City Council · 2020-05-12

Everyone here.

It appears that we have a forum of council members. We do not have Terry Peterson, who is ill at this moment. We wish him well. I would like to start out by reading a notice as far as our electronic meeting goes. To minimize the potential spread of COVID-19 and as authorized by Utah Governor Gary Herbert's March 18th, 2020 executive order, the Orem City Council meeting on May 12th, 2020 will be an all-electronic meeting. There will be no public access to the Orem City Council chambers. Those desiring to view or participate in the meeting must do so electronically. Those wishing to make comments should submit Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting. Once an item has been voted on, that item will be closed to additional comments. The live meeting event will be streamed at orem.org/council. Thank you, Mr.

Chair.

We appreciate everyone's cooperation during these challenging times. We now would like to start to go through our items. The first one is a fitness center and library hall project update by Ryan Clark and other members of staff, and we will turn the time over to Ryan.

Thank you, Mayor. Just one moment here and I'll share my presentation with you. Are you able to see that?

Yes. Hi, Jamie.

Hey, good afternoon.

Good afternoon. I don't see it yet, Ryan.

Okay, now we're good.

Now we're good.

All right, thank you, Mayor. Thank you, Council. I'm excited to share with you tonight the progress on both of our projects. Online with us, we have Joe Smith and Scott Smith from Method Studio, our 2 architects on the projects. Kierkegaard Construction may be joining us, Travis Young, our superintendent, and Monica Hurst, our project manager. And then from Big D, we have Jameson Fairbourn, our superintendent, Troy Robertson, our project manager, and Trevor Hunsaker, vice president with Big D, and is over this project at that level. To start off, we'll jump into the library hall and get you up to date on that. Then we'll jump into the family fitness center, and then after those pictures, Lissy will take over and update you on our exercise equipment. And then Char will jump in and update you on the donation situation with both projects. I have quite a few pictures, so I'll try to go through them quickly. Maybe on the library hall, if we could hold some questions till we go through the photos, that'll probably help us with the amount of time that we have. So I'm going to start outside of each building showing the grounds and then going around the exterior of each building, and then we'll go inside. So as a reminder, this is what the finished rendering of the library hall is anticipated to look like. As we come around from the south side of the building, our parks crews have been busy coming in, getting the landscaping started. They've been installing underground power conduit to each tree for Christmas lights and starting to install sprinkler systems. This is another shot of some of the interior sidewalks that have been replaced with little extensions for benches. This is a shot from the roof looking to the south of how those sidewalks are interlaced through that area. This is a shot on State Street looking south showing how we'll have a new planter strip installed with a separated sidewalk, which is what's required by our new State Street master plan. And we'll have trees throughout that planter all the way along State Street. Same shot facing the north of where the sidewalk has been installed. And then there's a gap in the middle that will be finished by the end of the week if everything goes according to schedule. We had to leave this section out for our brick masons to have access. Our site is extremely small and difficult to get around on. This is the building looking at it. This is the south elevation looking north. Up along the top, you can see the new metal panel system that's been installed, the brick that's done, and everything that you see in yellow will be metal panel except for where the clips are behind the tree, and that will be brick as well. This is the breezeway entrance coming from the east. You can see the masons where they've started their brickwork. That path, that section will be brick and then metal panel around the vestibule. And you'll notice most of the glass, if not all the glass, has been installed except for a couple panels on the entire building. Coming around the front, this is the trellis system. And then we'll work our way north around the building where the upper windows have been installed. And the last section as we tie into the children's library to the left of your screen. Here it's easy to tell where the masonry will be installed, and then metal panel up above the windows. This doorway that you see in the windows is an escape doorway for emergencies or fire, so this is not accessible by the public. This is the new inner courtyard between the children's library and the conference room. The conference room is the double doors to the left. The double doors to the right enter into the hallway with access to the restrooms and some of the office space. The center concrete structure is a fireplace, and the other structures that have openings will have vegetation and topsoil installed into those, so we'll have some greenery in there. And a little amphitheater feel. Here's a shot from the rooftop showing the different colored concrete that's put in to help break up the monotony of having a concrete courtyard. And with some lawn furniture installed in here, this, this will be a really nice area, I think, for our patrons to enjoy. A shot on the rooftop of how that metal panel system is installed. This is from the children's library looking to the south. Just a shot of one of the large rooftop units to give you an idea of some of the mechanical systems that have been put into the project. Stepping into the building, we're looking south now through the lobby from where that emergency access door was. The ceiling in here has been painted black with Blackfall. Most of that will be exposed when the project is done. There will be a series of clouds constructed through the ceiling in here to give it that nice aesthetic feel. This is flipping around 180 degrees and looking to the north. And seeing some of the work going in there. Working our way back down to the south, on the left is the art wall that's slightly recessed into the curved wall, and our main glass attraction there on the southwest corner. You can see there on the right of the picture. There's a shot of it straight on with a beautiful view of McDonald's. So at night it'll light up quite nicely. Flipping around the opposite direction, the entrance to the auditorium is on your left, as well as the rest of the lobby with the drop-down ceiling hiding a lot of the HVAC system. And we'll work our way towards those doors there at the end. This is the main south entrance with the vestibule that will come from those interior sidewalks that we can see from the roof. With the east vestibule there on the left of the screen. This is standing at that east vestibule and looking to the north with storage entrance on the left, the back hallway in the middle, and the kitchen door on the right. There's an exciting shot of the kitchen. Sorry, not much to show in there. This is the storage room where the Extra chairs, the chairs that will sit on the floor that are removable within the auditorium will be stored as well as the acoustical sound. I'm drawing a blank on the name of it.

Mayor, would you like to ask questions as we go along?

Yeah, sure.

Can you tell me more about the kitchen function, what we plan to do there? I assume we're just doing light serving. Can you give me some idea?

Yeah, and Char might want to jump in on this. From what I recall, it's more of a warming kitchen. We'll have a sink, a fridge, and I, I can't remember if we have a stove or not. Char, are you on there?

Yes, can you hear me? Yep.

Yes, go ahead.

There is a stove and a microwave, I believe. It is really just a place to stage refreshments from if we have events. We're certainly not anticipating a lot of cookery there, but it will give us a limited opportunity to refrigerate items for events and then to stage them before they are presented to the public.

All right, and the photo on your far left is looking down the back corridor. One thing, so you won't be surprised, there will not be a ceiling in this corridor because it's back of house. The HVAC system and sprinkler piping in the ceiling will be left exposed. The center photo is looking out towards the breezeway currently outside the council chambers, just showing the size of that outside door and how equipment can be brought in and out of the building. And then the picture on the right is the overhead door that leads directly onto the stage. So there's a nice little corridor and the ability to bring equipment in and out onto the stage from that back breezeway. Here's a shot from the stage looking at the audience. The sound clouds up in the ceiling are painted. The exterior walls are painted. They're working on the floor right now installing all of the power conduit that you can kind of see in the center of the stage protruding up into the air. And as we speak, they are putting in geofoam where the 2 gentlemen in the back are sitting, and they will be installing what's called the Stadium Saver system this week and into next week. And that is what will be the forms for the concrete rises and runs of that seating system and will be the forms for that so they can pour that concrete and then get the seats installed. Here's another shot from the corner kind of showing the angle and the size of the room. And then here's a side shot with the stage, try to give you an idea of the scope of the room.

Ryan, question for you. Will there be any sound deadening materials on the side of the hall, on the 2 sides?

Yes, if you look in the Back where that lift, blue lift is with the gentleman painting.

Yes.

There are pockets on each side of the theater as well as the back wall where drapes will be back into the pockets and they can be brought out and retracted and protracted. And those drapes will help with the acoustics depending on the type of performance.

Kind of like the Nordis Center over at Give View.

Yeah, Joe Smith is on the line and he did the Norta Center, so maybe he could help us with this answer. Joe, are you on there?

Yeah, I'm here. Can you hear me okay?

Yes, sir.

Yeah, so it's similar to the Norta. You'll have the, what we call variable acoustic drapes that pocket away or are pulled out so that you can sort of tune the room.

So that's employed there on the sidewalls and on the back wall.

As well.

Thank you, Joe.

Hey, Ryan, this is Debbie. I was told that some of our seating might be delayed because of a manufacturing shutdown in Michigan. Has that been resolved, and are those seatings coming sooner than later? Do you have an update?

Yes, that is that Stadium Savers product. In fact, some of it has already arrived. The rest of it's scheduled for the 15th. And our chairs are going to be on schedule to be installed. So we picked up some time. Stadium Savers made some promises after the coronavirus shutdown was lifted in Michigan, and they've come through for us.

Okay, good to know.

Thanks for the update.

You're welcome. This is just a shot of the stage to give you an idea of the opening, and if you're sitting down in the audience, of what you'll see. Please keep in mind the railing there is a safety measure, and that will be gone here shortly once we start wrapping up the project. This is a shot of the classroom that opens up onto the courtyard and the progress that's been made on that. And really nice room, natural light. This will be a real asset for the city for events. And then circling out of that classroom entrance, looking to This is the corridor feeding back into the offices. The little nook to the right is the entrance into the children's library where that connection will be made. And then back where the people are standing in the back of the photo is heading towards the restrooms, which this next picture shows us a little bit more of a blowup. So where the ladder's sitting will be drinking fountains. The restroom corridor is to the right. And then the 2 doorways to the left enter back into that lobby. This is where we will have security, or essentially the ability to segment the building into different sections so that we can keep the restrooms here open for the general public while the library is operating and keep the auditorium secure when we're not using it. There's just another shot looking down the restroom corridor. And this is the interior of one of the restrooms. I didn't go into any more detail because there's not too much to show you yet. Just an idea of the electrical system that's been installed with the switchgear in our electrical room. And with that, that is our Library Hall tour. Are there any questions our team can answer for you?

I just— question on timeline. Are you still this fall? Maybe November, I heard?

Yes, October 6th is what we're looking at for substantial completion with final closeout in November.

Great, that'd be great to have some holiday programs there from some several of our care groups. So that'd be great.

Any other questions?

Looks great.

All right, moving on. I just want to remind everyone before we start of what we used to have with our track. These are some shots. Now keep in mind the power was out. This is right before we started demolition.

I've never seen it look that good.

Well, these next 3 photos are taken from the 2nd floor where a treadmill will be located. This is your view to the north. It's like I got a finger in the picture too. This is your view to the east, keeping in mind all of this is glass. And that's your view to the west. So quite the improvement. I want to update all of you kind of on the added scope that's been brought into the project since we originally brought Big D on board. These are the things that we have added to the package, and with such, has it— has expanded our scope quite a bit. So I'm going to go a little bit through each of these, and then we'll go through the building tour. One thing that many of you may not be aware of is the old air handler system for the lap pool was in horrible condition and was barely limping along. The air handler is located in that building that you can see with all of the venting and the holes cut into it. The new air handler will be on this gravel pad, kind of outlined in orange, and it's a very significant investment. The delay in having— or the timing in having it scheduled and shipped, it will not even be here until June. And when it's installed, it will tie into the old air handler structure through the openings that you can see cut. There's actually more than just the one. This is a shot, couple shots of the inside of that room. As you can see, it's rooftop through that upper grate on the left. And a couple more of the openings in the picture on the right that have been cut in. In this photo, if you look at the top left-hand corner, there's about 4 different duct runs that come out of air handler. And that air handler will service all of the duct in the ceiling of the pool. Also along the upper portion of the roof from the left side and around to the back into the right corner, there's some piping there in white. All of those are brand new lines that are run for the chiller and they run from the chiller out to that air handler. So quite a bit of investment into the existing pool itself. Up in the ceiling of the pool, there are 2 big vent structures and vent, vent mechanisms, mechanical vents that will be installed. Big D has gone in with their team right now. They've already cleaned up these structures. These used to be rusted out. They're really nasty looking. They are ready to go for the new equipment to be mounted on the roof. And what this will do is it will greatly improve our humidity in the pool, our airflow. And And create a negative pressure in the pool so that the pool smell or pool atmosphere doesn't go into the main building. So quite a bit of investment, design work, teamwork in getting our atmospheric conditions just right on this facility. These are some shots of the pool drains all around the existing lap pool that were replaced. The photo in the middle, you can see some of the old piping broken up. And on the right, the new piping going in with the little drains sticking up on those little P-traps that you can see. Quite a bit of work done within the inside of the building. As you know, during construction we found out the hot tub has had some issues. Um, I'm going to show you the progress here now. Of the hot tub being removed, some of that drain work going back in on the right, the piping beginning, the forming, the, uh, massive piping going back in, the rebar cage with the gravel installation, another close-up shot. And this is where we currently are.

Awesome.

What's the size of it before and after?

