City Council · 2023-06-13

5 minutes and grab some food, and then we'll, we'll start as soon as you guys can get back and get organized. Our Heavenly Father, we're thankful for the opportunity we have to meet, are grateful for the opportunity we have to live in this great city. We pray this food will nourish and strengthen our bodies. We pray we'll use wisdom and understanding in our discussions this evening. We say this in my Son, Jesus Christ. Amen.

Amen.

Small. What did you get?

Beef brisket.

I got the steak and the ribs. That's where I saw their sign. I did— they may be somewhere else, but I did see a sign there. Brian, Facebox, 1600 North. That's where Kahoot was. Island Grill or something. We just adjourned from our closed meeting and we would like to start our work meeting. And to start with, uh, we've got a presentation, adoption of building and fire codes governing building construction of Palm City, uh, to update the building code from 2018 to 2021. Paul Ashton, if you'd like to present that to us.

Okay.

Just a real quick background. The International Code Council puts out the building code that is used all over the U.S. as well as all over the world. Each year— each 3 years, they update that code. The state has opted to adopt those codes every For the residential code, they adopt it every 6 years, and the building code they adopt every 3 years. This happens to be one of those years that they are going to update the code from the '18 to the '21. So we'll be going from the 2015 residential code to the 2021 residential code, and the building code, the mechanical code, the plumbing code, and the fire code will also go the '18 to the '21 code. Because of the way the legislature has put up the adoption of the code, the state legislature adopts it and then they have each jurisdiction adopt it July 1st— before July 1st of that following or that same year. So there's not a whole lot of Things we can do about it here in this— in the city. When the state adopts it, we just get to adopt it. We did change quite a bit in the— in our ordinance as far as how we adopt the code. Previously, we had each code that we adopted, and we'd have to update that code to the addition that we— that the state adopted. And we've eliminated all of that and pretty much put in a paragraph that says go to the state legislature for the state code to find the adopted code. That way we don't have to do this every 3, 6 years. And it may save a little bit of time on your end, but I'd still be willing to come in and talk to you about the code if you need to, if we need to. So is there any questions about The codes or anything as far as this change in ordinance. Do you see anything significant? Nothing significant in this code cycle. The next one might have some significance. It all depends on what amendments are put in the code from the legislature. And the special interest groups, the contractors, all have a say in it. They get their lobbyists involved and make sure that we have a decent code when they do adopt it. Because there's something we should be—

I mean, not—

I don't need you to give me specifics, but do we need to have some— give you some help to pay attention to that on the legislative level? Yes and no. The energy code is getting out of hand a little bit. We know that's something that's in the 2024 code adoption. There's a lot of things that will be required by the ICC codebook that will probably be amended out in the state of Utah. So as that one comes around, and as we get closer to adopting that code, we'll probably want to watch that code, the energy code, fairly, fairly close. If I could, I asked our division chief, Derek Spencer, to show up to support Paul in his presentation. Derek oversees the administrative side of fire prevention. And I appreciate the working relationship the two of them have, because for our city to function properly, the two of them have to have relationship that they do in supporting each other from the building and the fire code support. They really do make a difference organizationally for the entire city. So thank you both. All right, appreciate that. Any other questions? I'll just add that as we start to see stuff then that develops in the future, um, on the state level and that begins to be discussed by the state legislature, we want to Probably get organized with the Utah League of Cities and Towns, and probably, you know, the local building code professional association, and work together to— well, some of our fire code professionals— to do what we can to be influential and help, you know, manage and contain as best we can. Okay, we appreciate that, Paul.

All right.

Next, we've got item number 2, or item number 3, uh, urine safety presentation, uh, former Police Chief Josh Adams.

Thanks.

Thank you, President. Well, this was supposed to be the year-end recap last month, and thankfully since school's been out, nothing has changed. So, uh, we just want to— as a police department, we, uh, we feel a high sense of regard and concern for the kids in our community, uh, the schools that we're working with every day. And that goes from the moment they walk out the door of their home until they head back and enter their home. So from crossing guards to facilities, playgrounds, everything like that, we, uh, we enjoy spending time with the kids. We enjoy trying to help ensure that they have a safe environment. Um, for recap, um, as far as some of the projects and initiatives that we've been involved in this year, We've— in cooperation with our community outreach and with Alpine School District, we were able to initiate reading programs in each of our Title I elementary schools. Cherry Hill, Bonneville, Westmoreland, Parkside, Windsor specifically were the ones we were able to initiate that with. What we were able to do was have essentially sign-up sheets. had some grant funding to help support officers coming in and reading with, with children in those schools. We recognize that some— well, what we were able to learn from our endeavors is that it's by about 3rd grade that most children establish their ability, how well they're going to be able to read, which in turn interprets how well they're going to be able to learn through their life. And in some of those Title I schools specifically. Some of those children may be challenged where perhaps extra reading at home, things like that, might not be available to them for various issues. So one of our initiatives is to try and make up some of that gap in how much time that they're reading and being read to. And at those schools, we're able to do 28 monthly visits to 325 3rd graders. And that was about 12 hours of reading per student. We also— it was fun to be able to take pencils, bookmarks, new books, and so forth to students. We got a lot of support from United Way and some other grants and other sources to be able to pull that off. We enjoyed the first ever Cookies with Cops at Cherry Hill Elementary. Crumbl donated 700 cookies. They were more of a smaller cookie, thankfully, instead of those big old heart attacks on a napkin. And I don't— I don't— that might have turned the school into pandemonium. But, uh, yeah, we, we were able to enjoy it. And that, that was a lot of fun too. We had a lot of officers there, um, talked with all the different classes in the school, answering lots of questions. And the questions you'd expect from children, and then questions Sometimes you don't. Um, we've been assisting with the mobile school pantry program, uh, through the U-Pop Food Bank. It's at, uh, let's see which— that's been Westmoreland, now that I remember. Uh, we have— we've actually thrown this— they show up in a vehicle that's full of pallets and boxes of food that we then We get an assembly line ourselves and just bag it. They tell us how much there is for each kid, and we, uh, we're able to crank out about 100 meals, family meals, family-sized meals, uh, bagged up in about an hour's time. And it's been something we've really enjoyed doing together. It's a nice change of pace for some of our police officers too, and it's just something to do. One of the important things we've also increased is just overall communication with the administrations of the school. We know each other by name, we know each other face. We have each other's phone numbers. Um, during the early weeks of the school year, I was able to sit down and have a face-to-face meeting with each principal at each school in every— in our city. And that would be all of our elementary, secondary, private, and, um, charter schools. So it was great to be able to meet with them and talk about the one-on-one concerns that they have. And then to be able to put our SROs interacting with students and also some of our COP officers being involved with schools as well. And I'll touch more about meeting with the administrations here a bit. In our secondary schools, we were able to have a donuts with police event at Thorne Jr. That was 600 donuts donated by Macy's grocery store. We handed them out when school got out. On an early day, and it was pretty fun to have a bunch of students. You know, there were ones that grabbed a donut and went on their merry way, but there was actually a lot of them that hung out. We talked and made some good friendships and interactions with some of those kids as well. Definitely worth our time and effort. We currently have 5 school resource officers working in all of our schools to support safety and wellness, supporting the administrations and so forth, and trying to create that safe and effective learning environment. And, uh, we've also gotten ourselves involved in various school spirit activities, from, uh, the Hope of America project that's put on by the American Freedom Fest every year, to having one of our, um, officers who happens to be a phenomenal breakdancer become a temporary internet sensation when she performed at the halftime of the cheerleaders' warm-up in high school. That was pretty, uh, She's pretty talented. We've had some significant interventions, and I won't dive too deep into some of them, but there's reasons for the police to be involved with schools that have more than just with the reading and treats and positive interactions. We did have a multitude of incidents over the year where we were involved in more significant or serious police-related activity. There were, there were several times where there were some threats, uh, some threats of violence, uh, there was actual violence. Uh, some of them that were maybe a little more noteworthy to us was, uh, early this year, um, a man unrelated to Warren Junior High in any way and not with any intent to do necessarily anything there, um, went into the school with a knife in his hand, um, linked to a trespassing incident that we were looking for. The school was able to immediately initiate a lockdown and we, uh, you know, within 90 seconds we're able to respond and have that done, and school is able to resume virtually as though nothing happened. In fact, most of the students didn't even know. They figured it was just a drill. They didn't know anything significant happened. We've had, you know, one significant issue we had just a couple months ago is a student at one of our secondary schools had a fight with a teacher. She got in a fight with the principal, and she got in a fight with our school resource officer before being arrested and charged. There were some significant injuries even to the officer that was involved in it. It was pretty out of control, hectic situation for a minute, but they did, they did do their job. They responded and then took care of things the way they should.

