City Council · 2019-01-22

Sam Lentz is off welcoming home a baby. So anyway, but we'll go ahead and get started. Consent agenda procedure. Steve, you've got 5 minutes.

Yeah, that's more time than I need, but I'll try to squeeze it in 5.

We—

anyways, we've talked about the consent agenda, kind of the purpose. Last time we had a conversation about just the intention of it to take care of routine things that are non-controversial. Have very little discussion. But I think I just— I haven't done a good job of kind of showing you, kind of talking through maybe the procedure of it.

So maybe, maybe I could say something right there. As I read it, really the consent agenda idea is to streamline your agenda.

Correct.

And the items on there are not for discussion.

Yeah.

They are non-discussion items. Now, if somebody in the council wants to have a discussion We can move it to the regular agenda.

That's correct.

Or if a member of the public asks for it to be moved to the agenda, we can vote on that and do that as well. So this is just meant to streamline things that are mostly housekeeping type stuff.

Yeah, that's exactly right, Mayor. In fact, that's really well said. So I want to show you, this is just a city in Colorado that use that just to kind of maybe help—

Show us where they throw chairs? Is that what you're going to show us?

This is right before, because these are things that are non-controversial. After that, the chairs start getting thrown.

Which city is it?

Greeley, Colorado, north of Denver.

Yeah, items 9 through 18. Thank you. The consent agenda is a leading management tool to allow the city council to handle several routine items with one action.

Once I've read each consent agenda item into the record along with council's recommended Council or staff may request item be pulled off the consent agenda and considered separately under the next agenda item in the order they were listed.

Item 9.

So she goes through about 10 items that they all put on the consent agenda, and then you'll see at the end she just, uh, gives it back to the council.

Is there a desire to pull any of these items for further discussion? So you're picking them during council?

Yes.

So, so what the—

So the plan is, I'll actually— I and somebody from staff will actually read you— we'll present the consent agenda like we present any other agenda item. So I would say something probably, the consent agenda is a meeting management tool to allow the City Council to handle several routine items. Now this is obviously for the public to understand why we do a consent agenda.

I know we like things fast, but slow down from the way she presented it.

Okay. Several routine items with one action. Once I've read each consent agenda item into the record along with the recommended action, Council or staff may request an item to be pulled off—

this is to your, uh, or to your point, Mayor—

uh, may request an item to be pulled off the consent agenda, be considered separately under the next agenda item in the order they're listed. And then I would read the things that are on the consent agenda for tonight, and then I would say if there's a desire to pull off any items, any items off—

So now are you suggesting that you jump in and read those? Typically I read those.

So that's how we've been doing it. Most cities will have somebody present you the consent agenda like we do any other agenda item, and then you're able to just take that and make a motion, or somebody can make a motion. And then if there's a desire to pull any items off the consent agenda for further discussion, a council member can make that request.

I'm just for— for let's say Mark makes a motion to approve the consent items and I say there's one item I'd like to take off. Is that how I would do it?

Yeah, yeah. Well, yeah, so usually at the beginning Like you just saw, the mayor will say, is there anything that somebody from the council would like to take off the consent agenda?

Okay.

Not hearing any, then I or someone can say, I make a motion that we approve the consent items.

Correct.

And it's just a streamlined, kind of simple way to do it. And it falls in line with how we present everything else to you.

Yep.

So I'm probably more comfortable just reading it myself as I go through. So I don't know if that's a big issue for you, but—

Oh no, I don't care who necessarily reads it. Just last time we just had some challenges with that.

We were trying to—

I'd rather go ahead and do that.

Now, if we take it off, then we move it on to the—

it would become the next item after the consent agenda.

So, okay, I have no problem with approval of minutes, but I really want to talk about Johnny or Susie who's been presented to a board. Hey, can we take that one?

Yeah, we'll just move it on.

Sure, go ahead.

Yes.

Now, if we do it like—

yeah, and then the whole— yeah, we approved the consent agenda By a roll call vote. So that means whether there's a resolution or not a resolution, we just would approve the entire consent agenda by a roll call.

Okay.

And then that would tackle any—

no matter what type of issues on there. And again, our intent is never to bring something that's controversial. In fact, what you'll likely see is somebody would present, for example, the mutual aid agreement. You'd see it presented here, and then they would probably say, we intend to bring this on the consent agenda, are you comfortable with that? So you know that that's where you'll see it next.

It's on the consent agenda.

So do we take our ties off like that?

Yeah, yeah, get it.

Yeah, so now the only, the only question comes is someone would like to move it off of a consent item, uh, whether we need a vote on that or whether we just automatically move it.

We have to have a motion and a vote.

Okay. So everybody together with that?

Yep.

Okay, so you do want to read it, and do you want to explain what the consent— like, they, they—

you don't want—

okay, so they do it for obviously for the public's intent, why they're voting on 10 things at once, or how—

No, I don't have a problem with that. I'm not interested in having a discussion on the consent items.

Yeah, nor are we.

That's the whole point. Consent items are not to have discussion.

I, I agree.

Maybe I misunderstood.

No, so this is—

I have no problem mentioning what the consent I mean, why we're doing this and how we're doing it.

Yeah, so I'm happy to give you this. This is just kind of that brief explanation of what—

That's fine.

Any other questions on the consent agenda? Again, non-controversial, um, and these are items, uh, that again you usually know ahead of time. You've already heard it before, and we don't anticipate any discussion or just routine.

I have a question.

So if someone doesn't second it, then what happens? It just stays on?

Yeah, just like any other agenda item.

Okay, so as an example for this evening, we have an appointment to a board and commission, Brandon Hoffman, who is a new individual, a new appointment. So in this work session, we'll have a discussion about him, but tonight we won't have a discussion. He'll be just part of the consent item.

And you'll read both items at one time, no stop between, and then ask for a motion?

Okay.

All right, well, that was 8 minutes, but not bad, not bad.

Thanks.

So let's— thank you. Let's go ahead and move on to our discussion on water infrastructure. This is an update by Chris Shirkey and Neil Winterton. And time's 45 minutes, so till about 4 o'clock.

We will take a minute after.

Okay.

All right, so I'd like to introduce this topic. Neil Winterton, our Water Resources Manager, will be basically leading, leading us through a discussion with this slideshow that covers a variety of capital improvement projects that the City Council approved with the 2016 Water Master Plan. I'd like to recognize a few people here as well. We have Drew Clark, who is here from our Public Works Advisory Commission. And he has been a great support and a great proponent of all things technology related, and AMI is a part of that. We are going to have a discussion on AMI. I'd like to also recognize Steve Jones in the back here, who is a civil engineer with Hansen Allen Lewis, one of the principals with that firm. We've been working with them over the last few years regarding a water tank study, a joint effort with Vineyard Forum and and Central Utah Water Conservancy District, as well as Marv Allen of Hansen Allen and Luce as well. And he's going to be addressing some issues in particular related to the water tank proposed locations at the Mountain View High School slash fitness center slash community park area. So with that, I'd like to turn some time over to Neil, and then Marv and I will just jump in a little bit here as we go. Thank you, Neal.

Neil.

I know you're expecting some dad jokes, but I'm holding off today. We are starting with some good news. This is as of the 20th, so they're behind a couple of days, but it's this morning's download. You can see we're at about 117% of normal in our drainage basin. Keep in mind, early in the year, The cup is pretty small. We're at 117%, so we're more full. As the water year moves on, the cup gets bigger. So even if we weren't at, uh, you know, if we get 100% in May, that's where the, the main indicator is of how we're doing with water. I wanted to provide a little update educationally. This, according to the NFL, is roughing the passer. And so this says defensive player made eye contact with the quarterback.

Yeah, I love the arm over the shoulder pad.

Yeah, that constitutes— anyway, if you saw the game or heard about it yesterday, it was pretty controversial. Moving along. 4-inch water line replacements from 2010 to 2018. The pool The blue represents the 4-inch mains that are in the city. We're trying to eliminate those. The multicolors represent the different years. This is not intended— this is more telling of the graph from 2010 to 2018 of how much water main replacement has occurred. That blip in 2014 was due to a refinance of some bonds we had. So our base level of CIP work is down here. Just wanted to give that as a background. Today we're going to talk about AMI, well number 10, 10 million gallon storage tank and water reuse. I've got with me the new lid. I don't know, it's kind of heavy, so I don't know if you want to pass it around. But this is the water meter that goes in the ground in between the pipes from—

Don't most of us have this at our home?

You all have this brass piece right here and no cord. Do you have a register that's manually read or it might be a digital?

No, the city council has something different.

We were all given AMIs.

Yes, it's similar to this, only it's not the exact product. Yours is cellular connected. We tested out the cellular version. This is going to be connected via towers. So this is going to communicate up to the 9 towers in the city.

Thank you.

Everyone will get new lids as well, and then so that you can communicate through that plastic lid.

Is that lawnmower safe?

For most people, it is.

Skateboard safe?

No, it is.

That seems a little bigger than what we have now.

It's the same size. It's the same size. It's got to be the same size. To fit the locking nut. Okay, I thought it was already on the inside. The towers that are going to go up, we've got 9 towers in the city. 8 of them are finalized. One at Hillcrest, we're still working with the school district, as you're aware. We came up with some creative solutions. One is to put them on a flagpole at the lower cemetery. Where you might not have noticed, but right there is where the antenna will be. Down below will be this little gray box.

You may want to check with Post 72. They have a difficult time lowering flags right now. You want to make sure they can get the flags up and down.

Yeah, we'll make sure that— We'll put it on the Arizona flag pole then.

Yeah.

We created some other creative solutions to put them on the lighting, the new lighting at Bonneville Park, and we're going to put some lighting in Cascade Park as well and kind of just tuck those up in there. We've run fiber, Utopia fiber, to all the locations that needed it. Bonneville, Cascade, Westmore, and Nielsen's Grove all didn't have that, and they will soon have Wi-Fi as a result. So, Mayor, if I can add, these would be brand new. And those would be at the northeast corner of 12th North and 80th.

So they wouldn't be on the existing flagpoles that you referenced up by the veterans area.

This would be—

these would be brand new. So we would make sure that they would fit in there.

That's different than what this is showing.

Yeah.

I just wanted to get through that. We've already replaced 1,500 of the meters. And then the poles are going to be installed, and we're going to start installing—

How many meters do we need to read?

23,000.

Okay.

Our first year, we anticipated hitting about 2,400, so we're on pace for that come March or April, when we call the meter reading season starts. That will no longer be a thing, because we'll be reading them all year long. Well, number 10, moving right along, that's by way of update. We selected Hanson Allen Lewis to help us with well number 10 engineering services. That was budgeted for and planned for now. Part of that, I didn't intend for you to read this part, this is an actual clip of the proposal request, is to optimize a location for a new well while considering future storage locations and major transmission lines. So this was the scope of work that we asked Hansen Allen and Lewis to do. They modeled the city and they said, okay, you put a well in this area here, and we don't need to determine exactly the exact location. It's a building about half the size of this room and a hole about 24 inches in diameter. Not a huge impact.

Well number 1—

Hole about how big?

24 inches.

About 24 inches for the well.

He's showing 36 inches there, but— Well, he's showing this—

24 inches.

Yeah, yeah, I was showing that in this area a well could be placed and it will benefit the system equally wherever you put it in there.

Thank you.

The hole in the ground's a little bigger than 24 inches when it comes to—

No, the holes in the ground—

No, his arms are a lot bigger than 24 inches.

We're talking about a well.

The hole's like this.

We're talking about the well.

Yeah.

We haven't hit the tank yet, that's 36 inches. Well number 11 was recommended around the north area, Bonneville Park-ish, 1,600 feet.

And you're going 1,500 feet or so deep?

Probably 1,200, maybe around there. We haven't got that far into it yet. We'll draw it, do some exploration. You guys might be aware that there is a project right around the fitness Center area. I don't know if you've heard that, but that has caused us to create— have some discussions about when to build this tank, and it coincides with where as well. We started out looking at all these locations right here. There's vacant parcels, there's city-owned parcels, IHC, orchards, different areas that we said this is where a tank could fit. Through the process of elimination, discussion, and other things, we said no to Geneva Park. There was a discussion about Vineyard possibly trying to co-locate with Orem. It looks like right now that that is moving towards Vineyard separating their agreement with Orem and maybe going with Central. We'll have different conversations about that.

So when you say that, are they looking at putting a tank in their city and then just pumping for gravity-fed operation rather than putting— trying to put one in our city?

Yes.

And gravity feed down?

That's the direction they're heading as of right now. It's a fluid conversation.

I know we separated the idea of a combo tank Now we're separating the idea of their tank in our city, and they put one in their own city.

And being a wholesale provider, we're in those discussions.

I know they're trying to determine where their water is going to come from for the future, and they're talking heavily with Central Utah Water on it.

Neil, can you go back to that previous slide? I think everyone here has received this and the commentary that went along with that.

Yes.

This is, uh, this is basically the history of this goes back probably 20 years, and we've had discussions with IHC regarding those 2 tanks on their campus, um, and that's, that's, uh, you know, that's a part of their master-planned areas for expansion someday, so they, they didn't give us the warm, warm feeling that that would be a good idea. Those 4 yellow areas represent vacant Orchard areas, one of which in the bottom right corner is currently being developed today by Ivory Homes. We also visited with the owners of the other 3 locations where we felt like those would be ideal, and none of those property owners had any interest in working with us on that.

So the green are—

those 3 green in the middle are either owned by us or Alpine School District, is that correct?

Correct, and Neil's going to speak to those specifically in greater detail.

Yeah, and why, why did the axe get made on Geneva, where we were last couple weeks ago?

Well, Vineyard made a conscious decision to say we think we don't want to do that.

Yeah, well, Vineyard didn't. Why didn't we want to?

Uh, that's not as advantageous a location for us.

Okay, that was only good if we were servicing a major transmission line.

That's right.

The other kicker is that Geneva is going to be rebuilt by Alpine.

Yeah, on their property.

As is Suncrest below it.

Yeah, okay.

Yeah, so that's a good question. Why did we kind of move towards the south? We moved towards this area because our transmission line at 4th South is our main feeder line down to Geneva Road and throughout our southwest portion of our city.

Thank you.

The orchards weren't of interest. It left us with these 4 sites. Number 4 is the Mountain View practice field. That's not as ideal. It's further from 4th South, not our property, and if we have other options closer to 4th South, it made sense. So then that leaves 1, 2, and 3. 3, we felt, was kind of close to the neighbors, and it's going to be a significant 15-month construction project that will cause a lot of noise and a lot of challenges. It also takes out most of the parking lot and a facility structure there as well.

I was shocked by the 15-month contract. Could you simplify? To me, you're digging a hole, big hole, and putting a tank in. I don't know why that takes 15 months. I know we got to move a lot of dirt. But 15 months seems huge. Can you tell me what we can do to shorten that dramatically?

I put in 3 months of contingency.

Okay, but a year seems long. Why does it take a year?

It's a big tank. It's 15, 20 feet deep.

So would you explain the construction of the tank? Steel, concrete, height?

Yeah, we don't have an awesome place to stage. For one, so we were in a constrained area.

You're gonna have to dig out the dirt and haul it off in trucks, right?

Dig out the dirt, haul it off, and then do all the testing necessary for soils and everything else. And just the sheer volume of what it takes.

But is it going to be a steel or a concrete tank?

I would imagine a concrete tank.

The concrete's going to take longer to put in place than steel.

Yeah, we typically wouldn't want to bury a steel tank.

I know, 'cause then you have corrosion issues.

But there can be incentives to speed it up. It just costs more money when you impose time restraints on that with night work or other things, temperature.

