City Council · 2019-03-12

$750,000. With some staffing changes and some directional changes, Habitat has decided they no longer, or at least right now, no longer want to do the critical home repair and home rehabilitation program for Orem. And so we are going to be putting a resolution on the March 26th City Council agenda asking us to reallocate those funds back to Orem City.

Thank you.

And allowing the City of Orem to run their own critical home repair and neighborhood— or home repair— critical home repair and home rehabilitation program. So the funding— Habitat is giving the funding back of about $86,000, and we want to use that for the critical home repair program.

We did this up until Habitat. This is how we did it. We used a consultant to take care of bids, environmental, lead-based paint. All those types of things. Not the application of, ensuring that there isn't any. So our plan is basically to go back to the way we had done it before, which with the use of a consultant. They, they did— it's not just our program. Utah County and Provo has gotten the same notice from Habitat, so they're, they're just kind of looking at how they do business, and this is not in their plans, at least in the short term. What types of projects does it To complete their house?

So usually it's up to $15,000. It can be a grant and/or loan depending on income and the value of the home. It's usually— we get, I know, a lot of roofs, a lot of roofs, a lot of ramps, you know, for people with disabilities. It can be heaters, it can be some, you know, handicap accessibility, disabled accessibility issues. It's usually critical, you know, a critical need.

Sewer—

we've done a sewer line before, water line, and then, you know, some home rehabilitation to make the home better for that, for the particular family. Like, I know we've seen some kitchens that were in just terrible, terrible shape that needed to be remodeled just to be useful, things like that.

Is Habitat going to still continue to build houses?

As far as I know, their plan is to continue to build. They own those 5 lots that we helped them get, and their plan— I know I drive past them every day and they're working on getting them ready to build on.

Okay. What happened, the individual that ran that program left the organization, and so it just gave them that opportunity to reconsider whether they hire back to continue or not. And they chose not to. And honestly, I think we're okay with it. The way we had done it in the past, was— it worked out really well. Canyon Consulting was the consulting firm we used. We worked with a gentleman named Tyson Allen. They did a great job. We saw this opportunity with Habitat to partner to better leverage the other nonprofits in the area. As those things are just kind of changing right now, we just— this doesn't worry us. This is the logistics we have to go through, but we're confident. We've already met with the potential consultant that we think we'll use. This is the same one we've done in the past, and they're able and willing and ready to take it on. In fact, they met with Utah County as well, so it should be, it should be pretty seamless. Who pays for that consultant? Is it a city or— No, it comes out of the federal funds. So they just have a fixed fee for if it's a loan or if it's a grant, and their fee covers the time that it'll take for them to do all the inspections, get all the bids, to do all that. They just deliver it. So it's already priced out pretty much? Yeah, yeah, they have a set price.

How do you find the families that will participate? Do you go around and tell people about the program?

So a lot of the public, a lot of the different agencies know about it. We've worked with seniors, you know, the senior aging services, gone to the senior center. I will be putting some ads in the senior center newsletter about that. We bring them up in all of our neighborhood meetings. You know, it's in our resource guide that we prepared that we're sending out. So it hasn't been a really well-used program, but for the people that have used it, it's been a really good program, and we're hoping to increase the usage of that program.

I have another question. So it sounds like the amount you transferred to Habitat was the same as what you're getting back, so that tells me they haven't done any projects. Is that accurate?

They haven't done any projects this fiscal year, no.

They have done some in the past.

In the past.

Part of it is HUD sets a cap. I think right now it's $255,000. If a home is valued at more than $255,000, then they can't access this money. And that's hard to find a home that's less than $255,000. Now, we're trying to work in some flexibility there, but that's part of the challenges.

Yeah, we petitioned, or at least the county or consortium has petitioned HUD to raise that. Um, amount because most of the houses right now appraised at that are more, mostly more over that $255,000. They, um, are looking at like a $325,000 level right now.

Okay. All right, anything else?

I think that we just need to make sure that it can be on the consent agenda, correct?

Yeah, let's put that on the consent. It's pretty straightforward.

Okay.

Okay, thank you.

Thank you. So now we've got 15 minutes on a centennial update. Kathy Beckett will be our presenter.

I'm 6 minutes late. I missed a 15-minute presentation.

We cut it short to 5.

Wow.

She told us it was only going to be 5.

Sorry.

Good afternoon, Mayor and Council. I'm happy to represent our Centennial Committee today to give you an update on everything centennial. First of all, to give you an update on our sales for our books, and most of you have— should have received a book, and if you haven't, let me know because we have signed copies for the mayor and council from the author. But to give you an update on sales, we've almost sold 500 books out of 750, and we're only 3 months into our centennial year, so things are looking good on the book sales.

And how much are they selling for?

$20. And as far as puzzles, we ordered 2,300 puzzles and we've sold 1,000. And they're, they're selling well in the library and through our webpage. So we're happy about that. And now I'll give you just a brief little update on our next event that's coming up, and that's our centennial birthday party. And that's Saturday, May 4th. We have a contingency in case of rain because May can be kind of that rainy, fickle month. May can be a rainy month. We'll have the event the following Saturday on the 11th. And working— we're working closely with Woodbury's. We're having it— it's going to be held at the Orchard Park at University Place. And just to give you a brief, quick little outline, we had such success with our kickoff being a 4-hour event that we decided to pare it down and keep this event to a 4-hour event again. And we'll start at 5 o'clock with cupcakes, kind of a birthday kickoff. games, party games for about 2 to 2.5 hours. And at the same time while that's happening, we're going to have some stage performances. And we chose 6 local different types of performances kind of to represent Orem. We have performances from the Hale Center Theater and also from the Sierra. They're going to do short little performances. Then we have 2 dance groups coming. from Center Stage Dance and Jive Dance Studio. And then we have 2 different musical performances, and the Chantinettes are coming. And then also Linda Van Orman is going to bring back her youth choir and sing the specific centennial song that she wrote for the centennial. And that'll be from maybe 5 to— 5:30 to 7. Then we'll have some time for a band to set up. Then we're going to have a band for just a little over an hour. And then we're going to finish the event with fireworks.

Just to get forth with the 11th?

That's the 4th, and if it's rained out, it'll be held the 11th.

If it gets rained out, we're done. We're out of options.

So will the band— like, will be a dance or sit down and listen to the band? Sit down and listen, yes. And what I'm passing out to you here, this is the tree planting schedule, and I want to thank Laura Bascom for that. She has worked So hard on putting this together. And tomorrow the tree planting kicks off. So from 9 to 3 at 3 different parks. And so she's put together— she's worked really hard on this— put together just a whole description of the purpose and what the tree planting is all about. And if you open it up, there's a calendar with March and April of the different scheduled tree planting. And And if you're interested to know the details of what types of trees, on the very back it has another calendar with a description of the trees, the parks, and the times of when everything will be planted.

So, question there. I think the council would like to be involved in at least one of the tree plantings.

Absolutely.

Do you have any recommendations with that?

Probably Arbor Day would be the big one. That's kind of the finale. I don't have a schedule in front of me. And that's historically— we've always had you involved in that Arbor Day tree planting.

We have.

That's on that Friday the 26th.

There you go.

Yep, April 26th.

And someone in our horticultural has told us these are the trees to plant here, right?

Yes.

So will there be tree plantings on Arbor Day? You've got a program and a time.

Yes, that's generally the plan. Big part of the program.

So do you know how many trees you'll be planting on Arbor Day?

I don't. It looks like if you look up at the column on the right, it looks like 2 trees away from the—

I'm just wondering if we could have a tree for each member of the council and the mayor who would be in attendance.

I'll talk to Laura.

If we could— We typically plant the trees in designated spots, so there may not be enough spots. 7 spots, for example, within one area.

Or if there's 2 spots to do it in, I don't know. It'd be nice to have the council either that day or some other day, however you—

Yeah, I think—

By the way, on the 26th, we're in St. George on Arbor Day.

And that is true. We're down there for the—

So we can find it in St. George. Yeah.

So maybe some other time in April we could set it up.

Absolutely.

And we could have 1 or 2 or 3 each time, but I'd love to have each council member plant a tree.

I'll work that out before I—

Okay.

And then realize, like Tom said, we won't be here the 26th.

That sounds okay.

Well, hold on. They are planting 20 at the cemetery at some time to be determined, Mayor. So on that back page it says 20 at the cemetery. Whenever that is seems like the time when you're going to have enough trees for us all to plant.

Yeah, however you want to work it out.

Okay, we'll make sure that happens.

Great.

Brian, did you have anything else to add?

Um, Laura is coordinating with, um, Ivory, and they have given us a grant. If I recall correctly, I believe it's, uh, they're providing all 100 trees for us, so no cost to the city.

And I'm trying to remember how much— maybe Jamie, you know this— our Our tree inventory is in value. It seemed like it was over $1 million.

It's well over $1 million.

I know our arborist has it. Yeah, yeah, so that's pretty cool.

That's great. Well, thank you.

Okay.

Just, I mean, just maybe as a reminder, there's some— there has been some question as to the cost, obviously, of the Dowdle portrait, and the revenues generated from the sale of the books and the sale of the puzzles are actually put towards offsetting the cost of the portrait. So we look forward to essentially having this wonderful piece of Art in the city for a fraction, potentially, or even no cost to the city based on how all the book sales and the puzzle sales end up at the end of this calendar.

If I may, Kathy, I've had a couple people talk to me about how much they've liked this puzzle. And they said for older people, they know where all these spots are. But for younger, it might be fun to put a map together, not of some of the items you mentioned in that I don't know if that's something you have the time and energy to take on, but that might be fun. And when we do have a printed one like this, it'd be nice to have a framed thing next to it that tells you where all these little numbers are. So when people look at this, they can see, you know, where the mayor's running, jumping in the pool, and where former mayors are. You know, like you have with the puzzle, the little—

The key.

The little key, thank you, Debbie. That would be good to have right up where we put the puzzles. So if that's possible and not—

Are you suggesting the key that's in the puzzle or taking an area of the puzzle and actually showing where the locations are in the city?

That's a separate thing. One is to have a key of the puzzle so people can see who's what and where. And then another, hey, if you want to drive to where some of it, some of these old buildings, or where that church is, if you don't know where that church is, you know, some of the things that are there, it'd be kind of nice to have an address somewhere along the way.

That would be fine.

Take a road trip for a family activity.

I think that'd make it more of an interactive piece of art too, wouldn't it? Yeah.

That's a great idea, thank you.

Question is, have you found the King Kong comb yet?

Yeah, I buy them at Macy's regularly.

That's what I—

Longer run.

And please, if you have anything, any questions about anything Centennial, just let me know.

I'd be happy to help. Thanks.

Okay, we will move on to a discussion of the Budget, Operations and Fleet, and IT with Richard Manning, Thayne Carter, and Ernesto.

Ernesto seconded.

And Ernesto has guaranteed me that our audio tonight will be without flaw.

I've tested it 3 times already.

Okay.

So unless something happens between now and later—

Maybe you'll test it one more time. Anyone identify the stadium though?

BYU.

BYU's playing, but they were wearing white.

Michigan. Is that where you sat, Ricky?

Oh, I've never been there. I would love to have ridden in the UC Davis Classic.

No, I don't have 2 children working for Ford, so I don't need to go see that.

First of all, I'd like to thank all the department heads for their work in helping us put this budget together to this point. And we're going to review the operations Expansion requests. Well, those that are— that have made their way into the budget. And then the fleet and IT at the end. So in the budget we have 7 and a quarter new employees that are in there. And that'll be interesting and we'll discuss right out of the chute that quarter employee. A couple of existing jobs are being reclassified and there are 4 flex positions that are being added.

Not—

and this isn't— this is throughout the entire budget, not all general fund. And then there's a lot of new equipment and some one-time requests for ongoing funds. Okay, in administrative services, we have a 3/4-time employee that we want to move her to full-time. You go, that's a big jump for— it's actually 12 hours, not 10. But that's where all the benefits kick in. So the health insurance, retirement, that's the jump, and it's a significant chunk of people's ongoing pay. But in 311, we have in this past year had over 50,000 individual interactions with people coming in, whether they come in in person, they're texting, they're phoning in.

That's a lot of people.

And each one of those can go from, I'm here with my family of 8 getting passports, and that takes a while. Or they're here getting fingerprinted.

The thousands of people that come to get fingerprinted is astounding.

So, just trying to give us a little bit more flexibility staffing-wise, seeking to have this person become full-time. Um, CADVER software. They have some— we have it narrowed down to where we want to be. And it is an expensive subscription. But we have primarily Brandon's time for 3 months is pretty much all doing that. And to free him up to do some other things. And he keeps it on Excel and Word. Should anything ever crash, that would be catastrophic for him. To expedite fingerprinting, people come in, they're court-ordered, and they get free fingerprints. It's part of the package of getting arrested.

And then you—

people who are getting jobs, a lot of employers require fingerprinting, and they get to pay. So $10 is their norm rather than $30 for not.

And we'll—

our return on investment is a little over a year.

To recoup this back from those who are getting jobs.

But right now, fingerprintings can, can take up to 20 minutes, and this will speed it up considerably, and we're looking forward to that. One of the things that we pick up, and it's just in administrative services, is paying for indigent defense. The reason we do that is you don't want it illegal because it doesn't look right. You don't want it in the court. Well, kind of is sort of with the same department court, but you just want it so everyone goes, hey, this— there's some arm-length transactions going on here. So we are not paying up to average of what others around it through the state pay their indigent defense.

In fact, we pay a lot less, and we're bringing it up.

This would bring us up to— we farm out to indigent defense a little over 1,000 cases a year. And this will bring us up to about $100 a case.

Right now we're nowhere near that.

And then offering an employee transfer program where they can get a pass and it gets activated once they tap on any of UTA's services. They can ride the rest of that day for that same price.

Question on the agent defense. A couple years ago, there was a shift depending on which court had jurisdiction, and I think we saw an influx of cases locally here. Did we— have we accounted for that in seeing, you know, a huge jump in the number of indigent defense cases? Because this, I think, is just suggesting what we pay per case, but does the— has the number of cases shifted dramatically?

So the answer is yes, there has been some shifting that has taken place.

Okay.

And this indigent defense discussion has been an ongoing piece of criminal justice reform that the legislature has been kind of entertaining. And their concern is that indigent defend— those who need to seek the assistance of indigent defense, that they may not necessarily be getting appropriate counsel, given the number of cases. or the manner in which a defender, a court-appointed defense attorney, is allocated this casework. And so, there has been a suggestion on the part of the legislature that we as cities need to do more. And the suggestion has been in the past, in some circles in the legislature, that we pay on an as-case, on a on a case-by-case basis. So, for example, the attorney is paid by the case. We're not mandated to do that, and we respectfully disagree with the fact that we, we can't provide a solid defense in a way different than that case-by-case, but we feel this responsibility to at least do something. We recognize that we need to do more, so this is our attempt.