Very similar to the current size or the previous size. One difference you'll see is it's elevated, so the water level is actually up higher now. What this does is it allows someone in a wheelchair to lift themselves into the hot tub without having to have one of those man lifts mounted on the pool deck. So it creates a much nicer situation for ADA access. And from an aesthetics point of view, it'll be a very pretty kind of feature in there with the tile work when it's finished. Here's a shot of them pouring the concrete back in around that structure. So one of the challenges with this, and Jameson's on the line and he can maybe correct me if I mess any of this up, but once they plaster the interior of the pool, We have to put water in it and leave water in it. So we're holding off on putting water in this until the last minute once that plaster's in. That plaster then takes a long time to cure while the water is in it to keep it from cracking. But tile work on this, today our architect took the samples back to pick the colors and we're getting close to getting that tile work started. This is a shot from today of the bottom left-hand corner. You can see those little white tiles. They are in the process of removing that tile strip from the entire lap pool area, and that will all be replaced with new tile. It was getting pretty banged up and was pretty, pretty bad looking. They'll also be painting the interior walls, and that will be one of the very last things that happens. The pool equipment room was in need of a lot of love. These are shots of the old water tanks within that pool room. All of this has been removed now. Here you can see some of the corrosion of, what, 40 years of having chlorine in the air and water in this equipment room. These are 2 of the big giant sand filters that sat on top of the surge tank. These had to be vacuumed out and removed, and these are being replaced with brand new Filters. Those sat on top of this surge tank. The surge tank will now be covered with a concrete cap, and it will keep the water from evaporating and corroding the equipment in this room. These are the big upgrades that we added on to the project for the equipment room. And this is a shot of it as it currently sits. Everything in kind of black and red that you see piping in the back is all brand new piping for the building. And within this room, the new pool equipment will be installed as soon as it arrives, and this pool will have another 20 to 30 years of life through all of this work. Now I'm going to briefly talk on the branding presentation. This is also in addition to our scope. Method Studio put this together for us, and I'll kind of go through it quickly, but so far this is in our budget and we're able to afford this. This work, uh, as you come into the fitness center, the basketball floor that was harvested from the old facility will be repurposed with a timeline that will wrap around the entrance, and around the top right-hand corner is where the warming kitchen will be located. And then this is our donor wall that will be right by our grand staircase. and some concepts they've come up with, with an image with these glass fins with the donors' names on them. It'll have a nice 3D effect. And today we were out there talking about lighting and how that would be lit up and how it would be built. A sample up on our track of some of the graphics that will go in with the branding package. And then this is the indoor— the family locker rooms. And the branding within those with the wood in the ceiling, the different types of lighting and some of the graphics and colors to help make those rooms a little bit brighter than just concrete, tile, and cinder block. Here's a couple more shots of the entrance to the leisure pool in the bottom left-hand corner and how those graphics would look. We also are Right now in the middle of the spectator seating getting started. These are a few renderings of how that will look. This will be an aluminum bleacher system with masonry walls on each end of it with storage underneath the bleachers, as well as a storage pocket on the right side that you can see. Here's a couple different angles of how that seating will lay out, and this is all on the south wall of the building. That south wall— this is a shot from right before lunch today. They are anticipating bringing that wall down this week. You can see some of the cores into it and bracing that they're starting to put up. This is what it looks like from the inside, and so you can kind of see how hazardous our work area is right now with that wall coming out. That scaffolding structure is holding up about the last 10 feet of the roof. With the wall gone, that 10 feet of roof would just flap down. So until they put in a new beam and 2 columns that go all the way across, that scaffolding will support that last 10 feet of roof. Now transitioning to our site, this is the new connector road. We're looking north, and this connects the north parking lot to the south parking lot. Between the high school and the fitness center, there will be. There are currently two raised kind of tabletop crossings, and there will be a third one built on the north end. I'll show you a little bit better shot in a second. This is the landscaping that our public works crews have been restoring for the high school. Here's a shot of that stairway looking back, and with that tabletop. Crossing and where the crosswalk is at and how that rises up to help slow the high school kids down. Another shot of landscaping being restored, and grass will be coming in here soon. As we circle around to the front of the building, our public works crews have been busy installing storm drain infrastructure, water lines, sprinkler systems to tie into the football stadium for the school district. And Sunrock has been in cutting grade, getting it ready for parking improvements. We're anticipating that around the start of June we will be able to kick the fence further north the rest of the way to finish off the rest of the parking lot and get the demolition done so we can turn the site over to the sub that will be doing the asphalt and concrete. Swinging around to the front of the building, the roof deck is nearing completion as well as the last few pieces of structural steel along the top of the roofline. Here's a little bit closer shot of the upper second story with the cardio and the bottom floor with the functional fitness. Swinging around to the east side. Keep in mind that almost every opening that you see will be glass. And that will change a little bit in this area, but I wanted to give you a shot. The bottom Center is the indoor playground space. There's still some work to do on that exterior wall, and then to the right is childcare.

So, Ryan, could you tell us about the glass? Is that going to have any kind of a covering as far as with regards to the sun, or is it one-pane, two-pane, argon gas filled?

Anyway, Jameson, do you want to answer that one?

Sure. Currently we have some window coverings on not all of the windows, but they've been selectively placed around the building currently. They are high-efficiency windows. So off the top of my head, I believe they are double-pane windows. So not every single window has a window covering. But there are selective windows that the architect has pulled out for window coverings.

Okay, great.

Scott, did you have anything to add?

Yeah, I was just going to say that they will cover like the south and the west sides there and the east side where the sun will come through. And they are a low-E, high-performance glass system, double pane. So—

Great.

Ryan, if I could just jump in, could I encourage everybody to make sure and mute their audio and tell— and unless they want to speak, and if you want to speak, please hit the raise hand button under the participants, and then I'll know you want to speak.

Thank you, Mayor.

Thank you.

This is the exterior of the basketball court as we work our way around the building. Those 2 interior open spaces will be glass, so we will have natural light in those sections of the building, as well as on the south side as this track crosses that upper opening. And on this shot, you can see the parapet wall has been built up on top of the wall In preparations for the roof that's being installed. This is a shot last week of the south entrance and the stairway being installed through that opening. And then on the left is our equipment corridor that is surrounded by honed block, which is the same block that's on the interior of the building. One thing about this building that is going to be difficult to see from the pictures, but just how large and and open it is and the ability to see from one end of the building to the other. It is quite the difference versus what we had in the former structure. The shot on the roof here, the vapor barrier going down on the roof deck. The membrane is rolled up there waiting for the insulation to come. That's been delivered and they'll continue installing on the roof.

Oops.

Shot of that parapet wall from above and how that's constructed. This is looking south, and then an example of the curbs that are built up on the roof for the equipment. This particular curb will hold one of these big rooftop units, so it'll be lifted into place here shortly. Another shot of the equipment yard and the size of the chillers that have been installed, the generator and the gas connection, as well as our switchgear, which is right at the Under the photo there where the wood is protruding. Some pretty big systems going into this facility. This is the inside mechanical room. The 2 brown units in the back are the boilers. And just a shot showing some of that piping that's had to be installed to vent those boilers. And now we'll jump into the locker rooms. I was out on site today with Jameson and Scott, and they're in prepping for paint right now. Drywall's done, electrical's done. There are a few little areas with the branding package that came in at the end of our bidding process, so some of those areas have been held off on so that we don't spend money now and then have to go back and make those changes later. But those are well underway. That's Jameson's handwashing sink for the COVID For all the people on site. So that kitchen faucet will not be there when we're done, but just in case you're wondering. Some other shots of the locker room with the group shower on the right, the individual shower openings on the— a little bit further down. Just keep in mind how bright this is compared to what we had before. These little kind of benches in the far back are the The bases of what the lockers will be mounted to. And so we're scheduled to— they're scheduled to start tile work on the 18th, with painting finishing up this week in the 2 locker rooms.

Ryan, also, all the lighting is LED lighting, correct?

Yes, Jameson's nodding yes.

So that will make a huge difference for Opening it up and brightening it up.

Absolutely. This is the family locker changing rooms. Obviously, we don't have our lighting done in there yet, but you can see the mechanical systems are getting close to being completed with the rough-in. This room will change quite a bit, but you can tell how, how large it is. Keep in mind there will be rows of lockers down the middle and benches as well, so it won't be quite as open, but Just to give you an idea of the space in there and how many of those units are. And then that's the doorway heading out into the leisure pool where currently a bunch of equipment's out on the pool deck. Now starting at the south entrance, this is that new staircase that we could see being installed previously. As of today, that is now installed and workers are using it. On the right are our 4 locker Our racquetball courts. Here's a shot from the opposite end showing how those courts tie into that inner corridor and looking at the south exit or entrance where it's extremely bright.

Glad to see the cement walls.

Yes.

Turning around in the other direction, the pad that you see right now is the 2 different studios. There will be a wall down the middle of them from the column on the left, and then the corridor to the right ties directly into the basketball gym. Everything that's gravel right now will be finished polished concrete, so Jameson has held off on installing all that polished concrete until we get a lot of this work done, just so we don't risk damaging that finish. So that's why there's a lot of gravel still within the building. This is a shot of the entrance to the family locker rooms. The corridor on the left with a few offices, a laundry room, and janitorial feeding off of that as well. The elevator shaft is in the middle. The vending machine cubby is the door to the right of the elevator shaft, and then the wall to the right is where the bouldering structure would be installed with the soft fall padding wrapping that cubby in there. We're getting close. Jenica will be sending an RFP out for that bouldering wall design.

So Ryan, when will the locker rooms and pool area be open?

Yeah, we've been working with Big D really closely on this schedule. A lot of the scope that we've added in has pushed us now. We are the end of July with this construction. The pools right now, according to the 13-week schedule, will be turned over to us on July 27th for us to start filling those pools and getting the equipment online so that we're ready to open right away first week of August. We are not where we had hoped to be, but with that said, in my opinion, Big D has done— gone above and beyond to get us to this point. Unfortunately, we've had a lot of unknowns come up throughout this process.

So Ryan, a question for Jameson. How much has COVID-19 created problems and held you up, and what have you had to do to deal with it?

With the pool schedule, we've only had really 3 days of delay with COVID-19, and the big thing that has pushed our schedule in that pool area has been the added scope. The unknowns that have come up with the spa and the mechanical rooms and the Drains, and that stuff has just compounded and pushed us out. We had one crew that got sick and they had to replace their crew, so that put us back about 3 days is all, if you're talking just coronavirus-related delays.

Sure.

Well, good job. Thank you.

This will be the main staircase in the center of the lobby, so you can start So you can start to get a little bit of a vision of how this will lay out. This is looking to the west. On the right is the multipurpose rooms on the main floor. The corridor in the center heading towards the west will have 2 family restrooms and a mother's lounge and a janitorial closet on the left where the plumbing is protruding out of the ground, and then the bouldering wall cubby to the far left. This is the corridor patrons will walk down to access the family changing rooms. And then where the, the rebar and some of the construction debris is sitting on the ground with the wheelbarrow is where the warming kitchen kind of protrudes out from the multipurpose room. Looking in the opposite direction from that same viewpoint, you can see the entrance to the gym right behind the column. The indoor playground area in the middle, which will have the teen lounge right in front of it, and the daycare entrance to the left. Another shot of the multipurpose room standing on the west end looking back to the east. This will be a wonderful facility for the public to rent out. Very spacious, very nice when it's done. Here is the incline ramp running up to the track. Jameson let me walk up it today, so I might be the first city employee to use it. I'm just going to brag about that. It's, it's going to be heavily used, I think. I think our patrons are really going to like this feature.

You did sound a little out of breath when you started.

Ask Jameson, I was. I need to work out. I'm ready for this to be open. Keep in mind the staircase just to the right of it is where the plyometric staircase will be installed and the slide. The slide has been ordered and designed and should be on its way here, I think, in 60 days or so. Another shot of the indoor playground. We did do a change order to the project. The end of the concrete is where the original design was. We felt we needed some more room, so we've extended it out to the end of the wall on the right and picked up another number of feet. We've also eliminated some exterior concrete work and retaining walls. And so from a change order perspective, there's been some give and take on things we eliminated where we save money, new scope that we added where we increase money. All in all, Well worth it to make this a much bigger space. Once the wall is built in, we'll be taking field measures and issuing an RFP for the indoor playground design and sending that out nationwide. This is a shot of the children's daycare. The end of the concrete is where the exterior wall will be, and then we anticipate having a little fenced-off area outside with an outdoor playground for the children to use. That will be only for the child daycare area. Here is a shot of the gym looking to the south. You can see the track up along the top, and on the right at the bottom, Jameson's crews have got the benches all framed in with rebar and getting those ready for concrete so that parents can sit on the sides and watch their kids recreate. Another shot of the gym looking back to the north, and you can start to see how the line of sight— you'll see the mountains from here as well, even in the very back of the building. Okay, we jump to the 2nd floor looking west. You can start to see the walls framing out where the upper studios, dance studio is there, kind of in the middle to the right of your picture. Looking back towards the end of the basketball area and the track, the way it's wrapping around. Where I'm standing in this photo is where cardio equipment will be located. Another shot of that dance studio that I heard today from Jameson that Lissy mentioned it, and Carl, that it's a lot bigger than they anticipated. So that's great, that's good to hear. Another shot of the The incline ramp from both directions where the track is coming through the lobby, and these open areas will be all exposed to the entry down below. Shot looking back to the south where they were getting it prepped for concrete last week, the rest of the ramp and area up above.

And Ryan, I'm trying to remember the partitions, the barriers around the track and around that area, are they glass? Are they, you know, steel? What are they?

Jameson, do you want to take that one too?

Yeah, those, they're not glass. Glass was a little bit out of our budget for this, but we have a very nice decorative metal handrail that goes around those openings. It's like a— we're going to do a mock-up so everyone can come see it and make sure it is okay by everyone. But it's a metal handrail with, uh, with like a punched metal fabric type of deal in between each post.

Okay, thank you.

Just a few more shots of the rebar going in, and then this was all poured at the end of last week. Elevator shaft in the middle looking to the west. A couple more shots of that area. The track will be poured here shortly out around the gym. And then this is a shot from today of the, uh, what you see laid out on the ground, some of the channel that's been installed is the spin room. The framing on the right side of the picture are a couple of restrooms, a janitorial closet, an electrical closet, I think. And then back in the middle is where the employee offices have— a majority of them have been laid out as well with a conference room and some shared workspace. Just a shot of some of the mechanical systems that are going in and the amount of work involved in those. And then this is a shot looking back to the south. The 2 metal pipes on the right side of the picture sticking up, that is where a framed wall will be located running left to right. Everything behind that wall is that unfinished future space that we have. So this kind of gives you an idea of the size of that room for future expansion. And then there's an upper shot of those 4 racquetball courts from the second story. Scott or Joe, do you mind kind of addressing the finished treatment on those and what you'll be able to see from the second story?

Yeah, on the, on the second story, I think we basically have a wall. The ceilings in those racquetball courts, for a standard racquetball court, is 20 feet high. Our floor level here is 15 feet high. And so if we were to open that up, basically the top or the ceiling of the racquetball court would be at eye level. And so we decided to just shut those from the second level. And so you wouldn't be able to see into the racquetball courts from the second level, but plenty of views from the first level.