It took them a fair amount of time to build the tanks up there at Central Utah Water, even the newest ones. The above-ground ones?

Yeah.

You know, I believe it's going to take more than 18 months to build it, quite frankly.

Between 18 months and 24. It's not going to be a small project.

You've got to put all the supports on the inside of the tank.

From the time that we disrupt the entire site completely, yeah, it's significant. At this point, we'll turn some time over to Hansen Allen Luce to look at some of the more details of Sites 1 and 2 here.

And if you can give us any more flavor than we've received such far, that it's gonna take a long time, I'd love to know more detail than that.

Okay, I'll share that with you.

Sites 1 and 2, Sites 1 is on city property, Site 2 is not. Grass and baseball field, and then I don't know if you want this graphic later.

So when they build a tank, I mean, they're—

they—

a concrete tank, they'll go in and of course a lot of excavation, and that takes probably a couple months. Then they've got to prepare the ground, they— and they have to pour the floor. They have to let that cure before they start pouring the walls on top.

What's that timeframe? Assuming it's the right time of year or whatever, I'm sure.

Well, depending on the type of tank that you do, if you were to do a, just a standard reinforced concrete tank, they might pour that floor in, in a couple of pours. If you do a tendon-type tank, then they actually like to pour the whole floor in one day. But when they do the walls, they do the walls in sections. And so they might do a 40-foot section of wall. They have to do that section and let it cure before they can pull the forms. Then they pull the forms, set them up for the next section, put all the steel in, and then pour that section. And it just takes a long time.

Similar to tilt-up building?

Yeah, kind of like that, except it's not a tilt-up building.

It isn't tilt-up, I realize. It's formed and set. But they still pour it on the ground and then tilt it up, or here?

No, no, they pour it in place. They have to set the forms first.

These ones they pour in place. So when you do a tilt-up, you pour it on the ground.

Like the foundation of a house.

Yes, exactly. So they'll have forms on both sides. They'll put the forms up on the inside, then they'll put all the steel up that needs to be in it. Then they'll put the form on the outside, and then they'll pour that section. So it's about, typically about a 40-foot section, and then they just have to progressively go around the tank. While they're doing that, they'll also pour, you'll have columns inside the tank to help support the roof structure. So they'll also pour a few columns each time they do a pour. And then they've got to go in and pour the roof deck.

Yeah.

And, you know, you might get the tank done within about a year's period depending on the size. Now, if it's a 10 million gallon tank, it's going to probably take a full year. And then they've got to come back in and of course backfill. That takes a while. And then you've got to deal with the landscaping, putting the landscape back in place, that kind of thing. So it takes a while to do a a drinking water tank of this size. But that's the process that they go through.

Okay. Okay.

So what the city is— as we've honed in on this site and determined that this would be a good location not only for a tank but it would also be a good location to put a well as far as the drinking water system goes. A well at this location and the tank will facilitate using the Putting the water from the well directly in the drinking water system at this location, and it's quite an optimum location. So we've been asked to take a look at these 2 sites in a little more detail. And the tanks are obviously going to be deeper, they've got to be below grade. I mean, it'd be nice if you could go into these locations and just raise the tank up, even if you backfill over the top. And we probably can raise this one, I understand, a little bit. I understand that the trail around it's maybe 4 feet higher or so than the ground surface. The higher we can get that tank, the better, because we've got to take a pipe out of the bottom of the tank and take it on down to 4 South and then down 4 South until we get it to a reasonable depth. And that reasonable depth occurs about 2,000 feet down where you come off the hill, then we catch grade finally. But the pipe's going to be like 20 feet deep. Because the tank will be, and we looked at maybe making the tanks a little shallower than we would typically do, just because of the depth of that pipe.

So, question, this tank is going to feed what area?

Well, this tank by gravity will feed the west area.

Of Orem?

Of Orem. If the city would like, you could also put more storage at this site, and you could put a booster station on it, and you could also feed this Central area that the tank is residing in. So it's a decision that Orem will have to make if you want to do that. Or if you want to build a tank that's just of the size that will serve the west area by gravity, that's optimal.

If you're gonna make that decision, you'd need to make it sooner rather than later.

Now.

You know, before you start even designing the tank, that decision needs to be made.

If you're gonna build your house, you need to put the heater in the house.

Exactly.

Rather than later.

Exactly.

It's hard to add on to a tank later. Well, sometimes we design tanks where we'll build them in cells. So we'll build a cell first because of calculation, you know, not needing the full volume. But when we do that, we also design the walls of the tank so that we can come in and hook on walls and make them watertight at a later date. So you can do that. It's a little more costly overall. It's better to build it up front, but you could. So So we're going to take a look at these 2 sites and do kind of a 25% level design to take a look at really comparing costs between the 2 sites and determine what cost differences there may be in dealing with this site versus that one and then come back to the city and provide that information to help you make a determination which site you'd like to go with.

So are we talking about leasing land from the Alpine School District?

We're talking about a land swap.

Land swap. So we swap, then we re-swap.

We've owned that parcel, right?

We own where parcel 1 is. The Mountain View High School baseball team plays baseball on the City of Orem's property on that baseball field. However, the 4 softball fields are all owned by ASD, and we're looking at swapping land potentially That'll be of an equivalent size of those 2 softball fields and the baseball diamond. So we own the land where the baseball diamond is. They would like to own that, operate it, maintain it entirely without us being involved in any way. And we're looking at doing a swap with that land where the 2 softball fields are.

Okay.

So we have, we have a meeting set up to meet with them next week to discuss that.

So they would actually like that idea?

They would.

They would like to have control over that baseball field.

Obviously an advantage to this tank site is that it's closer to 400 South, closer to the corridor we're taking the pipe down. But the tank will have to be probably a little deeper than this tank, because this one we can raise maybe 4 feet. And so we'll be taking a look at those cost differences between extra pipe length versus a little bit deeper tank and Deeper pipe over that area. We still think because of the way the hill drops off down here, that even if this tank's 4 feet higher than this one, we're still going to catch grade in kind of the same area. A little bit sooner, but it's when we dive off the hill that we're going to catch that. So anyway, we're going to do a, a kind of a quick study, 25% level design. We'll take a look at site plans, we'll take a look at all the issues associated with costing each of these tanks, provide that information back to the city, and then the city can make a decision on which direction you'd like to go, especially considering the fact that Alpine School District may be willing to swap land with you so that you're not having to—

So if we're, uh, Chris, if we're moving ahead with these ideas, what is the expected start date of construction? Well, you know, we have been putting money away.

We have, we have money put away. We have money in our fund balances. well that can be accelerated towards this project. We could also delay some other water projects to start this as early as this summer. We do need to have the design completed. How long would that complete set of design drawings take?

About 6 months.

6 months. So from the time that we would make that, develop that agreement with an engineering firm like Hannon Saul, there would be another 6 months Before we can even bid it out.

I was gonna say, I could see through your process that you could move forward where you get all approvals and everything done come about January 20th of next year, just in time for the coldest weather to pour cement.

To break ground. And, uh—

To excavate.

Yeah, well, excavate probably is not fun, but okay. But pouring, it'd certainly be nice if you had weather to your advantage.

Excavation in the wintertime wouldn't be bad, and then you could start pouring in the early spring.

Yeah.

That might be ideal.

Yeah.

Regarding these 2 projects, we would be installing a well, and it could be at either one of those locations. It could be anywhere in that general location, but ideally closer to 4 South, you'd have less distance to run a pipe. And so Mark's going to be looking at that in greater detail. And bringing back the preferred option recommendation for us to then adopt and move forward. We want to move this forward as quickly as possible. The nice thing about Option 2 versus 1 is it might buy you some distance from all of the construction activity that's going to be at the fitness center.

So why do you want to move this forward as quickly as possible?

Well, if it's with Option 1, if it's determined that Option 1 is the best location, then I would say I suggest that we bid this out as soon as possible to coincide with the construction of the fitness center, so we don't extend that construction season out another year or so beyond when the fitness center's done.

Sure.

The other thing I might just mention is that we do a lot of energy efficiency work, and one of the big pluses in putting a well next to a tank is that instead of designing the pump for that well to pump up all the way up to your upper tanks up above, you can pump into this tank directly, which will save a lot of energy. So it's a good, good move to do that.

Any other questions?

So we expend a lot of energy here in the city center for our 2 sewer lift stations in the middle of the building. So anyway.

I was just going to ask Carl, how does this affect our recreation programs?

If we ended up with the 4 softball diamonds, it's a great thing for us. They want the baseball field, so it just depends on how that plays out. We do need 4 softball fields. We would love to have that ground.

Does that affect your parking up there on the northeast corner? The community park there for the fitness center?

Uh, it shouldn't, on the other side of the road.

You're talking about this one right here, Mayor?

Yeah.

I don't think we're anticipating getting into that footprint.

Okay.

I mean, from our standpoint, if we can make the trade and get a little bit more control of the softball, it's a good deal for us.

And we program the softball fields but don't own them. Alpine School District programs the baseball field, but we own that. They program this field with soccer as well, and we own that. One thing to note is we are not building these for growth. We are building these to replace a deficiency, and it will also benefit— right now, the, the bottom areas kind of suck the middle areas dry, and so This is going to help with that situation operationally, and that's a big, big part of why we need to do this. The central part of the city is actually starved as a result of everyone down below using the water. It's all coming together.

So Neil, I have a question. So will this be— once the efficiencies get fixed, I mean the deficiency and become more efficient, will that be an overall cost savings? I mean, does it make sense? Is it costing us too much because we're deficient?

Uh, it won't necessarily cost us, but it will provide the residents with, one, the more sustained pressures. Residents in this area experience significant fluctuations in pressure and flow, and so that will be taken care of with this issue. That's the biggest issue we have with this. And then fire flows are also tied to that.

Steve?

You imagine the pipelines like the freeway.

You have a big parking structure you're going to put here, a tank, and so you can, you can move the water off peak when nobody's using the freeway, if that makes sense, and stage it here, and that allows you to have more capacity in your pipelines and won't affect the pressures in the system.

Okay, that kind of wraps up the storage tank discussion. Water reuse was part of our master plan. We hired Water Works engineers who then partnered with Hanson Allen and Luce, so that's a partnership we have going on right there. The original plan was to supply Lakeside Sports Park, And the golf course with water that was once at the treatment facility and is now cleaned up. And the original plan also included storing it in hole number 9. As we looked at this, we decided that Springwater Park is right close and the treatment plant also uses water. There's an existing line Already in place from when the golf course and the sports park were built in place. That's the yellow. Uh, you can see the missing portion right up here near Vineyard Elementary. So we had to connect those dots. We looked at 4 different options.

That's a little busy.

We chose this option in red here to connect those dots. So we will have a continuous line from the treatment facility here all the way up to the Lakeside Sports Park with a couple of connections to the golf course. We looked at hole number 9 storage and then Clegg's Pond storage, and in the end We chose to put a small storage facility here at the treatment plant. What that does is it eliminates pumping twice and it also eliminates water quality issues taking what we're going to produce is extremely clean from the treatment plant, cleaner than any pond or river. And so we were going to put that into a pond and essentially degrade our water quality to only then pump out of it again. And so with a small storage facility there, really small, 250,000 gallons, we can meet the demands of those users. We've also reviewed this with Goldenbolt and his team of engineers and landscape professionals, and they really like this solution. Where we would not put the water into the pond. That water then would get degraded, as Neil suggests. We would have to filter that again, and there could be some extra components that might be an adverse component, adversely react with the soils and the grasses on the golf course itself. So they are much in favor with this preferred solution that we have developed with this team of engineers. With water reuse, you have a couple of things you have to consider: drinking fountains, picnic tables, hose bibs, and some signage. So the only major challenge we have at Lakeside Sports Park is the sprinklers were not designed around these shelters that have picnic tables on them. So we're just going through some discussions about adding a concrete pad around it or Or maybe changing it out to benches. A couple of them have barbecues, but we don't see anyone barbecuing or see anybody using that. So it's going to be a really good project for the city. I mentioned about the city being starved due to the use in the west. This is going to help that and delay projects that require pipelines from—

The west.

The east side up above the cemetery all the way down. So this is a major benefit to the water system overall as well because these are major water users in the summer.

Am I hearing right, it's not part of the potable system at all?

It's just outdoor house, outdoor home?

No, no, it will not be part of the potable system whatsoever.

The what system?

Potable.

Ask Greg Stevens, White Springs.

Drinking water.

Potable or potable.

Culinary or culinary.

Potato or potato.

Believe me, these are topics we've had.

No wonder it takes a year and a half to put a book together.

So I don't know if anybody, in honor of Sundance, Finn?

You're finished?

Yeah.

Questions? Left some time. The main focus of today's discussion was the storage tanks because that's bigger than 36 inches. I wanted to update you on the other things, but the construction timing of the fitness center versus locations 1 or 2 is really what we're up against as far as accelerating the design decision process.

Well, it seems to be that— The construction of the fitness center, shouldn't this be at a different time when we're not having the whole world torn up and we can get more help? It seems to me we're cannibalizing our own ability to get construction people there because we're asking them to build a fitness center and a tank. And if we split those 2 projects apart, we might have better access to laborers.

I don't know if the trades are—

Are we going to pour any cement at the fitness center?

Yeah, but I would contend that the tank building crews do that, and that's— they don't get into fitness centers and other things.

They're more specialized than a regular foundation crew.

I mean, general labor, I would agree there is going to be some overlap with your general laborers that you hire. For the summer or temporarily for your particular job locally. But in general, I don't anticipate that being a competition.

I was going to say, we have 10 contractors that primarily just do that.

So they bring the brains, but they do hire a few lower-level skilled people.

They do, but they have a lot of people that are just on their staffs that they build one thing after another.

And they go from city A to city B quite often.

Well, we didn't use up all our time.

Nope, you did good.

So feel free to ask me any questions.

So on the locations, I'll go back. I still, I still like the location of the practice fields.

Go back to the numbers, 1 or 2 or 3, Mark, or you said—

4.

I like 4.

Oh, okay.

And part of it was there was discussion about if we replace those fields with more of an artificial turf, you get— you actually get— could get greater usage of it, of that area, whereas right now it's kind of practiced, but you'd be able to get lacrosse and a number of things that you couldn't get with some of these other— I wondered if the school district would be in favor of utilizing that more because it does give some additional opportunities.

So, Mark, maybe to add on to that, the Alpine School District and the state has just now classified lacrosse as a regular sanctified or certified sport.

Not a club sport.

Sorry, it's not sanctified.

Then you go to heaven.

So the point of lacrosse actually is a point well taken. It ought to enter into the discussion.

The challenge that Alpine School District pointed out for varsity-level sport is the orientation of the field is not what most north-south fields are.

So they—

their interest waned a little bit with that because when you play in the evening time, you have that sun in your face in the evening and mornings. That's why most fields are oriented north-south.

There was that, and then also they were highly concerned with their ability to replace the cost of a synthetic field.

And they would put that all on us. They made it pretty clear.