Thank you.

At doing more. We would actually bid this service out. We have an independent defender right now who works with us. He works on a contract basis and receives a monthly, essentially, amount. And we would put this out to bid and seek additional proposals. We may end up with the same attorney who we believe is doing us a good job, but from a— From a financial perspective, it's probably appropriate for us to be asking, or for them to be asking more of us, and we agree with that. So, in answer to your question, yes, that shift is resulting in more cases and more things that we are seeing at a Justice Court level than in the past. And obviously, the folks at the legislature are concerned about that. That if there is a need for individuals for indigent defense, that they have appropriate counsel appointed to them. So, and I—

my memory fails me, was there a bump up before to reflect that increase in the number of cases?

We went on 25 in current year budget.

Okay.

Yeah, so we've already addressed that, and there's no shifts in jurisdiction this year, so this is just No, but one thing we have talked with, with Greg—

Greg apologizes to be here, not that we're not happy that Steve's here, but Greg is sick, as is a good number of employees in the city these days. But, um, he has talked about long-term needing additional prosecutorial staff because our case volumes are increasing and we need to, we need to account for the shift That's right. So, that's the shift that has happened from the District Court to the Justice Court. Fortunately, crime and caseload is kind of a growing business, and so that taxes our prosecution staff, taxes our court staff, taxes law enforcement. Everybody shares in the benefit of additional crime.

With this, it'll bring us to 110,000. We're farming out of, on average, 1,048 cases. A lot of the shift went from the Spanish Fork Court, and they're back here as misdemeanors. So most of the work happens right here on this campus instead of having to travel down. When you look at our Our workload, there's very little down in Spanish Fork anymore, which is nice because everyone's right here. Any other questions here?

Okay.

Okay, City Manager, we have an election coming up this year. I don't know if any of you are aware of that, but it happens in the fall, and we'll be putting $80,000 into the budget to handle that. And Development Services. In this one we have a putting in for a deputy director. That would be an existing person and a change of title and duties and a bump in pay that would go with that. And this is a guesstimate of what that would be. And don't even know who that would be, but it's there. An additional staffing Here would be a Building Facilities Division Manager. So right now, taking care of facilities is kind of the responsibilities of different departments. This would bring it all under one umbrella so everyone's viewing the ongoing facility maintenance through the same prism. And we can have— go forward and not have— Great strides happen in one area and one area that isn't. Just to keep— we have to maintain what we have.

It's a lot cheaper to do it now. Currently we have our building supervisor, who is our main operational person. He reports to our chief building official within the Development Services Department. So we have a building official who is serving as both building facilities Division manager and the chief building official. And if I can add to that, 80% of his time is spent on facilities, 20% on building needs.

So—

So if I understand you, is this building your first— you said 7.25 new employees. Is this your number one employee?

This is, well, number 2. Now we're at one and a quarter.

The 311 operator.

Oh, okay.

Number 2.

This is one and a quarter.

Yes.

And number one of shifts and duties. As we came out of the recession, we went back to having our own custodial crew, and finding the right number has been a challenge. And they come to work in the mornings and/or the afternoon, but work typically when we're not here, and just trying to find that match.

magic number they can get through with their work at the same, you know, in the appropriate amount of time.

An intern to do some scanning of plans. And this next item, online submission of building plans, is kind of where the industry is going and getting us on, you know, so that a builder doesn't have a harder time submitting to us than he would to say Provo or Lehi or you name the city, so that making it easier for them, also a little bit more efficient on our side too.

Wasn't that in the plan last year?

It seems like it was a discussion and I don't know what happened.

This has been a con— frankly, we've always prided ourselves in the building side of our organization of being ahead of the curve. For example, online building inspection and such has been happening for many, many years. But this is an area where we're actually behind the curve. And given the limited resources we have in terms of programming, we've opted to go a third-party software route. And so this has been on the plans to do internally in the past. But this is something that we would actually purchase third-party software third-party software and then have our programmers work to integrate that software in with our existing software.

And the—

I'm sorry, the intern, are they going retroactively to scan historical?

Correct.

Or is this just going forward? No.

So that— we could actually hire that work out to an engineering firm, and Ryan, the cost was Yeah, what it is, Sam, is we have a bunch of historical site plans and files that it's really hard to get to. We get a lot of requests from real estate agents and developers for those, and if we have those electronically, we can free up a lot of space and then also have the opportunity to respond quicker.

Is this like— so several years ago I got a fence permit, so would I be able to go on there as like the The property owner and see what they own?

No, I don't think you would be able to access it, but we would be able to access it for you. Fence permits are probably not going to be saved that far back, but we do keep those site plans. We feel there's a historic value associated with them and where the utilities are located on those maps and things like that. But the online platform sounds good because we can get rid of— right now building plans come Coming in or rolls this big, 3 sets of them. And so we can eliminate all that paper need and that cost associated with it. Frankly, I think the industry standard is more electronic now. So it was electronic plan review, then the comments are sent back electronically, speeds the process up too.

This last item, the TSC-7 data controllers, I'm sure you all are very familiar with those now. It's part of our GPS equipment, and over the years it hasn't been replaced as it should. What we now have is no longer being supported by the manufacturer, and much of the cost of these is being actually paid for by the appropriate enterprise funds according to their utilization of it. So you'll see this pop up several times. But it just doesn't roll off the tongue like R2-D2 does.

Yes.

If I may, every year you do a very detailed by department just like this, go through the budget, and each one has some kind of increase. From 30,000 feet, as we're looking backwards, I'm assuming these are all within our anticipated sales tax revenues, etc. I mean, it's easy to— we can get piecemealed into trouble. And I'm sure that you make sure we don't do that, but it's easy to nod our head and say yes, yes, yes. Can you give us a thought of what it looks like from $30,000 a year?

We'll get there.

Okay.

We'll get there.

Everything—

to answer it right now, everything that's ongoing is covered. Uh, some of the equipment things we're drawing some reserves on, and you'll see those coming up too. Okay, fire, they want to make sure that the heart monitors are standardized Which, if I ever have a heart attack, I would be grateful for. And reason being, you don't want someone who's unfamiliar with the equipment because they changed shifts that day and may not know exactly how to quickly do that.

I would like that if I ever had one. Well, my guess is some of our equipment's old too, right?

They're fairly new, and it's a 7-year cycle. That's my recollection. And this, we would keep stuff. We've looked at, do we lease, do we out-and-out buy?

So how much, how many of these does this money cover?

And this is only a piece. We have actually been collecting money in past fiscal years. I believe the complete purchase to outfit all of our rigs is about $180,000?

$186,000.

$186,000. So we need an additional $70,000 in fiscal year '20 to get to 186,000 so we can replace them.

So they'll all be standardized and they'll all be—

They'll all be standardized. They're going to be in— they'll all be under warranty, which a lot of our LifePak 12s, they've fallen off and they're not being supported anymore. So whatever we get, we have to dress in black clothes and go on that.

If it's not under warranty, does that create I mean, there's liabilities for the city if something goes wrong.

Yeah, yeah, and that's the problem.

So we want to make sure that we are— we're on a regular rotation schedule, keeping up with the maintenance and the warranties. And it, you know, we talked about do we purchase 1 or 2 every year. Well, every year the technology changes just a little bit, so on one rig we may have 2019 technology, another rig we may have 2021 technology, and they may be a little different. And our staff rotates amongst shifts and companies, and so we want to maintain consistency in the use of the equipment. So we would anticipate that we would need to swap these out on a regular cycle, all at the same time.

It sounds like Ernesto wants us all on the same operating system, right?

Sounds like a plan, right?

To further answer your question, you know, we do have several areas where we save money constantly, and then we'll have big, big lump sum purchases, but it's not that big of a jarring impact.

So for example, in our, in our fire department, we have money set aside for the stretchers.

We have—

Scott, what else do we have set aside? Well, we set plenty aside for SCBAs. Yeah, that's right, SCBAs. We've done it with radios in the past. And trucks. Thermometers and that rat. We do that also in the—

Comes apart.

Yeah, they're a little more problematic.

In the library, In addition to their, they're getting a little bit of an expansion to their floor space. We're going to try, it's called shelf-ready book service. And there's a lot of, I didn't realize this, but a lot of work goes into having a book ready to put on the shelf. And this, the, some of the publishers are offering a service. So it comes to you, you take it out of the box, you put it on the shelf.

Everything's done.

And we're going to try that with $20,000, which will be ongoing, and see if it meets our expectations.

Getting that ready to put— Part of what we're trying to do, for example, with something like this, something like the software for CAFR preparation, if we can get some of the human element reduced here in-house, then we can save personnel dollars and dedicate those, that time or those resources to something else. So right now we actually have catalogers, when they receive the inventory, then they actually have to put the book together, they have to prepare it for public circulation, they've got to put the RFID tags in it, so on and so forth. Well, if we can have somebody else do it at a reasonable cost, And not have to hire staff to do it here in this organization, then we're ahead in terms of saving staff time and allocating resources.

All right, these next 2 slides, um, I'm going to talk about what the police have and what it might entail to fund what's on the sheet. Out of the sheet, the number one priority is an additional police officer for the mental health unit. And with police officers, there's always some operating costs that go along with that and a vehicle. Someone who'd be working in-house would be a crime analyst and a body camera specialist. The crime analyst would be working the software to say, okay, here's what's happening in these locations or these patterns. The body camera is helping with uploads, downloads, and primarily redacting so that we comply with the law and don't send out something that we shouldn't send out that might be a little bit personal. You know, I've— one of the things when I thought about when we got body cameras, my house has been burglarized, and had the officer who responded If we had body cameras before we got them, anyone could have come in, made a grandma request, and know everything I've got in my house because the officer went through everything. And I wouldn't want that, and I don't think anyone would want, you know, that kind of personal information available that had nothing to do with resolving a crime.

So right now, when individuals come in and they request footage, From the police department by way of GRAMA requests. Typically what happens is we have a police staffer that goes, pulls the data, and then we forward that information up to Heather Shriver in our legal department. She's the one who does a lot of the redaction in cooperation with the police department and their team. So there's a lot of man and woman power that go into fulfilling the requests. The idea would be that we would use this position not only to do that grammar request or responsibility, but Todd, how many, how many body cameras do we have now? I think every one of our controls.

About 70.

Yeah, so there's always something that goes wrong. It's not loading right, it's not doing this, there's something that needs to be replaced on it. And right now we don't have anybody dedicated within the department who can do that work. If we can find somebody who can do that work other than a patrol officer, then he or she can focus their time and responsibility out on the street, and we can get a civilian person to handle these responsibilities in-house.

Next one, 2 new patrol officers. And you see the cost, and there's a Star by it.

That star is if property taxes were increased, we could put those in the budget.

And, um, we'll address that a little bit more in the next slide. But ongoing costs of keeping the cameras, both in the body cameras and the car cameras, up to date because they, they have a short life and you have to keep rolling them over.

So Richard, so if for example instead of adding 2 patrol officers we wanted to add 3 or 4, it would be that same—

Possible.

We'll show you. So $135K?

Yeah.

So with this next slide, to hire a police officer is approximately $125,000. Now if we increase our property tax by that number, which is mighty small, It's small, but it's coming off of $5.7 billion of taxable value. That would provide enough to get that officer here. So for each one is that. Now, when we went from 20—

That's car and personnel?

Yeah.

Okay.

When we came on board, when we went from 2017, our— the tax rate that's General fund, okay, excluding debt. The general fund tax rate was 10.50. That's 001050. Our current rate this year is 1001, so 001001. And if we had maintained that 10.50, it's about $280,000. So assuming The property values will have changed. We don't have our current ones yet. We would, um, if we kept it at the 10.001 right now, it looks like we would be able to fund 2 officers. But to keep that, you have to go through Truth in Taxation.

So if the council remember back to the retreat that you held, part of the conversation you had was What can we do to increase staffing within our public safety area? And part of the discussion was, given some of the changes that are taking place in sales tax and other fees and charges, long-term, are we going to have the means to continue to increase our, for example, our police officer count if we are strictly relying on sales tax to do it. And I think this current legislative session is suggesting we don't really know what the future of sales tax is in the state of Utah. We thought we would have an answer by the end of this session, and then the governor and the legislature said, no, we're going to continue to study it. But there is a strong question that our sales tax growth in the future may be significantly limited by actions and decisions made at the legislative level. So that leads us to, well, how can we continue to grow our public safety base? Part of the strategy and what we are bringing to you as part of this budget would be a recommendation that we keep the mill rate, the tax rate, in 2020 the same as currently in fiscal 2019. And we believe it would generate between $250,000 and $300,000, which would provide us the means to hire 2 additional police officers above and beyond the mental health officer and the crime analyst that we have essentially targeted for hiring this next fiscal year. The reason I suggest that we can, we can do that, but it would require a truth in taxation process because technically you would be increasing taxes in Orem. Now, our quick and dirty assessment is we believe that this additional $250,000 to $300,000 would equate to a little under $9 A homeowner on the average home in the City of Orem per year. So if you take the average home, about $320,000 in the City of Orem, they receive their tax bill next year, it would be $8.90 higher than it was, um, the previous year, and that would fund 2 additional Control officers. If you choose not to do that, or you may choose to say, well, we want to increase it even more, maybe the threshold that our citizenry is willing to, uh, to accept is $15 on the average home. Can you tell us what will $15 get us on an annual basis? And we may come back and say, well, we can get 4.5 officers or 5 officers out of that. I don't know what the number is, but our approach was simply to suggest to you that, at least on staff's recommendation, we believe that the sustainability of our public safety services really rely on us trying to expand the base of our revenues. beyond sales tax, and this is one way to do it.

And if I may, our neighbors to the south have had phenomenal success with minor tax increases that were tagged to, we'll provide you better public safety, police and fire. So, you know, even their building was tagged to a better police department or a better fire department, not just a new building.

So strategically, We believe this is a soft approach to addressing an ongoing concern. Now, I will kind of step back and qualify what I'm saying. We can do this with police. When it comes to fire, though, it's difficult for us to incrementally hire firefighters because generally what happens with the fire service is we build an additional fire station— And you need staff for that. That requires immediate staff Staffing. We, we staff 3 shifts, yep, 24/7, 5 employees per shift. We've got to hire 15 people.

Yeah, so you just work more stuff.

We can't, we can't do it the same way with fire, but we're mindful of the fact that going forward prospectively, our recommendation to staff is We need to find another way to continue to fund public safety in the city of Orem other than just exclusively through sales tax revenue. So the budget we would bring to you this year would include a recommendation to hire 3 new police officers and a crime analyst in the police department. 2 of those police officers would be funded Funded by way of leaving our tax rate in '20 the same as it is in '19. And that would require a truth in taxation here. And like I said, would amount for the average homeowner to a tax increase on their Orem City portion of their property tax bill of a little under $9. So 75 cents a month, basically.

Correct.