Thanks, Scott. And then this is a shot from the roof looking down to where you're able to see how the track is coming around through that area. Cardio is out in front as well as in the center of this area, the middle, the middle area between the 2 track segments is all cardio. With that, I'm going to turn it over to Lissy. Lissy, just let me know when you want a slide to advance.

Okay, sounds good. Go ahead. And well, so let's stop there for one sec. This just— I think we have a picture of this later as well, but this is the equipment and the feel for that functional fitness room downstairs. This exact piece of rigging and so forth, the plyo boxes, the tires, the TRX straps, the monkey bars, the bags, all of that. And quite frankly, the look of the people, that's kind of the feel of that functional fitness room.

And what we're trying to capture— The city council members as well.

We did, we did. Thank you for posing, we appreciate it. So yeah, that's that downstairs area. So okay, go ahead and move forward. So we're going to start upstairs. That's that cardio equipment area upstairs that Ryan has shown us numerous times, and these are architectural renderings of just looking at that glass from the outside. And, and obviously the pictures that you saw earlier inside of there, it's just, it's spectacular. So go ahead. Okay, so this is the layout that— so we have secured a vendor, Precor Fitness. We're thrilled to be able to go with them. They have given us some fantastic deals where we are going with them for both cardio and weights and everything and spin room. And so we've got some really great incentives from them, but they are top of the line, very best of the best for equipment and cardio specifically. They have the highest trade-in value. They're just, like I say, the best of the best. They have a lot of unique features that they have trademarked. Just, you know, a couple of— just one example would be like the Integrated footplant technology on all of the treadmills. They make it so that it doesn't hurt, you don't get shin splints running on these treadmills, and so forth.

So, it's—

we did have a lot of Precor equipment before we closed. Our patrons are very used to that level, so we're thrilled to be able to take that and expand it. Give you an idea, we had about 38 pieces in the facility before this layout. We started with over 70 drawn in, we just simply can't afford that many, but But we have a layout of about 61, and we're thrilled with that. It's got great space between pieces and really fills that space and will feel nice and full, but also gives us a little ability to fill in some spots later if we desire. As we—

oh, let's see, how much of this is new equipment? Have we traded in some of our old?

All of it, brand new equipment. That was one thing that we really did commit to the patrons, and the patrons made it very, very clear they didn't want a brand new facility With used equipment. They wanted— yeah, they wanted brand new coming in.

We're able to trade in our, our existing equipment towards the purchase of the new?

You know, we haven't thus far because we're still using some of those, and we have used ours so long that we're really past a point where we would get much because we have used a lot of our pieces for 10, 12 years, which is unheard of for cardio. It's great because it lasts that long if Precor is that good, but We will be on a faster turnover for trade-in and value in the future. So that gives you an idea of just how many and what pieces we're looking at having. If you have a question about what HIIT— H-I-I-T— that's the high-intensity interval training pieces that will be in. You'll see, you see them over in the lower right-hand corner— well, upper right-hand corner. Those are pieces that are not plugged in. They are not motorized at all. It's all just based on human resistance and so forth. And so people from functional fitness— there are a few of those pieces down in functional fitness, but people can also run up that incline or up the plyo stairs or the regular stairs, jump on those pieces, and then take a lap or whatever. So it's for that really high-intensity interval training. As of right now, we have budgeted for about 16 Excuse me, 18 of the 61 pieces to have touchscreen entertainment. That is where somebody can use their Bluetooth for their phone and or just even bring headphones and plug in, but it will have full internet capabilities. They can get onto Netflix, YouTube, anything of their own. They can log in with their own their own.

Logins.

Logins, yeah, exactly, for each of those things. So I think any questions about that area, cardio?

So, Lissy, you've listed 2 spin bikes. Is that going to be enough?

So those are just the HIIT, the high-intensity spin bikes. So most people, yeah, most people like the recumbent bikes, and we have 6 recumbent bikes and 4 upright bikes. So we're going to have a total of 12 bikes in that area. Plus, I'll show you the spin room in a minute, and that has 40 spin bikes in the spin room.

Yeah.

So we'll get to that. Any more questions on cardio? Okay, so here's the spin room. And as you can see, it has 40 spin bikes we were able to fit in there. These are the top of the line, best, best, best spin bikes. This is— if you have been down and toured that new Dixie State Center, the new Dixie State Rec Center, university. It's just amazing, and it has these bikes we were able to look at. So you can also see up in the layout, in the upper— the north wall is angled, and you'll have 2 very large monitors so they can have different, you know, make them feel like they're riding through the forest or whatever type of programs the instructor would like to do with that. So that should be a really fun and very dynamic room.

Next.

Okay, so this is strength training upstairs. This is the equivalent of our— I mean, well, it's taking the place of our old weight room. So our weight room downstairs that we used to have at the fitness center will now be moved upstairs, and it's about 1.5 times larger than our double weight room was downstairs. We'll be upstairs, and this doesn't count the functional fitness downstairs. So we are significantly larger. This nice big open area, this is all the architectural renderings. Yep, go one more.

There you go.

And there's the layout of these pieces. You can go through every single one of the pieces to get an idea of what we have, but I think probably the best idea for you to see is just looking at that upper right-hand corner, the red piece. That is a very big, nice modular piece that you can have about 10 people working at the same time. That green horizontal piece is actually a piece of functional fitness that we've brought upstairs for people that may not feel as comfortable down in that downstairs functional fitness room. They're going to get a little piece of that upstairs. I anticipate in all of the pieces to the left in the red, those are each selectorized pieces. Each one of those works a specific muscle group. So you're going to have your chest pull-down, your lat pull, your leg press, your I mean, you can go through any one of those, the shoulders, seated row, whatever. So, you move from piece to piece on those. And then, over on that right-hand side, you see those V-shaped things, the red ones, those are our FTS glide systems. Each one of those is its own little cable crossover. So, we can have 6 people doing their own cable crossover at the same time in that area. And then, some Smith machines and lighter weights. We will have free weights up to about 50 pounds up here, and this is directly above the playground area. So if people drop weights, it wouldn't have a significant negative impact that we've heard from a lot of other facilities that have weights upstairs. They don't like that banging downstairs, but we figure over the playground we can handle up to about 50 pounds dropping on the ground there. So if you go to the next slide, going to give you an idea of some of the sample pieces, what they'll actually look like. So the top row are all of those selectorized pieces. The lower left shows the Smith machine free weights that you'll have in the corner. That's the third piece over there on the bottom left is that FTS glide. That's that individual cable crossover that we can have 6 people doing that. The red piece in the middle is that functional fitness hub that we will have in that middle area with all of those same kinds of accessories there to give people that functional fitness feel upstairs, but in a little bit less intimidating space. And then that modular unit in the lower right-hand corner. So that gives you sort of a feel of what that space will be like, what kind of equipment will be up there. I— yeah, I think people will be really pleased with that. Next. Hey, functional fitness downstairs. This is our new New fun stuff that we are definitely cutting edge here, so it's really exciting with that ramp, the regular stairs, the Playo stairs, and the slide that you see in the rendering on the lower right. Okay, go ahead. Here's our layout for actual pieces. As you can see across the top in green, it looks like turf. We have chosen, especially recently with COVID to not actually have it be a turf material. It will just be a different color. It will be a green-colored Mondo flooring with the hash marks painted in and kind of impregnated into that Mondo flooring. So it will look and feel like a field without it being turf. Turf is borderline impossible to clean and carries a lot of germs and a lot of infections, we've heard. So we're not going to actually physically put turf there, but a really cool green different flooring. Along that left side are all of those functional fitness cages and hubs. And then everything over on that left, you can see like the monkey bars kind of going across into the green. Everything over on the left is all that really fun functional fitness, which you'll see a picture of in a minute. And then we've got a lot of powerlifting, Olympic lifting, Olympic plate, plate-loaded things. The power racks are right down the middle. You see those 3 power racks, and then over on the right-hand side, are the big Olympic lifting platforms. We kind of call that the drop zone, where we can have really, really, really high weight being used and in a really safe environment. Obviously, no children allowed in this area. We'll have some of those high-intensity— you can see a couple of the high-intensity interval training cardio pieces in there so that people can really get everything that they need and want in that area. So, go to the next slide, and you'll get a feel again for that room. The sample pieces. So, the upper left-hand corner—that's a quad hub. As you can see, there's four kind of squares in that. We have a quad hub and the monkey bars that you see across the top right—that's coming out across the green turf, you know, non-turf, but the green area. And we so we have a quad hub and a triple hub next to it. So that gives you an idea of just this massive space. space of really multi-use functional training. We will have— you can see there are the tires, the plyo tires on the left, and just to the right of that is kind of a weird-looking push sled thing. The really neat thing about that is that a lot of people like to do the push sleds on the turf, but where we couldn't have turf and didn't feel good about that, and there's a lot of wear and tear with that. In any case, this is now just all a magnetic resistance that has tires, so you can say how much resistance you want on that piece, and people can be pushing that. All along the top of that green, that green area. They can be rolling tires, doing the big fireman ropes, and so forth. And then lower right gives you an idea of just some of the plate-loaded things that we'll have in that area for the Olympic lifting. Next.

Oh, that was it.

That was it for me. Sorry, you can go back one. Any questions about any of the cardio or functional fitness or spin room or any of that?

It looks awesome.

We're really excited. And they— because these are all American-made, which we're really thrilled with Precord, every week there are no delays due to COVID. We've already started getting orders prepared and won't have any delays whatsoever. So it's really nice to have all American-made products and not deal with any of those issues.

So Thanks, Lissy.

You're welcome.

We'll kick it over to Char now.

Sounds good.

Mayor and Council, as you know, we've been working on a wide variety of fundraising opportunities for both the library hall and the fitness center, and we've, we've stumbled along the way and had a few roadblocks, and then we had a global pandemic that was kind of a big roadblock, but we have a great opportunity going forward. There's a a family opportunity that has approached us about contributing to the project, but allowing for us to maximize the donation by offering a match opportunity to local Orem families or those who have been connected to Orem. Really any family or business that would like to join in the effort. They provide up to $25,000 in matching funds for the library hall and another $25,000 for the fitness center. We've been planning to do a smaller campaign to allow individuals and families to contribute whatever they might want to, to add to this kind of historic opening of 2 new facilities. So we are going to get regular life back to normal just a little bit, and then we will present various opportunities for people. They could be a special donor recognition plaque, it could be buying a seat at the auditorium, it could be a number of opportunities at the fitness center, and we will just try and engage the community in that, and we will do a really positive social media campaign and highlight the good work of anyone who wants to donate, and then we will be able to maximize that donation with this generous match from a local family. So it's, it's an exciting opportunity that we're looking forward to.

Okay, anything else, Ryan or Char?

Just one last thing to add. I'd like to thank our team, our architect, Method Studios, Our contractors, Kier and Big D, have been phenomenal to work with. Our staff on this project has put a lot of time and effort. Our public works crews are out there working hard right now to help us make these deadlines. Just grateful for everyone's contributions. And one thing I didn't mention is we are on schedule for the fitness center to open with soft opening at the first of February. That's the goal right now, and we're on schedule to hit that.

That's great. Well, the projects look great. Carl, did you want to mention anything about the rec center?

No, just that it's moving along very quickly. I'd like to thank Big D and Method also.

They've been amazing to work with.

The pictures—

I can't wait to get a chance to walk you folks through it. The pictures look great, but in person it looks even better.

That's awesome. Well, thank you, Big D, and thank you, Method Studio, and thanks, Jameson and Scott and everybody who's been putting in all the effort. And I, I think it's going to be a wonderful rec center and a wonderful library hall and get a lot of use out of it in the future. Let's go ahead and, and move on to our discussion about facility street naming policy for the city. And we'll turn some time over to Jason. Jameson, thank you.

We'll see you guys. Appreciate it.

Do you want to mention anything else? Big D?

Nope, we're just thrilled with the opportunity we've had to work with the city. You guys have been great to work with and looking forward to getting this project done.

Mayor, I raised my hand. I don't know if you saw that, but one question I have. Your spectator seating in the pool, did you mention it and I just missed it? Has that been designed and the final price on that?

Yes, it's been designed, it's been bid out, it is in our current budget as is right now. And the wall, that south wall of the pool that Ryan showed that was being cut had some core holes in it. That's the preliminary work to start that. So that wall is going to come down and then we're going to put it back. So that's included, putting the walls back in place is included in that schedule of getting the pool turned back over.

Yeah, will that happen in July or is that a February project that that seating will be available later on?

That seating right now is about 14 weeks out, so it's not part of opening the pool back up at the end of July, but the rest of the work should be done. So we're just going to be waiting on those bleachers. The aluminum bleachers that we got that are really nice, they're just out a little ways for them to build.

Okay, that was my question. Thanks.

Thank you, Jameson. All right, we'll turn some time over to Jason Bench.

Thank you, Mayor. As we're trying to upload this policy for discussion, just a brief background on why we're here tonight.

Jason there with you, Steve?

What's that?

Can you hear him?

Can you hear me?

Barely.

You're kind of in an echo chamber. That's much better.

This afternoon, hopefully you've all had a chance to review the proposal. The reason we're here tonight is to— we've been asked to bring forward a facilities and street naming policy. Right now, as you recall, we've had several requests over the past few years. Canyon Parkway was one. Do you recall recently where we changed that with 800 North? So this is kind of an outline of how we're going to move forward with the proposed policy to establish a formal and uniform policy regarding how to name facilities and streets. So as we look on the first section, which is general guidelines, it outlines the fact that the city council is the ultimate authority as far as renaming something other than a coordinate address.

Yes.

As you all are familiar with Orem, we do obviously have coordinate addressing, and we want to keep that and maintain that as the main addressing system of the city. But there are occasions, you know, when a grade school or middle school or high school want to name their street after their mascot or things. So there are unique circumstances where we want to have the ability for the council to be able to rename those with descriptive names, but at the same time keep underneath that descriptive name coordinate address as well. So there's 6 items that are outlined. Number 1 outlines the fact that the council is the ultimate authority. Number 2 indicates that descriptive names can be used, but it has to be in connection with the coordinate address. 3 outlines how that is done with the descriptive name, an example of Canyon Parkway and Andor North. And then the preexisting descriptive names, it does allow the council to change that as long as there is a supermajority or 5 council members that vote to change it from a name that's already in place. So that is the ability under this section. No street name or street or facility can be named after an elected or appointed official currently seated. And then the only city Facilities can be given only one name. One street, one facility can be named after a certain individual. You can't have multiple names after that individual. Any questions on the general guidelines?

