bench, Planning Division Manager; Neal Winterton,
WaterDivision 1Manager;  Ryan  Clark,  Economic
Development Division Manager; Kathi Beckett, Economic
Development Project Analyst; Ernesto Lazalde, IT Division
Manager; Steven Cannon, Assistant IT Division Manager;
Jody Bates, City Recorder; Jennica Jones, City
City Council Minutes-May8,2018(p.8)


Management  Intern; and Jackie  Lambert, Deputy City
Recorder
Richard F. Brunst
EXCUSED
INVOCATION/
INSPIRATIONALTHOUGHT Gary Watts
Matthew Andreason
PLEDGEOFALLEGIANCE
APPROVALOFMINUTES
Mr. Spencer moved to approve the following sets of meeting minutes:
MINUTES of City Council Meeting - March 13, 2018
MINUTES of City Council Meeting - April 10, 2018
MINUTES of City Council Meeting -- April 17, 2018
Mr. Seastrand seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL
Upcoming Events
Mayor Pro Tem Macdonald referred the Council to the upcoming events listed in the agenda
packet.
Appointments to Boards and Commissions
Mr. Seastrand moved to appoint Jim Evans to the Summerfest Partnership Subcommittee. Mr.
Sumner seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald,
Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
Oath of Office - City Recorder
Newly appointed City Record Mrs. Bates was called forward and Ms. Lambert completed the
oath of office. Mrs. Bates was then invited to shake hands with the City Council.
RECOGNITION - Utah Valley Chamber of Commerce "Business of the Month"
Rona Rahlf, President of the Utah Valley Chamber of Commerce, said that the Chamber
Ambassadors selected one business every month to be the “"Business of the Month" and they had
selected the City of Orem for the month of May for tremendous support and engagement in the
community. She said Orem's staff and elected officials were great about supporting new
City Council Minutes - May 8, 2018 (p.9)


businesses and Chamber events. Ms. Rahlf presented a certificate to the City, as well as a Costco
cake. She invited any Chamber Ambassadors that were present to come forward and take a photo
with the City Council.
PERSONAL APPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not
scheduled as public hearings on the agenda. Those wishing to speak should have signed in prior
to the meeting, and comments were limited to three minutes or less.
David Busath, resident, said many petitioners who were part of the recent Palos Verdes
referendum petition process wanted the City Council to know about their experiences, and he
was there to report. He shared information with the Council about the geographical spread of
where signatures were collected and about the 56 petitioners themselves. He said the average
petitioner was collecting between 10-15 signatures per hour and that the collection was constant
and steady over the 45 day period. Most of the signature collection was done door to door, and
that most of those carrying the petition were homeowners. Estimated opposition to the petition
was between 5-25 percent. They had surveyed petitioners with five questions and compiled their
answers. Mr. Busath said the first question was, “"What were the two most common pitches you
made?" He said his was to inform them that the petition was in regards to high density project
and he identified the site. The second question was, "Did you inform the signer of when the item
in question would be on the ballot?" Mr. Busath said he informed them every single time.
Mark Tippets, resident, said there was a property located at 727 West 800 South that had an
abandoned home. The home had been occupied by a hoarder, so the front yard had boxes, shoes,
even an old car strewn about, and because the yard was never watered the two walnut trees on
the property had died. The fence had been damaged, and the backyard was accessible. He said
drug deals taking place in that backyard had been photographed and recently an arrest had taken
place there. The home was supposed to be included in a parking permit area, but because no one
lived in the property the owner had not made sure signage was posted. That meant cars were
parked at the abandoned home regularly. Mr. Tippets said another grave concern was the over 1
foot high grasses and dried bushes on the property that were fire hazards. It would not take much
for a fire to start there and endanger surrounding homes as well. He said he had told the City
about this problem several times, and urged the City to condemn the house.
CONSENTITEM
There were no Consent Items.
SCHEDULEDITEMS
6:00P.M.PUBLIC HEARING-ReceivePublicCommentontheCommunity
Development Block Grant (CDBG) Projected Use of Funds for Fiscal Year 2018-2019
City Council Minutes - May 8, 2018 (p.10)