So when you say, when it says employee not wanting to pursue, um, are there—

does everything get dropped, or are there watches on that? child to make sure they get the help that they need? Yes, that's, that's a great question. So, so thanks for asking that. So when, when we have incidents such as these where there's, if you will, that duopoly of a school situation that also goes into a criminal concern, just like anything else, if a victim of a crime doesn't want to be a victim of a crime, then there wouldn't be any charges But the school is still on their administrative side, suspend, expel, reassign, whatever they choose to do with the student, which is something we have no control over. We definitely have no problem offering our opinions on stuff like that, but at the end of the day, and that's in concert with the statute, that we do not have direction as administrative officers within the school. We're simply there Do you feel like they ask for your opinions? Oh, absolutely. Yeah, I think, I think, I think they lean as heavily on our opinions as they're allowed to. The relationships we've had with them so far have been actually really, really good. There's been very few times where there's actually been anything that was where we really had to sit down and went through the details of it. We pretty much got on the same page for most things. So, uh, some of the accomplishments we had too, uh, all of our officers are NASRO certified, which is National Association of School Resource Officers. Um, it's, it's fairly, uh, it's fairly in-depth to gain a certification through them. We're all— all of ours are certified. We also reassigned one of our officers to SRO. So going into the school year, we have 4 assigned, and we actually added a 5th one just as a way to reallocate and refocus some of our efforts. And we feel like that has been very beneficial so far. And that's, that's specifically with the junior high schools. We have established rapid response plans and rehearsed with every administrator, every school. Again, part of what meeting with all of the administrations is that we have actually walked them through what our anticipated, um, active threat response is going to be. They're very familiar with what we're going to be doing. They know our plan, we know their plan. Again, we know each other, and, and we feel like if and when there's a situation like that, we have rehearsed and practiced a way to make that happen very well and as effectively as possible. They know where we anticipate certain things happening happening as far as collection points, where we would take the students if we have to evacuate the campus, anything like that. Those things have all been pretty, pretty organized, pre-designed. And part of that rapid response plan is we've actually got a, a remote file. It's a Drive file that all of our officers have access to when they're on their phones, which has maps, phone numbers, key situations for every, every single one of these schools. So these are individual plans for every individual school. And so that's all accessible to any one of our officers in that moment versus, hey, anybody got a map? Anybody got a key? Anybody got whatever they need? Some of those things that have happened that have gained notoriety in the past and maybe some other areas, things that we've actively tried to work through and put They're resolved, they're ready to go if the situation should arise. And we hope that all of the time that we spend— we're actually this summer, all of our SROs are spending a significant amount of their summer break, if you want to call it that, revamping and revising these and bringing them up. So this will be an annual— we'll go through each school every year and go through— obviously we'll have administration that might retire or be reassigned to another school, stuff like that. So every school, every year, every administration. And then go through those things. We've also had a great, uh, opportunity to be involved with the Partnership for Student Success grant partnership with Alpine School District, United Way, Boys and Girls Club, various other public and private businesses. Um, our objective is being to increase kindergarten readiness and literacy and numeracy in all of our elementary feeder schools, 3rd grade proficiency in language arts and math at all elementary feeder schools, high school graduation rates to increase at Mountain View High School for English language learners, 8th grade proficiency in language arts and math, Warren Jr., physical and mental health across Mountain View Leader System, which is Cherry Hill, Westmoreland Elementary, Warren Jr. High, of course, Mountain View, and career readiness skills at Mountain View High School. This has been— we have several meetings throughout the year, projects, we talk through things, we talk about individuals. Children and stuff. But it's been interesting to be able to lend in our insight with where we can on some of these opportunities. And again, for us to be able to dive in, you know, with the objective 3rd grade reading proficiency, like, hey, hopefully all our officers can read at a 3rd grade proficiency level too and help out as well. So, but it really has been, it's been a thrill to be involved in something like that. It's, it's For our— for, uh, I'll even offer that even for our own officers' wellness, mine included, it's been—

it's been—

it's a good opportunity to deal with people in a positive environment. We feel like our schools are, you know, really some of the most, uh, special places within our community, and the output of those children, uh, and how those children are able to come to a school and be safe and learn is going to govern the, the, this— the future of this community above and beyond anything else that we can do as a departments. We're grateful for the opportunity and the ability to be included in any of those things. Uh, does anybody have any questions? Yeah, so I was just curious on that. If you go back, I don't know if you can go back to the previous one right there. Yes. So those partnerships, um, I'm just curious what that looks like, how those come together, that you, you work with them, you come up and set a goal like item number 3, high school graduation rates for English Yes, learners. So, and, and obviously I'm the— down the ways as far as being the person that could best explain it to you. So through the state, uh, Utah State Board of Education, um, we were able to, in partnership with United Way, get grant funding to, to carry out this project where, hey, we're going to take, uh, elementary through secondary educational career of kids in kind of that Title I environment and coach them and be very more involved in their overall educational experience. And again, we're just, we're just one, we're just one small piece of that as the police department. And we very much enjoyed those opportunities where we're part of their goals and being part of what conducts the Boys and Girls Club or junior high now and projects like that. So yeah, they— so people, true educational professionals, were the ones that created these, these, uh, mileposts and objectives. And then, yeah, we're just hitching our wagon to them and lending where we can. Yeah, we like— I mean, most of when they start talking in metrics like that, it's great to me. So I have been hearing from a number of different presidents You know, they're— they really like the relationship with the police. They feel like the police are doing a great job here in Holmes. So we enjoy it too. Mayor and Council, wanted to present on this because this effort has been something that Chief Adams and our police department has really put a lot of extra attention and effort into. And it just perfectly aligns with a couple of the your core areas of focus in terms of community, community-focused government and safe, livable, connected, engaged neighborhoods. Of course, our schools are our community centers around the city and community centers for the neighborhoods where they're in. So, um, we often have Chief Adams or someone from our police department talk about some of the goals or efforts that they're going to do at the beginning of the year. I thought it'd be good to come back and report on how this last year went. So that's some of the reasons why we wanted to bring this presentation to you today. So yeah, very— this is very impressive. I appreciate all of this, but I am—

we are missing a couple Title I schools, Windsor and Sharon. Are there efforts in those schools?

Not.

So we do the reading and stuff we do with those. Most of the data, because to collect data, is the ones that are going through that partnership. So I guess, are we, are we involved in those schools? And so they're not part of those— Windsor and Sharon are not part of this partnership? No, because that is Mountain View's. So it goes to the high school now. Elementary, elementary, up to— so it's the feeder system all the way through secondary. What that grant is for a specific Mountain View area. So yeah, but obviously the other ones are part of our reading program.

And then your first slide didn't have Sharon on there.

Are they— are you guys going in Sharon? Yes. Elementary too? Yes. Okay, as much as they'll have us, I will inject that too. This has something to do with faculty allowing us a time, which I, I can sympathize with in a sense with the curriculum the teachers need to teach, right? And being able to, hey, can we have a half hour of your school day to come read to your kids? And it sounds great, but that might be a half hour that they're trying to— So yeah, some— sometimes it's, it's— there's a little bit of synchronicity involved with that. But yeah, we are involved, uh, at all those schools, but the ones, the ones I have that the statistics for, the one school, they're constantly versus maybe a little more infrequently And, uh, and to add to that too, you can't get enough reading. We keep our skills sharp too. We've actually implemented a summer reading program in the parks, so we'll be doing that this year too, um, for the first time and see how that goes.

But you do feel, um, invited to those schools?

Absolutely.

Okay, nice.

Yeah, yeah, I'm thrilled to see the rapid response plans and the continual work on that. When we were at the Utah League of Cities and Towns, one of the classes I went to, they had 2 mayors that were there from different cities, both that were involved in the hoax situation a few months ago. And it was interesting to hear them talk about, you know, that, that fire drill, if you will, going through that process and the things that, that stood out that they had hadn't thought about before. One of them that was really interesting to me was this— one of the schools that was on lockdown, when the officers went to the school, the keys that they had no longer worked in the locks in the school. They had changed the locks and those locks didn't work anymore, so they were kind of locked out in a sense. And just those, those little details of things that you know, may not come up in the normal course. Um, you know, they were able to, I guess, kind of turn that lemon into lemonade and learn a lot of things. And so I'm just grateful that you're proactive on going through those plans, rehearsing that, and making sure that everyone's on the same page. Yeah, the key thing, you know, and as they've upgraded to electronic card systems and so forth like that, so we have All of our— every supervisor in our city has a— so there's 2 to 3 on it at any given time— has an all-access card to all of the schools, and that's the electronic system. We also have in every school, we have a lockbox that's in an obscure place where we have a set of master keys hidden. And if either of those were to be a breach in terms of whatever— Any other questions?

Thank you, Josh.

I appreciate that. Appreciate all you do. Item number 4, amending Article 2-34 of the city code. Neighborhood Commission. And Matthews will present. I don't have a PowerPoint.

I would just talk to you. So, um, well, thank you for having us today. Steve Earl and I have been working on this with Jeff and Renee, and they are assigned to the Neighborhood Commission. As you know, we have our Neighborhood Commission, we have 9 commissioners that represent the 9 neighborhoods districts we have here in Orem. And it— we have been talking about how we can get more people involved in neighborhoods and more information out in neighborhoods. And so we are proposing today that we change the Orem Neighborhood Commission and add members to that. So we're looking at adding 2 per district. Some of our neighborhoods have 3 neighborhoods. and some have 2, but we felt like 2 per district would be good. And so that's kind of what we're proposing today, is to create another representative of each district. We ran into some issues with people not being able to come to meetings, so we felt like that, that would be a good, you know, someone else to represent. We also had a situation in one of our neighborhoods, one of our neighborhood commissioners left, um, went on an LDS mission, and we've had great applicants, and we were having a hard time deciding who to put on that in that neighborhood, so in that district. So that's kind of what we're proposing today is just to change that. So just basically, it would be 2 instead of 1, and then it would just become an 18-member commission instead of a 9. That would just change the quorum numbers just to meet that.

Real pretty simple.

So that's what we're just wanting to let you know, that we want to propose that, and then we'll start, um, getting that out there to see who else wants to be part of our commission. Any questions?

Can you just describe a little bit what the neighborhood commission does?

Yeah, so it's a little different than, you know, the former neighborhood share program. It's more of a higher level Commission, so we bring them together about quarterly when we have an issue or something we want to talk about. So say, like when we started NIT, when we started Neighborhood Improvement Team, we brought them together and said, "Is this a good idea? Is something that you would you would support, you know, neighborhood-wide or citywide?" So they gave us some information or gave us some ideas and suggestions on. on, you know, NIT. We've talked to them about our new grant program that you guys know about, our new Neighborhood Refresh and our Business Safety and Security Grant Program. We brought that to them and got their advice on that. So it's kind of those higher-level kind of things, but also they have the opportunity to share concerns in the neighborhood. We're able to address those concerns as well. Some of them want to be a little more active in their neighborhoods than others. And so we're trying to figure out the best way to do that. So we're kind of in the process of figuring that out right now, but that's kind of what, what it is there for. So when we moved away from our Neighborhood Action and we created our Neighborhood Partnership Initiative, we felt like we still needed some neighborhood involvement. That's why we created the commission.