Could you go back a slide? So if we, if we kind of separated between the one-time costs and the ongoing costs, are there one— whether it's, you know, building fees or whatever it is, are there one-time funds available that we could address the vehicle, for example, and then use the— if you want to look at it as like a tax increase? Instead of adding 2 patrol officers, add 3 or 4 patrol officers?

The only reason I hesitate to just do that is, frankly, a lot of these one-time costs are not one-time costs.

They're every 3 or 4 or 5 years.

Exactly.

So I think we could calibrate it in a way where we could say, okay, we're not going to replace a police car every single year. So that initial upfront cost is What, $53,000?

Yes.

Yeah, $53,000, so we can kind of amortize it across 5 years and we could come up with a number. But yes, I think some of the costs though, we need to acknowledge the fact that it's a semi-ongoing cost rather than a one-time cost. Are there any other groups trying or talking about a property tax increase like the county or the district or any—

every year the state is— state put in last year 5-year hold where it's not being adjusted, which actually is a property tax increase.

They put that for the school district. The Utah County did last year. We anticipate that they will again this year. The Alpine School District did last year. They had a They actually went through the Truth in Taxation process, so your taxes went up from the Alpine School District last year. They're going to go out for another bond, we believe, in 2020.

Yeah.

So the answer is, I think truthfully, Brent, everybody's doing it, but we're not doing it and we're not keeping up. The last time we did it, we did it in a less than ideal way. And it was tied to—

Yeah.

It was tied to a very, very contentious, politically toxic discussion in Utopia. As staff, we talked about it. We believe that the conversation relative to public safety is a much different conversation. To say we need to increase taxes to essentially meet the ongoing growth of our police and fire departments, I think, is a much easier conversation than we need to increase property taxes to help pay for our Utopia obligation.

Can you, uh, there was the idea of like one officer per 1,000. How close does this get us to— Well, that's That's a national—

That's some— that's a target that some like to cite as the national standard. My hesitation in looking at that is the concern that I have, that we have right now in the police department, is more call availability. So we are taking and accepting so many calls that much of our operations day-to-day are reactive. We've got to get into a situation where we can do more proactive policing.

So is there an ideal number? Is it 4 more officers, 8 more officers?

I've talked to Chief Giles about— and Chief Gurney— about kind of assessing where we need to go in developing a master plan consistent with what we've done with some of our utilities. In the last number of years, we've tried to incrementally increase. If we added 3 additional officers, this puts us at 93 sworn.

94.

So, so we'd be 94 sworn. And if you look at the officer per 1,000, we would— if you're just looking at that, and I, I don't necessarily agree with it, but we, we still would be 60th in the province.

What about our—

Public Works?

So I guess before I move on, I'm just kind of curious to hear what council members think about— are we comfortable with just keeping the tax rate the same to cover what we're proposing on here, or do we want to stretch ourselves a little bit more and ask for a little bit more of a bump to fund additional officers?

Well, if we're going to go through the Truth in Taxation heading—

We could do it either way.

I would assume we would go more.

Oh, what you're saying is if we're going to do it, we might as well do it each time.

I think Councilmember Spencer raises a very good point. There are agencies who, for example, will go through the Truth in Taxation process every single year, and I kind of jokingly say that's like cutting your hand off. one inch at a time. But that incremental growth is what they use to fund growing operations. You may choose to supercharge and to say, look, we're not going to commit ourselves to do this every single year, but we think that long-term this is a conversation we'd be having every 3 to 5 years, for example. And so, yeah, I mean— I think that's a great point. I kind of share your— I kind of share your perspective, uh, understanding that it's a very difficult process. There are going to be people who are going to probably stand in opposition. I also believe in the case of public safety, you're going to have people who are going to stand in support of what you're doing. So really, it's kind of a philosophical perspective.

I think we—

if we're going to go for— you need to go happy medium where we need to be. Chief Giles, to say, is it 93, is it 95 officers? So we should hit that mark, is what I would say.

And David, if I may, if it's 93 this year and 95 next year, let's just fund it so we're ready for next year.

You know, the last number of years we have hired 2 to 3 officers a year. So if, for example, you were to meet that need for fiscal year 2021, we would probably be shooting for 96 or 97 officers, consistent with what Todd is talking about. And this is, this is kind of the ever-challenging dilemma we face, is the more people we hire The less we have to dedicate to other resources, including compensation adjustments for employees. If we're doing it all with sales tax revenue, then we kind of are essentially putting both our hands in handcuffs. It would be nice if we're going to make a decision to hire more people, if we could draw on a different revenue source to do that that's more permanent. Yeah, than relying on— exactly. More, I guess you could say, more predictable. Because, you know, sales tax ebbs and flows with the economy, and if we have a down economy, then our sales tax revenues are going to be down. We don't necessarily face that same dilemma with property tax.

I looked at a study recently of the recovery from the last recession, and jurisdictions that have more of a balance between sales and property tax and try to keep that balance recovered better because of the pain of loss of sales tax takes so much longer to get back. Property tax, you get it within 5 years.

You will get that back. Okay, with public works, I think there's more conversation that you'd like to have.

I'm certainly comfortable, I think, at $15, $20 per year for 3 to 4 officers. I don't think that's a hard sell. I think if you tie it to public safety— I live in an area that's had 2 shootings recently, and you could, you could, you could get that through tomorrow in my neighborhood.

But at $15, I'm assuming it's not 3, it's probably 6. It would probably be, uh, $9 is 2.

$9 is 2, 4.

As far as patrol. 4. So we would hire this year, including the mental health officer, we would hire 5 officers.

So I'm totally for it if it's a reasonable, you know, $15, $20 per year. I think it's not a difficult—

You're going to go $25?

I could.

No, I mean, the auction was last Saturday.

Well, and I don't know what it was before my time. I know with Utopia, what was the— was it $5 a month? I can't remember what the—

It was $8, and then the council cut it to $4 a month. So it was a net of $48 a year. On the other hand, it didn't make a difference. It could have been— it could have been $1.50.

Yeah, right.

Yeah. So I, I think it— I think there's probably a reasonable— $1 or $2 a month, I don't think is You know, the $2 a month is $24 a year. I think that is an easy— it's not a hard sell. It doesn't— you know, $2 a month, it's a hamburger, right? I mean, I don't think that's hard to— and if it's going to public safety, I know I would feel better having more cops on the—

covering my city.

I agree. So having gone through one, $4 a month is a lot of money. What is, $2? I think it is. I think anytime you have a property tax increase, it's the hated tax. Nobody likes it. And I think the challenge we had back when we did it was we lost control of the message. That the big issue was what it was intended for is not what it was conveyed for.

Yeah.

So I think the strategy— 2 issues are one, How do you really effectively convey the message and make sure that you can keep control of the message? Because those that are opposed to it, it becomes a percentage. It's not $4, it's a 25% tax increase. Who asked for a 25% tax increase?

And our—

and for example, our property tax rate is so low that any increase— any increase, you know, I wish I could go back to the last Last time we actually increased property taxes in 1983 and ask them how they did it. But, you know, 40 years have passed and we don't have that institutional knowledge. And the last time we did it, back in 2012, it was a much different conversation.

And remember, the county just went through this and that got washed away.

I think it's a hard thing. Just having gone through it, I think one is the messaging. Two is the people that are opposed to it will say there are other ways you can cut. You're getting more money now than you've ever gotten. They'll look at what you got 8 years ago in terms of total revenue and what you're doing now. You heard it a little bit in the last conversation with the change we did with the tax structure With eliminating the lighting and being able to transition that, there were people that— there was a pretty good sentiment that I seemed to run into of people saying, man, the county's asking for money, the city's asking for— everybody's asking for more money. Seems like taxes are going up. So part of the discussion is also what's happening in your other taxing agencies and entities. It makes a difference. And then I think a third factor is it's a campaign year, so this becomes a big conversation as part of the election process and can have an impact on your electorate and your campaign message. So I think it's a good conversation to have.

Thank you.

What would you like to see happen? Well, I think we— if we do move forward, we need to ask for more than the one officer or 2 officers. Because it— I still have scars from last time. It's quite a process. You know, I was just thinking here, here we boast in Orem how low our crime is, and then you're going to ask for more police officers, I think our message needs to be really clear and out there a lot. So I think the key is how we communicate with the warm seat lights. I think at the same time though, and I'm not a police officer, but I think we have garnered that reputation Because of, in years past, many of the proactive things that we have done. And as we continue to grow, and as, as crime unfortunately continues to expand, we're losing some of our ability to be proactive. And so I don't necessarily think it's a matter of we can't respond to all the problems. And Todd may disagree with me, but I think our bigger problem is we can't respond to things in a way where we can mitigate and help avoid problems. But that needs to explain— be explained to the public, and that's sometimes where the difficulty comes in. I don't know, Todd, if you have anything to— Well, I mean, right now we're just being reactive, not proactive, I think. And I think crime I don't know if it's normal this year, but I think more serious crimes are occurring in a while. We've already had 3 shootings. Yes, things are on the rise. I mean, we're dealing a lot more with, you know, mental patients, you know, and that's why we're asking for the mental health officer. I think it's—

I mean, I had some numbers here.

I mean, last year we had 825 calls, and this year we're already at 189, so we're going to surpass that. And it's just, it's just going up. You know, that mental health officer does a lot of— I mean, you know, patrol officer deals with them, mental health officers go out and follow up with that. They follow up with Wasatch Regional, follow up with, you know, the mental health courts and things of that nature. There's just mental health out of control right now. I mean, I just— and this will kind of date me, but I remember Having conversations about the price of a police cruiser 20 years ago, we were talking about to fully equip a police officer and get him or her on the road is about $28,000. Now those same conversations are $53,000.

Yep.

And, and that's just— that's not just exclusive in the police department. You look at where we are, for example, with the apparatus we're buying in the fire department. We're going to come to you in a minute. And the ladder truck that we bought 10 years ago for— what did we pay for it?

$800,000.

$800,000. We're now budgeting, if we prepay, $1.22 million. The same piece of equipment. The price of stamps have gone up. The price of everything. You know, every Every new officer we bring on board, for example, his or her compensation is growing X amount every year. The cost of health insurance is increasing 8 to 12% a year. The cost of retirement has increased. The cost of— there's just, there's just a limited amount of sales tax that we can use prospectively to make all of these things fit. And then when the legislature comes in and they start having conversations about tax reform and saying, well, we're going to limit the amount of growth you can have in your sales tax to, let's say, 2.5%, that even kills us even deeper. Because there have been some years in the past where we've benefited from 7.8% growth in our sales tax. And we get to be the beneficiaries of all of that. But next year, for example, if we were to have a 7.8% increase in sales tax, the legislature may come back and say, well, you're only going to get 2.5% of it. And then what do we do?

So Richard, how many more slides do you have?

A handful.

We're, we're okay.

We're through. We're running way behind.

Okay, then just ask one more question. How would staff feel about putting together a survey for like our panel that we have with Qualtrics and/or Y2 just to understand this is what the public would be comfortable funding? You know, if they know if we get this many officers, this is how much our property taxes will go up. I'd just be curious to see how the public feel like—

how—

because there's 2 sides of it. There's how many officers do we need to accomplish these objectives, and there's also how much are we willing to pay?

I mean, I think we can put something in the field here in the next couple— I think we could meet the budget deadlines before you actually have to make decisions on the budget. And I think there's probably some wisdom. I mean, the people that respond to that are going to be very— are generally very supportive of things. So we can— I'll talk to them tomorrow and we'll see how we can do that.

And my position hasn't changed from where I— what I said during the But let's go ahead and keep moving.

Deputy Director, a new frontline employee to primarily with the parkway maintenance. And then the others are taking care of wood and rock structures in our parks and the mulch that we use. That's an ongoing expense that we've kind of shifted over to be more operational nature because It truly is.

Overall, per department adjustments, and as Tom, as you asked, where it all works out.

Now, we're anticipating, you know, things are going up, but we do see it slowing down. Therefore, in the future, we don't see that we could continue this Because there will be a time when you guys turn down, but right now we're holding steady.

So can you go over the recreation one?

Yeah, so I wanted to just comment on that. Historically, for the last number of years, we have been transferring $400,000 annually from the general fund to the recreation fund to cover operations at the fitness This year, of course, we're going to engage in a very significant renovation project. It's going to shut down a good number of our services there, but we're still going to try and keep a portion of that facility operational, all the wet facilities tied to it. The most expensive part. Which is also the most expensive part of it. But we anticipate that we are going to see a significant decline in membership, passes, daily admissions, so on and so forth. And so we actually need to balance that with some additional money from the general fund to kind of ride through what we need to go from fitness center of 2019 to fitness center of 2021, which will be much different. We anticipate that we are going to need approximately another $600,000 in quote-unquote subsidy from the general fund to bridge this next fiscal year of where we are today to closing a significant portion of the facility, keeping it operational, the wet pieces operational, as well as satellite classes that we will house at the senior center, some of the fitness equipment that we will have. At the senior center, so on and so forth. So that's what that million dollars represents. It represents $400,000 that we have over— in recent years been already transferring from the general fund to the fitness center fund, and an additional $600,000 to maintain operations of our wet facilities, as well as the—

Mm-hmm.

Essentially the interim operations that we will have at the Senior Center for some of our classes, some of the equipment, so on and so forth. How will that affect our current employees? I mean, do you need more? Do we need less? No, I mean, we still need, for example, a full complement of lifeguards. We still need staff attendants to, for example, man the desks. But yes, we do anticipate that that will reduce our seasonal flex workforce. And the percentage is anywhere from 20 to 35, 40% cut.

Yeah.

And frankly, we're already seeing that as word is kind of getting out that we're going to do this. People are starting to think, well, my time here with Orem Fitness is probably short. So I'm going to look for something different. So we're already kind of struggling to staff that, but our goal is to keep our pools operational. And they're expensive to heat and to keep clean and to guard and to— all of those costs are not going away even though our membership is going to— revenue is going to decline significantly.

And I'm asking this question way too early because I know we're talking about this next year's cycle, but do we anticipate in FY '21 it's going to be closer to the million mark for that appropriation surplus, or will it be back down closer to the $400,000, somewhere in between?

A lot of this depends on actually who we're going to hire today as a general contractor to help us understand the timeline as to is this a 2-year build, is this an 18-year— 18-month build? Yeah, I hope it's not. But, you know, can— are there some things that we can do to stage construction of these facilities where we can bring some of these facilities incrementally online sooner rather than all at once? But that bid closes today at 5, so we'll have a good idea as to who our general contractor And once we know that date, then we can start to make more concrete plans on how to encourage bringing people back and getting them excited. In cooperation with Mended, who is here also, who's our architect, who's going to help us also through that. But would you anticipate after it's done that we'll be back to a break-even scenario with the rec center?

Ongoing?

That is the, uh, that is the hope. I don't know. Mayor says no.

I don't think that's going to happen. That's my personal opinion.

It'll be better than it is.