RESOLUTION - Adopting the  Community Development Block Grant Statement of
Community Development Objectives and Use of Funds as required by the U.S. Department
of Housing and Urban Development for Fiscal Year 2018-2019
Mr. Downs recommended that the City Council hold the second of two public hearings to receive
public comment on the projected uses of funds for the 2018-2019 Community Development
Block Grant (CDBG) and adopt the recommendation of the CDBG Citizen Advisory
Commission.
During the past few months, the CDBG Citizen Advisory Commission heard funding proposals
from various applicants who wished to receive CDBG funding. The Commission presented its
recommendations to the City Council and a public hearing would be opened for comment on the
proposed uses of funds.
Tonight's public hearing was the second of two opportunities for public comment on the
recommendations before the City Council officially adopted the Final Statement of Projected
Uses of Funds for Orem's 2018-2019 Community Development Block Grant.
Please see the allocation recommendationsbelow:
Public Services - limited by HUD to 15% of new entitlement funding
Family Support & Treatment - $11,000
Project Read - $5,000
PERC - $2,000
Center for Women & Children in Crisis - $10,000
Community Action Services - $12,500
Mountainland Community Health - $4,500
Literacy Resources - $1,000
RAH -$8,500
Friends of the Children's Justice Center - $15,000
Friends of the Food and Care Coalition - $8,000
Ability1st Utah -$3,000
Community Health Connect - $4,000
Kids on the Move - $5,000
People Helping People - $2,000
Rocky Mountain University of Health Professionals - $3,000
Other
Habitat for Humanity - $86,000*
House of Hope - $3,500
Turn Community Services - $15,000
Code Enforcement - $155,000
Infrastructure - $285,000
Administration-$120,000
Section 108 Loan Repayment - $108,994
City Council Minutes - May 8, 2018 (p.11)


REHABILITATIONFUNDING
Mr. Downs introduced Vickie Johnson, who served as the chair of the CDBG Advisory
Commission. He provided a history of the CDBG program, which was a part of the federal
Housing and Urban Development (HUD) program. Communities with populations over 50,000
could apply to become an entitlement community, and Orem had been one since the 1970s. He
said other entitlement communities in the area were Provo City, Lehi City, and Utah County. The
CDBG program was to allocate federal grant money to non-profit organizations that provided
services for low-income individuals and to strengthen low-income neighborhoods. Each year a
public hearing was held to open a 30-day comment period on how funds should be distributed to
Mr. Downs said they had seen an increase of 1.9 percent from the previous year, and unused
funds rolled into a line of credit. The funding totals for 2018 were as follows:
$630,000 - allocation (tentative)
·
$20,000 - program income
$217,994 - reprogrammed income
·
· $867,994 Total
Mr. Downs said the range of services ranged anywhere from treatment and crisis centers to food
banks to literacy programs. Some of the grand funds went toward administration of the program
and toward code enforcement services (Orem PD's Neighborhood Preservation Unit). There was
also a portion that went toward public facilities and they focused that funding on revitalizing
neighborhood parks in lower-income areas. He thanked the CDBG Advisory Commission for
their time in reviewing each application and listening to each proposal. They spent hours
discussing and deliberating the best ways to distribute the grant funds.
Mrs. Lauret asked what criteria the CDBG Advisory Commission used in determining allocation
of funds. Ms. Johnson said the priority criteria was the amount to which an organization
benefitted Orem residents. Each program was deserving of funds, but that was their guiding
principle in setting the amounts.
Mayor Pro Tem Macdonald opened the public hearing. No one came forward, so he closed the
public hearing.
Mr. Seastrand moved, by resolution, to adopt the Community Development Block Grant
Statement of Community Development Objectives and Use of Funds as required by the U.S.
Department of Housing and Urban Development for Fiscal Year 2018-2019. Mrs. Lauret
seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald, Mark
Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
6:00 P.M. PUBLIC HEARING -Residential Parking Permit Area
RESOLUTION - Creating a Residential Parking Permit Area on Cherry Drive from 650
South to 800South
City Council Minutes -May 8,2018(p.12)