And there's 9 of those, right?

There's 9. So they were each nominated and then vetted. and selected. We've had a couple of transition off for whatever reason and had to add some more on, so that's kind of where we've been at. We have really great commissioners, and, um, see, they like to be involved and they like to tell us what they— how they feel about things. So, yes, Terry.

So just to comment, you know, usually in life it's like, don't tell me about yesterday, tell me what you're doing today. I want to talk about yesterday. I thought what you did this last week with the Aura Fest was amazing.

Oh, thank you.

Every time I went somewhere, there's Kenneth. I go to the pool during lightning, there's Kenneth. I go to, you know, the car show, I go to the— everywhere I went. So shame yourself. You must have slept— did you sleep in a cop seat?

I felt like— I think Pete and I might have tried.

Pete was the same. But just thank Thanks to everyone, but I'm just— because you're sitting front and center, I'm just gonna say thanks.

Thanks. Thank you. Thank you for all your support. It was an amazing week. We're still tired. We're still trying to catch up on all of that. It was a long week, but it was a fun week. We saw lots of people, and I thought it went really well considering, you know, there's always those kind of scary times like, are we gonna have fireworks because it's too windy? But we always seem to have them. So that's a good thing. So I appreciate that. Thank you.

Any other questions?

All right, thank you.

Okay, thank you again. Maybe just to be clear, so we would bring back this ordinance change at our next council meeting like normal. Before we bring something to the regular meeting, we want to bring it to this work session to introduce it to you and make sure there isn't anything else that you want us to consider or discuss. Sounds good. Item number 5. Teresa.

Okay, so probably it was about a month and a half ago, maybe 2 months ago, I gave everybody a new schedule for the mayor pro tem. And in discussions with Steve, we decided we better make sure that it's done officially. So I am just presenting to you that we have scheduled right now that from July to December of 2023, Debbie Larray will serve as mayor pro tem. And of course, that will mean we'll probably do a little bit of a change in seating arrangements up there so that we can have her in that spot. And I don't know if you guys discussed, or it was already discussed before, but that's kind of the plan. And the next meeting, same thing, I'll put it— it would be a consent item for the July 27th meeting, or June 27th. I just moved a whole month ahead.

So you just need to vote on the seating.

Yeah, I just kind of came up with one. If you want to look through it and see how you feel about it, I'd be happy to share that with you and you can make any decisions.

Okay. This is another action item until 2 weeks from now, is that correct?

Yeah, in 2 weeks from now it will become a consent item, you know, and so if there was any discussion you needed to have, this was just the opportunity.

For that discussion. Okay, reach out to me on that seating.

Yeah, I'll give you this one. Okay, when I walk over, and then you can make any changes you want.

Okay, sounds good.

Any questions? We could vote something on top of Debbie's.

Easy enough.

She is— I was gonna say, now's the time to sneeze. You want to put Debbie in charge of something else?

That looks—

sounds good.

Okay, sounds good. Thank you. All right, let's just keep going. We've actually made good time. Uh, we're just going to go through the agenda review. Terry, I'd like to do the report for your— yes, I've got it. PowerPoint. I have one just in case. So I've got 3 responsibilities. I'll kind of highlight one in particular. I'm, you know, breeze through a couple of the others. But the Planning Commission has been very involved with Imagine Utah. There was 2 representatives that we were asked to put on the Imagine Utah committee. So they've been very diligent in attending all those meetings and been a lot of meetings. This is the plan for what's down at UVU, that the mile radius or a little over a mile radius from the, uh, transfer station at UVU. So, um, and, and what would be— what would the city like to see there? So it's pretty important that we all put on your calendar, uh, June 22nd. That will be the meeting down at UVU Library, and this is where they're showing A lot of the discussion that's been going on up to that point with Imagine Utah, you've got a— it's always heavily weighted with MAG and UDOT and other government officials that attend this meeting. So it'd be really good if we have more citizens attending on June 22nd so they have input on what they would like to see. Where's that at?

That's—

it'll be at the UVU library. And I think Tess will give us— Tess added it to your calendar, Stan, right?

Did she?

Okay. I don't think it's— did she do it today? It's just barely before. Okay. Yeah, so it's on your calendar now. So, but that— I think that'd be really good to go and invite, uh, you know, anybody that talks to you about what's going on in the city, have them come and have input about that. So, um, because that's— you've got a lot of different agencies that have a an interest in what's going on that we'll be listening to what they say. Is that the stationery plant? Yes, yes, that's right. I call it the stationery plant. So we, we had an event where we all went down there, walked across the bridge, and looked over a lot of the property. Yeah, but, um, oh yes, we did this, the city council. But anyway, so, so that's, uh, very involved with that. Also, another issue the Planning Commission is dealing with is the transportation plan, and they've spent a lot of time with that, going back and forth on things they like and don't like. And so as a council, I think we need to do the same. There was talk about a possibility of having the Planning Commission and the City Council sit together, talk about the Planning Commission, and my feeling about that— talk to the mayor about this— is we don't want that at all. The Planning Commission is very independent, and we talked— I talked to Steve about this too.

You know, they're very independent. We want to—

we value what they come up with with the transportation plan. And then when we get that, we as a City Council will come up with what we like to and listen to what they came up with. Just an FYI for anyone that may not be aware, so our last Transportation Commission meeting Planning Commission joined.

Yeah.

And they came and we had a very spirited, uh, conversation, and, um, a lot of insights were gained from both sides of who does what. I think the Planning Commission was able to look at what the Transportation Committee is looking at and vice versa. And, uh, it was, uh, you know, you said it got a little spirited at times, but I felt like it All in all, it's a great meeting to have those 2 entities there together and kind of see things from a little different perspective. And by the end of the meeting, it was— I think everyone felt really good about who they were and what they were doing. So thank you. Yeah, several then talked to me about their experience and what they felt about that meeting. So anyway, that's coming up on the 22nd. Um, let's see. Oh, Utah Lake Authority is another area where there's a lot going on right now. We have another meeting, we have meetings monthly plus committee meetings and other things, and a lot of voices, kind of like the transportation, a lot of voices wanting different things on Utah Lake Authority. So, um, and so I go representing the city and I listen to the different voices. I've been in people's homes, had dinners with people people that want to explain to me their concerns and what they feel. So, so, you know, I'm very involved with doing that. That's still a work in progress. That's it. Okay, well, thank you, Jerry. Those are heavy, heavy round funds. Yeah, we appreciate your efforts. Um, okay, moving on to just going through the agenda. 6 PM regular session. We'll have invocation is Phil Murphy, Pledge of Allegiance is Miriam Murphy. I'll introduce those folks as I ask them to come. Well, can I interrupt here for just a moment?

Sure.

Lisa, would you mind updating setting— I don't know when I'm in charge of this. Prayer and pledge again. Is there a doc that we all can refer to? Can you send that to us? And the message, the monthly message, all of that?

Yes.

Okay, I'll send them all again.

Thank you. We've got maybe item number 6, mayor's report, items referred by the council. We're gonna have recognition of crossing guards. Okay, and then after that we'll have our personal appearances and item number 8, consent items, which is the approval of meeting independence. And then we go item number 9, scheduled items. Uh, item 9.1 Discussion vote on a personal matter, and you will leave that conversation.

Sure.

Okay, uh, item 9.2, public hearing resolution. This thing will receive public comment on the Community Development Block Grant project projected use of funds for fiscal year 2023-24.

And that will be, uh, that is a public hearing, right?

So we open up public hearing and then we'll vote on it. Yep. Okay, and then item 9.3, another public hearing, uh, for the enterprise fund transfers for fiscal year 2024, and Brandon will present those. Item 9.4, another public hearing approving and adopting Adopting the fiscal year '23-'24 budget. So I'll be wrapping up everything we've worked on for the last while on the budget. Brandon, item 10.1, that's just a communication item, so we don't really do anything with that, do we? I'm not sure what that is exactly. Maybe Brandon can— that's the, that's the The monthly financial summary.

Just information.

But are we going to do anything in the meeting? You already sent it out, right?

Yeah.

Yeah. Okay. So do we even need to talk about that? No. So we don't need to say it was sent out, we received it. Don't say it, we don't worry about it. Okay, skip item number 10. Uh, item 11, city manager information items. I'll do Brent if he has anything to share with us. And then at 12, we'll adjourn to a meeting of the Orem Redevelopment Agency. Um, and we'll have our RDA consent items, and we'll have our RDA scheduled items, and that will be another public hearing to approve and adopt fiscal year 2023-24 budget for the RDA. Item 15, adjourn to a meeting of the special— Orem Special Service Lighting District.

This is kind of a repeat of what we did a few weeks ago.

We're just voting on everything.

Déjà vu all over.

We just inserted the word from here. Exactly. Um, so we'll approve— we'll approve the SSL meeting minutes. We've got another public hearing. We're going to adopt fiscal year '23-'24 budget for the Special Service Lighting District. That's another public hearing. Does the Municipal Building Authority not have a budget? They do not. I used to think they had for many years. Okay, that's why we had minutes last week— last time when I wasn't here, just saying. We don't have one. And now we're going to approve those minutes, basically. It's the easiest one to pass. Yeah, we like those. Um, and then we're going to adjourn another— again, to the Warren Municipal Building at 4:00. Uh, we've got that item on that, and then we adjourn for good. Any questions? Just to note, on 9.3, there is no action item related to that. It is a public hearing. Just make you aware there's no action to be taken with that item. Okay, it's just more information on the citizens' powers. Yeah, if they want to put something in, you're going to take into consideration for 9.4. That's their opportunity. And you're going to explain to me, Mr. Report, how that works. I will try my best.

That was the mail-in.