Um, Springville had a, uh, a replacement. They obviously had a pool, and then they added amenities to it, and they saw significant growth in their patron base. Provo has experienced the same thing. Our hope is that we would experience—

I mean, one thing to remember is we used to be the only game in town, and now we have 5 competitors. So it's a pretty tough business.

So part of what we've been looking at is how do we make this unique, and what are the specific offerings, amenities that we have to offer And then to have the best return on investment portion that people are most excited about. And also have it be a little bit flexible in nature so that we can continue to be responsive to whatever the market is demanding over time. So those are key, I guess, aspects that we bring up every time we meet with the development studio and as we start to meet with the contractor. So that's what the I guess, Mark, I would hedge and say I'm not going to promise you that, but it sounds like Brandon is, so it could be done.

His bare face.

He's willing to work the front desk.

So no, I think the ideal is that we would get to a point where we're seeing revenue growth rather than continued subsidy of the I keep believing that it's going to go down. Yeah, from the border.

We do have a new fund in this year's budget. It's the Sales Tax Transportation Fund, and there will be a flex employee who will be handling day-to-day traffic sign signal type work in there.

And but still leaving over $2.1 million So this is the quarter of a cent sales tax increase the county agreed to.

In water, they have a lot of capital, which we'll get on the next time around, but corrosion study. Reach 2 is 400 East, is that right?

Yes?

Okay.

And then again, our beloved TSC-7 data control room. Water reclamation, again, Again, the controller. Stormwater, a crew leader and another controller.

Cost on the controller. That's a new position, I think.

Yeah, new position in that one, funded through the utility. Street lighting, service district, this employee actually is on board right now. It's Clyde Zorn, and it's for the build-out, but he came in midterm this quarter.

Current budget year and noting that he'll be there. And so he's the one who's helping us through all these old lighting districts when we're going in and installing our city-specific lights. He's the one that's navigating those waters with all the residents, the homeowners. Rocking some power.

Clyde was placed on this earth to do this job. No one is better.

And thank you.

So how much have you got left to go?

About 45 slides, about 15 minutes. Okay, okay. Fleet replacement. How much time do How long do you say you have, Dave? Probably 10 minutes.

Okay, we'll move fast. Just to explain the spreadsheet here, it's just like other years. The department, the vehicle, we have flags, mileage, and other flags that go along with it. The new vehicle description and the estimated cost in the final column. One thing as you go down through this list, you'll see Where we put repurposed vehicles. We looked at the fleet overall and some of the vehicles we feel could continue on in other positions. One couple that come up to mind would be the janitors. I don't feel that we need to buy the flexible janitors a full-time brand new van. So we're looking at taking a van— we'll talk about this in a minute— from investigation and it will be downstream to the Janitors. Engineering track, a couple others in there. So we'll start here with the different funds. So what we propose from the general fund vehicles here, Fund 10, is $1,946,300. Enterprise Fund, just over $1 million, totaling being just over $3 million there.

$35,300.

Can you tell me what we normally— like, what do you have this year? Is that pretty much online?

Usually, if you take away $1.2 million from the general fund, you're about where we normally are.

We're usually between $750,000 and $900,000 in the general fund.

Okay.

Yes.

So as a general fund, the very first vehicle there you'll see is a carpool sedan. What we are going to do is move an Explorer from—

into that position.

Development Services, 3 pickups, 1 van, totaling $6,300. Now here's the big fire department. We talked about a little bit here, the $1.2 million fire truck. This would be a ladder truck, and we would be keeping the old ladder truck as a reserve for the next few years. Our brush truck, we saved $50,000 last year into a sinking fund, and now to finish off the purchase, we'll need an additional $110,000. And the fire inspector, a $35,000 vehicle for the fire inspector.

Are you saying that our current big ladder truck has a 152,000 miles on it?

Yes.

Is that— what do these big trucks run? I don't know. Is that normal?

Yes, they accrue a lot of miles.

And they drive it a fair bit. That's 15,000 miles every year. They're not just running to the fire, they're doing other things.

And for example, in the wintertime, we don't turn them off. Oh, for the hours. So that's not just 150-something thousand miles, that's a lot of hours with the trucks.

Running.

Running.

But they, they, again, they're not just driving to fires here in Orem. Do these go places? Do they go down to California to help fight fires?

They do a lot of training, just like Jimmy said, a lot of training. And even when they're at the scene, they're, they're high idle, lights on, ladder moving.

Well, yeah, that, that has to do with idling, I understand, but I'm talking about miles.

This is a first response vehicle.

Yeah.

So when there's an alarm, they go out. At Station 3?

Yeah, truck will be there.

Yeah, it's not just fires that we're responding to, there's EMS calls as well, which is a significant amount. So every time there's a call at Station 3, ideally that 2004 Pierce is rolling.

So how much was the cost for our last ladder truck we bought 3 years ago?

That was a— that was the single axle. And now it's just a little bit over $800,000.

And is this a single, or is this a double?

Double. This is a double.

Now, I thought the deal was, the one we bought, the single, was an improvement over the double, which everybody talked about.

So— I think what it does, it does meet the needs that we do need. But we also, in looking at this heavier ladder truck, it's going to provide other options for us.

And then how many ladder trucks do we have total?

So basically, this will provide us— the model in which you've agreed upon, which we're running as a city, is we have 4 stations. Excuse me. So we have 4 stations, we have 2 ladders that are frontline and 2 engines that are frontline. And then so that the one, the The 2004 will go down as a reserve, which is critical for us because we haven't had that component before. So when we go offline, we're going down to one ladder truck.

So the previous ladder truck was about 900, and the truck we're taking delivery on, the new fire engine we're taking delivery on in the next couple of months—

Well, that's an engine.

That's about 700 on that engine.

Okay, so the, the idea was let's try this single axle. It's not as heavy duty as the other vehicle, and I think it's performed well, but its use is not necessarily exactly the same as a double axle, bigger with room for more equipment.

But it goes up to 103 feet, doesn't it?

It's 105-foot straight, straight, straight.

So they're both 105, okay, the single and the double. Okay.

Okay, now we're moving to the police department. In the police department, we're proposing is to purchase 3 investigation sedans, 5 police SUV patrol vehicles. You're probably aware of the announcement I was just given that Ford is no longer building cars, so we're— well, we're stuck with the SUVs.

Now, it's my understanding the police prefer the SUVs to the cars because there's more room inside.

There is more room.

They don't really cost that much more.

They're about $6,000 more.

The cost on the Explorer did go up this year. Yeah, and it did go up.

So the other thing too is if we And this is kind of the game that we play too, but if we're replacing a Ford, for example, a Ford Taurus or a Ford Crown Vic, we have to buy new cages, new light bars, new every— we can't swap out old equipment for new equipment. So we, for example, went from a sedan to an SUV, there's that added expense of, well, now we've got to buy new cages, new light bars. bars, new this, new that, and there's additional cost. But yes, you're right, they are bigger. At least the representation by staff is they're more comfortable to work in.

So, and the 5 here, that's reflecting the 2 new patrol officers?

No, no, no.

So, this is an addition?

This is a vehicle replacement.

Okay.

One K-9 truck. And then we have 5 leased vehicles. The 4 in the task force is something we've been doing for several years now. Every other year we supply the cost to lease those vehicles, and the other year the task force has funds for that. We are going to do one thing different here. We have a vehicle for the SET team. It's the Forum City Task Force that we're going to do a similar situation and lease it also.

And that just makes sense. For example, these are where our undercover officers have vehicles, and so we like to swap them out regularly so they don't make the cars.

You change out the license plate numbers?

Yes.

And then we put up Bernie Sanders for president stickers on these ones.

No.

Okay.

One truck from traffic, a truck that we repurposed to traffic.

Cemetery, a yard sweeper. You've probably seen a sweeper around here collecting leaves. The 2 that we have are very old, 2003 I believe.

Try that slide again.

And parts, 3 riding lawn mowers, 1 tractor, and 1 utility vehicle. And recreation would be a pickup that we're repurposing through recreation. Now we're going to go to enterprise funds. We're starting out with the streets fund, Fund 20. We have 2 dump trucks that we're budgeting for. They're 3-ton trucks with sanders and snowplows. That's why the price tag's a little higher than you see on a lot of them. And then backhoes, you'll see the backhoes, there's 7 backhoes In the city, and they're on a buyback program. We own those backhoes, but we need to budget $10,000 a year to maintain that. In 3 years, we'll look at trading those in.

So, Thayne, what are we doing then with our other 3-ton dumps with sanders and plows? We're using them as backup? We're selling them?

We sell those at surplus.

And I know you had a request. Yeah, forward that to Chris. He said he's going to take a look at it.

Yeah, the city's depending on you.

Okay, the water department, uh, the excavator— we saved $100,000 last year in a sinking fund, and now to finish the purchase, we'll need an additional $140,000. 3 backhoes in water department and 1 utility bed. Pickup for the, uh, one of the electricians, 2 pickup trucks, SUV, and then a concrete saw.

Expensive saw.

Expensive saw.

Now to water reclamation. The loader buyback is similar to the, to the, pretty much the same thing as the backhoes. They have a backhoe also there, and now we're going to start saving for a vac truck. $100,000 this year.

They're about $350,000, right?

They're pushing $400,000 plus.

Okay, so, so they've gone up $50,000 from the last one we bought.

Yeah. Forklift, $50,000, one pickup, and then 2 utility vehicles.

Now to stormwater.

Backhoe, a A sweeper, 2 small SUVs, and 1 riding lawnmower for their catch basins. Just back to the summary here, same as the first, total recommendation—

So the street sweeper, are we trying to replace the one we have?

Yes.

Okay.

We actually have 3. This will be the oldest one that we will, uh, And you don't look at miles for the sweeper because it's going like 4 miles an hour.

Sure, yeah.

You look at hours on that. It's running constantly every day.

Probably gets used pretty hard.

It does. Yes, very hard.

And they're on them. What annual rotation are they on about, Chris? This one right here that we're replacing is a 2012, so that's about a 7-year, 6, 7-year life.

Yes. You had a lot of things that said buyback. Is that a manufacturer buyback or can Can you just explain that again?

Yeah, we purchased these backhoes and there's a guaranteed buyback.

We ended up—

we went out to bid, went through Caterpillar, and the buyback is basically $30,000 less than we paid for them. So we do not have to sell back to them. They're our backhoes. We could even sell them through a different direction, but that's security for us that we know what we need to budget for. So $10,000 a year, in 3 years we'll be to that point, have the $30,000 saved, and then determine what's best to do at that time. Any more questions?

Okay.

Hey, I know, I know we're falling behind, so—

You have 3 minutes, so you're fine.

Yeah, I'm just gonna fly through these. If you need these slides, I can email them to you if you just send me an email.

Yeah, that would be great.

And I'll email them to you. So I'm going to just skip through these highlights other than just that we did hire a new programmer and he's helping us accelerate our cloud computing efforts. Computer status, we're all within the 3-year rotation period now.

This is a big deal. 3 years ago, we were 5 to 6, 7 years. So now all of our hardware for our employees is on a 4-year rotation.

Yes.

As needed. We don't replace it if it doesn't need to be replaced.

Yes.

We're also— this is what's coming up for next year. We plan to— we already have funding for this. from our budget. One of the— I want to concentrate maybe on a couple of things here. One of them is integrating this third-party building inspection software, and as Jamie mentioned earlier, we're focusing our resources and efforts into our core system, financial system, billing system, and so forth, and the periphery systems, We're starting to look for third-party solutions that can add value to what we've already— we already have without jeopardizing security, without jeopardizing our PCI compliance certification, those kind of things. And so that's what we look at. And I think it will go a long ways in the future to help us modernize a lot of what we have and to keep—

Thank you.

keep up with all the new technologies that are coming out. We're also going to install a system area network and start migrating to it. This is going to be a pretty significant resource-intensive project that's coming up next year. And I've got just some pictures that I want to share with you really quick. If you look at these servers down here, they all have these vertical lines are storage that's attached to each of those servers. And you can also see that it's all part of the same network. We're going to migrate those drives into a centralized data infrastructure, which would be this unit here. Servers become a lot more simpler. And they're less expensive to rotate while moving forward. We're talking about the difference between $25,000 each to maybe $10,000 apiece. So that— those resources will be transferred to this main unit, which as you can see, these red lines and these blue lines separate this whole infrastructure, this whole disk infrastructure from the main network so that it doesn't get affected with— from the traffic on the main network. It makes it more secure. It gives us the ability to dynamically carve out more space to these servers as they need it without having to bring them down. It also— if one of these servers fails, another one picks up and starts using the data from the old server because it's all centralized. Same thing happens for disaster recovery at our Connequent site over in St. George. One of these servers can roll over and take the burden off a server that's not functioning over here.

So then you have a backup in the cloud as well?

Yes, it also positions us to be able to take better advantage of cloud services and cloud applications.

We actually keep all of our data in St. George as well.

And then these are some of the major initiatives that we're concentrating on for 2020. We're going to focus on our core applications, looking to integrate third-party applications to give us additional functionality. We're also going to separate and centralize our storage infrastructure, which I just talked about, which will help us better— for better disaster recovery and better cloud services. We're also going to improve our training and utilize better technologies for our help desk by utilizing better training and consolidating some resources. We're also going to prepare for a succession plan through cross-training and adapting to new technology shifts. That's my 3 minutes worth.

No, you did well.

Are there any questions?

I think we're good.

That's it, thank you for the attention.

Thank you, appreciate it. We'll now go on to a discussion of the library wall finishes and colors. Ryan Clark and Memphis Stuver.

Who'll present? If you want to take a bio break for a minute, I need to bring in a couple of things inside. Now we're going to choose the color of carpets, just like when you're building a home.

Oh, um, what?

Yeah, the state property.

Yeah, did you go in there recently?

No, we thought I just had a license. It just makes it look bad.

Well, everything else that was built was Class A, and the air traffic controller said it's going to be Class B.

And that means you can't—

It's colored.

I don't know how the camera tells the color. I think it was orange.

Which building's that?

The big building here at the admin's. See it? The residential or the commercial part?

Both.

Because the other one right next to— their fault.

Their fault.

It's Class A.

That's nice. Baseball season's coming right up. Yeah, draft could be after that. Yeah, that's what I'm mainly talking about. You're a Royals fan, right? Sorry, you got to connect with the Reds.

So Ryan, that was quite the panel this morning.

Mayor, how much time would you like?

So we've got, you know, 45 to 50 minutes and we ought to get started.

It goes fast if you'd like, we can get started right now. Yeah, that's good. All right, we'll go ahead and get started. Mayor and council, just like to introduce you to the Method Studio team. This is Scott Smith, he's, uh, He's going to go over the renderings of the interior today, show you your options on colors and the color palettes and the seating. I'll let him introduce his team and just turn the time over to Scott and he'll take it from here. Thanks, Ryan.