Lt. Craig Martinez presented a recommendation that the City Council, by resolution create a
residential parking permit area on Cherry Drive between 650 South and 800 South.
The City of Orem was responsible for protecting the health, safety, and general welfare of the
City. With the ongoing enrollment of students and the expansion of Utah Valley University
(UVU), there had been an increase in the number of nonresidents who were using Cherry Hill
between 650 and 800 South during the university's business hours.  A majority of the
homeowners who owned dwellings along Cherry Hill between 650 South and 800 South filed a
petition with the Orem Police Department asking the City Council to consider creating a
residential parking permit area to address the parking issue along Cherry Drive.
The Orem Police Department conducted a traffic study in the area and found that nonresidents
inundated the area during the university's business hours and recommended that the City Council
pass a resolution creating a residential parking permit area along Cherry Hill on both the east and
west sides of the street between 650 South and 800 South. The parking restrictions would be in
place from 7:00 a.m. to 5:00 p.m. Monday through Friday excluding federal and Utah state
holidays. These were the same restrictions that were already in place along the west side of
Cherry Drive between 650 and 700 South.
If the City Council created the residential parking permit area as proposed, any homeowner
within the residential parking permit area would be permitted to park any cars registered to
his/her dwelling in the residential parking permit area, and each dwelling within the residential
parking permit area would be given two (2) visitor/guest permits.
The homeowner who owned the dwelling located at 719 South Cherry Drive, Orem, Utah had
specifically requested that his dwelling be excluded from the residential parking permit area.
              
demonstrate this exception.
Mr. Lentz asked about the repercussions of a car being ticketed that was parking in front of the
one home excluded from the parking permit area. Lt. Martinez said they enforced with signage,
but it was possible that a car could be mistakenly ticketed. The signs were as clear as they could
be.
Mr. Sumner commented that the whole area was concerned with this parking issue. He asked if
UVU contributed in any way to the costs of enforcement. Lt. Martinez said they did not, and the
costs and enforcement fell solely on the shoulders of the Orem Police Department. UVU had no
jurisdiction beyond the limits of campus.
Mr. Lentz asked if the one excluded home could subsequently be included, and what the process
would entail. Lt. Martinez said that individual could change their mind, and that it would require
another public hearing and for the Council to vote on the change.
Mayor Pro Tem Macdonald opened the public hearing. No one came forward to speak so he
closed the public hearing.
Mr. Seastrand then moved, by resolution, to create a Residential Parking Permit Area on Cherry
City Council Minutes - May 8, 2018 (p.13)


Drive from 650 South to 800 South excluding the home located at 719 South Cherry Drive. Mrs.
Lauret seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom Macdonald,
Mark Seastrand, David Spencer, and Brent Sumner. The motion passed unanimously.
6:00 P.M. PUBLIC HEARING - SLU Code 5511 in the CM zone
ORDINANCE - Amending a portion of Appendix A of the Orem City Code pertaining to
StandardLandUse(SLU)Code5511 (MotorVehicle(New&Used)Sales)intheCM
Zone
Mr. Bench presented applicant Mohammad Abusenenh's request that the City amend a portion of
Appendix A of the Orem City Code pertaining to Standard Land Use (SLU) Code 5511 (Motor
Vehicle (New & Used) Sales) in the CM Zone.
The CM zone was established to provide areas where planned manufacturing parks may be
developed. The zone was designed to provide for such uses on well-landscaped sites such that
they could be located in proximity to residential uses. Currently SLU Code 5111 “Automobiles,
motor vehicles, & other automotive equipment" and SLU Code 5183 “Transportation equipment,
other machinery equipment, & supplies" (Wholesale Uses) were both permitted in the CM zone,
however, SLU Code 5511 "Motor Vehicle (New & Used)" (Retail Sales) was not. The applicant
S     p e a      x    sn
Staff supported the change to Appendix A because the use would not create high traffic,
dangerous conditions, or a nuisance to surrounding businesses and homes. However, due to
concern about outdoor display and storage, staff added a note that outside display was not
permitted outside normal business hours. The applicant agreed to this language.
The Planning Commission recommended the City Council, by ordinance, amend a portion of
Appendix A of the Orem City Code to make Standard Land Use (SLU) Code 5511 (Motor
Vehicle (New & Used) Sales) a permitted use in the CM Zone. Staff supported the
recommendation of the Planning Commission.
Mr. Bench indicated that the applicant was not present at the meeting. He shared an aerial photo
of the site, and said that this was a similar request to one the City Council had been presented
earlier this year with the difference being that the earlier request pertained to boats and not motor
vehicles. He said the retailer mostly conducted business online, but had a state requirement for a
set number of physical locations for his dealership to be established. This would allow the
applicant to display vehicles during business hours and then garage them at night.
In response to Mr. Lentz's question, Mr. Bench said this one business would be affected by the
proposed change. He said they would be limited to the number of cars they could garage.
Mr. Seastrand asked about the parking situation for the complex. Mr. Bench said it was a multi-
tenant area, and the applicant's business would be governed by lease in terms of how many
parking stalls he could occupy during business hours.
CityCouncilMinutes-May8,2018(p.14)