That postcard is always clear. I was going to say that was the postcard that we got. And everything else will require a vote after the public hearing, except for that requirement of the statement. Okay. All right, we're good. We're doing well. Any questions? So, Mayor, uh, just want to make sure everything's all right here. I'm not gonna say something that embarrasses us or anything. Yeah, I mean, I'm assuming I'm good. I did draft up just a little bit of resolution. Okay, so yeah, so as far as going through that, um, I mean, what do you think is the best way to manage that? Well, I'm just going to ask you that. Yeah, yeah, you could even just say moving by resolution. Yeah, that's great. Yeah. Test, test, test.

Test, test.

Oh, nice.

You call this the hard— yes, this is the one right here.

I guess they're just seeing it here.

We'd like to welcome everyone. to our City Council meeting tonight. We appreciate you coming. We'll call this meeting to order. And we'll start out with an invocation by Phil Murphy and a Pledge of Allegiance by his wife Miriam. And just to say something about Phil and Miriam, they've been very active in our community for a long time. They're very hardcore Orem supporters. Phil is a retired policeman from Orem. And yeah, we, we appreciate all you do as citizens. But Phil, if you'd like to come up and give our opening prayer, thank you.

Our Father in heaven, we are grateful this evening that we can meet as citizens of this city and this beautiful community. We're grateful to come and be at this meeting. that we are blessed to live in a country with the laws and the ordinances that allow us to, to meet and to have discussions like this. We're grateful for all those who serve within our community and for our first responders and for all city employees, and especially some of those employees tonight, they're going to be recognized. And we want to extend our appreciation to our city council members and for the time and effort that they put in to represent the concerns and the needs of this community which we choose to live in. Would ask a blessing tonight that we as citizens of this community can respect one another, and that as, as topics and items come forth, that the city council members will have an open mind and ear and be able to take the items that are discussed and go forth and, and lead and make decisions with discernment and, and, uh, with everybody in mind, and that, uh, concessions and compromises can be made, and that is the foundation of our country. We'd ask a continued blessing on us as citizens, that we can continue to go forth and to show service and kindness to one another, and that we can truly make this community one that makes everybody proud and appreciative of what we have here in this beautiful state and the city that we have chosen to raise our families in. And again, we're thankful to meet tonight and ask for these blessings in the name of thy Son, Jesus Christ.

Amen.

Thank you.

Miriam.

I pledge allegiance to the flag Of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you, Miriam.

We've got an award or recognition we'd like to do tonight for our crossing guards, and we've asked Chief Adams to come up and make that presentation.

Thank you, Mayor, Council. If I can, can I get all of our current and former crossing guards that are here tonight, if you want to stand up for just a minute while we honor you?

Thank you.

Thank you so much. I'd like to introduce you to a sampling of what I would consider to be our quietest and most efficient workforce within the city. The crossing guards we have— when we talk about school safety and we talk about the issues that face our children, these, these men and women very much very literally escort these children across the finish line to that campus to and from school every day. They leave their homes to go to school, and, and it's these folks that make sure that they get there. Our individual crossing guards spend a significant amount of time in the right-of-way, the traffic right-of-way within our community. We raise our kids to not play in the street. And so forth. But then we have our crossing guards that we pay to go play in the street, and they do a very good job of doing so with— and at the same time taking all those kids that we tell not to be in the street to safely cross the street. We have 37 total crossing guards working for us in the community. By background, so in Utah, by statute, statute, public safety is responsible for those right-of-ways, those, those child crossings for schools, versus in some other places where it may be the school district or something to that effect. So we, we, we enjoy having that opportunity to have 37 crossing guards. We have in Orem, there are 29 designated crossings that they staff each school day. for a total of 76 different crossing sessions, if you will, at the individual schools to help get kids to and from school with safety. If there's a snow day, the school— the school district may cancel school for a school bus, but they never cancel school because the road's covered in snow and ice or it's raining, and these folks put on whatever they got to put on To get and walk out in the street and get our kids to and from school regardless of the weather— hot, cold, rain, or shine— and we very much appreciate how well they do that. We've had— every one of them could probably share an experience where they've had a close call with somebody who hasn't been particularly mindful of our crossings. We even had one crossing guard this year that was, was struck by a vehicle and is recovering And as, as, as the chief of police and as a member of this community, I'm very much appreciative of what they do. It's— they're quiet, unsung heroes in our community that work hard every day, every school day for us, and we appreciate most, most, most— more than— excuse me— more than anything their willingness to do so. for, for the reward they get themselves. I mean, they are compensated and so forth, but I think it's a spirit of volunteerism that, that brings them out every day to do their job, and we appreciate that. And after this, we're going to excuse them to go over to the police department. We're having a little barbecue, year-end barbecue, for celebrating getting all those kids to and from school. And, and I'd also put in a plug if anybody's looking for a little something to do part-time, it's a great opportunity to serve in a community. So thank you.

Thank you, Chief Adamson, and thank you to the crossing guards for all the hard work and good efforts they do keeping those kids safe. Jeff said he'd like to say something.

Yeah, thank you, Chief Adams and Lieutenant Pereskeva. This one hits close to home for me, and so I appreciate the opportunity to just echo what Chief Adams has said in the gratitude to these crossing guards. They quietly serve, and a lot of times you just drive down the street and you don't even notice that they're there. unless they're in the middle of the road, but they are always there. Quite literally, they stand at the crossroads and the crosswalks in the lives of these children. Rain, sleet, ice, snow, sweltering heat, they're always there to make sure that these children get to school safely and back home safely. But they do so much more than that. They greet these kids with a cheerful smile, And a good morning, and sometimes they get to hear about what the student did the night before. Sometimes they get to learn about what they're going to do that day at school that they're excited about, and then they send them on their way with a have a good day. They are there to greet them after a hard day or a fun day at school. They stand in the road, as Chief Adams described, and stop traffic so that they can make it back home safely. And I was going to ask for a raise of hands, just out of curiosity, how many of you that were standing have had a close call with a car? If you'll raise your hand if you've almost been hit. I think, as Chief Adams said, probably everyone at least once have, have had a close call, and they, they do a very dangerous job. And they do it with a smile on their face. I guess I just want to say thank you for being willing to put on that fluorescent vest and pick up that stop sign and do everything that you do to make sure that these children can get to school safely and then to return home safely. And I think the most beautiful thing— I was, was talking to one crossing guard and she was telling me that one of her little children that she helps cross every day calls her a lifeguard. Not a crossing guard. And I think there's a lot of truth to that. But the most beautiful thing to me is the friendships that are established throughout the school year between these children and these crossing guards who are literally again in the crosswalks of their lives. And so I just want to echo what has been said and say thank you for the wonderful service that you provide for our children. Thank you.

Thank you. And Chief Adams, did you say that they needed to be excused to go to a barbecue?

Yes.

Okay, so it's gonna be really exciting here. But at any rate, you're welcome to stay or go to this barbecue. Thank you for coming.

I've had to earn every one of those. You have 2, Tony.

Yeah, yeah. Spouses.

All right, we'll move on to personal appearances. I'm not quite sure. I'm going to leave it up to— there's only 2 people that signed up for this. But we've got several public hearings tonight to go through. And so I'm not sure if, if Vic Morris, if you were here for a public hearing on CBDG or public comment, but right now we'll do public comment. And then later we'll do CBDG. So, so I'll just start with Vic.

Vic Morris.

Did you want to speak now or did you want to speak later?

Now?

Okay.

Just want to offer our appreciation of Rocky Mountain University Foundation, Rocky Mountain University, to Orem City for the support we've received over the years, CDBG support we received for the Community Rehabilitation Clinic, and just wanted to give a really brief report on that. Since we opened in 2014, we've had about 1,000 citizens from Orem come through that facility and receiving treatment primarily for physical therapy, but we've expanded over the years to also include neurotherapy, multiple sclerosis rehabilitation, EMG, post-COVID rehabilitation, health and wellness, and pelvic floor. So a lot more services that are provided there now. Over those years, the Medicaid equivalent that we have provided pro bono to the patients from Orem comes to about $530,343. And we really, really greatly appreciate your support and hopefully continued support. Thank you.

Thank you.

Thank you. Next we've got Gloria Herndon.

Sorry, it's hard for me to speak in front of a group, even though they're behind me mostly. I'm just concerned about the water, um, the cost that's raising for the families. Um, Johnny and I raised 8 children in Orem. They've all graduated from Orem High except we had one graduate from Mountain View. And, um, we built our own home and been here for years. And when our children were small, the water bill was Only 48, 58, you know, right in that area, even though we had 8 children playing in the water and enjoying the yard and many baths and showers and laundry and all that. And now there's just 3 of us at home.

Sorry.

And we're on a fixed income because we're retired. We pay all of our own bills and budget the best that we can. Some days we feel like we have no right to have a yard because we can barely afford the water to water it. And then we wonder, if we do keep it all green, are we going to be able to feed ourselves? And I don't think it's fair that the water keeps raising. I understand you've got base rates and sewer rates and storm and all that listed, but I just feel like it would be important that we keep old families here who have raised their children here and helped to make Orem what it is. We've been respectful and our children have been respectful, and we've done the best we could in the community. And previously, our water bill has been sort of $74, and if I do decide to keep the water— the yard watered, it goes up over $100, and that's really a strain on our income that we live on. And I know we're not the only families because John and I are sickened when we drive north, south, east, or west of Orem. It's not the beauty— beautiful city we remember when our children were younger. There's so many families that are poor or elderly, and their yards are burning up because they can't afford the water. I think it should be brought down a half or a third in some way so that you can help these families. Thank you.

Thank you, Gloria. If you, if you would, Gloria, if you'd like to talk with Chris Shirkey, When you get a chance. This is all of our executive staff here, and so they're heads of different departments. He's over the public works, and he'd be most familiar with the water. But there are different programs to help people who need help with their water, and, and they've also got different ideas as far as things that can be done to lower down your costs. So I'd encourage you to talk to Chris and see what help we can do.

Thank you.

But thank you for coming. Okay, let's move on to item number 8, consent items. And this is pretty straightforward. This is just approval of the meeting minutes. Someone like to make a motion?

I'll make a motion that we approve the meeting minutes of May 16, 2023.

I'll second that.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Deborah LaRae?