Well, they did that on the football field already. How did the benefits of going artificial there, that they now had more play opportunities, whether cost was a factor? So I think it was more just a matter of adding another synthetic turf field to the list of replacing them. I thought from a disruptive standpoint, as well as you'd have easier access to Center Street, For the removal of the materials as opposed to going down through neighborhoods. I don't know, I just—

Our discussions with Alpine School District led us to believe that was not— we can reopen those and keep discussing. It's not completely off the table. Uh, you know, even nothing— we haven't built anything yet. We're here talking about it, getting ideas, hearing feedback. So if Alpine School District wanted to keep in those conversations, the challenge with Alpine School District property discussions is executing in enough time to do with the fitness center. But if we did choose down here, maybe the timing isn't as critical. Chris has brought that up. You know, this is somewhat removed from the fitness center. So if we went there, maybe we wouldn't have to. But this is certainly adjacent next to— there would be a lot of activity in that area to do that work at the same time. And I don't think it's a bad idea personally to kind of get it all done at once. But we also discussed, Mark, that we probably would have had at least one or two homes to move west if we chose Option 4. That access would be a positive thing. It would be good. Yeah, I guess that's, you know, that's a half a million dollar cost right there just to buy the land. And then we'd need to put a well probably at that location, and that'll be our main access in and out of site number 4. So there are some additional costs, but it is, it's feasibly a good, pretty good look. It made our top 4.

Brent brought this up earlier about the impact on the recreation if we were to do option 2 with the ball fields. Long term, it'd be good for us to have those. Short term, are there other ball fields we can use for programming?

I think so.

We would move more programming up to Windsor.

Okay.

Is where we would probably go with it. Lakeside would be option 2.

Okay, so we could make that work as well.

Mr. Allen, how much disruption to the neighbors, to the I'm sure you've run into that before. Are you talking about maybe these here?

Well, any—

anywhere in the immediate area.

So, um, I mean, we do build these in neighborhoods all the time. We have to find that all the cities are like this, but it is a disruption. I mean, it's, uh, you've got construction traffic that's happening. Um, we would not assume that we're excavating out into the road, but So, it would disrupt, like, well, the pipeline will be in the road, so there will be disruption when they're installing that pipeline, especially a 20-foot-deep pipeline. So, you'll have disruption from that. We do, if we can, for example, that Site 2, if you could accommodate putting a stockpile of the soil material that you have to excavate out, at least The part of it that you want to retain to backfill back against the tank, you could put that adjacent to that somewhere. And what we typically do, we put a, uh, a, uh, it's called a, some kind of mat or something on top of that, or it's a spray-on material to help minimize dust. The other thing we do is we, in residential areas, we also put a kind of a seismograph adjacent to the nearest home to verify whether any of the compaction, you know, is getting too severe that could cause damage to the home. And if that happens, then we require the contractor to use a different method for compaction. So there are things we try and do to mitigate, but there's no question, I mean, it's a large structure, it's going to be in the middle of the area, but it's doable.

We do it all the time.

And along that same point, I'm assuming ARM doesn't have any empty ground just towards the end of the—

over the hill.

I mean, that's kind of it. Those are where we have spots, because over the hill you have houses going in and stuff. We don't own them all.

Well, you want the gravity field.

Right, yeah, over the hill you'd be too low in elevation to serve that zone by gravity. So that's one of the things we really looked at was we kind of looked at a zone of where you needed to be in order to serve that area to the west by gravity in the other study.

And again, if you go further south to another school on there, you're— this is Close to 4 South is perfect, is the ideal.

Because it gives you a great, um, a great place to take your pipeline down to the west that's optimal for the city.

And I'm not shocked that none of the orchard guys want to let us put a tank in their bottom and then limit their future. So unless we want to buy their ground, that's it.

Well, quite frankly, I preferred that red orchard.

Which one, the one in the bottom right or the one down west?

Just because If you went in there, you could actually raise the tank because it doesn't have another use right now. So you could raise the tank higher so your pipeline would be shallower coming out. It would be less costly.

So we'd have to buy the land?

You'd have to buy the land, but the pipeline would also be shallower most of the way if you could raise that up.

So should we think about that?

We talked to them.

Well, I mean, we can command them, right?

Condemn it?

Yeah.

No.

You can, but you can do eminent domain.

We can, but you don't want to do that unless you were forced to do it.

Well, the question is, how much cheaper is it?

That's, um, I'm not sure.

I don't know if it's necessarily any less expensive.

Because once you have to buy the land, you've got to weigh that cost.

So, Neil, could you go to some of your ending slides?

I just make one more comment on that.

Tell me when to stop real quick.

So, uh, he's still making a comment, I think, on his last slide.

Yeah, go back. You're moving too quick for me. I'm sorry. So, um, I'm trying to get to the point of going from the water reclamation plant over to the golf course.

Water reclamation facility's right here.

Right.

We're going to treat it all here, store just a little bit here because our nighttime flows—

Well, I'm talking about trying to replace this line coming from our present storage tanks to use water reuse for the golf course.

It's all part of the equation, it's all part of the model.

Okay.

Moving forward.

Alright.

So we are going to help ourselves out by installing this. But we also have a big area in the city that we're serving. And keep in mind, our water tank is fixing a deficiency. We're not building a new tank.

Right, I understand. I'm trying to get over to the water reuse material, not the fresh water. And so I'm just saying, you know, are you trying to set it up where you're replacing that fresh water line with reuse and also to the lakeside part? Will we get reuse for all of that?

Yes, yes.

We're going to irrigate all of Lakeside Park, all of the golf course, and we've added Springwater Park.

And that would be part and parcel of what we're talking about now, or a whole separate deal?

It's a separate project.

Okay.

But happening now. We are in the design process.

Okay, I thought we were.

Yeah, yeah. I mean, in my mind, just because they have separate budget numbers, they're different projects and I meet with different people.

No, no, I know. I just thought, are you trying to combine them or are you doing them separately? But I thought we were moving ahead with them.

Yeah, we are moving ahead.

They will be bid out with separate contractors.

Okay.

Neil, do that.

I was just going to say, um, you keep saying this is a small thing. I just want to know, if we're going to build it, do we need to build it bigger with the idea— I don't want to come back in a year or two and say, oh, by the way, we didn't build it big enough yet.

The tank?

Yeah.

The small tank here?

Yeah, does it need to be bigger eventually?

No, in fact we're going to progressively reduce the need for that as we have greater nighttime flows. So as the city grows and we can supply the need at night from about 2 AM to 5 AM, then we'll actually reduce the need for that, but that's several years out. If someone or an industry wants to come in and build and add to that, we have daytime flows. We're going to be able to service a daytime need, but we don't irrigate during the day.

Okay, thanks. Is it fair to say, Neil, the size, the amount of water that can be cleaned for reuse is kind of a fixed number because our plant can't produce more?

That's correct. But as only what comes in Can go out.

But as I remember, the fresh water, the value of it or cost of it is about 8 times or 10 times what the cost of the reuse water is. Because you've got the treated water coming all the way from those tanks up there at Central Utah Water down to here where the reuse water doesn't require that treatment. And so we'll save a lot of money using the reuse water. Every year, because the golf course, I think, uses a million gallons of water a day during the summer.

That's true. They, uh, I don't know that I would say that it's 8 times, but where the true savings for the city comes in is quite a bit, is, is in the delayed project of bringing water from the east all the way across town in large pipelines. It's in the form of like a 36-inch pipe.

Large, for sure. But I mean, the cost of treatment and everything is a lot more than what you're doing here with the reuse.

But if you include the cost of the pipes all the way up to service with this, with drinking water, then the cost could go up quite a bit.

Yeah, yeah. I mean, I haven't put pen to paper to say it's 8 times or—

That's what I remember.

You'd need to add in, you know, all the infrastructure and payback and all that, but It's safe to say that it's a benefit to the city without question.

Should save us money.

To do these projects. And that was the purpose of the whole master plan and moving forward.

I mean, I hate the idea of treating culinary water and then putting it out on the golf course right next to the water treatment plant.

Yeah, we have a nice source in a nice spot. This is a great project for many areas.

Great water conservation.

Many elements. Mayor, also this project with the tank location and the new well is also going to help with that because we'll be able to pump into the tank and then not have to transmit that water all the way from Northeast Dorm to that tank.

Yeah, I hadn't thought about that.

So both of these together in our mind are going to help tremendously delay those projects and perhaps even Reduce the size and overall economic impact of those projects in many more years to come.

Because this will be delayed out.

Even if Vineyard were on our system, they're such a— they're a very small impact. This has nothing to do with Vineyard. Whether they come or not come, they are small potatoes.

They are now, but look out.

Yeah, even in our service area, they're We're not— that's not part of our conversation. It is in the analysis, but it's nothing that would raise alarm to say, oh wow, we're doing this for Vineyard.

One thing I might mention just real quickly, and then Mark, you had a comment. I was gonna say I met with Mayor Fulmer this last week, and they have been able to get an agreement with the Union Pacific, which we've been waiting on for years, to move the railroad tracks. And they're hoping to get some money from the legislature because it takes about $16 million and they have $10 million in the bank. But the nitrogen plant wants to move. And if in fact they get the go-ahead to move the railroad tracks, the nitrogen plant has already got a buyer who is a developer and will pay them a lot more money to put in a some kind of commercial development there. So there's a lot happening right there, and we'll know by the end of the legislative process if they get the go-ahead with money to do it. Mark, did you have a comment?

Yeah, a couple thoughts was from the Utah Lake standpoint.

Does reusing that have a major impact in terms of overall water level, water rights in terms of Utah Lake?

Does reuse impact that?

Yes, redirecting, and ultimately if you utilized all of the outflow, would that have an impact downstream users?

So yeah, we have currently, we take all of our effluent water and send that to Utah Lake. This will divert some of that, and will it be significant? Right now it won't be that significant. It's not significant because we're only talking about our low nighttime flows. Our heavy flows come from 9 AM to 7 PM. So we're talking about, in irrigation, we're talking about 6 to 8 months.

Except for in 2 weeks.

Except for 2 weeks?

In 2 weeks, yeah, from yesterday. Then all your flow is going to come in a 4-hour period.

Yeah, that's when we'll flush.

During the Super Bowl.

Yeah, Mark, that's a great question. If every city around the entire lake were to do that and take like say 20% of their water that normally have been flowing into the Utah Lake and they've been— and then spray it, you know, through sprinklers and so forth, it would have, I would say, a very noticeable impact on the lake, an adverse impact potentially. However, all of that water would stay in our hydraulic basin. Hydrologic basin, which would be positive, but it wouldn't get to the lake perhaps ever.

So it would go to your aquifers?

Go to your aquifers or evaporate, but it wouldn't make it into the lake necessarily.

I'm just curious on where there's a bit of a drive with the nitrogen load.

Yes, that's a very valid—

if ultimately all of the—

ultimately, or I'm just speaking for the others, but if If there was a possible use for all of our effluent, then does that, does that just disconnect us from Utah Lake and any of the issues associated with nitrogen loading on that?

We have a permit through the State Engineer's Office to reuse up to 1/3 of our water that we currently send down our sewer system. So that's all we're permitted to do. And of that amount, of that 9,000 acre-feet, so we're doing about 27,000 27,000 that goes into our homes. Of that third of that total 27,000, we're only allowed to do that for which we own the right. And so we typically own shares, we don't own any rights. We do own all of our groundwater rights, but none of our surface water rights. So it's more complicated, and we can't even attain that 9,000 that we're granted unless we actually own that right.

So you got to own the rights to the effluent coming out as well?

Yes.

That would bring that even further down to maybe $3,000 or $5,000 or something like that.

I mean, it is quite an interesting ecological system that we're kind of dealing with.

It's going to get more complicated and challenging over time as well.

The other thought I had was south of there you've got a few large properties that are conservation easement. I wonder if instead of utilizing regular irrigation water, if that would be an option to supply water for those farms as well, or if there would be just as a future potential usage of the additional water available.

We have the Taylors, and who's the property owner to the north, just south of the Johnsons?

Isn't it Kleiner's?

Kleiner's. Yeah, we've had that thought as well. We would have to reevaluate this study altogether because we would need to create quite a bit more storage to make that a feasible option. But environmentally, that would be a good application.

And that would still be viable, I mean, from a farming standpoint? Yep, absolutely.

You bring up a couple of good points. If they irrigated during the day, then we wouldn't need any additional storage, but we would need treatment capacity. We are building a system that is expandable. So we are thinking that there could be a day when you want to do more. What that's also going to do, as you're aware, with the nutrient discussion that has occurred over the past few years, limiting those discharges, by installing this facility here, We can put less nitrogen and phosphorus into Utah Lake through treating it here, and that's going to help that moving into the future. So if you think about really thick orange juice and really weak orange juice, when you mix them together, it's kind of just regular orange juice. We're gonna, we're gonna make really light concentrate orange juice so that when we mix them together, our permit Has, has just regular coming out, so it'll be pulp-free.

Oh, nice.

Don't put that in the record, okay?

If it goes in the record, make sure it was not attributed to me. You started the oranges down there.

Well, I think we're out of time.

I think that's it.

Okay, thank you, Neil.

Appreciate that.

We'll now go on to a discussion of capital bonding as far as an update on the library hall and fitness center. And our presenters are Ryan Clark, Brandon Bybee, Charlene Crozier, Carl Hurst, and Joe Smith from Method Student.

Yeah, uh, members of the council, I'll just help introduce things. I wanted to obviously come back to you with a an update on where things are at in terms of design and financing, choosing architects, and make sure you're aware of everything that's going on with super important and high-profile projects. Maybe just by way of introduction a little bit, Ryan has been chosen as kind of the project lead overall for these 2 bonding projects because we know that he's, he's led, been kind of the leader on making sure we have a lot of fun this year as part of our centennial. But Ryan has a ton of experience in not only working with, you know, all across departments here in the city but also with other organizations on a very regular basis. He was, I guess, project lead or main point of contact on the part of the city for, for example, the 800 North expansion, like Ginger Road expansion. He's also the project engineer on the site design of our Public Works building. So Ryan just has a real talent for keeping big projects that affect a lot of people, a lot of different departments, on task and The one thing that I wanted to also help, I guess, make sure you're aware of, and I think you kind of got a note from Jamie at the end of last week. At the beginning of last week, we met with Moody's and Fitch and Standard& Poor's, and they had very long interviews with us. And I think we had a meeting with them. us to essentially help them come up with what would be the ratings or the kind of the credit of the city. They indicated that they will give us that rating at the end of this month or no later than the very beginning of next month. That said, and Laura Lewis was there with us and she mentioned they certainly don't always do this, but By the end of these meetings, they did kind of verbally tell us that they thought we'd be in the AA+ kind of level of rating.

Is that the best?

The best is AAA. And I mean, they didn't say that that was outside of the realm of possibility, but that would probably be more in that AA+ area. Of course, they were really positive about it. how little debt we have and our fiscally conservative policies. The one thing that they mentioned as a potential concern is our reliance on sales tax as opposed to property tax. We did talk to them though that you as a junior councilor just recently cited the long-term revenues sustainability as one of your core areas of focus and spoke with them about How, you know, we really do deliver on your areas of focus. So we're hopeful that helps in the whole process. To me, it was interesting how much they really want to know about the city. Richard's not here, but he can talk about how it's changed over the years. But since the downturn, Great Recession, they really kind of dive in. Into qualitative things or seemingly tangential aspects of the city in addition to all the quantitative numerical stuff. But again, by the end of it, they were very positive about this. For comparative purposes, I believe Provo came up with a AA+ rating for their city streets program. So unless there's any questions about how that Go ahead, I'll turn the time over to Ryan.

All right, um, as you can see, this is a group effort. So Joe Smith with Method Studio will be talking about the library hall. Char will also be involved, and then Carl will help us with the fitness center when we get to that portion. I think I got everybody.

David Driggs is coming.

Oh, and David Driggs will be here to talk about our fundraising efforts at the end.