Mayor Pro Tem Macdonald opened the public hearing. No one came forward so he closed the
public hearing.
Mr. Spencer moved, by ordinance, to amend a portion of Appendix A of the Orem City Code
pertaining to Standard Land Use (SLU) Code 5511 (Motor Vehicle (New & Used) Sales) in the
CM Zone. Mr. Lentz seconded the motion. Those voting aye: Debby Lauret, Sam Lentz, Tom
Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed
unanimously.
6:00 P.M. PUBLIC HEARING - Amendments to PD-19 and Appendix M
ORDINANCE -Amending Section 22-11-31(B)(2)(c) of the Orem City Code pertaining to
basements in the PD-19 zone and amending Appendix M pertaining to the layout of
buildings in the PD-19 zone
Mr. Bench presented the applicant Kim O'Neil's request that the City Council amend Section
22-11-31(B)(2)(c) pertaining to basements in the PD-19 zone and Appendix M pertaining to the
layout of buildings in the PD-19 zone.
The South Rim PRD (PD-19) was originally approved in 2002 to allow up to 9 units per acre in a
townhouse style development. Phase II was added to the South Rim project and approved by the
City Council in August 2015.
The PD-19 ordinance currently provided that basements were only allowed in areas accessible to
sewer by gravity. The developer of Phase II would like to include basements in the townhouse
units in Phase II, but the area in Phase II was not accessible to sewer by gravity. Thus, under the
current ordinance, basements would not be allowed in Phase II.
The developer requested an amendment to the PD-19 zone that would allow basements in Phase
Il, but would prohibit plumbing fixtures in these basements.
The applicant also requested an amendment to Appendix M to modify the layout of the units in
Phase II from two three-plex buildings to one six-plex. Revised elevations for Phase II were also
proposed.
The Planning Commission recommended the City Council, by ordinance, amend Section 22-11-
31(B)(2)(c) pertaining to basements in the PD-19 zone and amend Appendix M of the Orem City
Code pertaining to building layout in Phase II of the PD-19 zone.
Mr. Bench introduced Roger Dudley and John Dester who were representing the applicant. Mr.
Bench said the proposal was to include “dry basements" for each unit; this term meant that no
water, sinks, tubs, showers, toilets, etc. were allowed.
Mayor Pro Tem Macdonald asked what the motivation was behind changing the layout from two
three-plexes to one six-plex. Mr. Dester, the project builder, said it was to provide a private
backyard for each unit. It also maintained the same amount of parking, which was 2 stalls per
unit with 5 additional (a total of 17 stalls). In response to Mayor Pro Tem Macdonald's question
City Council Minutes - May 8, 2018 (p.15)


about “dry basements", Mr. Dester said he had seen those before. Mr. Dudley indicated that the
main advantage of including the basement in their units was to provide storage space. Also,
basements were a major sale item and owners could potentially finish the basements.
Mrs. Lauret asked if the units would be owner occupied. She also inquired as to the square
footage and the desired demographic for these units. Mr. Dester said they would not initially be
owner occupied, but they were being platted in such a way they could be sold off individually.
He said the square footage was between 1,400-1,450 square feet per unit, with an additional 200
square feet from the basement. The demographic was everyone because the product lent itself to
different people at different times in their lives.
Mayor Pro Tem Macdonald clarified that this project was originally considered in 2015, and
asked about the building currently on the property. Mr. Dester said that was correct, and the two
homes currently on the property were presently occupied but would be taken down.
Mr. Lentz asked if the project could connect to Provo's sewer system. Mr. Bench showed an
aerial view and said it was too far away to connect to Provo's utility lines, which were roughly
one-quarter mile from the units. He said it would also be difficult geographically to connect to
Provo's lines.
Mayor Pro Tem Macdonald opened the public hearing.
wished to have any plumbing the basement. He asked if that would require a rezone request.
Mr. Bench said that would require a rezone request, and was something they were discouraging.
He said “sump pumps” could fail and the occupant would have a difficult time cleaning up a
flooded basement in that area.
Mayor Pro Tem Macdonald closed the public hearing.
Mr. Spencer moved, by ordinance, to amend Section 22-11-31(B)(2)(c) of the Orem City Code
pertaining to basements in the PD-19 zone and amending Appendix M pertaining to the layout of
buildings in the PD-19 zone. Mr. Lentz seconded the motion. Those voting aye: Debby Lauret,
Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion
passed unanimously.
RESOLUTION -  Support  the   funding  and  implementation   of   Advanced  Metering
Infrastructure(AMl)throughout the Cityasoutlined in thePublicWorks Department's
WaterSMART GrantApplication
Mr. Tschirki recommended that the Orem City Council express support of the funding and
implementation of advanced metering infrastructure (AMI) throughout the City as outlined in the
Public Works Department's WaterSMART grant application.
The Water Master Plan was adopted by the City Council in 2016. A significant part of the master
City Council Minutcs - May 8, 2018 (p.16)