I said aye.

She's up in the clouds right now, but she voted yes. Okay, thank you. All right, going on to item number 9.1. Earlier today we had a, a closed meeting to discuss some of these items. And essentially, what we've been discussing is to change Bram Bybee from the acting city manager that he's been for the last 6 months to the full-time city manager. And just to start that, I'd like to have any— basically, we're going to have a quick conversation, we're going to have a vote to see where we want to go with that. And so I'd invite any city council members that would like to share their thoughts on Brandon, his work over the last 6 months and the possibility of him becoming the full-time city manager to go ahead and share.

Sure.

So, so we had a closed meeting, which you can only do for certain issues. This is one of those, the personnel issue. And the mayor went— we can't vote in that meeting, but the mayor asked us, you know, our opinion. And I was the last one as we went around this circle, and everyone said very nice things about Bryn. And when the mayor came to me, I said yes. And everyone's waiting for me to say the rest. And I did that on purpose. Then after that, Bryn, I did make some comments. But my point is, that's just an attribute. that I wanted to point out about Bryn. He just quietly gets things done. And I don't see that he's a man of a lot of words. He just listens, evaluates, and then takes action. And that was my intent when I answered it just yes instead of a lot of words. It's like, that's kind of my opinion of Bryn. I'm very excited to have him be our city manager instead of calling him this acting thing. You can drop the acting from the name title. Well, I assume— we'll see how the vote goes, but I think, I think you're pretty safe, Bryn. But very excited to have you serving in this next phase of the history of Orem and being our city manager. I appreciate your listening skills. I appreciate your thoughtfulness. And I appreciate that you don't always— doesn't feel to me you have to be front and center. It seems like he's more comfortable sitting on the second row and getting the job done. And, and I think that's a very good example of leadership, is being a leader without having to, you know, stand up and declare, I'm the leader. So I'm excited. I strongly support Bryn Bybee as our next city manager. And yes, Mayor, my vote would be yes.

Okay, I'll go ahead. Um, yeah, I've really— I didn't know Bryn very well, just having been on the council about a year when he was in the position of our acting city manager. So I had some great opportunity to work with him on some different things. And my comment about him was, well, he gets things done, just as Councilmember Peterson just said.

I would—

from dogs in parks, I mean, he's so personal, he reaches out to this resident and addresses their concerns too. You know, I called him one day and said, I've got a resident that says the senior citizens want to go walk around our community park, which is the park south of the rec center. This resident thinks that it would be a great idea if we could get some benches along that path. And I got a— this is just a few weeks ago, and I got a picture today from Brynn of our great park staff installing those benches in our park. And that just was amazing to me because you always think government and you think it takes forever to get things done, but Brynn's been very responsive in that. We've also got a project to One of the things I'm working on, our Historic Preservation Commission is working on a Women's and Children's Memorial Park, and we're kind of working through some of that. But when I first mentioned it out, out in a parking lot to Bryn, he just got to work at it, and within 2 days had talked to me about coordinating with some of the different departments in Orem. So he's a doer. I strongly support him as our city manager.

Thank you. Jeff?

Well, I don't want Brent to get a fat head from all of these compliments, but I do want to just add my 2 cents. I've been so impressed with you, Brent, these last few months. I mean, I've known you for a few years, but it's been very fun to watch you grow and handle a very difficult situation. And I've just marveled at how you have pulled people together. And there's something that I've noticed about Bryn. He's always asking, what can I do for you? And I'm so impressed with that. He has the heart of a service leader, and he truly cares about people. And I'm just so impressed with that. He has a long list of qualifications, and I won't go into that, but I just— I will express my complete support and grateful that you're here, and I will vote yes.

Thank you, Jeff. Dave?

Okay, well, Brent has my full support. As becoming the city manager of Orem. He has full confidence in his executive staff, and they, they support you. He truly makes Orem a better place to live and to work. And now he needs to move to Orem to make me happy.

No.

But no, I support him 100%. I appreciate what he does. And when we talked a while ago, I just said, Bren, you need to be a little more louder, speak up, because you, you have a soft voice. And I think he's done that. So, um, I know the executive staff is probably dancing in their chairs, but, um, it's a long time coming, and I support you 100%.

Thank you.

Let me go to Debbie.

Oh, sure.

Thank you.

That's her spot. Debbie, you there?

Yes, I'm here. Um, Bren has my 100% support. I think he's been masterful as he's navigated these last 6 months. We have very diverse personalities on the council, and I think he's been able to navigate us and, and support us. Of course, I'm so thrilled that the Jim Christianson Playground has come to fruition, and I personally thank him for seeing that through. He has 100% support, and I appreciate his listening ear, and I know that the exec staff And many city employees are supportive, and so I too will be voting yes.

Thank you, Debbie. Tom?

Mayor, I think part of the reason Brent needs to speak louder is all of us are over 50 or better, and we need to be able to hear you. But I've known Brent and his family for 30 years, since he was a young teenager playing soccer in school to a recently returned missionary that I had the chance to visit with shortly after he got home. to watch it, going to his wedding reception, to watching him grow up, to having business transactions with him outside of the city. And, and I have had full confidence in Brent's ability to step up to this for a number of months, and he has my support, and I'll be voting yes.

Thank you, Tom. I'll just kind of bring this all together in that I probably worked the most with Brent the last 6 months. 6 months ago, Brent was appointed the acting city manager, and that was a difficult spot to be put in because there was a lot of things in motion. But yeah, over— after working with Brent over the last 6 months in lots of meetings, and then working with him with his executive staff, I've learned that they totally trust you. They respect you. You're an excellent leader to them. And I just— I've been very impressed with that. In the interest of full disclosure, early on when you were the acting city manager, we wanted to go out to a national search and put it out there. But then after working with you, I felt like you were very capable of doing the job. But not only that, you, you knew Orem, you knew the employees. And you, you were— would be much quicker up to speed than someone from the outside. And then as far as— you just, you just check all the boxes. I mean, we talked about city staff. As far as the city council, there's an excellent feeling on the city council now as far as if any of the members of city council need anything, they know they can contact you and you'll help them. them and be there for them. So I've got, I've got nothing but praise for Bren and my interactions with him. And I'll just say on a personal level, even more, one of the most important things is that the city of Orem can know with Bren, they've got somebody that they can trust and that cares about them more than anything. So I think you'll be an excellent leader.

So with that, do we have to make a motion or—

Well, so we've got a resolution, and unless somebody else wants to add anything, I'll read through this resolution and then we'll need to vote on it. A resolution by— a resolution of the Orem City Council appointing Brent Bybee as the Orem City Manager Whereas the City Council is required to appoint a city manager by 2/3 vote of the full membership of the City Council, and whereas Bren Bybee has been serving as the assistant city manager since February of 2014 and has been serving as the acting city manager since December 2022, and whereas Bren Bybee has significant experience in municipal administration and management, and whereas—

Move approval.

While serving as the acting city manager, Brent Bybee has shown himself to be capable and effective leader and is well qualified to serve as the Orem city manager. Now therefore be it resolved by the city council of the city of Orem, Utah, as follows: the city council hereby, hereby appoints Brent Bybee as the Orem city manager. This resolution shall become effective immediately upon passage. Would someone like to make a motion?

I'd like to make a motion that we pass a resolution for Brent Bybee to be the city manager in the City of Orem.

Second.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The resolution unanimously passes, I think.

Thank you.

I think Ben needs to speak, right?

I'll speak right in the microphone. It is truly humbling to serve as the city manager of the, the city of Orem, which is my hometown that I grew up in. I was, I was at the Orem Fest parade with my wife and parents, and as we were feeling nostalgic about Orem and we— and talking about growing up here, we all kind of quickly agreed that, that while growing up here, that none of us ever thought once that I would ever amount to enough of something to one day serve in a position like this. But, but in all seriousness, I feel a deep respect for the strong legacy of leadership that Orem, that our community is known for, and I am very grateful I'm grateful for the confidence that you, you've expressed in me, and I, I do promise to give my very best, to give my full dedication in this role, and to continue in a spirit of collaboration and positivity and continue to be a part of building a better Orem. I know I say it a lot, but I do, I do need to say again that I am, I am dependent on our employee team. You do have incredible, very capable staff here at the City of Orem that, that I am, I am dependent on, and I, I am honored to work with them. And, and, and they— we are aligned with you in caring for our residents. And I am confident that all of us together can continue to make sure that Orem is a better place to, to live, work, and raise families. And I am, I am excited and eager to, to serve and give back to the community that has given me so much. And I sincerely, truly thank you for the privilege. to act in this role, and, and, and I feel like our future is bright working together. So thank you.

Thank you, Brent. Thank you.

Those are fun things to do in this meeting, Mayor.

Thank you.

Exit now and call it a day. All right, now we'll move on to the less exciting things. We'll move to item 9.2, a public hearing resolution. The city will receive public comment on the Community Development Block Grant projected use of funds for fiscal year 2023-24. We'll have Ken and Kim come up here.

What an intro you gave them, Mayor. Less exciting things, and then you call them up with that intro. Come on up, guys.

That wasn't personal, that was just in general.

Thank you, Mayor and council members, for having us back. And since we're the less interesting presentation, we'll try to keep it short for you. So we're back following up on our previous visit. Make— we made our recommendations. We're just following up on that and just want to thank again our advisory commission who served and helped us make these decisions. We had many funding requests and there were— there was not enough funding to go to all those requests, so we had some difficult choices to make and we've made those recommendations to you. We'll go over those. And thanks, Councilmember Millett, for your help on our On our commission. We appreciate that. Right, so we're in that kind of in the middle there. Our funding totals of this year that we have is $710,247, and that includes the allocation this year from HUD of $632,646. Get some rollover funding listed there, so that raises our total funding available. into that $710,000 that you see. Lost our slideshow there for a second. There we go. Thank you. Alright, so here's our summary of recommendations again. So Orem Police Department Victim Services, we recommend $30,000. The police department's homeless services, recommend the $1,896. The next 4 that you see are joint funding with Utah County and Provo, so we can simplify the paperwork and the reporting requirements for these organizations. And so we're partnering with these. We've been doing this for a couple years, and so we think this is a good use of these funds, and, and it's easier on these entities or organizations.

