Meeting
City Council · 2018-09-11
City Council meeting
Decisions
2
4 motions in all
Split votes
0
at least one no
Discussion
–
no recording
Residents spoke
–
introduced themselves
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| PRESENTATION - North Pointe Solid Waste Special Service District work session |
presented only | p.1 |
| DISCUSSION - SCERA Shell Study work session Direction: General consensus of the Council was not to conduct the study, and instead to direct the money that would have been set aside for the study toward mitigating costs of needed improvements to the pipes/irrigation system at the SCERA Shell. |
consensus | p.2 |
| APPOINTMENTS TO BOARDS AND COMMISSIONS regular session |
approved | p.5 |
| RESOLUTION - Authorizing the execution of an amended Interlocal Cooperative Agreement by and between the Board of Education, Alpine School District and the City of Orem providing for School Resource Officers in certain Alpine District Schools regular session |
approved | p.5 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
| Motion | By | Result | |
|---|---|---|---|
| To approve the minutes from the August 14, 2018, and August 28, 2018, City Council meetings. | David Spencer 2nd Sam Lentz |
✓ Passed | p.4 |
| To appoint Elaine Parker to the Beautification Advisory Commission and Ernst Hlawatschek to the Senior Advisory Commission. | Richard Brunst 2nd Brent Sumner |
✓ Passed | p.5 |
| By resolution, to authorize the execution of an amended Interlocal Cooperative Agreement by and between the Board of Education, Alpine School District and the City of Orem providing for School Resource Officers in certain Alpine District Schools. | Tom Macdonald | ✓ Passed | p.6 |
| To adjourn the meeting. | Tom Macdonald 2nd David Spencer |
✓ Passed | p.6 |
Text extracted from the minutes PDF (scanned pages via OCR). The PDF is the official record.
City Council Minutes – September 11, 2018 (p.1) A complete video of the meeting can be found at www.orem.org/meetings CITY OF OREM CITY COUNCIL MEETING 56 North State Street Orem, Utah September 11, 2018 4:30 P.M. WORK SESSION – CITY COUNCIL CONFERENCE ROOM CONDUCTING Mayor Richard F. Brunst ELECTED OFFICIALS Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Steven Downs, Assistant City Manager; Greg Stephens, City Attorney; Karl Hirst, Recreation Department Director; Bill Bell, Development Services Director; Richard Manning, Administrative Services Director; Scott Gurney, Fire Department Director; Charlene Crozier, Library Director; Chris Tschirki, Public Works Director; Jason Bench, Planning Division Manager; Kena Mathews, CDBG/CNS Programming; and Jackie Lambert, Deputy City Recorder PRESENTATION – North Pointe Solid Waste Special Service District Mr. Bybee invited Rodger Harper, Director of North Pointe, and Board Chairman Jay Franson to present information about North Pointe and its relationship with the City of Orem. Mr. Harper shared a historical timeline of how North Pointe Solid Waste was set up, and changed throughout the years. Initially set up in 1976, it was the Utah County Solid Waste district serving all cities in the county, excepting Provo. In 2001, legislative changes led the district to be renamed to North Pointe. Mr. Harper shared information about: Landfills and transfer stations and locations Projected life and acreage of landfill cells Shipping by rail vs. by truck Advances in technology and equipment, including balers, staging trucks, tipping, and compacting Municipal Solid Waste (MSW) vs. Green Waste, Construction & Demotion (C&D), and Recycling Tonnage of waste for each category Recycling Mr. Harper said on top loading MSW allowed the waste to compact itself, and they took an average of 27 trucks a day to the landfill. They hoped to open the new landfill cell at Bayview in 2019. City Council Minutes – September 11, 2018 (p.2) A complete video of the meeting can be found at www.orem.org/meetings There was continued discussion about: Orem City’s clean-up program and “dump pass” usage Public access at North Pointe vs. other solid waste districts in the area Curbside MSW and recycling pickup Public education on proper recycling/sorting Northern Utah Environmental Resource Agency (NUERA) o Addressing management, transportation, disposal of MSW, and various solid waste issues North Pointe operations and buildings Mr. Bybee and Mr. Harper each thanked the other for the work and dedication given to their responsibilities on the board and in maintaining a strong relationship between North Pointe and the City of Orem. DISCUSSION – SCERA Shell Study Mr. Downs invited SCERA President Adam Robertson and SCERA Board Chairman Bryan Pope forward to discuss the proposed study of