plan included the deployment of AMI technology throughout the City over a five-year period.
The funding for this project would begin in the Fiscal Year 2019 Budget. Since the project was
anticipated to cost approximately $6.5 million, the City was pursuing other funding options that
would offset these expenses.
One way to offset these costs was to obtain a grant. Under the direction of the U.s. Department
of Interior, the Bureau of Reclamation (BoR) managed the federal WaterSMART grant program.
The City had been working with its federal lobbyist to apply for a grant that would fund a portion
of this project.
In accordance with this application, the City Council was required to express support of the
WaterSMART grant application and, if awarded funds, work with the BoR to meet the
established deadlines for entering into a grant or cooperative agreement. Additionally, the City
Council would commit to contribute the funding specified in the funding plan of the
WaterSMART application.
        n   n  
Christopher Wiltsie, Public Works Management Analyst, had worked on the grant application.
The Water Master Plan included the deployment of the AMI technology, which was estimated to
conserve approximately 5-10 percent of Orem's water resources. This would benefit all users in
the Provo River system. Mr. Tschirki said the BoR appropriated $23.4 million in potential grant
money, and the application they were submitting was requesting the maximum amount at $1
million. He said they had been working on the grant application for over 12 months, but in the
last 3 months the application had changed significantly and they had to rework their submittal;
appropriations like this were subject to the current President's agenda. The Public Works
Congressman John Curtis. Mr. Tschirki continued that the proposed resolution before the
Council was a requirement for submittal of the application, and they needed to meet the
established deadlines for the City's contribution.
Mayor Pro Tem Macdonald asked about the City's contribution to AMI deployment. Mr.
Winterton said the resolution this evening did not commit any money but would be tied to the
grant money if it was awarded.
Mr. Tschirki said AMI put the information about water usage into the hands of the users, and
allowed them to make more educated decisions in terms of conservation. The tiered water rate
that was adopted in 2016 would also be a factor; users would be more fully aware of their usage
and could make lifestylechanges.
Mr. Lentz asked how receiving grant award funding would impact the Water Master Plan,
particularly in regards to AMI and a water storage tank. Mr. Tschirki said with the current boon
in the economy with increased construction costs they would annually gauge if costs were
excessive beyond initial projects.
Mayor Pro Tem Macdonald asked for additional information regarding conservation and project
timelines. Mr. Tschirki said he would provide that information to the Council at a later time, as
he did not have that information readily available with him.
City Council Minutes - May 8, 2018 (p.17)


Mr. Lentz asked if the phone app that allowed users to control their AMI and receive data would
have a cost. Mr. Tschirki said the goal was to have no additional cost for the app.
Mrs.Lauret moved,by resolution, to support the funding and implementation of Advanced
Metering Infrastructure (AMI) throughout the City as outlined in thePublicWorks Department's
WaterSMART Grant Application.Mr.Lentz seconded themotion.Thosevoting aye:Debby
Lauret, Sam Lentz,Tom Macdonald,Mark Seastrand,David Spencer,and Brent Sumner.The
motionpassedunanimously.
COMMUNICATIONITEMS
The Monthly Financial Summaryfor March 2018was included in the Council's agenda packet.
CITYMANAGERINFORMATIONITEMS
Mr.DavidsonhadnoInformationItemstoshare.
ADJOURNMENT
Mr.Spencer moved to adjourn the meeting.Mrs.Lauret seconded themotion.Thosevotingaye:
Debby Lauret, Sam Lentz,Tom Macdonald,Mark Seastrand, David Spencer, and Brent Sumner.
Themotionpassedunanimously.
Themeetingadjourned at7:07p.m.
CORPORATE
SEAL
oDauBat
JoD'AnnBates,CityRecorder
Approved:May22,2018
CityCouncil Minutes-May8,2018（p.18)