Are those like scholarships at the university or some kind of fee waiver for Kids on the Move, that type of thing, for Orem residents? Is that what those monies are for?

So the Kids on the Move? Yeah, so that's to help with their Head Start nutrition program.

Okay, but it's not necessarily for Orem residents. I know they're based in Orem, do a great service. I'm just wondering about the details of that.

They are for Orem residents. So the way that the joint process works is that all public public service organizations apply together, and then we have a joint commission. 2 of our commission members sit on that commission, and then we just allocate the money out that way so that we're not— not so many contracts and things like that.

And so our joint funding recommendations for Community Health Connect, $10,000. Kids on the Move, $10,000. Rocky Mountain University, $20,000. And the Family Haven Utah Valley, which is formerly known as Utah Valley Family Support Center, $23,000. I lost my—

thank you.

So it's not—

So just, just for example, Um, that grant that is to Rocky Mountain University, uh, for $20,000. That's what the gentleman was talking about coming up, and basically how that grant, you know, I'm sure with others, has magnified and grown to 20 times, 30 times, 40 times that amount of money, right, in actual benefits. So, okay, thank you.

Yeah, they were doing a— they're in a great program, and they have many volunteers that make it go much farther than it should with funding that they get. So that's why we're happy to support them and their program.

So just clarification with Rocky Mountain, that, that's not Orem School.

Is—

how do, how do citizens of Orem benefit from the $20,000?

It's the community rehabilitation clinic that serves all of Utah County.

That's what the money is used for, for that clinic.

And then that's where I would give the Report on the number of Orem residents that have benefited from that, 1,000 over the last several years have taken advantage of getting pro bono rehabilitation.

So, and what you said is over 1,000 Orem residents have benefited from that over the last—

since 2014.

Okay. And I'm actually familiar with that. I didn't know this, but one of the girls that works for me told me that she brings one of her children there to that rehabilitation and uses that all the time. And she knows a number of people that do, and she's from Spanish Fork. So it really is a regional sort of a program.

And all of the Orem money will be reimbursed towards Orem residents. So they will— their care is reimbursed through, even though they're located in Provo, Orem residents go there, and then we only reimburse them for Orem residents.

Thanks for advancing that slide for me. Alright, so the, the next page here is the non-public services summary. And that first item, the City of Orem, MAG, CDBG administration. MAG is going to take over the administration of this program going forward. So that's why it's showing both City of Orem and MAG listed there. So there are recommendations to fund that at $126,000, the $529,000 that they need to cover those costs. And then the next item, the City of Orem, it's an economic development loan that the city's been paying back for several years now, and this is the payment, $103,000, that's required to be made. So we think the city ought to pay that and not I was gonna make a joke there, but I probably won't. But anyway, so the city should probably pay that. City of Orem Code Enforcement, we recommend $161,500. And then the City of Orem Critical Home Repair and Home Rehabilitation, we recommend $100,000. And we've noted Mayor Young, you wanted to see if we can fund that higher in the future, and we certainly will make note of that. And the City of Orem Neighborhood Preservation, $30,000. And the City of Orem The city asked for the money for park signage to update it, replace it. Some of the signage needs to be updated, and so we think that's a good— that's a good use of these funds, so we recommend that. And then finally, Mountain Country Homes. They are developing a senior housing project in Orem, and they need some help with infrastructure costs, so we recommend this $30,000 help them with their project. And there you can see the total. of those. And so that's our total recommended allocation we have with the funding and the rollover funding. And so the next step, we use our recommendations, and so we'll go to you.

Okay, thank you. Do we have any questions?

I have a question. So MAG's going to manage the administration of this.

Yes, so they'll be doing the day-to-day, um, management of that. I will still retain, um, the relationship with the subrecipients and with MAG through Orem City, but they'll be doing the day-to-day type of work, you know, the reporting, things like that.

The reporting of where we're donating the money to these different organizations. So they're, they're getting about 20-25% of the money goes For them to administer.

Yes, so CDBG allows for 20% of our allocation, not the total amount, but the total allocated every year to administration. So they'll receive some of that, not all of it, but some of it will still come back to my salary, but a lot of it will go to their administration, and it will be based on the hours spent doing the work.

So, so that has nothing to do with what you do. This is just a separate thing they would do with this.

Well, it's what I've been doing. But because my role is changing, I'm moving into the police department with some of my different responsibilities. A lot of the day-to-day kind of reporting, reimbursements, those type of things will go to MAC for their responsibility.

So I might be missing something. But that's a heck of a lot of money because most of these organizations already are used to complying with the rules when they get the CDBG money. And to be charged $126,000 for someone to oversee organizations that are already in compliance— am I missing something?

Well, no, I mean, it is definitely staff-driven and staff-related. There's a lot of work that goes into CDBG. It may look like there's not, but there There's a lot of reporting, a lot of things that have to be done, a lot of monitoring, things like that that have to be done. So that has been paying my salary for several years since I've come here to do all the things that I've been doing. And so that will just— they will be doing that on an hourly basis and billing us for that.

Hmm.

Kenneth, do you know what approximate percentages or amount is would be for MAG doing kind of the, the work-type items versus for you still kind of overseeing and managing the overall program?

I would think it'd be probably about 75 to 80% of what MAG will be doing, and then I would retain the rest of that.

75% of that is MAG?

Most likely.

Yeah.

Can I ask a question? Do you know, did they have people on staff already to Perform those tasks?

Yeah, so they have— they run Lehi's program and Utah County's program for them already. And so they've already been doing that for Utah County for several years. When Lehi came on as an entitlement, they've been running theirs as well for the last few years. So they'll be getting that same kind of percentage to run those programs as well. And they have hired someone to run our program or work toward with our program.

And this is Debbie. Can I, can I speak to this?

Yes.

So we have it. Okay, so we have a team of 4 dedicated employees, of which I'm— I program manage CDBG as well as economic development for Utah County, Lehi County, Summit, and Wasatch. And so while I will not directly, because of conflicts of interest, be participating, the people that work underneath me will be doing this. And it is a lot of detail work. There is monitoring. We have to, we have to visit each of the sites and making sure that they have good processes. We will be doing all of their financials, drawdowns, all of their closeouts. So, um, we have a team of 4, and we will be doing this, and we are— we hired someone full-time with the idea that she would help with this particular, you know, helping with OREM. So we are pleased to do this, and like I said, I will be not specifically doing OREM to avoid any conflict, but when I'm off council, I'm going to be personally involved to make sure that everything runs really smooth.

Thank you.

And we are excited to work with Orem as well as the other counties that we already service.

One of the things that we were told recently that HUD recommends, that if you get less than $1 million, it's better to have someone else run your program than have the city itself run that. So Provo does receive more than $1 million, and so does Utah County, but Utah County has wanted to go through MAG and not run it themselves, but Lehigh gets like $200,000 or $300,000, so it's better for them to have someone else run their program. And we're getting $700,000 or less, and it's going— it has been going down over the years just because of the weird formula that HUD has. So that was one of the recommendations someone had made as well.

So is there a chance that this outsourcing would provide more opportunity for funds? They would know more about getting additional funds or cost savings in any way?

It would not, because HUD has this formula that they use and it ties to demographics of the cities that they're working in. It also ties to who's coming in and out of the system. So the more entitlements are in the system, the less the entitlements get. So it's more— it's like when Spanish Fork comes on Eagle Mountain, those areas, We'll probably get less because there's more entitlements in the system. So it's a formula that none, none of us understand but HUD, and I don't know that they understand it either, but to be honest. But yeah, it's just that kind of formula. Also, we're only going to try to— one of the things is we're doing this for a year to see how that, how it goes, you know, and you guys can reevaluate in 12 months if it's not going well, or if you want to bring it back in-house, you can do so as well.

Can I— is it, is it less expensive to have MAG do it, or is it break-even, or more expensive, or what's it look like?

It's probably break-even because you would be using that amount to pay someone in-house as well. And it, it's not just to pay the salary, it's to pay for all other things that are, you know, costs that— administrative costs around doing that, such as, you know, phone, computers, you know, office supplies, things like that that you need as well. Publishing like notices in the paper, we have to publish notices, that costs money. There's a lot of things, training, things like that as well that it pays for.

So then 12 months we could evaluate and see more or less, does this make sense? But from what you're saying, historically that 20% is about what it's taken to administer.

It is.

Sometimes it's even more than that, but usually we try to keep it around that.

Well, that was my main question is, is this a good investment? Are we going to get the bang for our buck? Is it better to go this way or this way? So asking you who does the work of 20 people already, is this something that you feel confident with and comfortable with?

Yeah, I think that you'll— it's a long process and it's hard to learn even in the last, you know, 4 and a half years, I'm still learning every day. MAG has a super good grasp on that. Their staff, especially the one that leads it, Jessica Delora, she's— I have to ask her questions all the time because I don't fully understand it even after 5 years of doing it, just because it's such a process. Just like any other government funding, it's, it's a real process. So I think you'll actually probably get better work in this realm from them because they're more experienced doing it.

And one other question: so will we still have a CDBG commission, and will you and Ken come make presentations on a regular basis?

Well, yes, I think Ken will keep coming.

Thank you.

We have any, any other questions? Terry?

Just a question, Mayor. I just always value that we're full disclosure and everybody's Putting everything on the table that's going on, is it appropriate that a MAG employee is voting on MAG getting a $126,000 contract from MAG if we have a MAG employee on the City Council?

It's—

yeah, she would— well, that would be Debbie Larray.

She works for MAG. She's just talking about— they just got a new contract from Orem for $126,000. And I'm just wondering if that's appropriate that she votes on whether they get— her company gets that contract or not.

Right, that's a good question. It's a legal question and we, we haven't really had that whole conversation.