Again, my name is Scott Smith and I'm here on behalf of Method Studio. We have one of our interior designers who's been working on the interiors, Hallie Gooch, and we've also got Eric Inghiero who's with Spectrum Engineers as a theater And so we just want to— we won't take too much time at the beginning here. We just want to kind of jump into it and kind of remind you, you know, a little bit of what we're looking at. The Library Hall project, we just turned our drawings in last week, and they— we just got comments back from Jim Yeoman in the office here on the construction documents right now. And so this is kind of a view from State Street. You know, it's going to be a nice presence, as you all know. Just to remind you a little bit of the floor plan, we've got the main hall, a large kind of lobby area, some back of house, a little meeting room, and some dressing room— a dressing room, some bathrooms, some offices. And the main lobby is going to be a nice open space. Offices, some storage, a little catering kitchen, and that's about it as far as that goes. And so we want to jump in and show you a couple different palettes. We've got— we basically have 2 options, and hopefully by the end of this we'll only have— we'll have 2 options for finishes and 2 options for seats, and hopefully by the end we'll have one option for each. And so that's kind of our goal. We kind of want to get your input, kind of want We want to hear from you guys what you like in 2 different directions. We, we've kind of already gone through the process with the steering committee and showed them these options, and we kind of narrowed it down to these 2. And so again, they're flexible. One can be used with another, you know, we can kind of mix and match if we need to.

I have a question. Are they comparably priced?

I mean—

Yeah, they're basically the same materials, only in different colors.

Okay.

And with that, I think I'll let Hallie Kind of introduce it and she can kind of let you know.

I'll help her hold stuff.

Yeah, I don't know if it's easier to pass these around so you guys can get a good look at them, or we're happy to be kind of a Vanna White up here and, and hold them for you. But so we have 2 different options, like Scott said. One is a dark, richer wood, and one is more of a birch or a maple, a lighter wood feel. So hopefully from these renderings that we have, you can get a feel of what that space might look like with either option. And then like he said, hopefully by the end we can kind of come to a consecutive decision.

And yeah, when you're talking about the wood color, are you talking about like what we're seeing out in the hall? Are you talking about interior?

In both options.

So we'll have images of both to show you.

So the The one you just had out in the hall, that would coordinate with what you just showed us on the inset.

Correct?

Yeah.

And that coordinates with what Howie's holding up right now.

And so, yeah, 2 options. We have a dark wood kind of option which would be throughout the whole space, or a lighter wood option which would be coordinated through the whole space just to be cohesive.

Yes. And so, and then this board that Scott is holding over here, these are the items that would be the stage So this would be our bathroom tile, so wall and floor, countertops in the catering area, laminates throughout the space, and then our general paint colors, walk-off mats, and kind of our back of house carpet.

Perfect.

So those will stay the same, and then both of these boards are cohesive with this palette right here. So to start off, we'll look at the dark wood palette. This is just a small sampling of these materials, and then you'll see them applied in this actual space.

So the thing you've got your thumb over, that material, that's the carpet?

This right here. So this will be in the auditorium, which we'll take a look at. So starting in the lobby, we've got the dark wood veneer, which this So that looks darker in the picture than that does right there. This, this does not have a stain applied to it.

Okay.

So this is just the raw material.

Like you would have a stain applied to it?

Yes.

Okay.

So the idea is, although these are just samples, that all of the finishes would be cohesive. We would get them to match as close as possible throughout the space. And so then here we have this accent paint. Um, which would be a great spot for that art wall to bring in some color, some liveliness to this space.

Then you'd have white on the other side?

Yes, so that would be this board over here, that white paint.

Kind of, this would be the feel?

And then accented again with furniture pieces and more art.

And you would have tile on the floor?

So this would be a sealed concrete.

Right now we have a sealed Concrete floor polished and colored? Polished. Right now it's just the natural concrete color that would have— we would polish it to show some of the aggregate, which could bring some of that color in.

Okay.

So just for a neophyte like me, we talked about this, and you look at this and you look, it kind of looks bland. And if you've been in the new Norta facility at UVU, you walk in and it's kind of like, huh. But really what adds the contrast and the color and such are the furnishings you put in it, the art that you put in it.

Sure.

So you can see on the wall, for example, how it's bringing that space to life. So if, if you just walk into, like I did, the Norta space, and it wasn't complete yet, they didn't have the furniture, some Yeah, they had a cement floor, they had white walls. You're thinking, this is like a hospital. But what adds kind of energy to the space are the paintings.

So that, that to me does not seem bland, uh, because it's got stuff on the walls and the lighting's good. And I like the dark wood, I like the floor, I like the white across the other side and the corresponding difference in and the color next to the hardware there. I think that looks, I mean, you haven't showed us the other, but I really like the way that looks.

I think the idea with the permanent things that aren't changeable from year to year or every few years is have those things be timeless.

Sure, and the idea is you're trying to highlight the art, which to Jamie's point is true over there at the Nordis Center, But yeah, you really want to highlight the art, and that does this really well.

Yeah, absolutely.

I would argue that people bring in that color as well, you know, walking through, and, you know, it adds that warmth as well.

Yeah, so again, yeah, we want that timeless look that you guys will be able to have for years. And as the art changes out, as the furniture pieces change out, it's not a big deal to go in and change those pieces, that you have this timeless backdrop. But this still has texture and exciting things going on. And then yeah, those people bring in some of that atmosphere as well. And moving into the auditorium, so this product along the back wall is this kind of funky wavy Solberg product that you see here. So we thought this would be a great accent wall to have that there to bring in again some more And it's also for your sound.

Exactly.

It is an acoustic material, so it will help that in this space. And then complementing it again with this same wood veneer but finished to match this product. And then our stage floor, again, we would finish the best that we can.

Right, right.

Stage floor, we understand, will be wood, and we're going to do our best to kind of match that. With the colors that we choose. Sometimes stage floors.

So you have 2 types of chairs right there. Either one would go into this auditorium?

Absolutely.

Yeah, so we'll have that seating discussion with some better, like, install images so you can see what they would actually look like in this space. Eric will talk to you about those, and hopefully we'll get a better idea of what chair you guys like after this. And then this is looking at that at this stage. So we have some gray curtains, still seeing that wood happening there.

Now I thought I had read somewhere where we were looking at side curtains as a possibility.

That's right, that's still the case. There'll actually be curtains that come along the side here. You can kind of see the pocket up there.

Would they be of that color?

Probably similar color to this. You know, whatever color we choose, we probably could be consistent.

And this is reading a little bit lighter on this screen, but it is actually the same gray tone.

The curtains would also go in the back as well for certain performances, or like for readings and things like that. You want a little bit quieter space than musical performances, and so we're able to, in that space, adjust the acoustics in there.

So this is just a little view from one of our little SketchUp models, just showing you the carpet pattern of this. From this sample, it's a little bit hard to read, but it's because it's a broadloom, it's got this fun kind of gradient, and we would position that along the walkways on the edges to kind of highlight those areas to drag people down throughout the space. And then the rest of it would just be this darker field that you're seeing here.

Okay, I guess we can show you the second palette before we see comments.

Oh, here's that carpet again.

Oh yeah, this is just showing you a better idea of what that would look like.

Sure.

But we can customize that so it's not as repetitive as we're showing here. It would be more spread Okay, so this is the lighter palette. So again, this is another great option. It gives it a little bit more of a modern feel, maybe a little bit more clean, brighter in the space. So because this is a lighter wood, we went with a darker gray to accent that, so it still had some great contrast there. But again, bringing in the same bright colors in the art and furniture and those accent pieces through this space. This will be the auditorium, so same product but in the lighter wood. We do have a different carpet in there, it's just a little bit more of a linear kind of a vertical stripe that will go throughout the space. But if you look at this up close, it's got some great texture and some great Kind of almost metallic threads in here that give it a nice sheen and a nice finish. And then this would be again the view from the front, so you can see the darker gray in this that helps accent or kind of offset that, the lighter wood.

I think they're both beautiful. Do you have a recommendation? Because you are experts, we are novice.

What do you—

what's your recommendation?

I'm just in the brighter, lighter camp. Jamie is in kind of the darker, grungier camp.

They're both knowledgeable.

I go to Home Depot or Lowe's at least once a week, so that classifies me as an expert.

No, I would like your— you know, I understand you're trying to be very—

And do they cost the same?

Yeah.

Yeah, they would cost the same. It's the same.

So what's your recommendation?

Do you have one, Ali?

Or we're gonna get one from each of you that's different.

What does the carpet look like when it lays out? Do you have that picture?

Yeah, there's that one. So that one's a little bit more streamlined, a little bit more consistent throughout the space. I do have some larger samples here as well if that helps, um, kind of seeing the difference between the two. So this is that second option.

And are they going to be tiles?

So there's like a problem.

One of the things that's important in a space like this, um, you know, tiles are great, but going downstairs where we've got these steps, tiles, you'd have to have like a rubber nosing, and those things seem to get all the water all over the place.

And so we also did involve our facilities folks in this conversation, just Because they're going to have to clean it, maintain it. Which carpet is going to avoid traffic patterns? If a young man or young lady spills something, which is going to hold up better? So on and so forth.

So on those 2 pieces, it's a no-brainer for me. I like the darker one better than the other. But again, I'm a novice.

You know, we might—

I don't know if we have varying opinions here, Scott.

Well, what's yours?

I wouldn't say that I'm more partial to one or the other. I think they both have really great aspects.

You should run for public office.

However, there's just something about the richness of the darker wood that I like in that space. There is a lot of— not so much in the auditorium per se, but out in that main lobby, there is a lot of natural light. There are a lot of windows, a lot happening. I think it's just a nice contrast of what's going on throughout that.

To me, it looks more professional, the darker.

Yeah, if these were stripped away, there's still some— something there that's grabbing your attention a little bit more.

Is that a consensus among the 3 of you?

It is.

Okay. The thing about the lighter one reminds me more of a high school auditorium This reminds me more of an art complex.

If you go into the—

and I'm not—

I don't disagree, but if you go into the Norta, the new Symphony Hall, it's all light wood. It's beautifully spectacular.

Yeah, yeah.

But I happen to like the dark, but I didn't want to tip my hand until I could—

And would the dark wood hold up over time as well, as far as just wear and tear and getting scratched?

Yeah, they're similar woods. They would basically be— one would probably be— there were actually real wood on these that we would veneer to a substrate, MDF or something like that. But this would probably be a birch or possibly a maple, possibly something like that. And then the other would be a walnut.

This one here is a hickory.

So what's the rest of the council think? Grant, what do you like?

I'm waiting for my wife to call me back.

Yes, you don't get to make any decisions at all.

I'm having a hard time paying my mudroom. I kind of like the darker.

How about you, Rick?

I see a lot of the light going in right now, and I think part of it is trendy that right now kind of what's cool is the lighter stuff. I'm a little partial to the lighter, but I'm fine with the darker.

I'm always a dark wood girl.

Yeah, that's nice to know. We know where you're at.

I like the darker wood.

Okay.

I like the warm color of the dark.

Yeah, I think we want to be warm.

Yeah.

These are west-facing windows and such. Are you concerned over time that the wood will fade or will change color?

You know what, we'll have roller shades in here, and so they'll be able to be drawn, you know, when it's— when the sun is bright. That is a concern, possibly, and I don't know, we might want to ask.

But you could always refinish the new too.

Yeah, that's the nice thing about this.

So it's not a big deal.

And if they're panelized, up one. Sure, if it gets damaged, they're easy to replace.

Yes. Hey, dark it is.

I would say we go with the dark, Jack.

Yep.

That's cool.

That was easy.

Have you already talked about chairs? Because for me, that's a no-brainer.

Chairs are— That's where we're headed.

Did you sit in them, Tom?

Yeah, I sat in both.

So which do you like?

Well, I'll wait for you guys to come to my conclusion.

Absolutely, feel free to come.

So can you get both chairs in whatever color?

Yes, yes.

So it's just the chair itself.

So there are some pros and cons to the chairs. So is this one— yeah, it's like driving.

So what do you think?

Before we get into that, so she has some color samples for the chairs that we can go through. I'm sorry, we'll talk about these chairs real quick.

We've lost our audience.

They're all looking at chairs.

Yeah, feel free to come up and sit in them.

You know, she had us captive. You lost us.

All right.

Sorry, I lost you.

Real quick, just as you sit in these chairs, The firmness or the comfort of the cushions themselves can be variable for both of them. If it's too firm or too soft, we can change that. So to talk to the first option, which is the one over here, this is the Quattro.

I'd move on just to mention how you can get it, and we do—

we did price it out with blue armrests.

It's so pretty.

materials with the armrest. The one thing that is fixed, we cannot do wood-backed seats. That is outside of the budget. Same thing with this chair as well. But we can, as I said, with the wood ends and armrests for both options, for both of them are an option.

Do you know what the wood will cost?

What would the difference be for wood back?

The wood back cost took us— without the wood back cost, we're about $2,000 under budget. And with wood back, that took us over budget. And so to come back onto that, you'd probably look at sacrificing some extra spare seats that you would keep in stock for maintenance, stuff like that, and maybe come back on a number of seats or something like that.

You know, just from looks, and I haven't sat in either one, but the one on the right looks to me like 1940s retro. The one on the left looks more modern.

I think the one on the right's like a Ford, and that's a Chevy. Isn't the one on the right what they have at UVU?

The one— this one right here is from the same manufacturer as what you have at UVU, but this is a more cost-effective version of the seat. Uh, just real quick, just so that we said that we showed you everything, some installation photos with the Quattro. Here you can see the wood armrest that they do.

That'd be a nice touch.

Different colors. It does, it does have a bit more of a rounded look. It's pretty nice for some applications.

That's with the Quattro, is the one on the right?

Yeah.

And another thing to, to mention here, um, in this installation we have fixed and we have stackable seats, uh, because the first 3 rows are meant to be removed. For the Quattro seat, the cart can only stack about 4 or 5 seats per cart, and we have a count of about 68 of those seats that need to be stored. So just a thought to keep in mind with that.

Now that seat looks a little different.

Yeah, so in this case you're looking at an upholstered look, and I mean, they have tablet arms there that you guys aren't going to worry about, but this kind of shows you how the fabric can make it look different than this kind of leathery fabric that we have on there right now.

How does it feel? The one on the left?

Yeah.

Awesome.

Come check it out.

Okay.

And so, and then this is the Vera. So the, uh, the main thing that I mean, as you can see here, uh, this is a Maytek instead of a plastic, and this is a lot easier to clean. Then the plastic, from what I'm told, I've also been told that is a braid, you could stab it with a knife and it won't tear. I'm not going to try that because it's not my sample. So, but the other thing that they showed me with this is it's actually very modular as far as taking it apart, taking covers off the cushions for maintenance. So that's kind of something that I thought was a pretty good feature with this chair.

So what would the maintenance be on that? Compared to the vinyl or whatever.

So with the vinyl one here, you'd be removing the whole seat even if you were just doing the covering, having it taken in.