Okay, I guess that's—

and apparently the whole thing froze. There we go. All right, so we'll talk about project schedules first off, um, then we'll get into the library hall update, fitness center update, and then we'll end up with fundraising. And you can see the people that will be participating in those sessions. This is the latest schedule for the library. Right now we are, we are going through the design development and construction documents. CD stands for construction documents. They're in your— in the spreadsheet on the right. So we'll be having our reviews coming up in February: 75% package, 90%, and 100% in the last week of February. At that time, we're hoping the first week of March to submit for building permit review and to issue a bid package out for construction bidding.

So when you get pretty much everything together, will you come back to the council and let us know what you're looking at as far as the design goes, in case there are any thoughts or adjustments or requests?

Um, yes, we're happy to update you, but at that point, Joe, how difficult will it be to change our design?

So I'm not necessarily saying wait, but I would like to see some more Details when you're getting closer as to— in other words, are you including a bathroom or not including a bathroom?

I think we can probably hammer that out tonight.

We would like to show you a pretty detailed view. Okay. And if you have that, I would love to have you email that to us as well.

Sure.

Okay.

You can see that we could be under construction First week in April with demolition and clearing and grubbing out front. While we are getting a contractor on board with contracts, we're looking at using some of our public works crews to help us with that process, help with some cost savings.

And Ryan, one more thing. Yeah, the public will see this going on, and hopefully most everybody knows what's going on. But some may not, and it might be beneficial— you may have already planned for this— but to have a sign somewhere up there to explain what this is and what's going on, where you can see pictures or something, a little design, so that everybody's going, well, what is going on here? I don't understand.

Yeah, and we'll work with Steven to make sure social media gets blasted.

Yeah, in fact, that website's already built.

No, I know that, but I'm talking about a sign out front referencing that.

No doubt, yes.

Positioning it out a little.

Yeah, we plan to continue to update that webpage and then we'll put out the sign, no problem.

Construction beginning in May and we're about a 12-month construction period until that project's completed. Now keep in mind this schedule is a lot more defined because we have an architect on board. This is the fitness center schedule. It's not as pretty to look at. Because I put it together, and right now these are estimates.

So what is the CMGC?

We're going to get into that, and Carl's going to explain that process, but it stands for Construction Manager General Contractor.

So that's different than value engineering?

Correct, but it's, in a way, it's similar.

It's similar.

Yeah.

Okay, so the library is a hard bit.

It's not different than value engineering, but it's Chris, when I was talking with Jamie, he said— I referenced this as being value engineered, and he said no, it's something different, CMGC.

It's—

and I looked at it as pretty similar, but anyway.

We're working hand in hand with the architect and contractor to make sure our costs are in line and that the constructability of the design makes sense. So we don't run into issues down the road. There are a couple of open houses in that process. I'll talk a little bit more about the architect later. Tomorrow we have interviews. We're with 2 finalists, and I'll go into that. These schedules are based on the 2 proposals, so there's a little bit of difference there, but hoping to break ground in July to August using the CM. GC process, which accelerates everything that's moving forward.

Did I miss the completion of the library anticipated? I just saw construction April, May.

It's about a year from May when it breaks ground.

One year.

So hopefully May of 2020 is whenever Library Hall will be done. I'll turn the time over to Char now. She's going to kind of talk about how the Library Hall has changed and under the direction of what the council has asked us to do.

First, I just want to express the gratitude of a lot of citizens and staff my own gratitude for those who have been so supportive of this project. For you, especially as a council, you are— insert your own football team here— you are the quarterback who is now carrying this ball across the line for the touchdown win, and we are really excited. We've put up some signs, some banners in the library, and people continue to express excitement to see the project move ahead. And they also were very proud to vote for the project, both the fitness center and the library hall together. And it has Yeah, we're really, really pleased about that. We've certainly taken a long hard look at programming in the library over the last 10 years, and it continues to be something that the community really responds to. They enjoy coming, they enjoy presenting. The vast majority of our programming is presented for free. We don't contract with too many of the groups for paying. When we do pay, it's usually a grant that we've received from either the state or other arts organizations. So we do receive a lot of community support in that area.

Thank you.

And we certainly wanted to be responsive to the council's questions and concerns. A lot of, a lot of people in this room kind of came into this project after it had already started, so we just wanted to answer questions and address concerns. Joe's going to go over a lot of these in terms of the space and use, but the first of the priorities have been how do we pay for the facility, and we've tried to look at that in terms of Both the bond as a funding mechanism and what could we cut from the facility to make that more feasible for us to do in the construction climate that we found ourselves in, which was continuing to accelerate faster than our fundraising efforts. And then second, how do we preserve this facility for as much multipurpose use for the community as we could possibly do? So Joe Smith and his team at Method Studio— Jessica is here, others— They have been just continued champions for this project the whole time that we've been working with them. They have offered up many hours of their own help over the course of the 10 years without payment. They've reached out to colleagues to provide help. So 2 and a half years ago, we looked into the construction estimating for the project. We found that we were not going to be able to do it for the $4 million, for the $5 million. We were into the the $6 million mark, we knew that we had to take off the balcony. So the savings on that steel, cement, and the elevator were significant, about $1 million. It helped us, one, get the project into perspective of where we needed to go from that point forward, and two, help make a substantial change to the facility that would lessen the overall cost down the road. So we didn't want to compromise the functionality of the facility, Joe committed to recapturing the balcony seating on the main floor. We do want to stay in that 500-seat area. That's a vacancy in our community. It will work well for our library programs. It will work well for community needs. So we are in the neighborhood of 500 seats on the main floor still.

By the way, the smaller of the 2 facilities up at UVU is about 500 seats, isn't it?

That's correct.

Isn't one about 900 and one about 500? It looks phenomenal, you know. And so if you want to— if some of the people wanted to see what a 500-seat facility looks like built out, that might not be a bad tour to take in one of our pre-meetings. I know many of you have seen it, but I—

But to that point, the grand opening for that is coming up, and I think we're all invited.

Okay, then we'll have a chance to see it. Do we know the date? I'm sorry, I don't have it on my calendar.

It's early March.

I think it's March—

Jessica?

I think it's March 25th.

Can you, Bren, can you make sure we get a calendar invite? Thanks.

Sorry to detract us.

So though, Tom, great thoughts on that, the one difference between the 2 halls is that one has a balcony in it.

Right. This one does not have a balcony.

But it gives you an idea of how big 500 seats is. Yeah, good size.

Absolutely.

Nonetheless, we took the group over there to get a sense for what the seats felt like, what the sightlines felt like, the height of the stage, the distance from the stage edge to the back of the room, all those things. It's a good kind of example for some of the things that we incorporated into the new design.

Yeah, I don't know if the seats would be similar, but those are nice, not over the top, but nice.

And, and we were pleased to even have Jamie have a favorable response to things like legroom, you know, different things like that with seat comfortability. So we think it really will serve the community, serve the community well.

As someone who's much shorter than him, I went and sat behind him every time to make sure that I could still see. Fortunately, I could.

So other areas that we have focused on to make it as multi-purpose as possible. Is the previous space dedicated to the gift shop and the storytelling office, which are right here. We have repurposed that for program space, display space, or gathering space. The dressing room, restrooms up here, we have repurposed those to be family restrooms. The recording space for individuals and small groups, which which was in this area. We have eliminated that from this facility. We were able to add that to the library's makerspace last year with grant funds, so we did not need to put it in here. This facility will not be doing full-scale dramatic productions. We just are not the model where you will rehearse, rehearse, rehearse, and then present, present, present. So of course, the— there was never an orchestra pit or a full fly system. There is not the need to have that large of a control booth that you see there. So Joe's been working with us to scale that back from just a separate room to just a space in the seats that will adequately serve our needs. We met with various stakeholders and performers and audience members from the library to make sure that the space would be appropriate for different types of programs that we present at the library— choirs, music groups, very limited drama, limited dance, author readings, presentations, classes, classes.

Are you going to show the new or—

Yeah, yeah, just one second. The shape and features of the auditorium have been refined to reflect this broad range of use, and we've tried to preserve the options for the facility to maximize our ability to serve community events, city trainings, city meetings, open houses that we do routinely, and events that could utilize the lobby space. We look forward to using the lobby space for library events because a lot of our A lot of our programs now are more station-based where kids come to this station and then move to this one, and there's something experiential or something for them to learn at, say, each table or station. And we think that that lobby space is going to work really well for that. We think that'll be a lot of multi-purpose space for community leader meetings, anything related to development, open houses, things like that. So there's been refinement over time. Joe's been excellent about working on that, and he can explain more in terms of the details and show you those designs. But it's been, I think, a really thoughtful process to work with the community and city staff, and we're excited to show you today where we are in the process. So, Char, I want to make sure that there's ability, if you wanted to rent this for a wedding or reception, that— do we have—

have you done that?

Yeah, I'll let Joe speak to the lobby space, but we've tried to eliminate kind of pinch points that would be restrictive for movement. I think the auditorium is not necessarily— I mean, it's fixed seats auditorium, so there's room on the stage, but then that outer lobby space is really what I would imagine would be the most attractive for anything that's kind of a gathering type event.

So I hadn't thought of this as being a wedding reception center. This is like for the library use and for the city programs. I personally would hate to see it become a reception center.

I hope— it's too busy to be used for that.

And I would like to see it be used for what we've asked for, and that is to be for library programs.

So—

I don't know, for me, someone who's had to spend— couldn't find a place in Warren when my daughters got married, I had to spend thousands of dollars and go outside the city of Warren.

But we have a— I understand. We have a lot of competing reception centers. I'd hate to see us get into that realm. Because really this is for library programs, community programs. Personally, I mean, I understand what you're saying. Personally, I would not agree with that.

And our desire has been to preserve the multipurpose space. For example, if, you know, the police were doing kind of one of their badge ceremonies, you'd have a nice space out there. If the mayor was hosting anything out there, if City trainings, you know, the library hosts a lot of different things. It's more about having the space for available—

For the city purposes, community purposes.

Yeah.

All right, are we ever going to see what's coming? Are we going to just stay with the old forever?

Nope, I'm done.

You can show the renderings.

They're taking the windows off.

I've seen the old, I want to see the new.

So that rendering reflects the removal of the balcony. We've also done some Some tweaking on the doors that Joe could probably speak to, but just, it's scaled down from what it used to be, certainly. A 2-story interior to the 1-story interior.

Still a lot of the same feel. Congratulations.

Do you want Joe to show the—

Go back to the original plan real quick. So, Char, thank you. So before we go over to the new plan, Char really hit on some of the major changes. So to, uh, at a glance, it's going to look much the same, but there is a lot different in the details and in the layout, the way the seating is organized, the sight lines, the shape of the room, those sort of things. And then also in its capability in terms of flexibility. So it's been sort of redesigned to be even more multipurpose and to serve a whole slew of different needs. And then also the shape of the room has been kind of redesigned to enhance the music performance. So there seems to be a little bit more of a demand for choir and music now than there was 8 to 10 years ago. So we've reshaped the room just to make it a little more conducive to that, where this original shape was highly centered around lectures and storytelling, really. You can see that the semicircle there, and then there was a thrust stage that came out here so a storyteller could be really out of the audience, and then there was an upper balcony. The other things that you're going to note, we had a large stair here, a grand stair here that took to a balcony level. So the elimination of those stairs, this elevator, and all that space right there, plus all the steel cantilevering the balcony edge and all the seats up there, the height of that volume that was required for the hall and for the—

what do they call it?

Fly loft. The space above the stage is called the fly loft. So it was a little more conducive to theatrical performance.

Yes.

So those are the changes that are— the major changes that have saved us some dollars. And so if we can switch over, we can kind of look at the new plan. And then there's been some arrangements within the plan itself.

It's all right.

So, um, we had 300 seats on the ground floor before, and now we have 500 seats. And what that did is that, that wanted to push this out, so that whole space that was back here was replaced by seating. And then those tech positions that were in an enclosed control room that allowed individual sound recording, you have other methods of doing that now here at the library. So we now have a tech position within the hall itself. And then the shape, instead of being more of a full semicircle that's conducive for storytelling, this still works for storytelling, but it's also much better and much better slide room.

How much of that front is portable chairs?

So the first 3 rows are portable chairs.

Okay.

Yeah, so there's still a lot of flexibility for how these, you know, children come Indian style sitting on the ground with the storytellers sitting on the edge of the stage and reading a book.

So your entrances, there's no entrance from the main library. You do have an entrance from the children's Library where we're, you know, meeting right now in the smaller auditorium.

And so the entrances are the same as they were before. So we're still maintaining this entrance here from the children's wing. There is an entrance here. This is now an enclosed courtyard. Okay, so you could come in through there, through— but again, that goes through the children's Not the children's wing, but the library.

What is that thing in the bottom left?

This thing here?

Yeah.

So that's a screen wall for an electrical transformer and meters. Okay.

It's outside the building?

Outside the building.

Pretty way over there somewhere.

And we'll show you a 3D visualization of that.

Sure. Just keep showing us the key things you want to show us.

Yeah, so one thing you'll also note, so this has been opened up, so all the construction for those spaces in there have been opened up, and the nice thing that provides is it really opens up that space. You actually have more functional lobby space for hosting events or hosting programs for more than you had before. So we're 4,000 square feet less than we were before.

What is the total square footage?

So we're tracking right around 19,000 square feet.

Okay.

So it's 19 and change.

Right.

And there are still some walls being tweaked a little bit, so that's going to fluctuate.

So about a 20% decrease. Yeah.

So the other, the other nice things that have occurred is in eliminating that upper floor, not only were we able to get rid of the elevator, And stairs and all that structure. The other thing we've done is reshaped the rake of the room, and we've taken a new approach so that when you enter the room, you actually hit the same elevation across that sort of back middle, and then you go up from there. So this back seating somewhat functions as a balcony feel, right?

Mm-hmm.

And the nice thing about that is that we were able to remove 3 ADA lifts in the facility that were there originally. So those are $15,000 to $20,000 each, and so eliminating all 3 of those—

So there have been some real advantages to the new design here.

Oh, real advantages. You know, our experience on doing the UVU Performing Arts Center, there's a lot of lessons learned on that. We've done 2 or 3 other performing arts centers in that 10-year time. And so there's some real sort of tricks to the trade that we've developed and we've incorporated.

By the way, how you did the UVU Center with the money you had is pretty amazing. I think you were at $69 million?

Total project cost, yeah.

Yeah, and what you've got there is pretty unbelievable. I know that BYU keeps coming over because they're looking at their Fine Arts Center saying maybe we just need to tear down and start over. And what you produced there is amazing for that money.

Thank you very much.

Quality is very high.

You've got office envy from most of the rest of the faculty.

Yeah.

Thank you. Yeah, no, it turned out fabulous.

We're excited.

We worked really hard. That's one thing our office does is we try to get the biggest bang for your buck, do great design on a budget. We worked tremendously hard to do that, to sort of build our reputation on it.

Well, that's a real showcase over there.

Tom, I've made sure our library staff knows that I do not want to envy their office space.

You should.

So a couple of the other changes, and Char hit on these, you've got 2 family restrooms now where we didn't have them before. We still have a dressing room that also has a restroom, so for any back of the house. This meeting room doubles as a multipurpose room. It's a meeting room.

Well, that looks like you're going to have glass on that side.

The idea is to have glass on this side opening up onto that court. It'll be a nice, nice little space, I think, getting some northern light through the glass.

Sure.

But this can also double as a green room. So if you have a large choir preparing for performance, they can gather in here and then cross over and come right out on stage. And so that relationship is working really, really well. They also have the ability to cross over and come out on that side of the stage. So that crossover is working as well.

Nice.

We've also amped up the amount of storage for the facility itself to accommodate those chairs, accommodate a potential soundshell in the future.