I heard Debbie talking earlier, maybe I misunderstood her, but I thought she said she wasn't planning on voting, but maybe I misheard. Debbie, can you, can you tell us what you—

Yeah, I will recuse myself. So there's no conflict of interest, so happy to recuse myself. Happy to not vote.

Thank you. Any other questions? Okay, we're going to open this up for a public hearing if there's anyone in the audience that has something they'd like to say.

I'm Charlene Wild. Executive Director of Mountain Country Home Solutions. This is Eric Jorgensen, Operations Manager, and we would like to publicly thank the City Council for your consideration of our $30,000 contribution towards the infrastructure of our senior project. That $30,000 is the tipping amount that we needed to actually bring this project up out of the ground. It started 3 years ago, and then the wonderful And then the wonderful COVID hit, and everything kind of went blah and blew up. And we have finally been able— our capital stack is about this deep at this point, but we've finally been able to bring all of the sources together. And this $30,000 is— should you approve it, would bring this up out of the ground. So we greatly appreciate that. Eric, is there anything anyone would like to say?

I would just like to add that we will be serving low to moderate income seniors. Some of our most vulnerable seniors will be, you know, have safe, affordable, healthy housing in the city of Orem, and we are proud that we're going to be able to do that.

And we love Jessica, Mag, and we love Kenna too, so we're good there.

Thank you.

Thank you.

Do we have any— anyone else would like to make a public comment? Okay, then we'll close the public comments. And we'll move to— unless you got anything else you'd like to go through. Okay, why don't we go ahead and have someone make a motion.

I guess I can make that motion.

Let's see.

I'm not quite sure what to move here. Just, Steve, you're—

it's usually it's written different.

I move that we adopt the Community Development Block Grant, or CDBG, projected use of funds for fiscal year 2023 to 2024.

Yeah, that's good.

Okay.

Second.

Second. Hey, Dad, I'm sorry.

Aye. Aye.

Aye.

Aye. Aye.

Aye.

Motion passes. Thank you.

Thank you.

Okay, next we'll move on to item 9.3 with Brandon Nelson, our finance director, about enterprise fund transfers for fiscal year 2023-2024.

Thank you, Mayor. So, as we kind of go through some of these slides, particularly related to this item, everybody probably saw a flyer that came in their mail related to this particular item, as required by the State Auditor. and the state legislature, we're required to send out a notice for enterprise funds transferring dollars back to our general fund with, in essence, no tie to any particular—

Sorry, hang on one second. Let's see if we can resolve this.

Dying, dying.

Yeah, that's new. Everyone has a voice, right? Okay, can you think with that level? Okay.

Okay.

The state law requirement requires us to advertise those amounts that are transferred back from, as I mentioned, from enterprise funds to the general fund. And the currently the general fund of the city, which primarily is parks, but also obviously any city center or city facilities that use water. or have sewer or storm drain and street lighting use those services from our enterprise funds. And the state legislature has— and state auditor have required that we charge the general fund for the use of those services within the city. The transfer back from the enterprise funds, so they receive those revenues revenues, the general fund pays them, and the enterprise funds immediately return those funds to the city since they are already built into the rates for those enterprise funds. That's a synopsis of this page and why we do this and the reasoning behind it. You can see the, the particular amounts related to our water, the usage throughout the city. Obviously, the, the single biggest piece of that are our parks, that $900,000 for all of those things, but parks is the biggest part of that. Our sewer and stormwater and street lighting, as I mentioned. This is how those particular elements break down in relation to the total cost expenditures for each of those Funds. You can see the percentage identified related to each one of those funds. As part of the requirements for this transfer, required to identify the utility revenue for each of the funds and how the contributions, which you can— those previous ones in that contributions from line are part of those numbers. If not, not that number. And just to give you a breakdown of how they fall within the various categories of revenues from each of the funds. In relation, we're also required to show the expense categories for each of the enterprise funds receiving or sending those transfers to the general fund. So you can see You can see again how those relate to the total cost in relation to each one of the funds. And it goes back to that percentage that we talked about earlier as far as these total percentage dollars. We're also required to identify the administrative charges and internal transfers to cover other costs associated with those enterprise funds in relation to the cost of administration, primarily utility billing services, as you might say, insurance, our warehouse, our IT, all of— how all of those items are allocated to each one of the enterprise funds. Then we're required to then break down our detail, those expense categories into the various components in relation to, again, each one of the enterprise funds, be it personnel, maintenance, all those administrative insurance charges, utility costs for each of the facilities, contract services. That $5 million, just so you know, is primarily Jordan L., the cost that Jordan L. bills us for that, as well as the Central Utah Water Conservancy District. And then the— you can see the capital components and debt components down near the bottom in relation to how much each one of those funds pays towards those— the expenses that make up their total expense. And there's a— as I mentioned, with the contracted services, you can see the Central Utah Water there at the bottom and their specific amount related to water, as well as any other costs that we pay for in the other funds as well. Any questions about those enterprise funds and the associated transfer from those enterprise funds back to the general fund?

Any questions?

Great.

We'll open this for a public hearing. Anyone have any comments, questions on these transfers?

Seems like year after year— oh, Sharon Mitchell, 1923 North 280 West. Um, seems like almost every year we get one of these, and seems like the budget is crazy because seems like my water bill keeps on going up and up and up. I had to save years to repair a leak. And I'm selling a car in order to help pay for that big huge bill that I get after, you know, the non-reads. I'm at my wit's end. I'm having a hard time. And I don't understand why the water bill keeps on going up.

And I don't understand why the electric bill keeps on going up.

Thank you.

Yet we keep on saying there's water, there's funds there. And if you need water for— I mean, you need funds for the police, the fire, the whatever, that should be a separate item on our city bill. And we should start seeing our water bills go down. Thank you.

Thank you. Do we have any other comments?

Maybe you might want to tell her she can talk to Chris as well, right?

Uh, did you hear earlier when we were talking about talking to Chris Shirkey? So, so the City of Orem has different programs to help with, uh, water bills and that sort of thing.

But why do we keep on getting this notice every year? So this notice Isn't in proper alignment.

So you want to address that, Brandon?

It's been the same amount every year since the state auditor required us to make the transfer. You know, it's an accounting function of paying the water fund and immediately sending that— those funds back to the general fund. So the options, as mentioned, kind of on page Page 1 there.

We're—

see if we can go back here. So the second item from the bottom. So obviously, if we chose not to send those monies back and potentially lower those bills, we would have to raise property taxes to cover that, you know, million-plus dollars, or we cut services. So maybe we get rid of a police officer. or something like that. Or, you know, maybe, maybe we, maybe, maybe, Kenna, maybe we cut the CDBG program or something like that. I don't, I don't know what those cut services might be, but that would be an option. Or doing this, transferring funds.

Okay, so, so just to put that in simple terms, so essentially we've got all of our different budgets going along. And at the end of the year, some of those budgets will have a surplus, some will have a deficit. And so we have the option to move money between those accounts to balance them out. And to what Brandon's saying, if we didn't do that, then that money would be taken away from Orem. We wouldn't be able to use it. So it's just a function the state allows us to move money between those accounts to keep the— our overall cost as low as possible. But as far as what you're talking about, it's kind of a different issue. Is if you have concerns about your water bill and the cost of it going up, I would talk with Chris Shirkey, who those other folks are speaking with, because the City of Orem has different programs to help with that sort of thing. So you could check and see if you qualify for some of those. And anyway, he could inform you that they're just standing right out there if you want to go join the conversation, if that's helpful.

But that's right. So Chris Shirkey is our Public Works Director, helps with these situations all the time.

So he's just out here in the hallway.

Still seems like the budget isn't— needs to change.

No, this is just a balancing function. It's like you've got 10 different or 18 different accounts and they all have different balances at the end of the year, and then at the end of the year you're just balancing everything out. and then you're moving forward into the next year. So it's really just a balancing function. That makes sense.

So, but I don't agree.

Okay, it says that—

I'm saying that we need to have like public works, you know, is one thing, but to say our police and fire department, they should be lifted. Are administrative services that should be listed separately, so everyone is billed the same amount for those services. But right now, people that are being billed huge amounts for water are paying more than someone else for those services.

Yeah, not exactly. We'd have, we'd have to have a more in-depth conversation But now we're— this is just a balancing function to— I mean, because you might— if we didn't do this sort of thing, then some of those different accounts that money's being transferred into, uh, I don't know if the water was going in or out, it changes from year to year, but your, your cost for water actually could be higher if we weren't allowed to move money between the accounts to offset it. So it's— it is a good thing, I promise, even though it might be a little confusing. But anyway, I would—

but Mayor, I'd be happy to visit with this lady after the meeting as well to talk more through it and how we pay for the different kinds of services and, and, and seek to charge all citizens, you know, the same rates for these different services.

That'd be great. So, but we appreciate your input. Is there anyone else that have something they would like to say about this? Okay, then we'll close that public hearing. That doesn't require a vote, that's more just informational. We'll move on to item 9.4, approving, approving and adopting the fiscal year '23-'24 budget. And we're back to Brandon again.