So Jason, a question. How does UDOT figure into this where some of these streets in our city are UDOT streets?

So that would have to be— the city would have to work and coordinate with UDOT similar like we did with The Canyon Parkway name change, when the UDOT was in favor of making that change, the council voted to make that change, and then together we did make that. So ultimately, it would have to be worked with the UDOT, whoever owns the facility, to make that happen.

Okay, thank you.

So this, this policy dictates what the city can do with their own facilities, so it'd have to be something owned by the city in order to change that, or we'd have to work with the entity that does own that facility. So if a bridge overpass or something like that, if wanted to be renamed, would have to work directly with UDOT to make that happen. Under B, the criteria for naming a city facility or street, there are 4 main criteria: A, B, C, and D. As you can see there, one is an Orem police officer or firefighter who die in the line of duty. They can— or the city City Council can name a street or a facility after that individual. B, the Orem resident or individual with strong ties to the City of Orem who die in combat while serving in the military. That is a recommendation which we'll get into a little bit later from the Planning Commission. And C, a person or entity that made extraordinary or lasting contributions to the city. So if there's a long-term resident that has spent a lot of time and devotion to something, whether that's a park or whatever, then the City Council can name it after that individual, provided they get a recommendation from the Planning Commission, which we'll explain momentarily. And then D, a person or entity that made a substantial contribution, meaning financial contribution, the City Council can name it after that, or city, you know, park or facility after that individual. The other alternative is the other names, which are similar to the high schools or different things like that are named after that, which can promote community pride or spirit or, you know, create a sense of place. The council can use that as an opportunity to rename a street. And then we diagram the new street requirements. So for the new subdivision comes in, typically we require coordinate addressing. There are occasions where we have a diagonal street or curvilinear street or other reasons that a street needs to be named after a feature because it's not a fits in with the coordinate system. Uh, we do allow the Planning Commission, uh, to rename those streets, but it does have to be, uh, tied to a topographical or historical feature. It can't be named after a person or the farmer or whatever. It has to be tied to a physical feature, uh, to the property. And that is, uh, authority given to the Planning Commission during the preliminary plat process. So those are the 3, uh, criteria as we go through that, uh, a street or facility can be renamed. And then we define what a city facility means, and there's a list of various things that a city facility means, including parks, buildings, and any feature within those. So a foyer, courtyard, things like that could also be named after an individual. And then streets mean both public and private streets. Under Section D, there are 3 criteria. Basically what the process would be is It would go have to go through a review process. So if I go back to the top, if you can remember the B and C. So a person that has died in combat or somebody that has devoted a lot of time to the city relating to a park or other infrastructure can have that named after him provided that they make an application and it's reviewed by the planning commission. So that is a requirement, and the stipulation that we have under number two. is that that recommendation would have to be a positive recommendation from the Planning Commission based on what is provided to them in order to be forwarded on to the City Council. If for whatever reason the Planning Commission determines that they didn't comply with the policy, it would not be forwarded and it would be considered denied and not sent on to the City Council. The Planning Commission would make that determination based on the criteria outlined in this policy.

Thank you.

All other requests, so the A and the D and other information under that criteria, would go directly to the council and not need a recommendation from the Planning Commission. Any questions on the policy?

Okay. Well, thank you. Are you done then on that one?

I am.

We will—

looks like Debbie's raised her hand.

Yes, Debbie.

I wonder what your definition of substantial contribution is. Do you have an actual figure in mind? I mean, who's going to determine what substantial is?

So substantial is going to be, yeah, determination by the city council as far as you're talking monetary or you're talking— if it's something, somebody that relates to maintaining a certain part of the city or park that you know, spent years and years doing it. Substantial would be, you know, 10 or plus years. Monetary, I'm not— that's going to be the City Council to determine that. Steve Earle may have some definition of that.

Yeah, this is Steve Earle. I think the intent there was to give the council flexibility and not have any rigid standards.

Can you hear me?

No?

Okay, um, just wondering if you had a certain dollar in mind. That's okay.

Okay, sorry, this is, this is Steve Earle.

Can you hear me now?

Yes, go ahead, Steve.

Okay, so the intent on that, the substantial contribution, was to give the City Council flexibility, not have any rigid standards or guidelines that have to be met. We think this is a situation where the City Council is going to recognize an appropriate situation when it arises, when somebody's truly has made a significant or substantial monetary contribution, for example. And obviously, you know, it would require 4 members of the council agreeing that the, the amount of the contribution warrants naming the facility after that person or entity.

Thank you. That was my question.

Okay. Thank you, Jason.

You bet. Our plan is to bring it back to the council in 2 weeks for formal adoption.

Okay.

All right.

Well, let's go ahead and move on then to a discussion on the Canyon Crossing District Accessory Structure Amendment. And Jason is our presenter.

Thank you, Mayor, members of the council. So this one comes before you, if you recall, the exception for the districts where we allow a one-time exception of 15%, someone can add to their structure without having to comply with the district standards at 15%. What we've had is a request from someone in the Canyon District that has requested an accessory building that's not attached but actually detached from their structure. And so we thought that this is very similar to that opportunity where they can, instead of having a 15% addition to that building, have a 15% addition that would be external, but there are criteria that we've basically proposed that it can't be over 15% of one building gross floor square footage. It would be limited to one story. It would have to be behind the structure, that no sewer or water— it would basically be an accessory structure to that use. And this would be the exception. So if they've already used the building exception, they would not be allowed to use this one, or if they use this one, they would not then be allowed to do an additional 15% of their building. So it's one or the other, and then they would have to comply with the building materials that are outlined in the district. So we feel this was, you know, significant as far as being allowed them— having them to be allowed to add this one-time addition until such time they want to redevelop to meet the district standards. So be glad to address any questions.

So Jason, is the structure in question that has brought this up meet all of those guidelines?

They have not actually officially submitted. I think it's a lot larger than what they want, the 15%. What they're wanting is about a 30% addition. So this is kind of how we've tied it with the district, allowing that 15% one-time addition to a 15% one-time detached addition is kind of similar, and I think we— it meets, I think, the intent of our initial criteria, but it would be limited on to what they can do going forward.

Okay, any questions from anyone? Okay. I got a question.

So go ahead, Jason.

What brought this on?

What brought this on is one of the applicants, or an applicant, or a property owner, not an applicant, in this district wanted to add an addition to the back of his property. Basically, on the— with the new standards of the district, he's not allowed to do that. And so we, we compromised and told him that we would propose an amendment of 15% that's consistent with what we already have as a 15% addition. So we feel it's a A win-win for both, assuming that a 15% addition in this case is sufficient for him.

Okay, any other questions or comments? All right, and you'll bring this before us in the future then?

Yes, it's going to Planning Commission in 2 weeks, and then in June we'll bring it to the City Council. Okay.

All right, thank you, Jason. Appreciate it. Let's go ahead and move on to our agenda review. We have a presentation this evening from the Heritage Advisory Board. Do we know who is making that presentation?

Mayor, this is Bren Bybee.

Kelly Kirkpatrick, our chair of the Heritage Advisory Commission, Okay, great.

Thank you. Then we have our personal appearances. Steve, do you know if we have any written personal comments that have been presented to you yet?

Yeah, I don't know of any that have been submitted yet.

We'll, of course, keep you up to date.

Right. Okay, we have some consent items. First of all, approval of meeting minutes of April 14th, 2020 and April 28th, 2020 City Council meetings. Also an appointment to the Metropolitan Water District of Orem. Russ Brown, who's about 93 or so, I'm not exactly sure of his total age, but it's up there, is wanting to retire. And the Water Board has recommended the appointment of Tim Crandall, who's the owner of the orchards there on about 900 East on Center Street on both sides.

I believe that, um, Mr. Brown, if I remember, we got a thing from Chris saying he Passed away on May 5th, and he was 91. I think Chris Shirkey just barely sent that.

Wow.

So he did pass away.

I did not know that.

Thank you.

So May 5th. So I guess that was just recently. Yeah, a couple weeks ago.

I met with his son Steve about 3 weeks ago, 4 weeks ago when we proposed this. Yeah, but I guess he has retired and moved on.

Gone to heaven.

Yeah, he was just shy of his 91st birthday.

Wow.

Okay.

That's great. Well, he did a lot of great service for us. So, uh, any of you know Tim Crandall? I, I personally know him. I can speak highly of him, and, uh, I think he would do a great job on the water board. Is everybody okay with that change? Okay. All right, let's move on. We have a scheduled item. The Smart Shar Ventures, LLC requests the city approve a fence modification at Sunrise Square located at 240 North State Street in the C-2 zone. Jason, you are a presenter on that. Could you—

It's about a 30-foot length of fence, that the only portion of that property that's actually adjacent to a residential zone. The property on the north side has requested that their fence stay in place, that it's sufficient for them to help with sound or any of those types of issues. So they've, they have requested, and the applicant is more than willing to apply for an exception. And so that's what's before you tonight. So all the parties are in favor of this, right?

And And our city requirements are that a block wall be built, but nobody wants that, and everybody's comfortable with the wood fence, so.

Correct.

Okay.

All right, the next one is a public hearing. This is a resolution to adopt the fiscal year 2020-2021 tentative budget.

Brandon, are you—

I can see you there.

Yes, I am.

We're just excited to get it in front of you and, and excited that we've got to this point considering everything that's gone on.

So I had a lot of fun today. I spent 4 hours reading every line item on your budgets.

Oh, I'm sorry.

So anyway, I'll try not to cause you too much trouble. Okay, um, then Jamie, do you have any items you want to bring up?

Thank you, Mayor.

I do have a couple of things that I just want to bring to your attention. I know that several of you have inquired about the law enforcement incident we had over the weekend. with some questions as to what you have been reading in the media. I'd like to just provide a few minutes to Chief Giles to provide you an update as to that incident and what you can expect from the city here in the next couple days in terms of a response. Gary, can I turn the time over to you?

Absolutely. Just making sure, can you hear me?

Yes, we can hear you.

Oh, perfect.

So on Friday evening, I'm not gonna get into a lot of details. Tomorrow at noon, we are gonna have a press conference. We will actually be releasing the portion of the video which actually includes the officer-involved shooting, which, You know, thank goodness for the videos that we have. As you know, in the past, I mean, the videos have been, you know, I think early on in law enforcement, we always, you always thought that officers would hate having dash cams and body cams and everything else. And no, we don't, we love it. And the reason we love it is because so much more often than not, it goes— it lets people see what we really have to deal with on a daily basis. And that's something that we're going to be able to release a portion of tomorrow. What we have is anytime we have an officer-involved shooting, we definitely have— we call in what's called the Utah County Officer-Involved Critical Incident Protocol Team. And what that involves is we have commanders from several different agencies. We called in a commander from the Provo Police Department who then calls in investigators from other agencies that are not our own. We do a parallel investigation for our own reasons, but that outside agency is going to come in and do their investigation on that shooting. And so they're right in the middle of it. I have already talked to the county attorney. I've already talked to our city managers as well as our city Attorney's Office, and we felt very comfortable doing a press conference tomorrow to just update the public and be transparent about the situation and kind of let them know what happened. And so I'm not going to say a whole lot tonight, but as of tomorrow at noon, I'll have a little bit more information that we will have released and be available to you.

Thank you.

I guess the other thing I could say is that all of our officers are okay. The officer, the officer that was involved in the shooting did actually get hit by the car. He, as far as I understand, that night he was doing well. I don't, I haven't had a chance to talk to him since, so I don't know how he's feeling. as far as whether he's bruised up or hurt a little bit, but that night he was doing okay.

That's great to hear.