It's possible, you know, Steve mentioned cleaning might be easier on that one, but that one looks 100% better.

Yeah, so, well, for just to give you an example, you can, you can unzip this cover off of here and keep the padding right in there and zip on there as well.

So you can stack up to 22 chairs, is that what I'm reading?

Yeah, you can stack You can stack up to 22 chairs, but let's go to the— let's keep on installed. So this is the one kicker here. The stackable chair that is the exact same look as this— Which is this one? Yeah, this one right here is too expensive, plus it doesn't have as many options. You can't get armrests. If you go back to the other one, this one even has the same flip-up seat as these. We like that feature to kind of bring some continuity to it, but it is going to be a slightly different aesthetic as far as the shape.

I think that's all right.

Scott, can you go back to the rainbow? So this one, this is—

this is—

at first I thought, well, they're just showing different designs, but this is part of the, I guess, the latest thing that Multiple colors. Multiple colors. I don't know if you're interested in that. Well, I think that's kind of—

I think in your finishes presentation you did show various colors.

A subtle kind of tone-on-tone change.

So is it the same color, just a different shade? Like it says it would be darker, just a tad lighter?

So I brought a couple fabric samples. So for example, it would be Something— I'm just going to drape this over like this and then something like this. So subtle, but you'll still see that kind of change.

That'd be kind of fun.

I mean, is that— is the brown color of the fabric— is that what we're looking at or not? No, this is just the sample that I could get a hold of, and I thought that was good looking.

There is— there are also some fabrics that have like a slight texture change too. So if That was a look you preferred where we did, you know, a solid and then mixed it up with a textural change. That can also work, but if you want something a little more simple, then that's probably the route to go.

I like the texture change, but again, I'd take advice from the pros. What do you think? Is that too busy in a big auditorium, or is the subtle better? I like the subtle or the texture more than this stark difference that we're No, I like what you've got right there.

These two?

Yeah, I like the other one.

I think that looks good.

Yeah, I like the textured one.

I can kind of see or imagine it in the auditorium like that. These are a little bit lighter than what we show.

Yeah, I like it when they're a little closer in the color.

Would it be too gimmicky to spell Lorem with the alternate color?

Just kidding.

He wants blue C. That was hard.

So the 2 shy people have spoken. What say ye? Do you like it with the texture or the subtle like the mayor liked?

In this space, I mean, we are going to have this kind of funky textural wall back there.

We will have a lot of wood.

The carpet has a little bit of a pattern.

The carpet is a little busier, isn't it?

Yep.

So it might be nicer to go with something a little bit more subtle. I do like this fabric a lot, so it might be worth us, um, maybe doing a quick sketch of what that looks like visually, and then we can—

Are you saying the textured and the lighter one, or the— Yeah, so you wouldn't go with the lighter one?

Probably something like that.

But that lighter one wouldn't go with a textured?

I like—

because it's more of the same.

It's Yeah, either way, honestly.

It's my feminine side coming out. Good. Get in touch with anybody since I'm really into the arts.

Legacy Ballet.

For enough money, we'll spell Spencer in there.

I mean, I like to— one on the outside right and the outside left like that. I think that looks—

yeah, you haven't been shy about that. What do other people like? He and I are repeating ourselves.

I like the gray and the texture.

I like those 2.

I like those 2.

Brent, did you talk to Becky?

Have you talked to Becky?

I'm just following you guys. I like the red. No red.

No red.

That's Utah shirt.

So I like the subtle more than the—

You got 3 light textures.

The blues where it's so bright. The subtle is so much nicer.

I like the gray and the tan.

I mean, okay, so you got 4 like the texture.

Mark?

Okay, so the gray and the texture.

So that—

not the dark, but the—

I'm gonna hold this up for you so you guys can kind of get the whole— well, first, yes, that would just help me.

We've never had 7 housewives at one time.

So that's the light, that's the, that's the light. So this is lighter gray. Yeah, so that's dark. We don't want to see that yet.

Okay, not yet.

Here we go.

Yes.

That?

No.

Yeah, I like the texture.

Okay.

Yeah, I like that.

Just any, any one of them would be fine.

I like the lighter and the textured. Okay, so somebody back here said, could you do all 3? So we could—

there's cost to, yeah, to that.

So it's really, it's with these fabrics, I'm assuming, uh, but they're all the same material, correct? So you're paying at it per yard of that material. Um, I just have to make sure we're not getting into some special order situation, but for—

They're all standard.

I don't see any. Yeah, if it's all standard, then they just— you're ordering the same amount of Material, just different colors.

I, I personally, I think it'd be better to stick to 2. I mean, we don't want to get too crazy.

It's not that— I would agree, stay with 2. If everybody likes, if everybody likes the textured one, do that one.

What's next?

We're all busy.

Just a question on the chairs. I've been in some auditoriums where the hinge mechanism gets a A little bit funky after a few years?

This is actually gravity. There's no spring, so it should not have any mechanical issues.

And are they going to hold up pretty good so they're not slanting downward?

Well, so that slant down usually comes because the spring is failing. Because of that, since this is just no spring in there, no mechanical—

So these should last a good—

These should last quite a bit longer.

Until you're off the council.

And any mechanical hardware portion of this seat is on a 10-year warranty. The fabric itself depends on the fabric that's ordered.

And how—

sorry, with the back of the chair being wood, how much over the budget did that—

It was somewhere around $2,000 over budget.

Like, in my mind, the seat is probably the most important factor in what we select. That's what I think people care the most about when they're actually there experiencing it, you know, regardless of like what is on the walls and things like that. So I might be open to— or can we reconsider upping our budget a little bit if we can get like the perfect chair that's going to meet our needs?

So I think— I mean, we're at a point now where the architects have already told us that we're already over budget.

We're close. We don't know exactly, but yeah, we're pushing some things that could possibly, you know, depending on the climate.

You'd entertain a donor?

So what is the warranty on the material?

On the material itself, uh, depends on the material. I haven't looked at this specific one. Most, most are around 1 year, maybe 3.

Really?

There's some that are more than that, but those tend to be the more expensive materials.

But in your quote, you did price out with the wood arm, right?

With the wood arm, yes. So that did come with the wood ends and wood arms with it.

Yeah, that'd be nice.

So it would be more like this image.

Yeah, very nice.

On the back, it's this same material.

Yeah, and then, and again, this would stack, I think, 15 high?

Uh, it's like 20-some high.

Yeah, it's probably higher than you would functionally stack them.

Yeah, and they come with their— with the dolly that you can see in that picture as well.

And you said we needed to stack like 60-some-odd?

68 of them.

So you'd have about 4 carts not fully stacked. And that'll fit through your typical man door.

Looks nice.

I think that's, that's it. Do we have a kind of consensus on the seat? It sounds like it.

I think so.

Well, honestly, this took a lot less time than I thought it was going to.

You guys knew what you wanted, so that was good.

Well, that's good. We couldn't get a hold of Becky.

Everybody's pretty vocal, so that's good. Well, thank you.

Appreciate it. Maybe if I may, Mayor, just a couple of things relative to this project. We mentioned that our general contractor bids were due today, and so we'll let you know as soon as we know when or who those bidders are for our fitness center. We are very close to putting this to bid for Library, the library facility, call it. I communicated with you last week. We've run into a little bit of a problem with our own ordinance because of the curvature of the building.

Yeah.

We didn't essentially write the code with the idea that the building would curve, so we've got to clean that up through the Planning Commission. Uh, we are going to start site prep ASAP. So if you go outside, you will see orange ribbons tied around trees. Those are trees that are scheduled to be taken down. So, um, we, we all kind of understood going forward that in siting the project to the west, it would require us to take down trees. So we have 17 trees that are scheduled to come down. in this general vicinity and potentially more based on how we stage the project in the south parking lot, if that ends up being the ideal location to stage the project.

So, Jamie, one question. Are we going to let the public know on Facebook, other types of media, that this is happening? Because they're going to be driving by and seeing the trees taken down and they're going to get concerned.

We were honestly— we anticipate that we are going to receive some negative feedback.

But I think it might be helpful to let them know ahead of time what we're doing and where it's going.

At the same time, if we let them know, are we turning course if, for example, the pushback is so—

Can any of the trees be saved or moved, or are they all going to be destroyed?

But I mean, it's front and center. Everybody's going to see it.

We've discussed relocating them with our urban forester, and his recommendation was not to.

Yeah, I think they're old enough. I'm just saying, I think the public would appreciate knowing ahead of time because everybody's going to be driving by saying, what in the world is going on?

Chris? We're planning on putting some large signs out here, probably 4 by 8 signs on the corner down here. One over here, we would put some language on there to the effect that thank you, Warren, for supporting the library hall project. Starting now, we're going to be— maybe show an estimated completion date. And as people drive by, they'll see that. I think that would be very clear. But we could also use social media.

I just think it'd be good on Facebook.

Chris, when trees have to come out, one of the best things to do do is do it quickly.

It's like a Band-Aid.

Take it off quick, get it out, don't let it lie around. Comes down, it's gone.

So you can do it at night is what you're saying? Sunday morning?

That wasn't what I said.

Do it quick.

We can also message that we're planting 100 new trees. Can you do it right now?

That would be good.

Along those lines, there are a certain amount of trees that will be planted.

Correct.

And Mark raises a good point. Some of the trees that we're taking down, yes, they fit into the footprint of this project, but they were unhealthy to start. So for example, there's one tree that's out in front of the library that's dead, so we need to— not dead, it's fast approaching death. Very dangerous.

I would just let the public know so that people understand, whether it's a sign up front, social media, or some other way.

So my concern with the little mess that we did with the building is now we're going to change what we did. And what if somebody says, hey, I want this changed because I was going to build this? It only applies to this particular center— city center node— civic center node, excuse me. So it doesn't apply to other buildings.

They could say, hey, it was the city, you guys did it.

Why can't to do it for me. So I think we're gonna— It's a pretty minor change. Um, it's a valid point. It could be approached, but I think the argument would be if you have a building that has a curved front, we work with you. Um, that's kind of the situation here. I'm just— I just say that if you look at another— the devil's advocate—

it doesn't look good. Practice what we preach.

It doesn't look good.

So, I mean, the other option is for us to redesign the building meet the code and probably add, you know, I don't know how many hundreds of thousands of dollars to the project, but that could be done too. I would say it was done 10 years before.

I mean, how often is a business going to want to design a curved front where that's going to be, you know, more economical or whatever? Like, it might be a problem that we don't end up having to solve, but I think we need to be ready for it.

Yeah, but cross bridge. I think we knew going into this, these districts, that there will be some tweaking, adjustments in the future to look at the ordinance and tweak it. So I don't think we're opposed to looking at it. And that's all I'm saying. We need to make sure that just because we're the city, we do that and nobody else has that opportunity. So that's all I'm saying.

Absolutely.

This is the one that's in front. Just to work, because I just don't think it's right that all of a sudden the city yes and here no. So I just think that we need to try. We could take out some waffles if you'd like. Absolutely not.

So we're close as far as food. Maybe we ought to stop here and have a prayer over this food and eat so we can get it in. Debbie?

Sure.

Could you give us a prayer?

Father in heaven, thank you for the opportunity we have to gather as a council and staff and to discuss the business of the city this evening. We ask a blessing upon this food for nourishment and strength. Thanks for those who ordered it. And those who continue to work hard for our benefit. And we ask these favors and blessings in the holy name of Jesus Christ. Amen.

Amen. I did.

I got an image.

Okay. I asked.

Yeah.

I—

oh, sorry.

What did you say?

My husband was a JR.

How long ago he was on set?

I was here forever.

Just like, because he climbed all the way up there.

I kept going. He's like, I'm gonna get like so wet. Yeah, yeah, that is the concern.

Wow, right?

That sounds great.

Did you get a— did you get a meat and keto? Those hammers there? I don't remember. Smart. Yeah, lettuce wrap, protein style. Protein style. You know, it's really good. I do that. Oh, actually.

Steve, there's some more of these if you want to let us—

Oh, is that what you got too?

Yeah.

Okay.

Does that—

does it say It says I'm witch in the left hand.

It says what?

I'm witch.

I'm witch.

Okay.

Yep, so it has a bad— it's a personal memory. What does it say? I think we're done. I have it in my home.

It's great.

It never goes down.

Why don't we go ahead and get the meeting started again if we could. Um, let's go ahead and go over our agenda. Um, we have upcoming events. So to begin with, on March 14th, we have the Hillcrest Elementary School celebration of 65 years from 6 to 8 PM at Hillcrest. March 15th, we have the gala at Orem High School.

March 16th, we have the from Hillcrest Elementary.

On March 19th, we have the Pillar of the Valley at 7 PM at the convention center. 25th, we have the Norta Center for the Arts ribbon cutting at 1 PM.

What day is that, the 24th?

25th of March. And I don't have this down here, but we The inauguration of President Tameez is in there somewhere as well.

27th.

Wednesday.

At 11.

Okay.

Do you have—

if you don't have tickets, it's sold out.

Yes.

All right. For her inauguration. Uh, March 27th, we have our Orange City Night UVU baseball, 5:45 PM.

Sweet.

Uh, April the 20th, we have Sunset Heights East Neighborhood 11:30 AM. 24th through the 26th, we have the mid-year conference of Utah League of Cities and Towns in St. George. April 25th—

Everybody doing that?

I think everybody's on board. We're all going to stay at Brent's house. Anyway, on April 25th, we have the MPU Spanish resource night. At the St. Francis Catholic Church, um, at 6:30.

So we'll have no representation there, or someone able to go to that?

Well, you'll have, uh, obviously Orem Police staff. May 4th, we have the City of Orem Centennial Birthday Party, 5 PM to dusk, at the Orchard University Place. May 11th, Miss Orem Scholarship Pageant, 7 PM at the Sarah. May 16th, we have—

So if we move the party because of rain, that'll be competition for Miss Orem?

Correct.

And I'm not speaking to one of those, by the way.

May 16th, we have the City of Orem Police picnic at 5:30 PM at the community park. May 27th, we have the Heritage Advisory Commission Memorial Day program at the cemetery at 9 AM.

Oh, Greg?

Yes?

Could anyone suggest that in our public meeting we maybe only announce the next 30 days of events or something like that? Just because when we have that many events, that takes quite a bit of time to go through, and for the conversation about the consent agenda and things like that, so we can get home by 6:30.

Well, I think people I'm going to be zoned out after 2 or 3 of those announcements.

I'm zoned out here, so.

Case in point. Oh man, you make my case for me, David.

Thank you.

I don't, I don't really care. I don't know what the council wants.

Yeah, I do. I would like to shorten it to either non-existent or just 2 or 3.

Well, we don't want to do non-existent.

Why?

They're all posted.

They don't need them read off.

Until our next meeting or something like that.