There's a very large storage space there that can be used for that.

So that room to the right is storage space?

Yeah, this is all storage right here. Opens right onto the stage or right into the lobby. So you could have chairs and tables and so forth in here that you could bring out and have programs out in the lobby space.

Sure.

So all these refinements are I think are working for the betterment of the project. And yet we're working really hard to kind of bring down that cost.

And the size of the stage, can you just address that?

So the stage size is pretty similar to what it was before. You have a 50-foot proscenium opening. And to give you a sense, if you've been in the proscenium theater at EVU, that's 48 feet. So this is about 2 feet wider than their stage. The reason for that extra width is this, you know, potential for a larger choir to be able to gather and spread out. So you have a much wider room generally, both the seating and the stage opening, than you do there.

But far less wing space.

Yeah, you have less wing space, so this wing space, but you do still have some. So it's set up to be able to have community dance performances And community groups come in here and dance rehearsals.

Color guard is off to the side waiting to walk on. There's lots of different—

And what would that floor be made out of? Is that a wood floor? Is that a cement floor?

So this is what we call a sprung floor. And there's 2 options. It can be a theatrical sprung floor like you do in a theater. Those are usually painted black, have a marley floor for dance on top of it. In our case, and we haven't talked about this as a group, we also do a sprung floor that's a wood floor. And they're about comparable because of the systems, all the systems beneath the floor are virtually the same, it's just the top surface. But a wood floor has that spring in it, so if you're doing dance and that sort of thing, dancers don't get injured. And so that's kind of been figured into the budget.

I mean, I would think a wood floor would be advantageous, but I'm not I don't know what Char thinks.

I think so. We have, we have not full-scale dance productions, but we have them come and give like a preview or a family shot at what they're going to be presenting at a formal theater. So we do, we do have limited dance come, but the wood might look nice and it might serve dual purpose.

Yeah, I would think it'd be a really nice feature if we could do it.

Okay.

Yeah, the renderings you'll see today just kind of represent a generic blackboard, but that is still being discussed, the final finishes and things. So, and we'll show you those here in a minute. The other key features is we now have an office and a staff office over here. So from the library wing, it has direct access where any offices were located over on this side previously.

Sure.

We also have the ability to lock off this half of the hall if needed so that you can utilize the restrooms, the family restrooms, the meeting space, the offices, and if you're not having a program, you don't need to open up that side of the building. You can also turn down the mechanical system to lower your maintenance and your energy costs.

If you don't have a program going on in the major part of the building.

So the wall of the present auditorium, if that's what you want to call it, will be the wall there on that side of this one?

The storytelling wing.

The storytelling wing? Or would a new wall be put in there?

You're talking about this wall right here?

Yeah.

So that's the existing wall or a new wall?

So we have our structural engineer looking at it to see if we can carry the loads What I think our current approach is, is that we'll probably end up with a series of columns along that edge, preserve the wall, and use the wall as the barrier and columns carrying the structure of the new facility so that they can move separately in a seismic event.

Sure.

So that's the basic summary. We think that there's Still a lot of fantastic things that are occurring, a lot of functionality, multipurpose nature. I think you're getting a lot of bang for your buck, especially in this market. And so we're trying to bank on that. One other key note, we have 2 sets of, you know, a larger vestibule here with 2 sets of doors. Those doors are expensive, all the glass around it. We've determined that really one set of double doors coming from the south From any sort of future plaza down here would be sufficient to enter the building from that direction. You still have a set of double doors coming there, so as you go through your existing glass vestibule, you'll enter the building right there.

Just—

So on the front, is that on the bottom right an outside porch, as it were?

This right here?

Yeah.

So this is a planter box, and we'll show you it rendered in. These are columns, and what we've shown in the past and we're showing now is that there's potential for some banners that sort of celebrate that corner.

Sure.

And then the rest of that is glass?

So this is all the wall right here, and then the rest of that is glass that opens up to the south. So all those sections are glass. We have glass high here with art below and glass there.

When you say art below, what do you mean?

I'll show you.

Yeah, I was going to wait for you to get to the good slides.

You always do this.

So one quick thing before we get there. So this is kind of— this is a section cut I wanted to demonstrate. So this used to be 11 feet taller, this whole volume right here. So that's one of the major cost savings. So we've reduced that volume, the amount of air, the mechanical That is being used for the space.

So it looks like you're doing acoustics on the ceiling. Are you doing any acoustics on the sides?

We sure are. Yeah, there's, uh, there'll be retractable drapes. Okay, they're manual, which saves money, but we have manual on many of our facilities.

And you've done the, the drapes over UVU as well?

Yes.

So you'll see that. What I'm excited about today, and I don't know if you were given a heads up, We actually have VR glasses that'll put you in the hall itself and in the lobby space.

Oh, cool.

We have 6 sets that we can share with you. I'm going to review the renderings first.

Sure.

And then we'll pass those around for those who are interested. It gives you kind of a single point view and you can kind of look around the room and kind of get a sense for the scale of the room.

And that should be great for those that are streaming and watching this meeting.

Yeah. So the renderings, we've updated the renderings to reflect the current plans. So the height of the building has come down much as this is the same. This is actually a little more windows than we originally had on that section there. That was a request of the team to bring a little more natural light. But you're still blocking a lot of that western sun. And then that view there. So very similar, but the detailing is kind of tightened up a little more.

And this is a little—

this is based on the actual—

And as part of this process, Is money included for a new set of flags and city center bricks and signs?

It hasn't been discussed. We were hoping to move the ones there. We think they look really great right there, but, you know, that's still up in the air, I think.

They do need to go back in because they will be removed, so it just depends on where our budget falls and how much we can fit.

So we think that, you know, even though the building's a little shorter than it was, it's still very elegant and, you know, beautiful, not over the top.

Because there's no significant parking on State Street, how many people will be using this entrance?

We're taking out a ball field over there.

Oh, good.

So that—

it ain't happening.

That waterway connects to the bus So there's the bus stop there, but there's also some walkways.

But I mean, we're bringing in 350 people right now into the storytelling site as we sit with the parking we have.

And we believe that folks will still come through there, but then, you know, they'll learn that they can come just direct right here. and go through the facility. Yeah, or they'll park on this somewhere in this lot over here and come around. I mean, there's multiple places to kind of enter this building.

Perfect, thank you.

So the lobby space, again, very similar to some of the original design, but just doesn't have that second story. But still very elegant, try to keep it tall.

Let me just ask a crazy question. So on the Other side of the children's library, we actually have an area where you could come in with a car, and if you were to open a door up there, you could come straight across and through. Just, just a thought for the future.

So, um, one thing you'll note was, you know, we have this kind of set aside as the art gallery. We're actually Trying to highlight another art area across from that. So this really becomes a gallery walk, potentially.

So the lighting will be really important in this area as to how it's presented?

Absolutely.

Yeah, so you'll have to—

we'll have to have lighting that illuminates the artwork along those walls for sure. And then the hall So this is a single view if you were standing on stage looking out into the hall. We've been looking at having sort of wood for the back wall, and then these are drapes that tuck into pockets back there, but they come out all the way in the back if you have a very large musical group.

The color of the seating is open? I mean, it could be blue, red, purple, whatever. I like the red.

We haven't discussed it as a group yet.

I don't like red.

You don't like red? They want to take some votes, but anyway.

We'll let you guys duke it out.

He has a reason he doesn't like red, so anyway.

It's, uh, it's, it's in this image, it's generically shown. It hasn't been visited yet.

Sure.

The finishes of the seats, and actually the finishes of the wood. This is the wood that was selected originally. We've used that for the purposes of the rendering itself. But you can see the hall still feels very intimate, very good. You have the upper section in the back, Kind of gives you a sense of a little bit of a balcony. And, you know, the nice thing about that is that you can have a smaller audience up here and not even occupy the back.

And not feel bad.

And not feel bad, yeah.

You mentioned you didn't have to do the ADA lifts. How would they get in? Can you just— are they coming around the side there, Joe?

Yep, yep. So—

Or do you have another slide that shows that?

Let me, uh, let me show you the plan. So this is at ground elevation right here in the lobby. So is that and across there. But we also have some side boxes similar to the UVA one, some side boxes. So that is the same elevation as the stage. So you can basically do a loop here all at the same elevation, and then it drops down from there to wrap down.

Thank you.

So that allowed us to have ADA access from these positions and allow them to get to the stage. The ADA positions at the side boxes, which is a premium seat location, they, they're able to come on the stage as well. And so that elevation, all these back elevations, it's all at one elevation. So we were able to reduce the amount of excavation and amount of up and down stairs, handrails, all those things, yet still have a really great feel, some great sightlines, and a space that I think is going to be really beautiful. So, and then there's without an audience, kind of give you a sense for that. Now we have—

Thank you.

So any questions, or are you— are Are you interested in seeing these?

Oh yeah, yeah, yeah.

Virtual reality?

You brought a new toy, we're into that.

Will you perform one?

Okay, so—

That's exactly what I was hoping for.

I'm going to do a little setup.

There's 6 of them.

He needs glasses. Yeah, no, it does not.

It's the front button.

While you guys are having fun with that, we're going to, uh—

Anyone else?

So which one do you go to?

So right now, the bonds are together.

Correct.

It's internal storage.

So what we're trying to hold right now is we're looking at about $6.2 million is what the latest estimate, preliminary estimate is, and that's kind of what we're trying to hold at.

Is that what the original assumption was with the bond?

Um, Brent can probably answer that better. I've come in later on in the process.

I don't know what we had hoped for with the library.

Um, yeah, I mean, I think we were thinking that on the high end it would be in the $6.5 million range, but in terms of the $6.2 million, I think that was just construction. That wasn't necessarily everything else. That's right.

That was the estimate. We got our estimator to update that estimate. It's current estimate on Where we were headed with the design was about $6.2 million. Again, hitting the market just right, that's what's going to get you this non-renewal volatile market right now.

Some subjects are getting really high, some are getting— So we knew we had a gray area in terms of what our financing would come in at. We knew we had some gray area in construction costs. We tried to give ourselves some buffer there. But although we're kind of narrowing that down, it's still not 100%.

So the bid's gone out?

No, no. So the schedule showed there that we would go out to bid in March, which coincidentally is, according to the builders, the best time of year to go out to bid.

So we're gonna— did you get your answer to your question?

Yes, we just need to hold the line and make sure that if you go over, then you pay for it, correct?

Correct, that's absolutely correct, and that's what we're trying to hold that line. Um, we'll switch over to the fitness center now. Um, feel free to keep spinning around in your chairs as much as you like.

Um, we're done, man. You gotta go.

Okay, Mark.

We received 4 proposals for architect services on the fitness center. We had a panel of 7 team members review those proposals. We narrowed it down to the top 2. Tomorrow afternoon, those 2 architects will present to us and answer a series of questions that we've provided them for further clarity, and then we will make a decision. Those 2 firms are Method Studio and BCBO. that did a lot of the preliminary work on the fitness center. So we have 2 really good firms. It's going to be a very difficult decision.

And the ones that did Provo?

DCBO did Provo, yeah. So I'll turn it over to Carl. Carl's going to talk about CMGC quickly since we're pressed on time so that we can give David Driggs some time here at the end and Char to talk about fundraising.

You've heard this, CMGC, lots of names. It kind of incorporates a whole bunch of different things. It's basically what it is, is it's a delivery model. We just heard on the library, it's kind of a hard bid delivery model. This is a little different model. It has strengths, it has weaknesses, just like all the different models. It is actually the model that the state of Utah is using. Extensively now. Alpine School District, they used it on the Povo and the Springville Fitness Center. It's also being used in the private sector. We'll talk about some strengths and weaknesses to that. On any construction project, it's the 3 elements: quality of the product, cost of the product, and schedule of the building. These are the 3 areas that it— that the CMGC feels like it's the strongest.

Impacting.

Impacting.

And that's why people are using us. How does it work from a 30,000-foot elevation? Basically what it is, integrated is the CFTC. It gets the team— you're going to hear me talk about a team— it gets the team in place early in the project when we can have the most impact on the dollars and most impact on the product, most impact on the schedule. The traditional model is the hard bid model.

You get—

you kind of work along, work along, and a lot of the effort is at the end when it costs a lot to make changes.

Yes.

On the CMGC model, you get the team in place, move a lot of the effort up to the front, and you can impact those 3 areas: cost, schedule, and quality. Hard bid has been described as a poker game where everybody at the table has their own Strategy, financial interest, and they're basically themselves in mind on that. This is the model that we basically— if you're building a house, most houses are done with this model.

Go to the next.

Here's some of the advantages. We all understand it. We've all bought houses. It's widely used. You have some first cost issues, which is— which I've heard first cost described in a lot of different ways. But a lot of times the bid price is not the final price of the project. It's basically unbiased because you generally pick the lowest bidder. Some of the advantages or considerations, it usually takes longer. There's an adversarial relationship there. We take a lot of the risk involved in it and don't spread that out. Bid cost versus final cost. The people who are working on it. Change orders are a big deal on a hard bid.

That's the kicker, is the change orders.

Yep, change orders are—

They can come in with a low bid and say, oh, now we gotta change this, change this.

No contractor would ever bid a project that way. But as you can see, it's a very linear, it's very easy to understand, everybody understands that model. Okay, CMGC, basically what it's been described as, a basketball team. You have a small group of people that we all are in this together. We have the same financial quality and schedule goals. On that, you can go to the next one.

So, question on that. On the CMGC program, is there a set profit put in to begin with, and then you all work together and the profit stays the same, but you work for the best goal?

A different— basically what it is, we hire an engineer. It's a set percentage with the engineer. We bring in a CM/GC, CM can be, and the GC can be different, but they're generally the same. The state of Utah bids it out, this is what we'll pay you if you want to be in the game, that's all the dollars. And then they make a selection from quality. There's a number of different ways to do that. The backside of the dollars is there's generally an incentive, because we're all in this together, If we figure out ways to save money, so if a contractor says—

Under budget.

Contractor says, I can save you $200,000, he gets a piece of that, we get a piece of that. That's all negotiated ahead, it's all decided, we're all on the same team working with this.

Ahead of schedule.

So it generally, as you can see, it is overlapping. There's a lot of stuff that goes on in this project. What scares people is we generally break ground Before we have 100% plans. Okay, so, so a lot of things are going on, but so that scares people. But it, but it is working for everybody. It's a shorter schedule. Value-based selection, the mayor talked about it, it's just a little different name for it. It all happens in this, in this realm before we have to pay change orders in this model. The budget verification, we get a not-to-exceed price, and so if we bid something and it's too high, We can adjust the rest of the building. If we bid something that's too low, we can adjust the rest of the building in the process without change orders. So that's basically the way that they work out. One is very linear, one is a little less, but there is, I think, in this model, in the market that we're in now, especially on a rebuild, The CMGC is the strongest method delivery for us in this project.

Cool.

Any questions with that process?

We'll speak— we're meeting tomorrow with the architects. We will very quickly, once we get a selection, we'll have our team in place, we'll have an architect in place, we'll work as a team to get the CMGC in place.

And we'll be rolling. So I would just ask the same thing, that you keep the council informed as the design starts to come together. You know, email and give us information.

There are 2 things that we stressed in the RFP for the architect. One was updates to the council. The other is public involvement. And so we will roll out both of those all the way through the process.

I'll turn the time over to Char, David Driggs, and they'll give us a fundraising update.