Thanks, Gary. A couple of other things, Council, just— and I think Brandon will speak to this during his budget presentation later this evening, but as you know, we've been quite concerned about the economic climate here within the city and specifically sales tax revenues and how they may be impacted as a result of COVID-19. Yesterday we received our first kind of indication as to how things are in response to COVID-19. We were fortunate enough, thanks to the efforts of The chair of the State Tax Commission, former Senator Valentine, and his team, they released actually preliminary sales tax numbers for March of this calendar year. And as we look specifically at the general category of sales tax collection, we actually experienced a 5.5% decline year over year. March 2019 as compared to March 2020 for sales tax returns. So that was encouraging from the perspective of it was not as bad as we had initially thought it might be. Of course, I will also preface and state that that 5.5% decline represents General sales tax collections. There are more specific numbers related to care tax, transportation tax, what we call TRCC, TRT, transient room hotel tax, restaurant tax. Those tell a little bit of a different story, and I will leave that to Brandon to tell that story. But we were encouraged by what we saw in March. And of course now we are preparing ourselves for April, which really was the month where for all intents and purposes everything shut down, so to speak. March was about 50 or even 60% of a shutdown based on when the world started to change. April numbers will be representative of a full shutdown here within the state. So we will share more specifics as they become available, and I think Brandon will give you some additional information in his presentation this evening as to where we are with some of these specific taxes that are tied to care and transportation and other things. We are progressing also in the recruitment of a new fire chief. We had an opportunity with a group of 15 individuals last week, including Mayor Brunst and Councilmember Pedersen, to via Zoom interview 7 candidates, and we are now at a point of looking to bring in and provide face-to-face interviews for you and others of of 3 specific candidates. I won't specifically share their names as of yet because we're in the process of contacting them and letting them know that they are in fact finalists for the position and that we would like to release their names and information both to you as elected officials but also to members of the fire department. We anticipate that we will have that probably available by tomorrow. And then finally, just a little bit of an update in relation to the CARES Act and money that is available for response to this COVID-19 pandemic. You recall, as I've shared in past communications with you, the state of Utah received approximately $1.2 billion in money to go specifically towards Utah COVID response. Jurisdictions with populations of more than 500,000 received direct allocations, and in the state of Utah, that specifically meant that the state itself, Salt Lake County, and Utah County received allocations for COVID-19 response. The intent of that money is for it to be distributed so that all jurisdictions within the state can use and take advantage of those resources to supplement unanticipated expenses that they've had as a result of COVID-19. The challenge in recent weeks has been the manner in which that money will be distributed in the future. So the state of Utah has been very much willing to essentially distribute all of the money on a population basis throughout the state. However, Salt Lake County and Utah County have both expressed reservations about doing that, and at this point have yet to commit to a distribution of all the money by population. The State Executive Appropriations Committee is meeting tomorrow where this conversation will be had at a state level and discussion will be as to how this money will be distributed. Our hope is that Utah County and Salt Lake County will align and adjust their allocations consistent with what the state is suggesting, but we don't know that yet. The state is proposing that those dollars be distributed in 3 tranches or 3 chunks, the first one being in June and then obviously later in the year, and then the last tranche of that money being distributed towards the end of the calendar year. The state is looking to just distribute the money to cities, requiring them to acknowledge receipt of the money, and requiring them to comply with federal laws that govern, that govern how this money will be used and to hold the state harmless from how that money is spent in the event that a city or a county inappropriately Spends this money. Utah County, on the other hand, is more interested in keeping the money and requiring cities within the county to submit for reimbursement of that money for qualified expenses. So to some degree, it, it relates to control. Who has control? Initially, the county suggested that the reason they'd like to do it this way is it minimizes the liability that they would potentially face because they would have the option to screen and validate or essentially approve all appropriations to cities. But the department, the Federal Department of the Treasury, has already stated that there's not a requirement on the part of jurisdictions that have received this money to do it for and on behalf of other jurisdictions who may be recipients or additional recipients or subrecipients of this money. What does this mean for Orem? If we were to partake— if we were to receive this money in the manner that the state is proposing, I believe based on the formulas that I have preliminarily seen, the state— or excuse me, the City of Orem would receive about $2.75 million per chunk of this money. So close to $8.5 million would be appropriated to the City of Orem for COVID-19 response over the next— what, the next 7 or 8 months. Again, this money cannot be used to supplant or replace revenue. It is intended to be used to cover costs associated— unanticipated costs associated with this pandemic. And there are obviously differing opinions as to what that means, and the Department of the Treasury keeps on issuing new essentially frequently asked question forms that are continuing to add flexibility to how this money can be used by cities. But what I can say with assurity right now, despite, you know, despite all of these updates from the Department of Treasury, they remain focused on not using this money for revenue replacement. but rather expense reimbursement. So if we can gain access to this money, this would represent a significant help to us, to our residents, to even potentially small businesses in the community who could benefit from these dollars. It's just now a matter of leaning on the county and hopefully having them understand understand and appreciate that the best way to allocate these dollars is consistent with the way the state is proposing to allocate these dollars. I know the mayor has been involved in a number of conversations trying to encourage the county to follow the example of the state, but to this point, they have been unwilling to commit totally to that allocation process. Mayor, I don't know if you have anything to add based on the conversations you've had with the commission.

Sure. Well, one thing is the commission has agreed to pay COVID-19 expenses for every city in the county. I've been on a phone call with them 2 weeks ago, requested that, and I was on a phone call with the 3 commissioners yesterday, and they again reiterated that they in fact will cover all expenses that are submitted to them for COVID-19 expenses that the city has, which includes, you know, everything from labor to materials. Anyway, so that's good news. They are not willing to commit the rest. One thing I would like to mention is that that money can also be used for hospital expenses, but the federal government through the CARES Act has designated $100 billion for hospitals. So I don't know that that's a big item, but it also leaves money for businesses to cover their operating expenses during this time period. And we just have to wait to see what the federal government's Going to do, because right now— and I've sent this out to everyone— right now there is a new piece of legislation submitted last week called the Flexibility Act. And that idea is that this money could be used, in fact, for revenue replacement of all cities and towns. But that hasn't been voted on. We don't know yet if that's going to go through. There's wide support for it because the restrictions on this money is so tight, both time-wise by the end of the year and where you can spend it. So we're waiting to hear on that. Also, as many of you may know, Speaker Pelosi is suggesting another 4th round of funding, and in that funding there would be funding for cities and towns to receive money for their revenue shortfall. So all of that is up in the air. We don't know yet how that's going to happen, and we're waiting to hear what the state is going to come out with after their Executive Appropriations Committee meeting tomorrow. So it's a pretty fluid situation, but I personally feel like that there is so much consternation among all cities and all states and counties throughout the nation on the restrictive nature of the reserve funding, that something is going to change there. But we will just have to wait and see.

Mayor, I am aware that a draft of a 4th stimulus bill was released today. I haven't had a chance to review that. I think the biggest concern that I have in relation to the manner that the county is looking to distribute this money by way of what I would term a Mother May I committee is in them holding on to that money and not dispersing it consistent with the state. In the event the federal government does change and loosen I guess you could say restrictions on that money, then there is a very good chance we're never going to see the rest of that money.

That's going to make it tough.

Because the county is going to want to hold on to it for their purposes. So if we could get into a situation where this— like the state is proposing, where that money is distributed to cities directly by allocation without having to go through a money a Mother May I committee, then the flexibility is not only extended to the state and how they use their money, but it's also extended to municipalities like Orem who obviously could benefit from this money. I mean, let's be honest that the only reason Utah County got the money that they did is because of Orem's population and Provo's population and Lehi and Spanish Fork and Springville. They don't get to 500,000 in population without all of the communities, all of the cities in the county.

So Jamie, one thing maybe I could mention, the county's excuse for not moving forward with the money is the indemnity issue or the liability issue, feeling like that if Orem were to spend some of this money, For whatever purposes, and we could not show that it was done in the proper manner, then the county is liable to have to reimburse the federal government. So I think a big part of this is when the legislature and the governor come out with how they're going to handle the indemnification and liability issue. If that could be done to the satisfaction of all, then that excuse would go away and hopefully we could put some pressure to bear.

And Mayor, that excuse was resolved about 10 days ago when the Secretary of the Treasury released updated questions and answers and specifically addressed and spoke to that very issue and essentially said, or not essentially, said specifically said that counties would not bear liability for the allocations and the, essentially the expenditures of cities who were to be recipients of this money. So if that remains essentially a point of discussion, that issue has already been resolved by the Department of the Treasury in a very specific way.

That's right.

That issue was brought up yesterday on our phone call and is still the issue holding the county back.

Well, then I would— then perhaps we should send to them the information that was sent out nationwide from the Department of the Treasury about 10 days ago.

Yeah, and I think after the Appropriations Committee comes out with their decision with the governor tomorrow, That will be addressed in there as well. At that point, I think we can put both of those together and go back to them and say, look, this should not be a current issue the way that it still is.

Agreed.

All right, anything else?

That's all I had. Thank you.

Okay, so real quickly, after our public hearing on the budget We are then going to— and I don't know, Brandon, if you want to mention anything on the budget, but if not, I think we'll go through it. But then we have a meeting of the Redevelopment Agency approving a tentative budget and also of the Special Service Lighting District approving a tentative budget. Um, I would like to give Debbie Luray a little bit of time. Um, Debbie, we don't have a lot, but maybe about 9 minutes.

Oh, that's plenty.

I'll be fine.

For a report on your areas of work.

Okay.

Um, just a reminder that my 3 areas are Utopia, Summerfest, and Arts Council. Um, I looked up the recent Orem take rates and subscribers on Utopia. Currently we have 4,000 259, of which it's about a 30.64% take rate. We have an additional 1,133 commercial accounts. Between the commercial and the resident, our overall take rate is 27.3%. Obviously, with people having to work from home and demand, and Vivint Wireless is closing down, I believe the end of April is what I heard. So we've had quite a few people My old neighborhood in the Northridge area has had the trenching and the— they are very, very excited for Utopia to come in the next month or two. So I believe in North Orem, you'll have high take rates, a lot of professional people, a lot of people who are very excited about that. Our overall build-out will be in 3rd quarter of 2022. And so I think they're actually ahead of schedule and things are going well. A couple things of note. Some of you know they have the Purple Air Project that they do with air sensors, and the other project I thought was interesting, it's called the Edwin Project. This is in conjunction with Brigham Young University, and it's related to wildfires and using Utopia for wildfires. And I'm not sure if it's like predicting them or controlling them, but it's an interesting project that they're working on. So—

Debbie, it's a detection project.

Is it detection?

Yeah, where they can, by way of infrared cameras, potentially predict areas up in, for example, the canyons where there are forest fire hotspots.

Oh, so that's going to be a great tool to help managing those and hopefully control those so that they catch those early. So overall, take rate is good, double what they normally do. And so a lot of capacity. So I think overall it's good. I personally have it. My husband works from home and we've had zero problems, so it's been good. Okay, next is Arts Council. While we haven't met, a lot of you know our major project was the utility boxes and abutting and wrapping those with beautiful artwork submitted by some of our either citizenry or some of the artists that are on the City Council. We've done a prototype at the Public Works to kind of see how that works. I believe at some point they'll want to take that outside. I know there's some related things to temperature and wrapping the vinyl, and so that'll be coming along. The other thing is that I know that John Reinhardt, who's on the committee, has been working with Utopia. There are some Utopia boxes on the east side of the Sierra, and they are seeking permission to wrap those Utopia boxes I think so far it's been a positive thing for Utopia, but we're waiting for some legal and some of those things. So this is something you'll be seeing rolled out, some nice boxes. I know there's one at the City Center that will be wrapped. And so this Arts Council is working behind the scenes even though they're not formally meeting. My last area of focus, of course, is Summerfest. You've received a little bit of that information. We're calling it Summerfest Lite. We're looking at still the August 13th, 14th, 15th, with August 15th having a fireworks sort of extravaganza. Obviously no carnival, no grand parade, but we are looking at having maybe a pool party, maybe some car show. And then I don't know if any of you have ever attended Geezerfest, but Geezerfest is that same time and they'll be on the stage doing some things through Geezerfest. Charlene, do you have any more information related to that? But I think right now that's kind of the update on Summerfest.

Debbie, could I ask a question there, Mayor? Is that okay?

Sure, go ahead.

I know there is some community effort since they are not doing the Stadium of Fire of having several communities do fireworks around the community all on around the 4th of July. And someone called me asking if they might be able to— we might be able to shift our Summerfest to be, you know, we shoot off and Provo shoots off and across the lake shoots off. They're trying to orchestrate a fairly large group of doing that. Have they contacted you, Debbie? I told them there was a Summerfest committee. I don't know what, if anything, you've heard of that.

I have not. The only thing that I've heard related to fireworks is a conjunction with the school district on the 28th of May. It's not Summerfest, but there would be fireworks at all the high schools going in conjunction. I believe there are 10 high schools, and at dusk or 9 PM, they all want to cross the Alpine School District to have a fireworks show for the graduation. That's the only people that have contacted me with questions on that, which I think we're certainly supportive of.

And Maybe I could mention I've been in contact with Dave McDougall of the Freedom Festival, and they are looking at doing a much larger fireworks show out on the lake. Don't know exactly where on the lake, but when you do fireworks on the lake, your cannons can be about 4 or 5 times as big as what you can do in town. So they're looking at doing that at the same time and talking with the mayors of the other cities. Almost every city is looking at August to do some kind of scaled-down celebration. So why I bring that up is if in fact you wanted to do a car show and have a car show, boy, I don't know if you've contacted them and tied up a date, but you better do that really quick if, if you are. And then the other thing is it'd probably be helpful if we knew and could take back to the other mayors so we don't all walk over the top of each other, because every city is facing the same problem and they're all pushing their celebrations to the end of the summer.

Stephen, do you have any information on that? I know that John Whitaker, who's over the car show, has reached out. Do you know if he's got confirmation yet, Stephen?

I don't believe— JC Hackett is who we work with, Mayor. I know you met him He— Yeah, I do, I do not believe we have confirmation yet, but it's on his calendar. He doesn't have our event or any other event on that Wednesday night. So John Whitaker has been in touch with him. We're still waiting to get that confirmation. The only thing I'll say to our fireworks show, the company that will be doing our fireworks show actually did mention that that August 15th is a really busy night for fireworks. However, there are some thoughts of if it's only that maybe there's value in actually scheduling some on top of each other, meaning that the event itself hopefully won't be as large and potentially cause some of the issues that we're trying to avoid by doing a Summerfest Lite.

So just so we coordinate with, with our vendors and we're aware of what other communities are doing.

Yep.

Okay, sounds good. We'll let you know as we have more details. Obviously the pool party, we control when, and that would be at the Sierra with certainly limited numbers. And, you know, we would certainly continue social distancing. But we will definitely keep you appraised. Obviously, we'll gather as much as we can but still be safe. So we'll let you know as we receive confirmation.

Thank you.

That's all I have.

Thank you, Debbie. Appreciate it. Let's go ahead and adjourn our City Council work session. And, uh, come back in about 10 minutes after a short break and start our City Council session.

Thank you.

All right, speaking Huh? Hmm.

I thought you had salt.

No.

What's up?

What's up?

We're making a yearly invitation to the mayor and the city council and all the citizens of Nolan for our Memorial Day program.

That's my job as the president and chairman.

I'll correct that.

Okay.

Oh yeah.

That's my favorite all-around song. Turn, turn, turn, like a bird or something.

Oh, you were thinking I had like break music set up. Yeah.

That'll break it.

Next time, just hold out the thought for 2 weeks.

OK.

I'll be asking for requests.

So, Ellen put them on Sunday. Do you want to take—

you want to go for a drive on Sunday before 7?

Sure, chips are down there.

I'm just going to move this.

Okay, we have to do it before 7.

Can I have some?

We have to do it before 7 because, um, she's gonna call at 7, so I have to make sure she's home. If she's at her mom's house, I can go to her mom's house.