the SCERA Shell. Mr. Downs said funds had been set aside by the City Council to conduct the study, but wanted to discuss a move forward plan based on concerns voiced by some Council members. Mr. Davidson said they needed to discuss the merits of conducting a study for approximately $40,000 if the findings would not necessarily drive any change or action afterward. Each Council member shared their thoughts on the merits of conducting the study or not. Issues discussed included: CARE money allocations Owner responsibilities and tenant responsibilities Leasing Agreement specifics Government involvement in SCERA Capital improvements Collaboration of organizations for win-win outcomes Open lines of communications between City and SCERA Mr. Pope said the Board’s concern with the study was that it seemed to be focusing on issues of operations, which SCERA was responsible for in addition to other responsibilities. Mr. Robertson said SCERA had put much toward capital improvements in his time, and they invited collaboration with the City. Mr. Lentz and Mr. Seastrand felt the study should still be conducted; Mayor Brunst, Mrs. Lauret, Mr. Macdonald, Mr. Spencer, and Mr. Sumner felt they would prefer not to conduct the study. Mr. Lentz expressed concern about compromising to make move forward decisions, only to overrule or change those decisions a few months later. He felt this could be an issue in the future. Mr. Downs then asked if the Council was comfortable giving the money that would have been set aside for the study to help mitigate costs of the needed improvements to the pipes/irrigation system at the SCERA Shell. The general consensus of the Council was to do so. City Council Minutes – September 11, 2018 (p.3) A complete video of the meeting can be found at www.orem.org/meetings 5:00 P.M. STUDY SESSION – CITY COUNCIL CONFERENCE ROOM CONDUCTING Mayor Richard F. Brunst ELECTED OFFICIALS Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Steven Downs, Assistant City Manager; Greg Stephens, City Attorney; Karl Hirst, Recreation Department Director; Bill Bell, Development Services Director; Richard Manning, Administrative Services Director; Scott Gurney, Fire Department Director; Charlene Crozier, Library Director; Chris Tschirki, Public Works Director; Jason Bench, Planning Division Manager; and Jackie Lambert, Deputy City Recorder EXCUSED If applicable Preview Upcoming Agenda Items Due to limited remaining time, the City Council reviewed only items on the evening’s regular agenda. Agenda Review The City Council and staff reviewed the items on the agenda. City Council New Business The City Council had the opportunity to discuss new business. The City Council then adjourned at 5:57 p.m. to the City Council Chambers for their regular meeting. City Council Minutes – September 11, 2018 (p.4) A complete video of the meeting can be found at www.orem.org/meetings 6:00 P.M. REGULAR SESSION – COUNCIL CHAMBERS CONDUCTING Mayor Richard F. Brunst ELECTED OFFICIALS Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner APPOINTED STAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant City Manager; Steven Downs, Assistant City Manager; Greg Stephens, City Attorney; Karl Hirst, Recreation Department Director; Richard Manning, Administrative Services Director; Bill Bell, Development Services Director; Scott Gurney, Fire Department Director; Gary Giles, Police Department Director; Charlene Crozier, Library Department Director; Chris Tschirki, Public Works Director; Jason Bench, Planning Division Manager; Pete Wolfley, Communications Specialist; and Jackie Lambert, Deputy City Recorder NOTE: Due to technical difficulties, no recording of the meeting was taken. INVOCATION / INSPIRATIONAL THOUGHT UVU Army ROTC Cadet Simmons PLEDGE OF ALLEGIANCE UVU Army ROTC Cadet Sturgeon PATRIOT DAY 2018 – In remembrance of 9/11 Mayor Brunst asked people to be mindful of those who made the ultimate sacrifice that day, and those still affected by their service on that day, particularly first responders who ran through toxic clouds and dangerous, collapsing structures to help their fellow man. To honor those whose lives were lost or changed forever in the attacks on September 11, 2001, Mayor Brunst invited those in attendance to observe a moment of silence. APPROVAL OF MINUTES Mr. Spencer moved to approve the minutes from the August 14, 2018, and August 28, 2018, City Council meetings. Mr. Lentz seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, David Spencer, and Brent Sumner. The motion passed. MAYOR’S REPORT/ITEMS REFERRED BY COUNCIL Upcoming Events Mayor Brunst reviewed the upcoming events, as listed in the agenda packet. City Council Minutes – September 11, 2018 (p.5) A complete video of the meeting can be found at www.orem.org/meetings Appointments to Boards and Commissions Mayor Brunst moved to appoint Elaine Parker to the Beautification Advisory Commission and Ernst Hlawatschek to the Senior Advisory Commission. Mr. Sumner seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, David Spencer, and Brent Sumner. The motion passed. PERSONAL APPEARANCES Time was allotted for the public to express their ideas, concerns, and comments on items not scheduled as public hearings on the agenda. Those wishing to speak should have signed in prior to the meeting, and comments were limited to three minutes or less. Bethany Jasper said she had purchased a home in Orem and had been remodeling it to sell. She had a buyer under contract, but the City fees for the remodel went from $1,700 to $3,700. The buy was a single mother battling cancer, who hoped to make the basement an accessory apartment to ensure that her children would have places to live if anything should happen to her. However, the change in the fee amounts put the sale in jeopardy. Ms. Jasper said they were adding the accessory apartment at their own costs, but there was also an issue with parking space availability. Covering that cost, along with the other raised fees, would be over $5,000. She asked if there was an appeals process regarding the fees for situations like this. Mayor Brunst suggested Ms. Jasper consult with the Department of Development Services. Danielle Hess, Orem Miss Outstanding Teen 2018, came to thank the City Council for their support, and the service they gave to make Orem a wonderful city to live in. She said today’s date marked nine years since she was involved in a tragic pedestrian/vehicular accident where she was struck on the crosswalk by Mountain View High School. Her injuries included broken ribs and other bones, a collapsed lung, skull fractures, and more, as well as a 10-day coma. She thanked the Orem Police and Fire first responders who got her to where she needed to be that day. Ms. Hess said her platform cause was distracted driving, and she shared rings with the City Council that said, “It can wait.” She said any radio song, text, or phone call could wait to avoid endangering yourself and others. SCHEDULED ITEMS RESOLUTION – Authorizing the execution of an amended Interlocal Cooperative Agreement by and between the Board of Education, Alpine School District and the City of Orem providing for School Resource Officers in certain Alpine District Schools Chief Giles of the OPD said this was an update to the Interlocal Cooperative Agreement already in place between Alpine School District and the City to provide School Resource Officers (SROs). SROs were currently assigned to the four high schools in Orem, including Polaris/Summit High School. The update to the existing agreement was to add a new SRO that would be assigned to the three junior high schools in Orem, and to reflect the updated staffing City Council Minutes – September 11, 2018 (p.6) A complete video of the meeting can be found at www.orem.org/meetings and funding aspects of the agreement. Chief Giles said the agreements were typically revisited every five years, and one stipulation of the current proposal was to take time into account. The most recent Memorandum of Understanding (MOU) agreement had been signed in 2016, but they would revisit the agreement in 2021 still as opposed to 2023. Mayor Brunst thanked Chief Giles and asked if the City Council had any questions regarding the changes. Seeing none, Mr. Macdonald moved, by resolution, to authorize the execution of an amended Interlocal Cooperative Agreement by and between the Board of Education, Alpine School District and the City of Orem providing for School Resource Officers in certain Alpine District Schools. Mrs. Lauret seconded. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, David Spencer, and Brent Sumner. The motion passed. COMMUNICATION ITEMS The Monthly Financial Summary for July 2018 was included in the packets distributed to the Council. CITY MANAGER INFORMATION ITEMS Mr. Davidson reminded the City Council about the Utah League of Cities and Towns (ULCT) Conference scheduled for September 12 through September 15, 2018, and said they could contact his office if they needed any assistance or had questions regarding the ULCT Conference schedule and registration. ADJOURNMENT Mr. Macdonald moved to adjourn the meeting. Mr. Spencer seconded the motion. Those voting aye: Richard F. Brunst, Debby Lauret, Sam Lentz, Tom Macdonald, Mark Seastrand, David Spencer, and Brent Sumner. The motion passed. The meeting adjourned at 6:30 p.m. JoD’Ann Bates, City Recorder Approved: September 18, 2018