So I think most of you have met Dave Driggs before, but he is a consultant with Mighty Penguin Consulting. It's his firm. We recognized pretty early on that we didn't know much about fundraising. We don't know how— we didn't know how to do it. We weren't very good at it. Oftentimes we were falling into the trap of putting on something like an event that was costing money, so you weren't netting a lot of profit. So Jamie was actually able to talk to someone who was involved with LDS philanthropies at the time, and they suggested that we should probably get some expert help to guide us through. So that's what we did. Dave has been working with us. We definitely started working on options for Library Hall because it was a little bit further along. We started introducing the fitness center as the bond came on board to really get the discussion going, and Dave can speak to how we're addressing both projects now. But he's been a, he's been a great partner to have. He's laid a lot of groundwork. We're still hoping to have even more success than we've started to see. So Dave, do you just want to come up and give an overview?

I'll take his picture off the screen.

Thank you.

Well, I've grown a beard.

We only want to know why the name is what it is.

Mighty Penguin.

Mighty Penguin. Well, I will say that I like penguins.

How do you prepare them?

There's a—

I'm sorry.

Ouch.

Oh.

However, it will take too long to tell you the real story. So just say that it's a metaphor for the— ideals of nonprofits and that little person who against all odds just keeps going at it to change the world, to make their little impact in the world, and we're there to support them. So in this case—

It's an interesting name because as soon as we say Dave, somebody says, which Dave? We say Dave with the Penguins and everybody knows.

Everybody knows.

So today you're the Mighty Penguins. I've been delighted to work with Charlene and with Carl and the council, the mayor. It's been really a great project. We talked to— when this first started, we were just talking about the library hall, as Charlene mentioned. It had sat dormant for a while, and we came in just to advise whether it made any sense to try to give it new life or whether just to let it go. And we determined with the money you had already raised and the amount that was set aside for it that it seemed to make sense to really push forward to find the remaining funding for that. And this was even before the talk of the bond. So we came in with the idea and the principles of doing a private-public partnership.

Okay.

And we've done many, many capital campaigns across the state. And some of them are this private-public, which really I think are exciting because it takes the public funding and then it augments that with private funding. And then together they really work off each other and there's significant investment from both sides. I'm also a lobbyist and it's a principle we use all the time when we are seeking funding for projects where we bring money to the table and then we ask the public, the state, to support that. So it's a great model and it's a great ideal that we're trying to implement here for the Wharm City. So we started out exploring what is our message, why would people care about this, what is it that we're trying to sell, so to speak. And we really came to realize that what we're trying to instill in our constituents in the community is the idea that this will build families, this will enhance Orem and the community and the traditions of Orem by having a space that people can gather and showcase their talents and educate. And so we came up with a messaging that we thought would appeal to the private sector. So our focus has been on private funds. And as we enter into campaign discussions with organizations, there are certain steps and phases that we, that we try to implement. We try really hard not to implement with what we call public, which is a big— it happens often with a campaign. Public People get excited about building a new building and they go to the world and they announce, we're going to build a new building, but they have no funding in place. So they don't know how they're going to get there. They're just so excited. So the public gets excited. It sets an expectation with the public that something's going to happen. And then as all campaigns take time, the expectation falls short. So we were very careful early on not to go very public this. And what we wanted to do was focus on some primary individuals, corporations, foundations, and businesses that could give a significant gift. And in that case, it could be $25,000 or $100,000 or $750,000. So with that in mind, our focus has been developing that list of people and creating the kinds of materials and the messaging that would appeal to them to invest. So we've had many meetings with your business leaders, your community leaders, leaders in philanthropy in this community, and expanded beyond Orem. Anyone that has anything to do with Orem or has even heard of Orem, we put on the list because we thought they were fair game. So with that list together and with some materials that we put together, and I'll show you in just a minute what we did with that. We have gone out to try to instill an interest and develop a relationship with these people to invest in what we're doing. And so, as I always warn everyone, this is about relationship building. This is about convincing someone to let go of a significant chunk of their money. And it's not just easy. It's not just about writing a letter. It's about about meeting with them, explaining why this is going to impact the community, why it's going to be important for them and their family. So Charlene has been great, and we've been out with others of you and met with several of you and other donors. And so we are continuing to do that effort.

When—

at some point, then the fitness center came online. And we did the same exercise with them, was looking at people in the community that would care about fitness and healthy lifestyles that we think might resonate with our message and would consider a major gift. Again, a major gift being something 5, 6, maybe even a 7-figure gift. And so that is ongoing. The great thing about these 2 projects is that there wasn't There wasn't an ego, which we often find. So Carl and Charlene and the city were very open about our ability to go to someone and present either/or options as a funding source. So it gave us the option to really listen to that donor, potential donor, and find out what their interests are, whether it would be— something more along the lines of one or the other. And so that's how we've approached that, is talk to people and present both options and really talk about it in terms of Aurum community and how we build that community. We developed, first of all, this, what we call a case statement. This was designed— we probably should get everybody one. I apologize, I didn't bring copies of of this, but actually Charlene produced it. We created this together, but it speaks— it's the message to potential private donor at a significant level. And with that is some of the renderings, stories, the reason why this is important, and so forth. And then we devised naming opportunities. that in the case of a larger gift, there may be some opportunities for their— for recognition for a donor at a large level. We then created this case statement for the Orem Family Fitness Center that has the same purpose. And kind of, we had a great meeting. Many of you maybe heard about that.

Yes.

We met with a major a family that has significant roots here in Orem and have been partners with us in the past. And the mayor presented the idea of a major naming, significant 7-figure gift request to this family, and it was a very positive meeting. They were able to review these materials, and they're deliberating right now as to whether they'll do that. And again, there are many of those conversations are happening. So this was some background just to share a little bit about what we've been doing and how we've been engaging with you. It is something that we don't do in a vacuum. It has to be done with the support of the mayor, city council, with the leadership here in Orem. Our invitation to you, and then I'll be quiet, we can— you can ask some questions. Everyone is welcome And I invite everyone to be a part of this process to guide us, to provide any ideas that you might have, maybe even as appropriate to guide us, open some doors in some ways that this private-public partnership can be successful.

Are there going to be opportunities for less affluent friends like there was at the playground to do $100, $200, $500 kind of donations? You're rattling your head. Both at the library and at the fitness center, will there be opportunities?

Absolutely. Yes, absolutely.

And so I can also mention that in both facilities we're going to have a wall showing donors.

Absolutely. So what the way it works with a campaign is we start with this what we call a quiet phase. We line everything up. Once you reach a tipping point, and I like that to be about 80%, 80% of the funding is already secured. Then we move into a public phase where we blast it to everyone so everyone gets a chance to give you $100 for a brick or to put their name on the wall or to be a part of it, because we want everyone to be invested in this project. So we're going to be doing that, absolutely.

Thank you.

I mean, what questions do you have?

Do you have any major donors you can announce yet, or is it still— Is it confidential or?

We have secured a gift from doTERRA and their naming will entitle them to the south lobby. So there are 2, there's sort of 2 lobbies. One is the south entrance, a smaller lobby.

This is the library or for the—

For the library hall. And they committed a grant of $100,000. The Sorensen family added to their gift, making it about $250,000.

They donated $50,000 before, and then we went back and they did an additional $100,000.

So you have $250,000 for the library from this effort, right?

Yes.

And, and then there are requests out for probably, in addition to this request, well over $1 million of requests.

And that's just from the Seestrand family, right?

And that's just the Seestrands. Right, and they borrow from—

From—

sorry, no.

Thank you.

Again, any other questions? So again, we'd love to interact with you or meet with you privately if you have thoughts or ideas about how we're—

what we're doing.

But I'd definitely like to get each of you a copy of this case statement, we call it.

So do we have one? For both the library and the rec center, you can give each of the council?

Yeah.

Okay. I do remember.

Okay.

Okay.

Great, thank you.

Well, thank you, appreciate it. Appreciate the ongoing effort.

Thank you all.

Thank you.

Good to be with you.

All right, well, let's go ahead. We've got dinner here. Let's go ahead and have dinner and go from there. Let's see, Dave, would you like to give the prayer?

Sure.

Everybody else is talking or doing something else.

Our dear Heavenly Father, we humbly bow our heads before you today. We're thankful for many blessings, about your service and your warm embrace.

We're thankful for this food.

Bless and nourish our bodies with the gifts we need that we might have the joy of living in the Savior Jesus Christ's name. Amen.

I think we all know, but Brittany, Sam's wife, delivered a new baby boy and they're all doing well.

You know, the Woodbury's are looking at building a new hotel later this year.

So we got these 2 projects, the water tank project, the hotel project. That's just in Orange. Then you got the—

We did it at the university last year.

We had a crew, half a million.

But I'm surprised at how slow—

slow—

how short the line is.

I thank every TSA agent.

I don't say you are, but I thank them. So we went back to Washington, D.C. and decided—

Jamie and Brad and I— so I'm on the PreCheck preferred list, so I just go right into the airport and see about 5 people.

Yeah, exactly.

Sold the company to a company in Florida. Company in Florida had internal family problems. Well, and they, they bought it and then they didn't complete the sale.

So he's still with his first wife?

Is this Pat's wife, Gator?

I've met his second wife. I don't really know anything.

I stole a lot of the berries.

Hope that's okay.

So I was their bishop when they were in our ward. I spent quite a bit of time with both of these wives.

I haven't seen you in my neighborhood too often.

You know what?

I don't get out of the office very much. Well, that's the thing.

I'm sure you will because you— I'm really anal.

I know you are. I know this about you. Yours is by choice. Mine's a lifestyle.

Well, Dave, I think both home teams got cheated.

Yeah.

The first one got cheated by a ref call. The second one got cheated by the flip of the coin.

Well, like, yeah, I mean, you can't be outside the game over, but you get a little more time. You gotta hand it to Andy Reid for doing a great job.

And his quarterback's gonna be like the future of the NFL. Do you see how he's slinging the pass? I mean, I didn't watch it on Sunday, but I watched it the next day.

Did you see how well Dan Shorin's been playing?

Yeah. He was personal on those plays.

Van Noy was like the top wrist.

Jason Hill.

Yeah, I'm just going to turn the TV off. Jason, great throw thing, Jack.

Yeah, Jason Hill is awesome. It'll be interesting to see what happens to him this next year.

What team do you think he plays for?

The Saints.

Saints, but he only has a 1-year, $500,000 contract.

No, they're going to keep him.

Why would they not?

Yeah, they'd be crazy not to.

He's been so versatile for them.

No, I didn't mean his body.

Not where they're going to hurt him.

They'll want to keep them.

But, uh, he's fired.

They're a defensive coordinator thing.

Okay.

How do you buy from those guys? They were 30th personally. A defense?

Well, you score a million points.

Congratulations on that.

Yeah, that's been—

yeah, tell us about that.

Um, what did you do about having the baby here?

She's moving to our restaurant this next month.

Overnight she had to have the baby when we went to drink.

Yeah, 40 hours later was probably— and, um, all worked out.

Didn't have to have a C-section or anything?

She should have had a C-section.

She didn't. She should have had episiotomy.

She didn't.

So they spend an hour sewing her back up.

Where was she at? In my office.

So his head was in a 95% house. She's a small little thing, and my son's a big honking 6'3 athlete.

And, uh, so how much did he weigh?

Uh, 8 pounds 3 ounces.

Will you see my grandson?

He was— his head is still there. She had him. Does he have a name?

He does.

Uh, Jacob. It's all I get. I like names that you could actually understand.

He's already decided he's going to be a lacrosse player. So my son was talking to him in the womb and said, do you like baseball?

Nothing.

Do you like football?

Nothing.

Sorry for this. Do you like soccer? Nothing. Do you like lacrosse?

Boom!

Big cheer.

So we decided he'll be—

He might change his mind though. I will say, anytime you get them running, how fun is that? My son did everything. My son would do track, basketball, football, baseball, little gymnastics.

My son is an all-around athlete. He's actually just settled on basketball. He's a great—

you always just pick my son.

That's the problem. He was the guard. He's 5'10, but he is fast and he's a good shot.

Okay, he's just an all-around athlete. Always has been.

I used to be bored and I'd say, oh, you want to go around the block?

Run around the block as fast as you can. Oh, finally. So good.

So my other son has a daughter who's 3 and a half, and all she wants to do is run. So they thought they'd put her in a dance class. One dance class, she goes over and organizes all the kids to start running around with her when they're supposed to be dancing. And the teacher's going, I can't She organizes and moves and does her own thing.

She's an afterwar leader.

I told my son, I said, get her out of dance and put her into soccer.

She was a real good football player.

I liked it a lot because I was a young man. I was a teenager.

I still remember it really well.

Why don't we go ahead and get started? We'll go over this evening's agenda while everybody's finishing up. We've got a couple things happening. First of all, after the Pledge of Allegiance and a thought, we have upcoming events. And the first event is on January 21st— 24th at 11 AM, which is the UPX completion ceremony at the Front Runner Station in Orem. And right after that, one hour after that, we have Bill Bell's So this is his last city work session, last supper, and last city council meeting. So can we give him a round of applause? And I'd just like to personally thank you, Bill. You've done a wonderful job and been a great leader within the organization and been around for a lot of things happening.

Thank you.

Thank you for your expertise and your efforts. So, and wish you well in your retirement. You can ride your motorcycle every day, right, in the snow or on a dry road.

Yeah.

So then on the 26th at 11 AM at the Mountain View High School common area, we have the VIP reception for the Centennial kickoff. And, um, I don't know, do you want to mention anything about this, Ryan? What happens next?

This is the business attire, correct?

What happens next?

Yes, we're just ready to go. It should be a lot of fun. Um, all the plans are in place, so now it's just time to implement them.

So is the common area in front of the theater? Where is the common area?

Um, from what I understand, if you go into the main doors, you'll know. Mountain View. It's just to the left.

Right there where the mascot is?

Yeah.

So it's true that you can come swim free and use the facility?

It's all—

It's all free. Um, there'll be more information coming out this week.

So use of the rec center— so I have to be VIP? Yeah, we go over the rec center for the program.

But the fitness center is closed that day for general public, I understand?

Yes, it's open for the party.

It's closed to general Fitness activities other than trying to swim laps with tons of people in there. Yeah, but it is open to everybody for all the activities.

Okay, and I understand we might have blue cupcakes, uh, or not yet.

We have blue Granny Bee cookies up here.

Granny Bee cookies.

If you want one right now.

We got them about 6 weeks ago.

They're still great.

If you don't get one, we'll still have some in October.

So please come to the VIP at 11 AM. And the general ceremony at noon. And I understand David Osman's gonna be singing.

David Osman will be singing in center stage. We'll have 12 dancers there to dance to his centennial song while he sings it. Okay, should be a lot of fun.

All right, then on the 31st, we have the combined Provo-Orem City Council meetings at noon at Provo City Center.

Okay, what's that?

On the, uh, the 1st of February, we have the Beckham Lodge ribbon cutting at 11 AM up at the Aspen Grove Center. On the 19th, we have the Spherion ribbon cutting. On the 21st, We have the iExpress ribbon cutting at 5 PM. On the 23rd, we have the Give a Kid a Smile at 10 AM over at the College of Dental Hygiene event, which is really a great event. Then on the 24th of April and 26th, we have the Utah League of Cities and Towns conference in St. George. And I think everybody has been invited to the Utah League of Cities and Towns Legislature Day for anybody who wants to attend. Anyway.

Mayor, something not on there, and I've discussed with Corinne, is the Pillar of the Valley in March, the reason we moved our meeting. And I don't remember the exact date.

March 19th.

And they announced who's getting the honorations, etc.

So Ray Beckham and his wife are being honored again, as well as, uh, John Valentine, our friend.

This is the first time at the Pillar of the Valley.

What?