Or maybe within the month, maybe.

for a month, 4 weeks. Um, so then we have, uh, the Walter C. Orm Award for Charlene Winters, um, this evening, and, uh, presenter will be Kathy Beckett. Um, there you are.

Okay, cool.

Anything you want to mention, or—

No, if you didn't have any questions.

Uh, nope, you've got the plaque. So I'd actually like to have the plaque up at the dais so I could read from it.

Okay, great.

All right, then we have our personal appearances, approval of— on our consent items, approval of meeting minutes for City Council meeting February 26th, 2019. We have an appointment to the Beautification Advisory Commission of Vicki Johnson. She has been serving on the CDBG Commission.

Uh, Steve, any comments? Yeah, she's there every time, very involved. Just, she's finishing her term, her second term on that, and just wants to stay involved and asked about this commission because she had seen it in a previous council meeting. I think she'll be great. Okay, long time Warren resident.

Council feel fine with her? Any objections?

Is there any problem with That's a 6-year term, you should have to go offer. It's different.

It's a different committee.

Okay, uh, scheduled items. We have a public hearing on 2018-19 budget amendments. Uh, Richard Manning, um, any comments?

On the total budget amendment of $28,322,000.

$350,178.40. Okay, question is, how long is the slide?

Okay, now there's 2 components.

This is, this is the easy part because we're rolling and appropriating the bond monies to be spent.

Now the second part is changing this, the street lighting fee, and implementing Planning the process to go from 325 to 234.

Okay.

And how we do that. So that's like 4 slides.

Okay.

All right, the next one is a resolution supporting and encouraging the Utah Department of Transportation to acquire, develop, and operate 1600 North. Jamie's the presenter. Jamie, any thoughts?

Yes, Mayor and Council. This was a specific request of Matt. And UDOT, as it relates to our 1600 North project, and just kind of UDOT wanting to confirm with you that in fact you are comfortable with the transfer of 1600 North to state ownership in the future. We don't anticipate this legislative session that transfer will occur, but we would anticipate in Either— well, probably next legislative session, that transfer would take place, giving them essentially an opportunity to improve the road as a state highway. Yeah, also, go ahead, sir.

Would it be worth mentioning in the resolution some of the studies and work that we've already put in as far as like public open houses and things like that? Is it worth mentioning in the resolution Can we amend the resolution?

Sure, if you want to. I mean, I think it basically right now it says that we don't have the funds available to make the necessary improvements. But if you wanted to have more detail, or if council wants to do that, we can do that.

Like, I'm not even sure if we need to learn before this. I just think it'd be helpful to demonstrate this is how we got to this point, and we put in, you know, a lot of effort into getting to this point.

Now, this is—

it was related, that which you asked us to contact our representatives on, and I did that earlier today.

I'm sure many others did, but that's related to the same issue, right? Yes. So the state is— for those of you, Senate Bill 268, and there's a question as to whether or not That will pass, but within Senate Bill 268 is a $10 million appropriation for 1600 North to improve— essentially tied to right-of-way, design, engineering, and construction of 1600 North from I-15 to State Street.

And again, we have about 31 homes we need to purchase on the south side. We received $3 million from preservation fund in the county, which would take care of 8 homes already. So we have another 23 homes to go, and then we've got the actual building of the road, utilities, etc., etc.

There's nothing on the west side of the station as far as Just, just State Street. East or west? Yeah, State Street west. Nothing east of State Street.

I just wanted to add in there that this isn't This isn't just a hunch that we have that this needs to happen. We've actually put in considerable effort to, you know, demonstrate this need.

So I'm just saying, whoever makes the motion, just say this is the language or the content that we want to add to the resolution.

Not word for word, but just— And I will add to Councilmember Lentz's point that, you know, part of the effort has been public meetings and meeting with the neighbors, letting them know some future for that.

Yeah, we, we did put out publicity about it a few years ago and notified all the neighbors on the south side. Okay, so Jamie, do you have some items you want to bring up? Sure.

I already made you aware of what we're doing at the, uh, at Outside relating to prepping the site for the library, we are down to two two days remaining in the legislative session. I'll just give you a brief update as to some bills we're watching. The first one I just mentioned, SB 268, which is tied to our 1600 North project, that is actually in House. Rules right now. It sped through the Senate and is now stuck in the House and House Rules, and there's some representation that the House may be hesitant to pass the bill. So if any of you have not yet contacted Representative Peterson or Representative Gibson, Representative Moss, that'd be very helpful if you could just to encourage them to approve that, to approve that legislation. HB 119 is Representative Dawes' referendum bill. That too was amended several times in the House, and it gained a supermajority of votes in the House, found its way over to the Senate. It's on the second reading calendar in the Senate. And I anticipate that that bill will probably pass by the end of Thursday night. That bill has faced some pushback from organizations, even in forums, that are kind of lamenting the fact that this bill makes it harder to move forward a local referendum. Representative Doff has spoken to many of those concerns. And he actually has been very good to work with this session, where he's understood the needs and concerns of both the state and cities and counties in relation to referendum— referendums. The one kind of sticking point that remains is when a referendum becomes a referendum.

Hmm.

And that is, right now Representative Hawj is adamant That if an individual— if 5 people come in, make application for a referendum, that that becomes the starting point for the referendum. Our argument has been, well, at the point all the signatures are gathered and the county or city recorder essentially validate and—

Certify.

Certify the signatures, That is in fact the point that the referendum process begins. There's no wiggle room there, but I think as I've shared with you, that is an issue that we believe the state Supreme Court will answer for us. And so even if this law does pass, there'll be additional, I guess you could say, conversation because of what the Supreme Court does or doesn't do. If you do see Representative Daw, say thank you for his help with 119. I think it's a good thing for the referendum process and for allowing you as elected representatives to govern rather than every decision in a local government be made by democratic vote. The other issue that we're watching is SP 120. This is the Tier 2 retirement for public safety officers, both firefighters and police officers. That is actually also in House Rules. There's a $5.3 million fiscal note that's tied to it. And so right now, I think anything that has a number tied to it and a budget impact, uh, is— I didn't shove that. Is caught up in House Rules. Based upon the legislature's decision to pull back from their tax reform efforts, they are looking to pass what has been called and identified as a skinny budget. So they're looking to pass a budget that is kind of bare bones. And some of these bills that have a cost tied to them, a transportation bill or a retirement bill, maybe one of those things things that doesn't make it through because they're trying to be cost-conscious. We believe there is an opportunity for us going forward in the interim to have conversations with the URS, with the legislature, with cities and counties as to how we can improve Public Safety Tier 2 retirement and potentially even public employee Tier 2 retirement. So that's something that, you know, is a question. The other bill is this Container Regulation Act. This is HB 320. This is the Shopping Bag Act and would restrict essentially your ability to ban plastic bags. This is not necessarily about plastic bags. This is more about local control. And whether or not the legislature should or can tell you how and what decisions you should make at a local level. So while plastic bags is at the forefront of this conversation, the bigger issue, in my opinion, is local control. The House, uh, and a specific representative initiated the bill, and he has circled the bill in the House. And so there's a question as to when and if it will proceed. I think some of the reason for the bill stalling is because of, of course, the pushback that he has received relative to this issue of local control.

But on the flip side, more happened in the last 2 days than in the first 43 days.

Correct, correct. And this is particularly challenging because Because we still have a budget that we haven't passed.

They evidently just hit some kind of compromise.

Oh, they did?

And usually the budget is out of the way the first 10 or 15 days of the session, and then they do more damage in other areas.

But don't they always pass the previous year's budget as their base budget?

They do a preliminary budget.

Yeah, so I mean they—

But that's kind of the deal. Any other legislation that you have particular questions or concerns about? I know Brandon Steven, Heather Shriver, and the legal department have been following a number of bills. I know police and fire have been following bills as well. There was a— that might be of interest here— there was SB 90, was an effort to regulate limited liability.

So, just after 21, appears that it will go through, and the state will regulate those who can buy cigarettes to be at least age 21, and that will override anything in the cities.

So we had this conversation a few weeks ago where certain cities were looking to pass that legislation. If in fact the House or the legislature does it, then why is the state part of it? So that's all I have.

Okay, um, then we will go to a closed meeting this evening, Room 107, um, pursuant to Utah Code Section 52-4-205. Um, that's all I've got at the moment. Jason, can you give Can you give us any, uh, give us any info on what's coming up?

So on March 26th, we'll have 3 items, 2 rezones and 1 text amendment. The rezones are the one on 14 South on the backside of Golden Corral.

The house?

The house there to be rezoned to PD-5.

Do you expect any neighborhood input on that?

We had a few neighbors come out.

Actually, there were—

there's one that just wanted— concerned about the fence, the wall.

Oh yeah, I heard him at the planning.

And the following morning, a lady came in and was supportive of it. Just wanted to make sure that she knew that she was supportive. So the only real issue is just the wall to make sure—

How it looks when it's done.

How it looks. Yeah. The other one is the Unicity building up on the, uh, yeah, Kenny Park property.

East, right.

They want to rezone into the C-1 zone to get out of that, uh, the restrictions in the—

Mayor, as you know, I won't vote on that issue, but that's a matter of them buying that property away from the Yes.

And they want to be getting it out of the HOA so they can go ahead and expand.

Not—

yeah, yeah, they want to have— they want to control their own destiny, right?

And they want—

they actually—

in the process of purchasing the property, part of that is the rezonance.

You want to get out of that.

8 years ago when they signed the lease, they required a purchase option as soon as they could. Now is when they can, and they need to be able to control it. So I'm just trying to explain facts, not details.

Surprisingly The neighbors are all in favor. They actually had a couple of comments supporting it at council. They like them as neighbors, have no issues with it being moved out of the C-1 zone. The other is, like we talked about earlier, is the text amendment to allow the curvature of this new building to meet the City Center District, particularly the Civic Zone. 45% of the building has to be, based on a new standard, meet that within the 20-foot requirement. One unique situation for the City Center is that all the property is a public property, right? It doesn't have to be open to the public because it all is open to the public. And so that is an exception, or a little bit difference in the civic property versus any other commercial. But we're more than open to look at other— going forward in the future, look at other developers to come in.

Sure.

And is it just 45% of that facade, or is it 45% for the whole—

Of the frontage of whatever is being built. So that any new structure, 45% of that building would have to be within that 20 feet. So, I mean, in the spirit, it does meet the requirement, but the ends, as it kind of bends around to match into the existing facade, and then the other end to kind of match the other end, it gets out of that requirement. So that's why we're coming forward to amend. Okay.

All right, thank you. I mentioned to Jamie earlier, In the spirit of what we discussed at our retreat, I'd like to bring up the idea that one council member have 10 to 15 minutes once a month to discuss what their committee assignments are and what's happening in them. So that'll give everyone a chance to inform the rest of us what's occurring within the committees. And we'll start that in the near future.

So, Mayor, we have identified I've identified that as item number 3 on the agenda. I don't know if you would like amongst yourselves to just maybe put together a calendar and we can let Jackie know, and then that way we can tie your name directly to a report so you know when to prepare.

I mean, I think we just go in alphabetic order if everybody's okay with that.

Is that not Summerfest? I'd like to go April, May, kind of give you an update. So I don't know when, but—

We will have 2 in May for the whole Summerfest committee. No, we're going to start with first May. Debbie will go early.

Anyway, we can get you—

I can go in April or May.

I just—

it makes sense for me to talk about Summerfest before Summerfest occurs.

All right, we'll work out a schedule and publicize it. So that'd be helpful. Anything anyone else has?

I think one other just quick thing. Just a lot of neighbors have Just reached out to thank you and the city for the investment that's coming to Geneva Park. That was a really, really positive experience with the kids last week, and the parents, the school specifically, are just really, really excited about that and just appreciate your support moving forward.

Well, it was pretty awesome having 4 of the Real soccer players there and the owner, Deloy Hanson, have him there, and he's making a $25,000 donation. So, and the fact that the futsal courts are gonna look like a real court, I mean, the paint and the insignia and all the rest. So it's pretty exciting. The kids were really excited.

It was a neat opportunity for the kids. They were probably 70% Latino, with the players who were all Latino, to just really connect with them on that level was really cool for them.

And I think what they really appreciate is that Orem City is investing in their neighborhood.

Yeah.

So that's great. Anything else? Okay, well, let's go ahead and adjourn over to the City Council Chambers. Testing, testing.

Hello?

Hello?

Hello?

Good to see you.

We would like to welcome everyone out to our city council meeting this evening and call this meeting to order. We would like to begin with an invocation by Jim Luray and Pledge of Allegiance by Skyler Bangater.

Our Father in heaven, we're thankful for this opportunity we have to join together this day to say a few words. We thank you for the wonderful city that we live in, the neighborhood that we enjoy. By this means and this night, we ask that your light, presence, and spirit be with us as decisions are made, that it will be beneficial to all those that are here and to those that are not.

Amen.

Will everyone please rise for the Pledge of Allegiance? I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you, Skyler and Jim. We appreciate that. We would like to go over the upcoming events. Over the next month. On March 14th, the Hillcrest Elementary School will be celebrating 65 years, and there'll be a celebration from 6 to 8 PM at the Hillcrest Elementary School. On March 15th, the Hillcrest Elementary School will be holding a gala at the Orem High School from 6 to 8:30 PM. On March 19th, Utah Valley Chamber of Commerce We'll be having a Pillar of the Valley gala at 7 PM at the Utah Valley Convention Center. On March 25th, we have the UVU Nordis Center for the Performing Arts ribbon cutting at 1 PM at the Nordis Center atrium southeast of the Gunther Trade Buildings at UVU. On March 27th, we have the UVU Baseball Open Orem City Night at 5:45 PM. And on April 20th, we'll have the Sunset Heights East Neighborhood Picnic at 11:30 AM at the community park. We're pleased now to present the Walter C. Orem Award to Charlene Winters. And before we have her come up, I would like to read a plaque that we have put together for her. It says, Charlene Winters is a published author, creative writer, experienced interviewer, and an Orem resident who has devoted an entire year to compiling and writing the newly published historical book of Orem. By the way, over 1,000 copies of that book have been sold. The book City of Orem: A Centennial Benchmark is a historical narrative filled with stories and photos commemorating Orem's 100 years since its incorporation as a city on May 5th, 1919. With the help of a committee of researchers, Charlene painstakingly scoured old newspapers, books, and private collections for relevant information and photos for the book. Using this information, she created a colorful and historically correct book of Orem which details its beginnings, as a farming community to the vibrant city that Orem is today. In writing the captivating narrative, Charlene drew on her many years of interviewing experience to bring to life fascinating stories from the lives of many Orem farmers, early settlers, former mayors, business people, professional artists, performers, and hardworking ordinary residents. Charlene's gift for drawing out the best in people is apparent in the engaging and heartwarming vignettes she has included in the book. What began as a contract job with the publishing company HPN Books quickly turned into a labor of love for Charlene. During the process of writing the book, Charlene explained, I made loads of friends and I actually fell in love with the city that has been my home for 40 years. Charlene went above and beyond what we envisioned to create a fascinating, factually correct, and heartwarming historical book of Orem that will become a lasting legacy to commemorate the City of Orem's centennial. For her example of selfless service in writing the book, The City of Orem: A Centennial Benchmark, the City of Orem is pleased to present Charlene Winters with the Walter C. Orem Award, March 12th, 2019. Can we give her a round of applause, please? Charlene, could you come forward, please? Thank you so much. One more round of applause, please. We'll now move on to our personal appearances. It appears that there are none that have signed up, so we will move forward with our consent items. We have the approval of meeting minutes of the City Council of February 26th, 2019, and the appointment to the Beautification Advisory Commission of Vicki Johnson, who we have already vetted in our work session. Would anyone care to move these items to the scheduled items? Seeing none, I will accept a motion to go ahead and approve the consent items.