We would like to welcome everyone to our City Council meeting this evening and would like to call this meeting to order. Before I get started, I would like to read a notice. To minimize the potential spread of COVID-19 and as authorized by Utah Governor Gary Herbert's March 18th, 2020 executive order, the Orem City Council meeting on May 12th, 2020 will be an all-electronic meeting. There will be no public access to the Orem City Council chambers. Those desiring to view or participate in the meeting must do so electronically. Those wishing to make comments should submit them through orem.org/comments or citycouncilpubliccomments@orem.org. Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting, and once an item has been voted on, that item will be closed to additional comments. The live meeting event may be streamed at aurum.org/meetings. Thank you, and we appreciate your cooperation during these challenging times. We now would like to go ahead and begin by having a prayer given by Councilmember Jeff Lampson, and then a Pledge of Allegiance to be given by Chris Shirkey, our Public Works Director. So, Jeff, we'll turn the time over to you.

Thank you, Chair.

Thank you.

Our Father in heaven, we humbly bow our heads before thee, uh, in humility and in unity, in gratitude for this beautiful day. We're grateful for the opportunity of meeting together. We're grateful, Father, to be able to live in this beautiful city surrounded by beautiful mountains and blessed To live in the midst of so many wonderful people in peace and harmony. We're grateful, Father, for those who have gone before us who have made this such a wonderful place to live. We pray, Father in heaven, tonight as we meet together that we might have thy Holy Spirit to guide our thoughts and to guide our— the decisions that will be made, to guide the discussions.

Amen.

That we might act in accordance with thy will. Heavenly Father, at this time we humbly ask of thee to bless our dear friend and council member Terry Peterson. We pray, Father, that thou would bless him, that he might be able to recover quickly and completely from the challenges which he is currently going through. We also ask of thee, Father, to bless his sweetheart and their family, that they too will be uplifted and blessed. We also pray, Father, for any that are going through challenges or difficult situations at this time. We know that there are many, and we pray, Father, that thou would open the windows of heaven and pour out thy blessings upon them. We ask of thee, Father, to watch over and protect our first responders. We thank thee for keeping them safe and pray for their continued protection as they work so hard to keep the rest of us safe. Father, we want to express our love and gratitude to thee for all of the blessings that we enjoy, and we recognize that these blessings come from a bounteous love and grace poured out upon us. Again, Father, we ask you to be with us this night and And always, we humbly pray in the name of Jesus Christ.

Amen.

Amen. Thank you, Jeff. Chris, we'll turn the time over to you.

Let me start over.

Mayor and Council, I invite everyone to join me and participate who is participating in this meeting tonight electronically, wherever you might be.

If you would stand and join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you, Chris. Appreciate that. Um, we'll now move on to some items. And the first item is a presentation by Kelly Kirkpatrick of the Heritage Advisory Board. And turn time over to Kelly if he's there. How are you, Kelly?

Thank you, Mayor Brunstad. To the Honorable Mayor Brunstad, to the city Thank you. Officers and council members, I'm here to extend a personal invitation to view our Memorial Day program, which will be prerecorded this year because of the pandemic. Our featured speaker will be Mrs. Jenny Taylor. Her husband is Brent Taylor of the Utah National Guard who lost his life serving this country November of 2018. We will have Miss Orem Gloria Thomas do some music for us. She will sing the national anthem. The, uh, the American Legion Post 72, of which I'm a member here in Orem, will do the flag exchange as we do twice a year, once on Memorial Day, once on Veterans Day. We will do the 3-volley rifle salute and play Taps on the bugle. I would like to invite all who can hear my voice, see my face— this will be viewed on Zoom, I've been told, so that we be played throughout the weekend. We're doing it this way for 2 reasons: due to the pandemic and due to the wishes of our state governor to stay safe and do social distancing. We can also use this for future references if we need to use clips to fill in spots, uh, to highlight some of the holidays that we have. We hope this turns out as good as it has in years past. This will be a short program this year. Will we We will also be without the Brigham Young University Air Force ROTC. They've been told that they are not to perform until the pandemic is gone. We will also be without the World War II vintage flyover. So we hope this will be a memorable occasion for all of the city of Orem and of all of Utah. I appreciate what you, Mayor Brunst, and all of your council members do for this great city. Thank you very much.

Thank you, Kelly. We look forward to the program, and we love and appreciate what Post 72 does for individuals, for our community, and for our city.

Thank you.

We'll now go on to our personal appearance portion of our program. Time has been set aside for anyone wishing to make a comment. On items not scheduled as part of a public hearing on the agenda. Steve, we will wait for a minute after we have announced this, and then you can let us know if we have received any public comments. So we will take 60 seconds here to wait to find out if we receive any.

Mayor, no, no comments.

Okay, thank you, Steve. Appreciate that. We'll now go on to our consent item agenda. We have 2 items here. If staff or any member of the council would like to move these items to a scheduled item, please let me know at this time. Seeing as there is no comment there, We'd like to approve, first of all, the minutes of the City Council meeting April 14th, 2020, and April 28th, 2020. And item 2, the appointment of Tim Crandall on the Metropolitan Water District Board of Orem to take the place of Russ Brown, who has been on that board for more years than most of us have been alive. And who I understand just recently passed away this, this month. And we appreciate and love him and the service he gave. So I would like to move that we go ahead and approve the 2 items on the consent agenda. Is there a second?

Second.

Okay, we would like to go ahead and take a voice vote. Individually. Terry Peterson is not here. We'll start with Tom McDonald.

Aye.

Debbie Laree.

Aye.

Jeff Lampson.

Aye.

Dave Spencer.

Aye.

Brent Sumner.

He's muted.

Brent, unmute your thing.

Aye.

Okay, and I as mayor As well. So the consent agenda passes. We'll move on to our scheduled items. The first item is 9.1, a resolution. Not a public hearing, but a resolution. Smart Shar Ventures, LLC requests the city approve a fence modification at Sunrise Square, located at 240 North State Street in the C-2 zone. Our presenter is Jason Bench. We'll turn the time over to you, Jason.

Thank you, Mayor. As we're trying to pull up the presentation— I guess Willie's trying to bring that up. It is a request for a fence modification. It is outlined in the ordinance that the council does have the ability to waive the requirement for a fence. In this instance, they're not requesting a waiver of the fence itself, but keeping the existing type of fence that the residential property owner built several years ago within the In the packet that we sent out, there were some pictures showing the existing fence. They are requesting— and there's a letter in the packet as well from the property owner stating that they enjoy their fence and like their fence and want to keep their fence. And so they're requesting that this be approved and they maintain that, and then that would absolve the applicant of putting a 7-foot masonry wall on that portion of property. As soon as I can get the pictures up, I can show you.

That—

is it going to work? Do you guys see the screen right now?

Yes.

Okay. So on slide 2, you can see over—

I don't see I have a pointer.

I guess I use the cursor. The red line indicates that portion of the property that does need to have that masonry Yes. The one to the right, you can see the red portion is all C-2 zone. So there is only a portion of this little piece that is adjacent to an RH residential zone. So the applicants are requesting that that remain. There are 4 parking stalls in the back. The building itself is a pretty good shield from any noise or things coming from State Street. If you look at the pictures on slide 4, you can see the existing fence and the building in the background is the new building that was constructed. This one's from the commercial side. You can see the fence and the parking in front of it. So based on the criteria, we feel in accordance with what the applicant and the property owner agree that the fence is significant— or not significant, sufficient in meeting the intent of the fence. And we request that by resolution the council approve the modification.

Thank you.

Any questions?

So Jason, their request is to keep the existing fence, is that correct?

Yes. So on slide number 4, from— this is taken from the resident's backyard. This is their fence and they want to keep the fence.

Okay.

Any comments or questions from the council? Since there is none, I would accept a motion to—

Mayor, I had raised my hand. I don't know if you can see that or not on the screen. Just a quick question, if I may.

Sure.

I think it's wonderful that they were able to come to this resolution together and work this out. Just curious if there's been any discussion about what happens a few years down the road when the wooden fence needs to be replaced, uh, if they'll work that out mutually as well, or if there would be some other responsibility there.

This would absolve the applicant of building that fence. So in the future, it would have to be a negotiation between the two of them if and when they, you know, they decide to redo their fence. But the commercial property side would not be required to put that fence up if, you know, 5 years down the road it falls over. They can't come to the applicant and say, hey, now you need to put your fence up. This— by granting this exception, it would basically allow them, or they would not have to have that as a requirement. Okay.

And the property owner's aware of that?

They are, according to the information that I've read in the letter and what the applicant has told me. I did communicate with the property owner in getting permission to take this picture, and she was well aware of what was proposed and Didn't have any issues.

Okay, any other questions or comments?

Yeah. Yes, Mayor, I— what's on the other side of it? Do we have city property? And what is that city property? I wasn't clear, Jason. I know you said it, but I didn't catch it.

Sorry.

Uh, there's no city property. It's just a commercial development.

Okay.

Do you know what's going up there? What is the commercial building going up there?

It's a one-story building. They have 3 tenant spaces there. I think there's one salon, if I remember right. There's 2— currently 2 vacant spaces there. They just received their C of O about a month or so ago.

Okay, thank you.

Thank you. Any other comments or questions? All right, I would accept a motion from someone to pass this resolution. If no one wants to make the resolution, I'll go ahead and make it myself. So I, I move that the City Council by resolution approve a fence modification for Sunrise Square located at 240 North State Street in the C-2 zone. Is there a second?

Second.

Which—

this one?

Yeah. Mayor, can you hear me?

Yes.

Uh-huh.

Oh, there we go.

We—

yeah, we just had lost sound for just a quick second through the Zoom.

So sorry, were you queuing up the budget presentation?

No, we had a second.

Who was that, Mayor, that seconded it?

Um, I do not remember, to be honest with you. I want to say Brent.

Sumner?

Yeah, it was Brandt.

Okay.

And was it a 7-0 vote, Mayor? 6-0?

Uh, it was a 6-0 vote. Terry Peterson is not with us today.

Okay.

And then are we ready for the budget presentation?

Again, I apologize, we just lost the sound from the Zoom call for a second.

We are ready, go ahead.

Fantastic. Mayor, City Council, thank you for having us. I Here to present the fiscal 2021 tentative budget. As you've been made aware in previous, uh, our previous meeting and in the work session, uh, some of the challenges that, uh, we faced in, you know, basically starting over from scratch to some degree as we were preparing the budget, and then all the stuff related to the COVID-19 occurred and us and reassessing going forward. And that's where we are today. So kind of give you a brief calendar review. You know, you had your retreat back in January. We had a work session amid that, the beginning of the COVID crisis. And at that time, we had some, just some thoughts that we had put out there as far as the beginnings, the budget that we had at that time. And then obviously we basically, instead of coming back for the work session in between March 31st and April 28th, we held off until the April 28th work session so that we could regather the forces, if you will, and bring forth a budget that was more realistic given the current conditions. Since that time, we've you know, try— gone together and put the budget together, as well as reviewing all of the elements of it. And the budget that you were given and that we are going over tonight is where we are at. Some of the highlights related to what is in the budget obviously is the modification of all of the various revenues in particular and expenditures associated with what we expect to be issues in relation to the budget for next year. It does include health insurance increase that will be covered entirely by the city for that period. So there will be no cost increase to employees for that. Obviously, as we mentioned in the work session, there will currently are no budgeted pay increases. But obviously, as I mentioned, the health insurance will be covered. Part of this budget this year is we created a new facilities maintenance internal service fund. An internal service fund— we, we have currently 4 of those. Our IT folks are one, self-insurance, our fleet, and our warehouse. So those internal service funds are primarily there to be able to help with, you know, they primarily doing internal things for the organization. And so our maintenance folks have kind of been spread out and are, you know, primarily these are the folks who take care of all of our buildings, both maintenance-wise as well as cleaning-wise. And so we've separated them out from the general fund and even some of them came from the recreation fund and put them in one of these internal service funds so that they were— we were better able to manage that group of people and provide better service across the board as well as some abilities to cross-train.

Another element—

I'll add—

Brandon?

Yes.

One comment.

Okay.

Um, on your health insurance increase, uh, you're probably going to bring it up later, but I think it's worthy to note that that's, uh, an 8% increase, I believe, for all employees, and that covers several hundred thousand dollars. That's a substantial benefit to all the employees. And it's a task that the city has to face every year with health insurance going up every year.

Correct.

Yeah, I actually don't specifically address that anywhere in the rest of the presentation, but so I'm glad you brought that up, Mayor. Uh, yeah, we have budgeted in an 8% increase for the year. Obviously it's a calendar year, so, you know, we do our best to, to make a best guess at what that's going to be over the year. We'll see what actually happens when we get back into, you know, the October, November time frame that's for the upcoming calendar year. But that was an 8%.

That does—

is about a, like you mentioned, a $300,000 to $400,000 cost to the city. And then there's some touching on some fleet replacement and capital projects as far as part of the budget as well. So is it just a general overview to give you some comparisons into prior years or our revenues? These are, these are new revenues as opposed to the second item, which are our transfers, which those transfers are dollars being moved from one fund to the other to cover— we talked about those internal service funds, the cost of covering their costs. Those transfers are buried within the— within that $19.9 million. And then, you know, there are always the use of reserves, whether that be this year in particular because of the economic situation, or as you know from the cash payment of a plan that we've been using for our In turn, our enterprise funds, excuse me. They occasionally finally come to a project which they're going to then use some of those reserves to complete that project. To give you an idea of, you know, how does that total— those total revenues, where do they come from, what funds are they related to? And this kind of gives you a breakdown By fund as to how the total $125 million-plus and where that comes in. As you can see, a large majority of that is our general fund, of course, but our enterprise funds are no slackers either as far as, you know, it takes a lot of money to provide water and sewer and stormwater.

Thank you. In particular.