You said they're being honored again.

I'm sorry, they're also being honored for the naming of the lodge.

Thank you.

Up at Aspen Grove.

Thank you.

So, twice this year. But John Valentine will be there, who was the Senate President, was our senator from our area, and was also the head of the Tax Commission. So, this evening we're going to have a presentation of the Utah Chiefs of Police Association. Any comments on that, Chief?

They're just going to present to us and to you our accreditation. So we've gone through an accreditation process. It took a long time. We're one of very few agencies that have actually gone through this right now. As Chiefs of Police Association, I'm actually one of the vice presidents of that association, but the president as well as the executive director are going to be here to just— and they'll let you know a little bit more about what it takes. But basically, it's a process that goes through All of our policies, procedures, and, uh, just make sure that we have everything in order as far as, as the top-notch agency. IRMAA actually refunds $2,000 to us when we get that, so they're gonna be— they pay for our accreditation costs, and, and so they've taken care of that. We've been accredited since, uh, December. This is the first meeting we were able to get these guys down here to present it.

Okay. Great, thank you. Then we'll have a presentation, a donation award to the Oren Fitness Center rebuild by Waste Management. Carl, are you involved with that at all? Or I understand we have Blake Leonoli from Waste Management giving the presentation. So I know more about this than Blake.

Blake is, uh, he replaced Matt Culver. He's the government purchasing specialist.

Sure.

Anyway, um, handfully, a few years ago they gave $5,000 towards the library hall. Reached out to them and they're giving $5,000 now towards the fitness center. In addition to that, they've also offered an in-kind donation to let us use roll-offs for, you know, the construction and demolition of the facility.

Okay.

Do you know the value of that? Thousands of dollars.

Probably another $5,000.

So, so yeah, very, very neat. You know, essentially their one request was to be recognized for it, so they're sure coming to the meeting today to tell us. Okay.

Um, so the city manager has an appointment of Camille Jensen to serve on the Planning Commission. Um, you're going to do that. We don't have that under a consent item.

Yeah, in the future we will.

We just—

it was a city manager appointment, but Councilmember Lopez reached out and asked if we could.

So Bill and I both interviewed Camille.

She's a very Okay, okay, so yes, okay, personal appearances.

Can I ask a question?

Sure.

Previously you mentioned that you heard that somebody might want to come and kind of commandeer that period of time and arguably take it well past the 15 minutes. If you see that happening, can you control that and say, hey, we only have a limited amount of time, I know remarks, of the opinion that we ought to let people speak, as many as come. But if they're just coming to kind of commandeer the meeting, what do— how do we prevent that?

Or do we—

can we put a time limit on it?

So I've actually done it both ways in the past. We do have a 15-minute time total or limit on that, but if it's a really important issue with a lot of interest from the public, I've let it go longer. But I've tried to control that, and we have stopped it at 15 minutes before.

Okay, so, but they wouldn't—

you wouldn't let them go hours?

I mean, no, just say, okay, we'll let it go 15 to 20 or 25 minutes, but sure, this is not—

could take over the meeting, correct?

Okay, I, I try very hard to not let the meeting get out of hand.

Yeah, I think he was right.

You can also, you can also close it at that point. Oh yeah, great.

We talked about that. So Tom would be gone by then.

He's asleep.

You can talk all you want. So then we go on, we go on to our consent items, and I will read this outline from Steve. Consent agenda, and I've mentioned this earlier, is a meeting management tool. It's meant to streamline our agenda, to handle several items with one action. Once I've read each consent item into the record, council or staff may request an item be pulled off, as well as the public, and be considered separately under the next agenda item in order that they are listed. So we have the appointment of Brandon Hoffman to the Natural Resources Stewardship Committee. I just wanted to read to you about Brandon. So he is, This is a new member of that committee. So he's a city patron. He wants to help the community with sustainable ways. It's important to him that natural resources are used efficiently and effectively. He's volunteered in Orem with other organizations, but his new focus is on natural resources.

I think we all saw— didn't that come out? Didn't we see his information?

It was in our packet.

Yeah, okay, okay.

So anybody here know Brandon Hoffman?

So I had a nice interview with him.

He's a very young, energetic, very well connected as far as Facebook and other things.

So I think he'll work well for the commission to get the message out on those type of platforms.

Okay, but in the consent items where Stephen— we wouldn't typically read them. No, we just say it.

So we're doing it here, so we won't read it later.

Gotcha.

Um, and then we have the approval of the minutes. So is everybody okay with Brandon Hoffman?

Yes.

You two over in the corner having the fight? Are Brandon— is Brandon Hoffman okay for you for Natural Resources?

Sure. Okay, thank you. Trying to hold on to you here.

So, and, uh, We have the approval of the meeting minutes. So then under scheduled items, and we'll do a roll call vote on that, by the way, and we will put both items together and have no discussion. Any discussion you want to have now?

No.

Okay.

So then under scheduled items, we have a public hearing declaring property located at approximately 820 South 800 East in the City of Orem as surplus property. Authorizing the sale of said property to Woodtusk LLC for fair market value. Ryan Clark's our presenter. And how do we know what fair market value is?

We've had 2 appraisals done on the property. One was done by Woodtusk.

And how much did that appraisal come in?

They varied a fair bit, those 2, and they did the average of the 2.

Yeah, it came in at $11.25 a square foot.

One was at $9-something.

One was at 13-something, if I remember correctly.

One was $1,125, ours was $1,600. Okay, we split the difference, $1,363 per square foot.

So how much was it for the total piece of property?

Um, overall, after the little bit of land trade we're doing, we'll receive $192,482.86.

Okay, Tom?

You know, it's interesting when we're selling property. When we bought a home Adjacent to the Carillon Square, I think, that we just sold back to them. We sold it to them for what we paid for it. We didn't go to appraised value.

Correct.

Arguably, we could have and maybe should have made some money on that. Here, we're not talking about appraised value. I mean, we're not talking about acquisition costs. Now we're just talking about appraised value. It doesn't look like we're uniform in how we discuss it. It looks like we take the lower of either what we paid for it or appraised value. I realize there was these— we received some benefit from firemen training in that house, but why didn't we sell that one for appraised value, and why aren't we selling this one for cost?

How do you decide that?

The way we decided on that one is that is an economic development project to help solidify the strength of Carillon Square. We would not have been interested in buying that home.

So we did it for them?

Correct, because they asked us to help with that project, to help acquire it.

We weren't in the—

we weren't interested in making money on that.

Our incentive to that development was to help purchase the property and facilitate that transaction.

Okay, and on this one, we're not going down to what we paid for it in cost, we're going to fair market value, because my guess is we paid more by the time you raised houses, etc.

Uh, and that's a really good question. I don't recall what we paid for these, and I didn't research it, but these homes were purchased in 1996 or '97. Most likely we are getting a bigger return now than obviously what we paid back then. When you figure in market, you know, appreciation, I'm not sure.

Yeah, this is the corner at the mall, right?

The properties that we got from the mall at that time, the understanding was whatever we paid, what they wanted back from us, they just paid us back. Right, but this is—

we're treating this different. All I'm saying is we're not uniform in how we're doing it, and I, I just want to make sure that we have some rhyme or reason.

Yes.

I mean, if we buy property, it goes up in value, why shouldn't we make money on it? Right.

No, that's right.

If we buy property, it goes down, we should lose money on the deal. I just don't know what we're doing with these ones.

But we are benefiting the city from an economic standpoint, so I think we're uniform in that sense.

Yeah, so this one's obviously different. We purchased this property back in, you know, the '90s. We tore the houses down, we built the road, the property's been sitting ever since.

And it's a no-value real to us. It's just buffer between 8th East.

Correct. And it's really hard to appraise it because yes, it can be developed, but I don't know what you could do with it. You could put an access to 8th East, you could put a little coffee shop. Yeah, you wouldn't really maximize it.

13 and change is reasonable.

Yeah, but you also want to benefit the commercial use of that in that area.

Yeah, the city should earn a long— a bigger return in the long run with higher better rents developing on it.

One other thing I was going to say, another property that we haven't brought up is the Brent Brown property where we gave them a loan to purchase that extra building next to them. And I don't know if anybody has looked to see what's happened. since then, but they've redeveloped that building into service bays.

Yeah.

And then they've added probably 300 or 400 cars to the parking lot. And so that's been a tremendous boost sales tax-wise for the city for what they've done, and property tax-wise. And, and I think most people know that— maybe not, but maybe they do— that Brent Brown is being bought out by Stephen Wade. And, and I don't know if Steven Wade will put his name on there. It's my understanding that Brent's going to stay for a year.

Brent is still the face of the dealership.

Okay.

And is involved in that way.

Yeah.

So anyway, so that's been a great boon to the city, in my opinion, for what we did there. So, okay, anything else you want to mention on this? Surplus property?

No, I think we are picking up a little sliver on 8th South that'll help us down the road as part of the compensation to extend a right-hand turn lane to the west. And so I'll show a slide of that so you can visualize it.

Okay.

All right. And then any items from the city manager's office?

Nope, just got a text from Jamie. His daughter's back in town. And she's feeling a little overwhelmed, but otherwise— Sure.

All right, and then Jason, do you want to give us an update on upcoming events?

Sure. So next time we meet, we have 2 items coming before you. One is the PRD amendment. We talked about it at Planning Commission. Planning Commission actually recommended approval. We have a PRD that was approved on 1600 North, and this is kind of the impetus, but it makes sense going forward. forward with this amendment as well. But PRDs, you know, are part of the ordinance once it's approved. The concept plan is attached as part of the ordinance. It does allow applicants or owners to come back and ask for an additional concept or revision.

1600 North and what?

The Baxter Gardens, which is about 200 east.

Yeah, I know.

Have you seen calls on this?

Yes.

Yeah, so this amendment really just gives the council So it gives the council a little more discretion to say no, we don't want you—

Because they're actually wanting to put in more people, higher buildings. They're changing the whole dynamics from what we voted on.

Basically double the density is what they're wanting. Within the ordinance, this allows the council some more discretion. Even though they meet the ordinance, the council does not— or is not obligated to approve that modification. So that's the one change that's coming in. The other one is the University Place rezone for the The UTA building and then the other properties.

Those 2 will be coming forward as well.

So I wanted to just maybe have a little bit of a discussion on the Baxter side. So what they're trying to do is not dissimilar from Orem Oaks. If any of you know Orem Oaks on 400 West, right across from the Orem Community Hospital, there's only a little drive right there. And you don't even see it. It's an acre and a half similar to this. I think Baxter's at 1.3 acres.

Yeah.

Anyways, you come in there, they have built 18 units. They're rentals for seniors. Slab on grade, one level. Carport in the front. Very nicely done. But similar almost in density to what Baxter's trying to do. And I actually like that. Now, Baxter's neighbors have complained to me that this is not what they thought was going to occur, and they disagree with it. And I don't know that this is in a senior overlay zone.

It's not.

Okay.

And I don't think they're trying to appeal to seniors, or are they?

No, typically PRDs do tend to go to more seniors.

But it's not an obligated requirement.

And the Planning Commission approved this?

This is only an option for the council to have discretion to not approve it. It doesn't give you— you still can approve it.

But the Planning Commission recommended it?

Yes. So it really is just another added option for the council to say, you know, we've already approved one concept, we really don't want to— we don't like this concept.

It's to prevent the bait and switch, which is— that's really what it is.

This is what?

So you don't have the bait and switch like, oh, we're going to do that, but then we'll— and then we'll come back and we'll maximize it?

Well, it actually is the bait and switch, but they're doing it legally.

Yeah, it still meets all the requirements, but it still gives the—

I guess it's much different than what originally came.

Yeah, my gut is no. So you, at that point, maybe you can tell us more why the Planning Commission said yes.

So what's coming before you is not the revision to the concept plan. It's simply an ordinance Amendment that allows discretion to the council for any future projects or new projects to come in.

But not approving this specific project?

No, no, it's not talking about Baxter Gardens. It's simply a text amendment for the PRD zone itself.

Thank you.

And when would we see the Baxter Gardens?

They have not made an application yet, but they held their neighborhood meeting, which I think you guys are probably aware of. So I would suspect in the next couple weeks. And on the Baxter Gardens, how much greater density So they're at 3.6 is what they were approved at. They can go up to a maximum of 8 because there's a home that they're going to take down. They can get a bonus. Base density is 7, but they could get up to 8.

So more than double.

About double, yeah. A little more than that.

So that's, that's going to be a big concern, something we really need to look at. Okay, thank you. Well, let's go ahead, if no other comments, adjourn the meeting.

Hey, thanks for sending that over.

No, absolutely.

Oh, that's great.

Absolutely. Blake, Liam L. Nice to meet you as well.

How's it going?

Okay, great.

Yeah, so no, for you it works.

Oh, there you go.

Good to see you. Nice to meet you.

Great, good to see you.

Yeah, thanks.

So how did you beat me?

Come on. Going to this one? I probably will. Optimistic, Greg, optimistic. Sure.

We would like to welcome everyone out to our City Council meeting this evening and would like to call this meeting to order. We would like to begin with a prayer by David Spencer, Councilman Spencer, after which a Pledge of Allegiance by Bryn Bybee.

Our dear God, Heavenly Father, we humbly bow our heads before us this day. We're thankful for all our many blessings and for the opportunity to live in this great city of Warman. We're thankful for for our citizens and for the opportunity to serve the citizens.

And bless we might have an enjoyable evening and that we might make the right decisions.

And we say this in Jesus Christ, amen. Amen. Will the audience please rise? Repeat the Pledge of Allegiance with me. I pledge allegiance to the flag I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you.

Thank you very much. We would like to go over, uh, the upcoming events we have in our city. On the 24th at January 24th, 11:00 AM, we have the UVX completion ceremony at the Front Runner Station over on Geneva Road. At noon on the 24th, we have a retirement party in the city chambers here for Bill Bell. And I don't know where Bill went off to, but we certainly— there he is in the back. We certainly appreciate him and the fine efforts and the work and devotion that he's given to the Orem city over the years. So thank you, Bill. On the 26th, we have at 11:00 AM, we're going to have the VIP reception for the centennial celebration. This is our 100th year in the city of Orem, and that will be held at the Mountain View Commons area by the front doors. Afterwards, at 12 noon, there will be a centennial kickoff ceremony. We have a bunch of people that will be speaking and singing and refreshments, and then the The recreation center will be open until 4 o'clock, free of charge for all those who attend. We encourage everyone to come. On the 31st of January, we have the Orem-Provo City Council's joint meeting at the Provo City Center at noon. On February 1st, we have the ribbon cutting for the Ray Beckham Lodge naming at the Aspen Grove.

That's right.

up by Sundance. On the 21st, we have the iExpress ribbon cutting at 5:00 PM. It's a new business. On the 19th, we have the Spherion ribbon cutting in Orem, another new business. And on the 23rd, we have the Give a Kid a Smile event at 10:00 AM at the College of Dental Hygiene.

Thank you.

And then on March 19th, we have the Pillar of the Valley Award event at the Convention Center in Provo. Ray and Jeanette Beckham will be receiving the award for the Pillar of the Valley, as well as John Valentine. So, 3 wonderful individuals. On the 24th of April, we have the Utah League of Cities and Towns Annual Conference in St. George at the Dixie Center. We now would like to move forward, and we have a presentation from the Utah Chiefs of Police Association. Our presenter is Chief Tom Ross, President, and Val Shoup, Executive Director, if they could come forward. And Chief Giles will be with them.