So moved.

Is there a second?

Second.

Okay, we'll start with Councilmember McDonald.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye. Okay, the consent items pass. We'll move now on to our scheduled items. The first one is a public hearing regarding an ordinance. for approving fiscal year 2018-19 budget amendments. And Richard Manning and Brandon Nelson, our 2 favorite combo here when it comes to financial matters, will be our presenters.

Thank you, Mayor. All right, all right, we are here once again before you. Um, we, we have one main purpose here, but as long as we were at it, we figured we'd go ahead and throw in some of the other things that have happened since last month, since we last met for our budget amendments. Um, as you, as you may see, the, the items that we have before us consist of the normal Grants and donations that we've received over the last month or so. Those are indicated by that note number 1 on those items. Number 2 is just a small adjustment for— we receive fees in— when— from Development Services as to replace public notice signs that we have whenever Development Services has to notify the public about certain things, and they need some new signs. And so we're going to be using some of that money to be able to replace those signs, some of those signs. And then item number 3 has to do with one side of it. We will be coming back with the RDA side a little late in June when we do the RDA amendments, but this handles the receipt of The overhead charge that the city charges for the— it's, in essence, its work in the RDA reconciling and all that. And so this handles the general fund side of that arrangement. And any questions about those particular 3?

Because number 4—

Oh, you mean the CDA in there?

Well, the CDA is part of the RDA.

Okay.

So if there's no question about that, we can move to number 4, which is the big kahuna. Which is our recently passed bonds, general obligation bonds. We received those funds, I believe, on February 26th, and we are simply recording the receipt of that money and doing the entry, the budget-related amendment entries, to be able to start spending that money. And so you see here the first item, the $24.5 million, which is the face amount of the bonds, and then the $3.7 million, which has to do with the bond premiums that we received over and above those fees— I mean, the face amount of the bonds. Any questions related to those?

Okay. And then did you want to discuss that fee first?

So if there's no questions there, then I'll turn the time over to Richard to discuss Okay.

We have reached the end of the bond for the streetlights, but we still have a system to maintain, and we are proposing an amendment to the fee with our bond. So this is the policy we're looking to follow. As we're maintaining a mature system, A fee that covers maintenance, operations maintenance, and small capital needs. And that's the knockdowns and minor repairs, because street lighting is not something that you overhaul and replace long swaths of it. It fails a pole at a time. So the capital needs are different from, say, a water system. And to do this, we're trying to minimize the fee but spread it out as wide as we can. And so the new ELU rate right now is $3.25. We're proposing $2.34. What we won't be billing is sprinkling systems, HOA accounts that are not associated with the building, or vacant lots. But we're still picking up more because we're now billing apartments by the door and HOAs. They would be included in this. So what we're proposing is the fee would become effective April 1st, and we'll show you why. But for most, it'll start July 1st. So all businesses would be July 1st, and we would bill a business when they renew their annual business license. But a business, instead of being based on frontage, would be That— and this philosophy is every entity in the city has as much value in the street lighting system as anyone else. So whether you're huge or small, you're still as benefited. And we would bill all businesses the same, just $2.24 times 12, so $2,808 with their business license when they renew it. But anyone that renews starting July 1st, that's when And that would go into effect. Institutional accounts, those are schools, churches, nonprofits, they would get the one and it would start July 1st.

Oh, yeah, there's a mistake there.

It is $234 per, not the $224 that I showed. The order that neighborhoods come off is the order they came on. So starting April 1st, Cherry Hill and Lakeview neighborhoods would drop off, and, and then July 1st, Geneva Heights, and you can see right on through, and it ends up July 1st, 2022 with Canyon View.

Richard, Councilmember Larray has a question for you.

I have a question about a business. If you have an in-home business, will that be a separate charge or will it just be—

No, your home pays for Okay.

That's what I wanted to know.

We can't bill most home businesses anyway.

Okay.

Thank you.

Occupations, we can't bill most of them. So it— as long as it's covered, it's covered. And as we do this, it takes a few years to ratchet down. And we end up covering the basic operations and maintenance costs of the system. Anything to be extraordinary is not there. Came to our attention just between these 2 meetings that a significant part was not included in this. The lease payment for Siemens was overlooked.

Options—

we— franchise tax has been going over to street lighting the entire time.

to cover.

There's that.

And there right now, when this comes in, it covers more than the actual base operating. So there's a little bit of be there. And I did a quick fix. What would it take to cover the $375 of Siemens? It's a $3.25 bill, covers everything exactly where we are. If we do it the philosophy we're doing it of Everyone has one. So that was the omission that didn't pick up until just now.

Oh, explain that to me one more time.

Okay, we omitted—

No, I know it did. The fix is—

But the— what it costs to cover that difference is the difference— the Siemens payment is the difference between $234,000 and $325,000.

Are you suggesting that we do $325,000? Going forward in '34, or we do it for a specified time period?

Well, you—

once you pay for cement, you're done, but that goes on for years. We could leave it at $325, change the philosophy, or— options: we don't do anything on this right now, come back next meeting, And figure out, okay, what's the best way forward. We use franchise tax to cover it in the, in the meantime, or don't change the rate, change the philosophy.

So personally, I would suggest maybe that we postpone this till our next meeting and give you time to go through this so that you fully understand it. I mean, as to how this is going to work.

Jamie? May I suggest that we, for example, hold off on the street lighting piece but that we approve the other pieces of that budget amendment?

Sure, that's what I'm discussing.

Thank you.

Right now it's just the lighting fee. So if we could pull that from what we're going to approve, then I think that's what we should do. Tom, do you have a comment?

Yeah, I thought we had had quite a bit of discussion in earlier pre-meetings about going to the 234. Are you switching? And maybe I'm not clear.

The 234 covers operations, and the fee, the amount, the $375,000 that street lighting covers for the Siemens was not looked at.

That's why you want to revisit it, maybe go back to the 235.

Is that correct?

325 would cover that.

So you want to vet it a little bit further, it sounds like.

So we—

yeah, either way, that's what I'm suggesting.

Yeah, I, I wasn't clear on that. Thank you.

Councilmember Lentz.

So I, I agree with pulling that and, and rediscussing at our next meeting. Um, but one of the questions I have is the Siemens lease payment has to be somewhere in our budget. In other words, is that currently coming out of the franchise tax?

The way it works You start over in street lighting, money gets transferred to debt service, and then it's paid out of there. So it is built in, but it comes out of the place, but it's moved over from street lighting. So the street lighting fees cover it.

Okay, this is a Do you have anything else?

It's a public hearing.

Okay, this is a public hearing, and I would like to open it up to the public for anyone that would like to come forward and talk about what we're discussing here. Please hold your comments to 3 minutes and give us your name. Seeing as how no one's coming forward, we'll close the public comment portion of our public hearing and bring it Back to the council. Any other comments or questions? Okay, I would like to propose a motion then that we go ahead and pass the ordinance for the fiscal year 2018-19 budget amendments as outlined, with the exception of the change of the street lighting fee. Is there a— okay, we'll start with Councilmember McDonald.

Aye.

Aye.

Aye.

Aye.

I'm sorry, Mayor and Council, within that motion, can you ask that we continue— that you continue the street lighting fee consideration to a future date? Does that then require us to re-notice? So we don't have to re-notice.

Okay, so we don't need to put a specific date down yet, or we do?

Ideally—

Life easier for you.

Ideally it would be.

So that's fine. We'll go for the next meeting. So I'll amend the motion that the street lighting fee be postponed from this budget amendment and brought back to a City Council meeting on the 26th of March.

You want me to second it?

And, uh, sure.

Second.

Okay. We'll start over on the vote. Councilmember McDonald.

Aye this time, too.

Aye.

Aye.

Aye.

Aye.

Aye.

Yeah, thank you. The ordinance passes. We'll now move to 10.2, which is a resolution. Thank you, Richard and Brandon. Resolution supporting and encouraging the Utah Department of Transportation to acquire, develop, and operate 1600 North in Orem from I-15 to US 80. 89 State Street in Orem. Our presenter is Jamie Davidson.

Mayor, City Council, just a little bit of a discussion about how we got here tonight. As you well know, 1600 North is a well-traveled road within our community. Approximately 20,000— 28,000 cars a day travel between the segment of Interstate 15 and State Street. For a number of years, we have Been looking at that road and have been concerned about the number of vehicles that travel on that road and feel a need, and have for many years, to make some changes and to rebuild that road and to expand the width of the road. However, we have been concerned with the cost of that project, knowing that we are not going to have the local means necessary to rebuild and reconstruct that and expand that road all on our own. So recently, we have been in conversation with UDOT and have been suggesting to them that 1600 North is a road that operates very much like a regional state facility in servicing the needs not just of neighborhoods within Orem, but in parts north and parts south, and that it really should be under state supervision and— maintenance. And what this resolution would do is it would essentially confirm your intent or your support that going forward, UDOT assume responsibility of 1600 North from the Interstate 15 to State Street as a state facility into the future. And then would become the state's responsibility to maintain expand and rebuild that road.

So, Jamie, could you go over the— just a synopsis of the past history of how we've gotten to this point?

So this has been a conversation that we have had with MAG for many years, and we have been incrementally receiving allocations from the Mountainland Association of Governments to do something with this road. But unfortunately, as we have been receiving these incremental amounts, the cost of construction has been increasing. And just when we feel like we're making progress, the cost of construction is reaching— maybe not outpacing the money that we have. And so the decision was made this year that we would begin in earnest a conversation with the legislature and The Mountainland Association of Governments to move this direction in cooperation with the state to receive state support and state funding for reconstruction and expansion of this road. Now, subsequent to this year, we have been engaged in a community outreach program where we notified all of the homeowners and those who live in close proximity to 1600 North, where we have been talking with them specifically about the future of this corridor and what potentially needs to happen.

And you've been doing that for a couple of years.

Yes. So that conversation began, I believe, in 2017. And so we're now in 2019. But for the last year and a half, 2 years, we have been having conversations with individual property owners. We've talked with them about the future alignment of the road and what we believe some of the barriers to progress are. For example, there's a large power corridor that runs on the north side of 1600 North. There are also some large school and church and park properties that run along the frontage of that road. And so we need to be mindful as well. There's also some historic buildings Yes. That run along that road. And so we've been having these conversations in cooperation with MAG and the city and the neighborhoods and the residents for the last number of years. It's only been in about the last 6 to 9 months that we've been in direct conversation with UDOT in regards to this road. And in a conversation I had several weeks ago with the deputy director of UDOT, her suggestion The question was, for the benefit of the State Transportation Commission and the state legislature, if the city council could pass a resolution endorsing the transition of this road from being a locally owned and operated facility to a state-owned and operated facility, that would help very much in, one, the funding of the project and the eventual construction and expansion of the road.

So 1600 North from 1200 West to State Street is a regionally important road in the sense that it's coming off the freeway. And that area there is one lane each way.

Correct. So it connects 2 state facilities, Interstate 15 and State Street.

And if you go to our other freeway exits, they are all 2 lanes each This being one lane each direction, the traffic flow is constricted, and it's creating a very large problem with congestion. So it's a very important road for Orem, but also regionally for Linden, for Vineyard, even for those coming from Provo. And we feel like that this is a very important project to—

And Mayor, if I can, I will note that If you actually research the history of Orem, there was a time where this stretch of road was actually under state ownership.

Mm-hmm.

But for some reason— and we cannot find the records here internally to suggest the reasoning behind the shift— but it actually shifted from state ownership to city ownership, probably around the 1950s. And so this would actually reverse that decision and Brent, can you comment?

I—

so I just wanted to mention, I sit on the Regional Planning Commission for the MAG area traffic planning. And this particular road is in our Trans 40 and Trans 50 plans on our priority list to be taken care of. And all the other cities within the county believe that this is an important road, and it is high up on the priority list to be taken care of and is planned for. So this would allow us the means whereby to move forward and complete this widening of this road, which is very important.

And if I can just anecdotally share something with you, when I was having this conversation with the Deputy Director of UDOT, said, well, it seems kind of out of the ordinary that we would take this particular section and put it into state ownership. And I said, well, are you aware that state ownership actually already exists between I-15 west to Geneva Road? So that is already a state highway. What this would do is extend— essentially extend the reach of the state highway up to State Street.

So—

And her name is Terri Newell.

Terri Newell.

And she's very much in favor of this and was part of the group that put this into the Trans 40, Trans 50.

And Terri's the former region director here in Region 3 here in UDOT, and she has been a great partner to the city and understands our needs in a, in a very direct way.

Sure.

Any questions or comments from the council? Sam?

I mentioned this in the pre-meeting, but I just wanted to reiterate, as I was reading through the resolution, I did just want to highlight a little bit more about the context for how we got here because there's a section, whereas there's currently a great need to expand and improve 1600 North, but I just want to highlight why we can, you know, state that definitively because we've done extensive studies on the corridor. We've done public outreach with open houses and trying to gather public input on, you know, we have these different scenarios of how we could accommodate that expansion. And I want to make sure that we're highlighting the work that's gone into that at that point. So it could— we could probably address it in just adding a sentence as simple as something—

So would you— just a second, Sam. Are there any other comments from the council? If not, would you like to make a motion and add your sentence to it?

OK. So I move that we— let me get to my—

Pass the resolution.

I move that we pass the resolution to support and encourage UDOT acquire, develop, and operate 1600 North in Orem from I-15 to U.S. 89 State Street in Orem, adding in a section to highlight the fact that Orem is engaged in considerable efforts to study the corridor and gather public input on potential solutions.

Thank you. Is there a second?

Second.

Okay, we'll start with Councilmember McDonald.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, the resolution passes. Thank you. Jamie, do you have any items you'd like to bring up?

Okay.

At this point, we will go ahead and move to adjourn to a closed meeting in Room 107 to discuss the character, professional competence, or physical mental health of an individual pursuant to Utah Code Section 52-4-205. And I so move. Is there a second?

Second.

Okay. We'll start with Councilmember McDonald.

Aye. Aye.

Aye.

Aye.

Aye.

Aye.

Okay, we are adjourned to a closed meeting.