Then those were citywide. So looking at our general fund, obviously being the largest fund of the city, kind of giving you again an idea of how that fund has operated as from year to year. You can see You can see the revenues for fiscal '21 dropping from $52 million to $47 million this year, primarily related to the 20% reduction in sales taxes that we had shown you in our previous— in the work session, as well as building permits and associated fees related to building and construction. We're reducing those by 50% to, to try to be on a conservative basis. And, you know, the important thing to remember here is, as we've set that as a realistic point to work from, obviously we'll be looking at that as we go along during the remaining months of this year, as well as we move into this budget— new budget year. And keeping in mind that the The intent here was to try to maintain the current level of service that the city staff provides and that we provide to our citizens. Obviously, if things do not follow that, and we may have— we'll have to readjust and see what things we may have to start doing to accommodate those changes or decreases potentially in revenues. Hopefully we don't get to that point, but I thought I thought I'd better at least point that out.

So, Brandon?

Yes.

There may be decreases in revenues. I know you've built in about a 15% reduction in revenues for this upcoming year. But we may actually have additional revenues coming in that we don't know about yet due to the state or the federal government or the It's a pretty fluid situation, and we won't know for a little while yet how that will play out, but you could have an adjustment up or down.

Well, most certainly. Obviously, there are all of those things that you mentioned, Mayor, could impact what we do and what, what this, what this looks like as we move forward.

And if I may, Mayor, I think whatever we approve tonight is going to be adjusted upward or downward in the months to come. So we are— this is our best guess, but we also— I think everyone acknowledges we are going to have to readjust this in a few months, don't you, Mayor?

Yes, this is just a tentative budget, and you are correct. There are going to be adjustments up or down in the months to come because so many pieces and parts are still happening.

Yeah, and while I have the mic, if I may, I think you mentioned that there would be no pay increases, but we did have some steps built in for some of our first responders. Have they been protected or not?

Uh, yeah, we'll touch on— they are there. We'll touch on those when we get to the expenditure area of the presentation. But yes, the, the career ladder dollars are still there.

Good point. Keep going, Jason. I mean, Brandon, sorry.

All right, no worries. Um, just to, again, just to kind of give you an idea of where do our general fund revenues come from, obviously taxes are a big part, big portion of that. Those include sales taxes, property taxes, and franchise taxes for the most part. And you can see that there are a rather large portion of the funds that fund the programs of the general fund. Just a graph touching on where we have budgeted for sales taxes in the general fund of $18.8 million. Comparatively, you can see for prior years how that— where that falls. Like I mentioned, the the 18.8 million is a 20% reduction in relation to up on the right corner are were our budgeted sales tax revenues for those particular fiscal years. It's a 20% reduction from the fiscal 20 budgeted amount, and I think it was 15. It was just just short of 15% in relation to the fiscal 20 our estimated. sales tax number, that $22 million.

So just to kind of give you an idea of what we did there.

So Brandon, we have seen a drop, as Jamie had mentioned, in March, and we're expecting a pretty substantial drop in April. One thing I just wanted to mention, nationally everybody is Are you feeling a 15 to 20% drop on sales tax revenue nationwide?

Yes, I would expect April to not be good. We did see a 5.5% decline in our March numbers comparative to just a year ago, which was actually better than, quite honestly, than I expected. At least that part of it was is good, but I do not expect April to be very good at all. Property taxes we basically put in pretty basically flat at this point. Generally, what happens is we work the county provides all the information and they put in all the assessments and get all that information in there, and then. around the 1st of June, we, we, we plug in our information as far as whether we're doing a property tax increase, which we are not. But so therefore, we go in and say, okay, we accept the mill rate as is proposed, and that will produce the basically the same amount of property tax dollars that we currently receive outside of any new growth that that we saw. So we would expect, you know, up to the point of here in January when they make those assessments, that we would see some new growth. The question is exactly how much is that. And I honestly don't know as far as the county assessor goes how they may be evaluating properties in relation to the current economic environment related Due to COVID. I don't know if they're taking that into account at all. So if they're not, then we, we may see a slight bump there, and we'll make that adjustment as we work towards that adopted budget. Franchise taxes, as I mentioned, is one of the other big taxes that the city relies upon. While it is a very stable source, as mentioned here, it also is not really growing at all. You can take that either way. We, you know, it's great that it's not growing from one perspective, but on the perspective of the city, that's just less for us to work with and fund the things that the city stands in need of. So we're just— and, and this within franchise taxes, just to make you aware. So these are primarily Rocky Mountain Power, Dominion Energy, Comcast Cable. We have telecom— all the other telecoms are in there as well, as well as some of the city fees that we charge on our utilities. And so—

Why do you think those wouldn't be going up? Aren't we, you know, paying more for utilities?

Aren't we building more houses?

Why would that be flat?

Could you explain that to me?

You know, it's— I don't know all the reasons. We just— we get the information from Rocky Mountain Power, and they're audited by the state. I do know telecom has been decreasing every year. That's primarily based on, you know, land— originally was based on landlines, and those have been decreasing over time. So I don't know all of the real reasons around why that is, because I, I'm with you, Councilmember McDonald.

I I—

you would think that given price increases that it would generally continue to just rise and rise and rise, but we're not— we don't see that.

Brandon, Debbie Larray's got a question for you.

Okay.

Debbie, you're on mute.

My question was earlier about that The county money that was from the, uh, you know, for the COVID have you budgeted any of that into revenues, or is that going to be a wait and see if we get anything back?

The second element, wait and see and see what we get. So there's nothing budgeted in there for that.

Okay, that was my question. Thank you.

You bet.

Jamie, did you have a comment?

Yeah, Brandon, I just comment as related to franchise fees. For example, you also have the cord-cutting component that's built into what's happening where, you know, we no longer have cable and satellite revenue in the same way we did a few years ago. In addition to that, we also are seeing, you know, ups and downs in our franchise fee revenue based on temperatures in the spring— or excuse me, Excuse me, in the winter and in the fall. If we happen to have a really cold winter and a really warm summer, then our revenues inch up a bit. If we have warm— if we have cool summers and warm winters, then our revenues dip. We also see drops as we have moved to conservation of water resources. We have less usage. And at the same— as a result, we get fewer franchise fees. In contrast to that, we have higher rates than we've had, so we get a little higher. So there is quite a bit of unpredictability associated with this category, and just the idea that we're able to maintain is, at least in my estimation, somewhat encouraging.

Yeah, so those are all very good points, Jamie. I had failed to bring up, yeah, weather. Just like in our enterprise funds, to be honest, weather plays an impact on franchise taxes. And on top of that, we, you know, we don't really have an ability— we have maxed those franchise taxes to the highest we can by state law. We don't control those rates as far as moving upward. And so we're subject to those laws. Touching on building and business licenses and the new rental licenses, which the rental licenses are part of that business license and permits line. That's why you don't see a decrease there. We had— we expect some level of decrease increase given the current environment. But those are countered somewhat by the rental licensing fees. As I mentioned earlier, building permits, we set those to cut basically in half and trying to just play those on a conservative note. As we mentioned, we kind of treat those as one-time revenues. And so as we see construction and hopefully we see it and it's better than, than what we put in here, then we can make adjustments based on those increases. Okay, moving on to expenditures. The first thing I kind of wanted to note on this slide is, as you can see, the breakdown in relation to the $125 million total is, is you look at this slide and you see the personnel component Of 38% and operations at 43%. And, and at first glance, that you might think, oh well, gosh, we, we— there's a lot there. I always thought personnel was a lot higher. Well, keep in mind, and we'll go to the next slide, when we're talking about operations, if you scan through this, you can see the general fund, that those personnel dollars are significantly higher than operations. It equates to 66, you know, 2/3, 66%, 2/3 of that total budget is in personnel. And whereas you look at water, water reclamation, they have large amounts, and solid waste, they have large amounts of operational dollars that— but compared to their personnel is not quite the same ratio when you're looking at the general fund. Our core services, obviously, within the general fund, including public safety and, and various administration groups and library and, and our— some of our recreation programs are there. So I just wanted to kind of point that out. This gives you an old kind of an overall feel of where those dollars go, those revenue— we talked about those revenue dollars, and here's kind of general— the general idea of where they get spent. Now touching on the general fund specifically and some of the items that we are including within this year's budget, we have various items related to a new reporting system for our fire department in relation to reporting primarily in relation to our ambulance And how that reporting gets put into our system and then is able to be trans— that information to get out of the system is going to be improved. Digitizing, as we continue to get rid of paper, trying to digitize the files within our city recorder's office. And those were— those are somewhat the reporting system A component of the reporting system for fire is ongoing, but a large portion happens to be upfront. In the ongoing area, we have some various software items for our development services group so that when their inspectors are out in the field, not only can they see things on their lap— on their laptops or whatnot, but they can also communicate with our new software here at the office allows them to see plans in real time. Um, our 3— sorry, question?

Yes, I've got a question. So I noticed in going through the budget that there is a fairly substantial drop in expenses for operations for our city recorder's office. Can you explain what that's—

why that is?

So the, the election costs Obviously we had a large amount in the previous year and we, we will not have that this year, as I believe those are handled by the county, correct?

Yeah.

Okay, thank you.

It was like a $175,000 change there or something to that effect.

Uh, yeah, $140,000 decrease, but that explanation makes sense.

Yeah. The cash-in-transit service, you know, that's currently— we have a member of staff who takes deposits to the bank and goes and gets those from our various facilities. And so we're going to be looking at using, you know, whether that be a Loomis or somebody like that who will be doing that service for us. We continue to have needs of a skid steer and mini excavator for our parks group. They continue to have to borrow an excavator from other entities, and obviously while they're borrowing that, those entities don't have the use of that piece of equipment. And then, as I mentioned earlier, continuing the second phase of our public safety career ladder funding, that that is in there as well. And then one personnel item is basically kind of creating a somewhat of a career ladder type of thing for our engineering group as they, you know, become more knowledgeable with the things that they're doing and be able to promote up as they gain that experience.

Thank you.

One of the big elements every year for the city are fleet replacements. You can see that we've done quite, quite a bit of change for this particular— now granted, last year we did buy a fire truck and they're not cheap, so, so it might be slightly skewed by that fire truck, but needless to say, we, we've cut quite a bit away from our fleet replacement in the going forward for this next fiscal year, from the $3 million down to the $1.2 million. And you can see out of that $1.2 million, enterprise and road fund equipment makes up a large portion. That $682,000 is a portion of that. It's not in addition to that $1.2 million. That's what— it's part of the $1.2 million. And so, you know, as those needs continue to occur, we continue to fund those through those particular funds because this is citywide. Streets are always a big concern, especially here in Orem, as we have lots and lots of streets. We continue to fund those projects that we do pretty much each and every year through— and now we have 2 sources to work with. We have the prior B&C Road Fund dollars, and then we have the new Transportation Sales Tax Fund dollars that went into effect this fiscal year that we're in. And we collect— been collecting those dollars this year, and basically similar to kind of CARE tax where we collect the dollars, and then once we have a fund established Then we, we start spending those dollars. And you can see what the intent going forward for the next budget year is in relation to street projects. Moving on to the debt service fund. Everybody's favorite topic is debt. Of course, we currently have 3 remaining bonds that the debt service fund pays for. We have a 2017 sales tax revenue bond, and we have 2 general obligation bonds, a 2014 issuance— it was a refunding issuance— and then of course the recently passed 2019 issuance to fund Library Hall and the fitness center. And the principal and interest there are basically related to those 3 bonds. Some other elements that are paid through the debt service fund are obviously our, our monthly payment to you for the Utopia obligation, which is approximately— is about $3.3 million of that $3.8 million. And a few years back, we did some energy improvements in various locations throughout the city and, and for all of our street lights, and those— the cost of Putting all of that in, and that lease is a little over half a million dollars. Any questions in relation to the debt service fund? Hearing none, internal service funds, as I mentioned. So these are the five internal service funds that the city operates. The main thing I wanted to bring this up is not only to point out that the new facility. Facilities maintenance fund that you see at the second to the bottom there. So that facilities group existed within the general fund within our development services department. And so that group has been moved out into this internal service fund as well as, as I mentioned, some folks from the maintenance side of our fitness center and recreation area. And the main thing I wanted to point out is You know, that you're talking— as you add up those totals in your mind, you know, you're talking about $7.5 million of things it takes just internally to make the city operate, you know, between taking care of vehicles, insuring all city assets, all of the information to all of the computers and servers and all of the technology that it takes that we rely upon nowadays to make things easier and better. Obviously, the facilities maintenance, taking care of the facilities we do have and keeping them clean and COVID-free, right? And then we have a warehouse down at the Public Works facility that we issue various supplies from to monitor those and keep those in good condition.

Thank you.

condition and ready and available when, when our people need them. Starting to touch into our enterprise funds, the water fund being our largest. You know, just kind of to give you an idea across the top there of our fiscal year '19, where we kind of anticipate fiscal '20 ending up and where our proposed budget is. On this tentative budget and kind of the breakdown in relation to personnel, operations, and capital. You know, within operations, you know, some big elements in there are treatment of the water that we receive that is obviously we then funnel out to everybody to be able to use. That's a large portion of those operations. Receiving the water in the first place place from Jordan L. That's a big cost that the water fund works with. Within the capital portion, obviously we're putting money away for a storage tank which is coming up. And then, as you can see from the graphic in the middle there, we continue with our AMI— AMR project to get all of the meters in the city put into place. So that we can more or better identify the use of the water that citizens are using. And as mentioned, over on the right-hand side, there are no proposed base rate or tier usage rate increases, not only to the tier amount but the tier levels. There's no change there as well.

Thank you.

Water maceration or sewer. You can see, again, kind of a brief history of the dollars spent here. The— pointing out in the operational component, utilities— takes a lot of utilities to keep that sewer plant, the treatment plant operating and working properly. And lots and lots of repairs and maintenance. As you can imagine, the corrosion and different things that they deal with down at the treatment plant, chemicals that they deal with every day as well. And those are big elements. And there's also no proposed sewer base rate or tier usage rate changes in a lot of— in the sewer area as well.

Thank you.