Mayor, Council, we appreciate the opportunity to be here on behalf of the We're here today on behalf of the Utah Chiefs of Police Association to make a presentation to Orem City with regards to their accreditation of their police department. Give you a brief overview. The accreditation process was set up by the Utah Chiefs of Police Association to make sure that our departments are following protocols, that they're following Lexipol policies, city policies. They go through a strenuous oversight by our evaluators and assessors. Make sure that they are following the policies and procedures as set forth by the state, by the federal, and by the city. And Chief Giles has been very proactive in this, and we congratulate him for stepping up. He is the 4th city that we are making this presentation to. We had 3 last year. He's the first one this year, and we have several of our cities that are proceeding forward to get their accreditation done within the state. What's really nice about this is that we were able to get the insurance companies who represent the cities, both ERMA, the Utah Local Governments Trust, Olympus, have all agreed that they're going to pay for the accreditation process. That can be upwards of $3,000 to do this process. They pay that. ERMA, in your case, I believe paid that upfront.

Yes.

So that didn't cost the city anything other than the man-hours to sit down and go through the process with the assessment. So having said that, and then congratulations to Chief Giles and his department for their hard work in this, I'm going to turn the time over to Chief Ross, our president of the association. Gary's also on the association board, and we very much appreciate him there. He adds a lot to our board, and we appreciate him. So I'm going to turn the time over to Chief Ross to make that presentation.

Thank you.

Mayor, members of the council, this is a wonderful opportunity for us to be here tonight to represent the Utah Chiefs of Police Association and to present this plaque for the accreditation of the Orem City Police Department. As we can all imagine, in, in the situation where law enforcement has found ourselves in the past half dozen years, but really since 2014, Building relationships, strong relationships with our communities, making sure that the professionalism of our organizations and our departments is at the top, and that we're doing everything we can to make sure that we're establishing the respect and trust of our communities is all extremely important, more so than I've seen at any other time in my 30-year career. So to have Orem Police Department and, and Chief Giles specifically want to be in the forefront of this movement and really not only to move your own police department forward, but your assistant chief and one of your lieutenants has been helping us in evaluating other departments as well. It just shows— speaks highly about Orem Police Department and Orem City. And it's an honor for me to be here and to represent the Chiefs Association. And if I can read this plaque to you.

Sure.

present it to Chief Giles. Orem Police Department approved and accredited in recognition for the completion of the standards certification and accreditation as prescribed and mandated by the Utah Chiefs of Police Association, December 2018. And I'd like to present this to Chief Giles.

Thank you.

If you wouldn't, if you wouldn't mind me just saying a few things, I want to give credit to my, to my staff. for everything they've done. Unfortunately, my command staff couldn't be here tonight. They've had some other obligations. But this was a long process. This took a lot of time. We actually had to go through every— in fact, there were probably 200 and some odd different accreditation modules that you have to go through when you consider every little thing that you're having a look at. And to go through all of the policies and all of the procedures and make sure that we're conforming with all of the best practices. There were things that— most of them we already do, but there were a lot of things that we needed to put in place that keep us on the forefront of police work as law enforcement and keep basically the city out of hot water, basically. And that's exactly what we're trying to do. But it took a good year with assignments with all the lieutenants, all the captains, the assistant chief, myself. Other officers had assignments, and it took us well over a year. So you can imagine it was a pretty long process, and this is a nice finish line for us. So I'd just like to recognize them and my staff as well, because they put in a lot of work.

Well, congratulations to you, Chief, and to our Police Department. Thank you.

Thank you very much.

Thank you very much for being here. We now have a presentation for a donation award to— for the ARM Fitness Center rebuild from Waste Management, and Blake Leonoli is here from Waste Management to do that.

Mayor, council, thank you so much for having me today. I'm absolutely honored to be part—

to actually be giving out money today. So we've really, you know, been working with Brynn very closely and Your staff has just done an incredible job.

We really appreciate the partnership over the years that we've had with the city and Waste Management.

And it's just an absolute honor to be presenting money to you guys today and starting to see the fitness center grow.

So on behalf of Waste Management, thank you so much.

We're looking forward—

Thank you.

You know, being part of this process and a continued partnership Between the city and us.

We appreciate your good efforts and thank you for the gift.

Absolutely.

Mayor and council, for— you already know this, but perhaps for the benefit of the public too— Waste Management gave a similar donation a few years back towards Library Hall, coming back to do it again here with the fitness center. You met Blake a few months back and on another grant donation they gave to help us with our e-waste disposal So we really appreciate the partnership with Mace Management.

Thank you. Yeah, it'd be great.

Feel free to come every time.

Absolutely.

Hey, every time I come, I give out money.

Get it the right way.

Ladies and gentlemen, come over here. And let's just put your— shake your hand here.

All right, thank you very much, Raymond.

Appreciate it.

Take care.

Good pictures.

You want to come around and shake hands?

I would love to.

Absolutely. Thank you.

Appreciate it. Thank you.

Thank you so much.

Absolutely appreciate it.

Thank you.

Thank you. Appreciate it.

No, absolutely.

Thank you.

Before we go further, we just wanted to mention that Sam Lentz is not here this evening. His wife had a baby and he's at the hospital with her, a new baby boy. We congratulate both of them. They're both doing well. And Jamie Davidson, our city manager, is with his daughter who just returned off a mission this afternoon and came into Salt Lake City Airport. So we wish them all very well. We'd now like to go on to a city manager's appointment. Thank you, Mr. Mayor. Do we have Sam on the line?

He is, yes.

Oh, well, I was not told that he was here. Sam, you want to say anything?

Uh, no, just, uh, thanks everybody for the well wishes and support, and, uh, look forward to being back with you soon.

Okay, thank you. Uh, so our city manager, uh, Bren Bybee, our assistant city manager, uh, will make an appointment to the Planning Commission.

Yes, Mayor and Council, I ask for your advice and consent on the appointment of Camille Jensen to serve in the vacancy we have in our Planning Commission. She's been interviewed by our staff, she's been a resident of the city for over 26 years, and, and I think that she'll be a valuable addition to the Planning Commission.

Thank you. So I move that we appoint Camille Jensen to serve on the Planning Commission. Is there a second?

Second.

Okay, everybody in favor say aye.

Aye.

Anybody opposed?

Aye.

Okay, thank you, Sam. We have no personal appearances at this time, so we will move on to our consent items. We just wanted to read a statement with regards to consent items. The consent agenda is a meeting management streamlining tool to allow the City Council to handle several routine items with one action. Typically, these actions are discussed in our previous work session, and so we do not have discussion. Once I have read each consent agenda item into the record, council, staff, or public may request an item to be pulled off the consent agenda and be considered separately under the next agenda item in the order they are listed. We have 2 items for our consent agenda this evening. I appointment of Brandon Hoffman to the Natural Resources Stewardship Committee, and the approval of the City Council meeting minutes of January 8th, 2019. Anyone have a desire to move either one of these items off the agenda? Seeing none, we'll proceed with a motion and a second, followed by a roll call vote.

So moved to approve both of these.

Is there a second?

Second.

Okay, we'll start with Councilmember Larey.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Councilmember Lentz?

Aye.

Okay.

Sorry for the delay.

Sure. Thank you. Appreciate it. We'll now go on to our scheduled items. We have one this evening, which is a public hearing for a resolution declaring property located at approximately 820 South, 800 East in the City of Orem as surplus property and authorizing the sale of said property to Woodtusk II, LLC for fair market value. And Ryan Clark is our Economic Development Division Manager and is our presenter, and we'll turn the time over to Ryan.

Thank you, Mayor and Council. Good evening. I won't repeat what you just said, Mayor, about the resolution. You can see it here on the screen of what we're here to present tonight. I am joined by Arthur Woodbury and Kathy Olson from the Woodbury Corporation and Alan Argyle from ICO. The partnership of those 2 companies is the Woodtusk II LLC that you see on there, and I'll invite them up if you have any questions later on for them. I wanted to show you the past history of this property that we're talking about tonight. The photo on the left is from the 1990s, an aerial photo. This is before 800 East was widened and 800 South was widened and sent down the hill to Carterville Road. I actually was a project surveyor on that when it was done in 19— about 1997, 1998. So I'm very familiar with this project. At the time, the city purchased the homes along the West side of 800 East. Those homes were demolished. The roadway was widened to the west, and a frontage road was left in front of the homes on the east to give them a little bit of a buffer. As a result of that, in the picture to the right, you can see the property the city has retained that's landscaped behind the sidewalk, and the blue lines are the property lines from those remnant home lots that are no longer there. So So we're here tonight to show you the property we're proposing be surplused. In this photo, the image has been rotated, and so north is to the left of the screen and south is to the right of the screen. And this is the property we are specifically here to ask for your permission to surplus. It's outlined in yellow. You may note that it is set back a little bit from the blue line to the right. from the previous Woodbury property that is owned and a project is underway on. We have kept an extra 10 feet there to allow for a double left turn in the future on 800 East.

To the north of the property?

To the north of the property. So if we ever need to widen 800 East, we've ensured that we've kept right-of-way to do so. You can also see up near 800 South, we've kept the end of the property away from the road. And that is to ensure 800 South, if we ever redo that return on the intersection, the curve, we would have ample room. This is a view of that property from Google Maps, from their Street View. You can see that it's landscaped with trees and, and grass. And currently, the Woodbury Corporation has been maintaining this property. And I apologize for the blip on the screens. There's—

Ahem.

I have a bad connection here, apparently. Previously, the council surplused some parcels further to the south, and as part of that agreement, Woodbury agreed to maintain all of this landscaping going forward. Woodtusk had an appraisal done on the property that came in at $11.25 per square foot. We went out and got our own appraisal at $16 per square foot, and the average of the two $1,363. Both parties have come to a verbal agreement to transact the property at that price. So we're proposing that once the property is surplused, we would finalize a purchase agreement with Woodbury, and we would— they would receive the property from the city. We would pick up a small parcel on 800 South, and we would receive $192,000 $192,482.86 for the remainder of the property. In addition, we would receive $2,458, which is the value of the maintenance of that landscaped area moving forward, as determined by a formula in the prior agreement executed with them. This is the parcel we would pick up on 800 South. And now we're really glitching, so it's time for a new laptop, apparently.

We better surplus your laptop.

If you would like to make that motion tonight, I would not argue with you. So it's 818 square feet. It's a 4.5-foot-wide strip there on 8th South that you can kind of see if it stabilizes. You can see that that right turn lane— There's a sidewalk to the west of it, and that would allow us to elongate that right turn lane and give us a little more stacking distance when it pops back up here.

Got it.

All right, there we go. Well, now you're seeing what I see, but that's all right.

So, Ryan—

All right, one more time.

So a couple thoughts. So it's about a third of an acre that we're talking about here in ground.

Correct.

And it's $192,000 approx for that third acre. So if you actually multiply that out, it's about $575,000 an acre if you were selling a full acre here. So $192,000 for a third times 3 minus the $8,000 per third acre times 3. So it's about $575,000. So I feel like the value of the land is there for what the city has put into buying the houses there and for the land that is to be used. I just have a question for Artie. Maybe you could come forward for a second, if you would. Could you tell us the reasons for the desire to purchase this and what this will do as far as your development goes?

Sure, absolutely. Thank you, Mayor. So in coordination and working with ICO, we have planned to build an additional apartment project on this land. The way that the property lines currently sit, the design of that building would be inefficient. And so allowing for this property to become more squared off— squared off— allows for a much more efficient design. So that's the purpose of the acquisition.

OK. Great. You have anything more?

This last slide, advantages and disadvantages. Here, we would be selling property that we're not really putting to a good use right now. It'd go to a higher and better use. Helps us get a little property for 8 South to widen. The disadvantage, of course, is the loss of the mature trees and landscaping.

But with that said, you are losing some of those, but we're still going to have landscaping and trees along there with the apartments that are being built like you've done to the south. So the interior trees, I hate to lose them, but I don't know that that's going to affect the visual effects of the landscaping along that road.

Correct. And, and with the project to the south with the Aston, they were able to keep quite a few of these trees.

Yes.

And able to blend in nicely with the building.

Looks beautiful there.

Will that wall remain?

The wall will come down across the back, across the western edge, and it would be replaced with a building as the boundary. I believe, Artie, maybe you can answer— the wall would probably come down and the rest of the Areas too, all along the front there?

Yep, that's what we're planning to do.

Any other comments from the council? Councilmember Larray.

Can you just give me an idea of your other projects? Are they near capacity? What has the demand been?

Yes, the demand has been robust. And we've been, you know, very pleased with the lease-up of the apartments that we've built. We are really proud of the project. I mean, we think we've built a high-quality project, and we're attracting, you know, households that have higher incomes. And it's been a real benefit to the rest of the campus as it relates to, you know, strengthening the retail and the traffic at the campus, as well as providing, you know, housing options for And what's your timetable?

If everything goes as planned, when will you hope to break ground?

So we don't have a definitive timetable at this point, but what this would allow us to do is to then move forward with our design in this format. And then from there, you know, subject to the completion of the other projects that are under construction, you know, move forward, you know, at some point here within the next 18 to 24 months, most likely.

Any other comments from the council? One, one thing I'd like—

Sam? Oh, sorry. Um, as far as, uh, Brian, the, the funds from the, the proceeds of the sale, do those funds go back into the general fund, or does this go to an RDA fund?

Um, the funds would not go into an RDA fund. They would Most likely go into the general fund. But according to Steve Earle, our assistant city attorney, we need to go back and verify where the original funds came with— came from to purchase the property to ensure that there's not some kind of revisionary reimbursement back to possibly the state or federal government if those properties were purchased with money from those entities.

Okay. As far as— and Debbie's question kind of addressed this a little bit— but as far as next steps go, For the developers to build the project that they're hoping to, would that require a rezone or some other separate approval from the council, or is the zoning already such that it's just a matter of figuring out the design and getting that approved?

From what I understand, the zone is already in place, and so it would be a site plan approval process through the Planning Commission.

OK.

Thank you.

Thank you, Sam. Artie, I was just going to mention, I've been very pleased with what you have built there in the way of the apartments, together with ICO as a whole and the design— Kathy and Ivory and everybody involved. I think they've been very well received by the public, as it speaks to the fact that your percentage of— Occupancy is very high. And— but also, I was going to say, aesthetically, they're very appealing. And I have not noticed problems with traffic along 800 East. It seems like it's worked out very well, pretty much as was proposed. And I've heard a lot of good comments from neighbors, from people that live there and people who would like to live there. So—

Thank you.

Thank you for building those.

Thank you, Mayor.

We, you know, like I said before, we're really excited to be building this project, and we've really enjoyed our partnership with ICO. We think we've been able to create a great community there.

Yes, thank you. This is a public hearing, so we would like to open it up to the public. Anyone who would like to make a comment is welcome to come forward and hold their comments to 3 minutes. Give us their name. Seeing as how no one's coming forward, we'll go ahead and close the public comment portion of our public hearing and bring it back to the council. Any other comments or questions from the council? Would someone like to make a motion?

Yeah.

Okay, Debbie.

I move that we declare property located at approximately 820 South, 800 East in the City of Orem as surplus property, And authorizing the sale of the said property to Woodtask 2, LLC for fair market value.

Is there a second?

Second.

Okay. And we'll start with Councilmember Lentz first.

Aye.

Okay. And Councilmember McDonald?

Aye.

Aye.

Aye.

Aye.

Aye.

Okay. The resolution passes. Thank you very much, Ryan, and to the Woodburys and Ivory and— Kathy, um, City Manager have any further items?

Nothing to report.

Okay, with that, I would like to make a motion to adjourn. Is there a second?

Second.

All in favor say aye.

Aye.

Thank you very much.