Moving on to stormwater. Again, you can see the, the historical budgeted amounts and actual amounts of our stormwater system. We've obviously faced some challenges in relation to the West Union Canal abandonment, and this budget continues to try to address the issues we have there. As a large portion of the capital is in relation to trying to resolve those issues. This budget does propose a rate increase on each ESU that's charged from 7— from the existing $735 per month to a new rate of $760 per month, which is following the current master plan. In all 3 of these enterprise funds, the Water, sewer, and stormwater. Obviously, as mentioned in the work session, we will be reevaluating those master plans. And as part of reevaluating those master plans, rate structures in relation to each one of them will also be reevaluated. And, and we'll— once those are completed, then we will institute those master plans based on your approval.

Thank you.

When we get to that point. Just to give you an idea, you know, talking about the stormwater fee increase, just to kind of give you an idea, there's obviously a table in the budget that outlines, um, all of— a lot of the fees. Um, we're just touching here on the stormwater fees since they're being increased. So where does that now, with that increase, where does that put us? And then you can see we're You know, still right there around the average. And keep in mind, some of— many of these fees are actually what those cities are actually charging right now, not necessarily what they have proposed in their upcoming budgets. So, you know, that could obviously— if they were to— any of those cities were to increase their rates, then that would potentially affect where Orem fell in this chart as well. This morning, or earlier today, you had a rundown of where we are with the fitness center, and the recreation fund is where that fitness center, those operations fall. They mentioned an opening here at the end of July, 1st of August for the swimming pool, and then we've noted here the fitness Center having a soft opening on February 1st. This budget follows those dates and is just like the COVID environment. This is anybody's guess as to where things are actually going to fall once that— those facilities are again available. So it's our best guess right now, and hopefully, you know, this will probably be another thing that we watch— it will be another thing we watch very carefully as those things occur. In our solid waste fund, our garbage, you can see the revenue again, the historicals there. There is a proposed increase this year related to the solid waste rates. We work with Waste Management as our contractor in that area, and we take whatever our negotiated amounts are with them, and then we calculate where we need to be in relation to those rates as far as what we do, as far as increases go. And, and these are where those rates have fallen for this year. Just to give you an idea again, based on those increases, where Orem falls within other cities within that we, you know, compare ourselves against, or then in the local area. And you can see we're still, we're still very competitive in, in that environment, even with that increase. And then just to give an overall comparison, as I mentioned, there is a chart in there, and this is part of that chart where we fall with total— in the total utilities area. And we still continue, as we continue, even with, even with all of the changes we've made to water and sewer and stormwater as far as cash funding elements, We still fall in the bottom sector of those costs related to our utility structure, which I think is kudos to our folks for that.

Mayor? Brandon, I was just going to say it's pretty amazing that we're 50% less than our neighbors in Pleasant Grove and American Fork.

Yeah, I think a lot of, you know, I read Mr. Brown's thing or his kind of the thing that Chris passed on earlier today talking about, uh, in, in that there was a lot of touching on the foresight that our predecessors had in dealing with Orem City. And, and we're— we were all seeing the benefits of that foresight today and, and that we're able to keep rates even though they may seem really high, but in comparison they're, they're very reasonable. So that, that touches on the regular tentative budget, um, of the city. Are there any questions that, uh, you've thought of or that you want to ask at this point? And if there aren't, then I'll, I'll leave it up to the mayor, uh, as far as the resolution goes.

Well, thank you, Brandon.

Public hearing, sorry, public hearing portion and the resolution.

Yes, yes, thank you for your excellent presentation and the excellent work you do. So this is a public hearing, and I would now like to go ahead and open it up to the public. We will actually take 60 seconds to allow anyone who has not given a comment I will wait 60 seconds. Okay, thank you. If anyone else would like to comment electronically, to do so, and then we will come back and finish up our public hearing. So we'll wait 60 seconds now.

Okay, Mayor.

All right, uh, Steve Downs, are there any, uh, questions that have been received?

No, sir.

Okay.

No questions.

Thank you.

Appreciate that. Seeing that there's no comments or questions, we'll close the public comment portion of our public hearing and bring it back to the council. Any comments or questions from the council? Okay.

Seeing none, I would entertain a motion on Mayor, I will be happy to do that for you.

Okay. Go ahead.

I move that the City Council by resolution adopt the fiscal year 2020-2021 tentative budget.

And set aside a public hearing.

And set aside a public hearing.

To adopt the final budget on June 16th, 2020.

Oh, okay.

I need to read that.

Okay, and adopt the final budget on June 16th, 2020 at 6:00 PM.

Is there a second?

Tom seconded.

Okay, thank you. All right, let's go ahead and take a vote. Um, we will go ahead and start. Councilmember McDonald?

Aye.

Councilmember Larey? Councilmember Lamson?

Aye.

Councilmember Spencer?

Aye.

Councilmember Sumner?

Aye.

And the mayor is aye. So the resolution passes, and I appreciate that. Jamie, do you have any items you wish to bring up at this time?

No, I don't, Mayor. Thank you.

Okay, thank you. Then I would move that we adjourn to a meeting of the ORM Redevelopment Agency. And is there a motion— I mean, a second on my motion to adjourn?

Second.

Okay, all in favor say aye.

Aye.

Any adjourn? Any negative? Okay. All right, we would like to call We are now called to order the Redevelopment Agency of Orem, and the first item on the agenda is a consent item, approval of the RDA meeting minutes. Anyone wishing to move that to a regular scheduled item? If not, I move that we go ahead and approve the Redevelopment Agency of Orem meeting minutes of August 27th, 2019. Is there a second?

Second.

Okay, we'll start out with Councilmember McDonald.

Aye.

Councilmember Laree.

Aye.

Councilmember Lamson.

Aye.

Councilmember Spencer.

Aye.

Councilmember Sumner.

Aye.

Okay, and the mayor, I vote aye as well. So that item is approved.

Thank you.

We will go now down to our RDA scheduled items. This is a public hearing on a resolution for fiscal year 2021 Redevelopment Agency of the City of Orem tentative budget adoption, and Brandon Nelson is our presenter.

Thank you, Mayor. So as part of the Redevelopment Agency of the City of Orem. This agency consists of 9 development areas. 8 of those are, are quite old and coming to an end. As a matter of fact, 5 of those areas end as far as receiving funds this next— this fiscal '21 year. 2 of those will end in fiscal year '22. and the last one ends in fiscal year '24. The, the one existing one that will go on for quite some time is the CDA at University Place, which does not end until fiscal year 2038. This budget is really, to be honest, quite a guess based on existing— the way we've received funds here in the past, and we've just done our best to kind of— again, somewhat similar to what we did with the general fund and sales taxes— is just kind of give ourselves our best guess, and then every year we come back and true it up based on the actual dollars that we receive. Out of the $2.4 million budget The CDA, as you can see on here, those first 3 items down in the expenditures area, but of the revenue component, the CDA is about $1 million of that, and the remaining $1.4 million pertains to those older RDA area project areas. And that's really the only thing we have to touch on with the— in relation to the redevelopment agency. Are there any specific questions as to the elements of the RDA?

Councilmember LeRae.

So, Brandon, with some of the slowing of the building at University Mall, what I mean by is maybe the hotel being delayed and Dillard's, have you estimated Estimated that and cut this back, or is that what you're saying was your best guess, or is that something you'll reevaluate next year when you get more data?

Um, yeah, that— so that this is the, the $900,000, for instance, that you see in here, the million— or the million dollars in total. Um, that's just a baseline based on where we have been. Um, obviously those will potentially impact what those dollars would be, and We will adjust this as those dollars actually come in, which we get those in kind of in the February timeframe each year, February, March. And so as those come in, then we make that evaluation of where they are. And then here in June, we come forward with a budget amendment to square everything up in relation to each one of those RDA areas.

Thank you.

Will there be any flexibility because of the COVID related to expenses, delaying some things? Do we have much flexibility, or we just hope over the life of this it'll, it'll get caught up?

Yeah, I don't, I don't know the answer to that. I don't know the contract with University Place well enough to know. though, you know, if it's in— if there's a flexibility within that contract for that, because, you know, these dollars are generally, you know, based on what they have done already. And so, you know, I know they mentioned that it was already a little bit lower than they had kind of expected. I don't know what, what their calculations were as far as, as it exists currently.

Okay, I just wanted to see if there's any flexibility. I know that it's kind of a moving target.

It is, yes.

All right, any other comments, Brandon, at this point?

No, sir.

I'm ready to move to a public hearing.

Any comments from the council or questions? All right, if not, we'll go ahead and open this up. For public comment, as this is a public hearing, and we will take 1 minute to wait for any public comments to come in. Okay, as the minute has expired, uh, Steve Downs, are there any comments that you've received?

He's shaking his head no.

Okay. Well, with that being said, we will go ahead and close the public comment portion of the public hearing and bring it back to the council. Any other questions or comments?

Not for me, Mayor.

Okay. All right. As the chief executive officer of the Redevelopment Agency of the City of Orem, I move that the board of directors by resolution adopt the physical year 2020-2021 tentative budget and set a public hearing to adopt the final budget on June 16th, 2020 at 6:10 PM. Is there a second?

Second.

Okay. Let's take a vote. We'll start with Councilmember McDonald.

Aye.

Councilmember Laree.

Aye.

Councilmember Lamson?

Aye.

Councilmember Spencer?

Aye.

Councilmember Sumner?

Aye.

And the mayor?

Aye.

The resolution passes. I appreciate that, and I now move that we go ahead and close our Redevelopment Agency meeting and adjourn to the Orem Special Service Lighting District meeting. All in favor of adjourning, please say aye.

Aye.

Any opposed? Okay, so we are now—

Mayor, did somebody second? They're asking me if somebody seconded that, Mayor.

Meeting. Somebody could mute their audio for us.

No, Mayor, did some—

we just didn't catch who seconded Second that motion.

Thank you.

We just— Debbie just says it so quick, you guys just aren't catching it. Anyway, appreciate it, Debbie. So we would like to start out with the consent items for the Special Service Lighting District of the City of Orem, and the consent item is The next item on the agenda is a district meeting held on May 28th, 2019. Does anybody from staff or the council wish to move that to a regular scheduled item? Seeing as that is not the case, I would move that we approve the minutes of the Special Service Lighting District meeting of May 28th, 2019 as a consent item. Is there a second? Second.

I'll second that.

Okay, that was Jeff Lampson. All right, let's go ahead and take the vote. We'll start with Councilmember McDonald.

Sorry, I was still on mute.

Aye.

Okay, Councilmember Larey.

Aye.

Councilmember Lampson.

Aye.

Councilmember Spencer.

Aye.

Councilmember Sumner.

Aye.

And the mayor says aye as well. So the minutes are approved, the consent items are approved. I will now move into a scheduled item, which is a public hearing on a resolution for fiscal year 2020 to 2021 Special Service Lighting District of the City of Orem tentative budget adoption. And our presenter is Brandon Nelson. Brandon, we'll turn it over to you.

Thank you, Mayor. So again, the first, first screen that you see on here are a breakdown of the revenues for the street lighting fund of the morum, and you can see the historical history there. The, the big, the big item of note, of course, is the contributions line in the fiscal '21 budget, which is— was the removal of the franchise tax fees that were being transferred from the general fund to the street lighting fund, primarily to cover debt that the street lighting fund had incurred when putting up the streetlights in the first place. That debt is now gone, and so we have moved those fees and kept them back in the general fund. Associated with that, I mentioned earlier the energy savings lease, so that's one of the big elements. In relation to the street lighting fund. Another big component obviously is the power that it takes to operate, and then also the maintenance in relation to those street lighting expenditures. And then the last really big item in relation to street lighting is you can see through here the— as we go through each year, we're phasing in each of the neighborhoods as they rolled off of when they originally put the streetlights in. So there was a 17-year or so plan at which every— these neighborhoods began at a certain point and would go 17 years. And then each one of them, as they come off, then we are converting them from the old fee the existing new fee. The new neighborhoods that you can see on here that are— that will be affected on July 1st, 2020, you can see those neighborhoods: the Aspen, Heather Ridge, Northridge, Sharon, and Sunset Heights West neighborhoods will come off of the $3.25 fee and onto the $2.39 fee. You know, the other change in relation to that, just to make you know, everybody aware or remind you is the $239 is per living unit as opposed to the $325, which was not a per living unit fee. So it kind of has— it moves from what we did, um, per door type fee. And then you can see the neighborhoods there at the bottom that will be affected in the future. One of the other changes that was made when we started this was also in relation to businesses and when this fee is collected when they pay their business license fee rather than billing them on a monthly basis. So, so though, and, and you'll also notice the $2.39 fee which we didn't put on here, but that fee was $2.34, and so we are proposing a, in essence, a CPI increase from $2.34 to $2.39. And so that's another element of the street lighting fee that you need to be made aware of. Those are, those are the big things that I have in relation to the street lighting fee. Are there any questions in relation to it?

Any comments from anybody on the council? Okay, seeing none, this is a public hearing, so we will open it up for public comment. We will wait for 1 minute and wait to see if anyone makes any comments. All right, a minute has passed. Steve Downs, have you received any comments? Okay, we will then— seeing no comments coming in, we will close the public comment portion of our public hearing and bring it back to the council. Anybody want to make a comment from the council? Okay. Then I would like to make a motion as the chief executive officer of the Special Service Lighting District of the City of Orem I move that the Board of Directors by resolution adopt the fiscal year 2020-2021 tentative budget and set a public hearing to adopt the final budget on June 16th, 2020 at 6:20 PM. Is there a second?

Second.

Okay, Tom McDonald seconded that motion. Let's go ahead and vote on it. Tom, we'll start with you first.

Aye.

Okay, Councilmember Larray?

Aye.

Councilmember Lamson?

Aye.

Councilmember Spencer?

Aye.

Councilmember Sumner?

Aye.

And as mayor, I vote aye as well. The resolution passes. And at this point in time, I would make a motion that we adjourn from our Special Service Lighting District meeting. Is there a second?

Second.

Oh, go ahead, Debbie.

Sorry.

I think Brent did the second. All in favor say aye. Aye. Opposed? All right, we are adjourned for the evening, and thank you everyone for a productive meeting tonight.

Thanks for conducting it well, Mayor.

Thank you.

Thank you.

All right, everyone, stay well.

Yes. Stay well.