Thank you, Mayor. So just a quick review of the budget calendar again. So began in January with the retreat determining goals and our areas of focus, followed by several work sessions discussing revenue, compensation, capital projects, operations, fleet, and all of those areas, culminating in a the May 9th presentation and approval of the tentative budget, and then leading, of course, to this day today in hopes of adopting the budget. And then some budget highlights. We've discussed the revenues of the city increased for— with sales taxes, property taxes, and very obviously we've seen a rise in interest rates, and so that also correlates to an increase in our interest earnings in the funds that the city holds. There are compensation programs being adjusted, as well as for health insurance, as well as just regular compensation, as well as market adjustments to various positions. The fleet replacement total, you can see, and almost $3 million capital projects, just over $14 million. And again, another requirement of the state auditor to require us tracking our development fees in relation to the costs associated with those development fees. And so therefore, we've created a new fund to be able to track those, which is new this year. Quick overview of the budget compared from year to year to year, and you can see the progression of those revenue budget, total budgets for each one of those years. Each one of these years has led, obviously been led by primarily sales tax increases, moving that budget higher and higher as our sales taxes have continued to been doing very well during those years. The major revenue sources, just a listing from each one of our major funds in relation to the revenues, and you get an idea of the relative size of each of the funds that the city operates and the general size of each one. The general fund is the main operating fund of the city. This is where all the administration, all public safety, fire and police, our building folks, as well as library and recreation staff all reside within the general fund and our legal as well. You can see that in relation to the general fund, the revenues as, as, as well as transfers, how those have progressed from year to year. Just to give you a relative sense of where the general fund has been going. Where the sources of revenue come from in relation to the general fund, obviously, with again tax sales taxes, property taxes, and franchise taxes being the most significant. tax-related items making up, you know, just for fiscal '24, this fiscal '24 budget, just a little over 68% of the fund, the revenue for the general fund. Just briefly touched on sales tax being such a large element. You can see that growth here over the last 5 years in particular. We are estimating for the current fiscal '23 year that we will end the year with approximately a 4% increase, and that would then mean the fiscal year '24 proposed sales tax revenues would equate to a 1.4% increase. Any, any questions about that particular thing? I know we've been hearing last couple of months our sales taxes have been a little bit rough, and so we're hoping that that maybe stabilizes by the end of the year so that we, you know, have full confidence that we're not going to have any problems meeting those sales— that sales tax projection for fiscal '24. Another large source of revenue for the city is in relation to building and business service charges. You can see the 2 components that make up those types of charges and the associated revenue for each one of those. And turning to the expenditure side of the house, that obviously we, we operate under a balanced budget, so these tie to the same amount as our revenues. Obviously, we try not to spend things on things we don't have revenue for, so you can see just a general breakdown of where the kind of the broad categories that are the revenues that the city receives and how those are spent. And then within each of the funds, you can see the breakdown of those particular broad categories. by fund and where those large change— how they break down. You can see that, particularly in the general fund, obviously a very large portion goes towards personnel. This year, general fund has— we've had requests for some additions to the general fund, increasing in certain areas. The police have several items related to uniforms, and, you know, we've all seen increased costs. City is not immune to that. So we have some— police have a large number of uniforms, as well as you'll see later, the fire department and their turnouts. And then some various other items that we've had requests for. that through our various committees and those work sessions have been expressed to you before, as far as needs within each one of those various departments. Are there any questions about any of those particular expenditure increase requests? Personnel additions—

those are—

so those were operational requests. From a personnel request standpoint, standpoint, as far as additions, we have 2 from Public Works. Those are in relation to our Hillcrest Park project coming on board. We'll need personnel to be able to manage that park. And then in our IT area, obviously we have— so we have a network manager. Our cybersecurity continues to be a hyper-focus area of making sure that our systems are kept safe and we're kept out of any situation where we might be compromised by a thief or somebody trying to break into our system. And even if they're not stealing something, they're breaking something. And so we don't want that either. And then we have a need for a GIS administrator to— for all of our mapping that we use throughout the city, which nowadays is very key.

We—

you had a meeting we had prior where we talked about the change in relation to the landlord licensing fees in relation to ADUs. This slide reflects the change that will be reflected in the adopted budget if you do so adopt. And this is what it would— the change would look like. The top line is what it was, and the bottom 2 lines or what it would look like in our fees and charges schedule going forward. Touching on our fleet, you can see where we fell in our adopted budget for fiscal '23 and the increase in relation to our fiscal '24 budget, as we have a rather large number of more expensive vehicles that— are requiring some either sinking funds to be able to save up to be able to buy those, or they've just come due as far as a need to actually purchase those. Breakdown of where are the money that we receive, both our excise tax— when you go to the pump and you pay an excise tax, you see the little sticker on there that tells you how much you're, you're paying, and, and so a portion of that tax comes to the city. And then also when you— the sales taxes that we talked about, which are the transportation sales tax fund dollars, and you can see the totals that we're spending on each one of those and where those funds spend the money and which kind of projects they're spent on throughout the city. And this is relatively consistent from year to year. Now getting into our enterprise funds, the water fund, you can see the breakdown of the cost of the water fund from year to year. You'll notice that our fiscal year proposal is less than our prior, prior 2 fiscal years. And then you'll notice over on the right-hand side Our water base rate is proposed to increase by 0.7%, then the Tier 1 usage rate is proposed to increase by a penny, which equates to a 1.2% increase for that, that 1 cent. And then the other— there are other charges for other meter sizes that will also increase in relation to, depending on the size of them, but in a similar ratio. As to the 3/4-inch. Water reclamation, or better known as the sewer. Again, you see a synopsis across the top, a summary of each year's spend in relation to the proposed budget. Very similar, but again also decreasing in the current year. Right-hand side, you also see the sewer base rate being proposed to increase from $12.48 to $12.39. Again, it's a 0.7% increase, and the sewer volume charge increasing by 3 cents, which is a 1.2% increase. And both of— all of these items follow the plan that was— we changed When we issued the 2021 water and water sewer and storm sewer bonds, so we're still following that plan. Obviously, when we receive the new master plan and, and the changes that come with that, then we'll modify those schedules, as you know, determined by those master plans. Stormwater, again, a synopsis across the top of what are we been and where we're proposing in relation to total costs for that, that particular fund. We're still continuing to follow the base rate increase of 2.5% from $8 to $8.20 on stormwater. And then getting to our recreation fund, which obviously we're we pay close, very close attention to in relation to constructing a new fitness center, outstanding of any flooding that might occur at the recreation center. This is the budget, hasn't been changed for that, so, so we hopefully that will have no serious negative impacts in relation to it, but you can see it continues to look well and do well as annual memberships had continued to increase and grow, and we hope that that continues on that course. And so there's also, just as a side note, obviously we—

there is—

there used to be a subsidy coming from the general fund to pay for the fitness center, the recreation fund, and that subsidy is no longer there, going there. So the recreation fund stands on its own at this point. Solid waste fund garbage increase, it just follows what our waste management contract and our contract contracted fees with North Point Solid Waste District, what they charge us, and so the fund follows those fees. And this is what is being proposed as the budget for this year.

We—

my understanding is from negotiations with Waste Management, we were able to keep that contract to relatively close to the current contract, but that still has its costs to go up each year, but not as bad as it would have been had we had to go out for a bid or something to that effect. Sorry, I forgot to change that. Utility comparison, just to give you an idea of where all of those utilities come together and the total cost in relation to Orem, in relation to other cities. And you can see, we— while the $109.41 for Orem includes those proposed increases, all of the other entities on here, generally speaking, do not include any proposed increases. For fiscal '24, it is as they currently are. So, and to some degree, there are some estimates involved in here. We won't pretend that there's not some estimating that has to go on. But you can still see where we fall generally in relation to where those other cities are. Any questions about any of the utility and/or enterprise funds before I move on? Because that's the end.

Yes.

Any general questions?

Great.

I think we're— I mean, because we've gone through this 2 or 3 times, so we've probably got all our questions out.

But fantastic.

Oh, except we have one.

A comment and then a question, Brandon. So I do feel the pain. I don't feel the pain. I understand the pain that these ladies are talking about. And a lot of this is not— we have no control over this. You go to a restaurant, Norm, it's 8.25%. 8.25% tax. Now, most of that we know doesn't go to Most of it's going to all sorts of government agencies. It's going for these free buses that go up and down State Street, which is, you know, an interesting situation. But, but I do feel the pain that I understand the pain that they're talking about with fees going up. So I would like to see the city, and I know the mayor's talked to me about some plans and things coming up that would kind of address this concern I had. But we study wages of other cities versus our city. We looked at the utility bills of other cities versus our cities. I would like to see us study departments in our city versus other cities. Are there other cities that are running this department or that department in a more effective way than what we do? And I'm not pointing that— I'm just making this comment. I'm not telling you to do this, Brandon, but I'm just saying this is something I think we should be responsible to these ladies talking about water rates and anybody that's struggling to make ends meet in Orem, or even if they're not, just that we're being responsible citizens of their money. So I would like to see the city say we need to not only make sure that this department's comparable to Springville or or whoever we're comparing it to, but do they have— anyway, you get my point. Would you support that kind of study, or would that make sense to you?

I mean, the difficulty you have in that, especially in many other cities, is they don't operate necessarily in all the same ways that we do. And not that it's impossible, just difficult. So we can certainly do that. I know we have a hierarchical study that we're— or a management study that we're going to be going forward with as far as an organization setup. And so hopefully that particular study would help us in regards to evaluating that. I don't know what the relation to comparing to other cities is. I assume that's part of that study, and maybe, Brian— I see him nodding his head— maybe he can speak to that a little bit too.

Yeah, we definitely want to have a comparative analysis aspect to this, this, this management efficiency study that we want to begin to engage in.

So I think that would be great, because if another city runs, you know, another city the same size as ours runs this particular department in a more efficient way than we do, we want to see what— maybe there's something we can do.

Can I give you maybe one example of why I say it's difficult? So Spanish Fork City, they have their own fiber. Their utility billing folks bill for that fiber, but we don't have that.

Yeah.

So how do you, in essence, break that apart? So, so it becomes a little bit difficult in evaluating, are they doing the same thing that we're doing? Again, there's estimating that has to go into that. So, we can certainly make that calculation. And it gives us some level of understanding as to what it is we're doing. And that's certainly better than doing nothing.

Don't get me wrong.

Yeah. And I understand every city. I mean, I know Provo has a particular tax on on one of their departments that we don't have. I mean, I understand all that, but—

Okay.

And other cities might do it differently. And Provo has their own utility department. I mean, their own power company. But still, I think it might be helpful. And it's because I guess the nature of government or the nature of any industry is I'd never be submitting a budget lower than the one I did last year, because then I'm going to lose money. I'm not going to get the same amount of money, even if I need to figure out a way to put it someplace that I might not need it. So this is probably a way that's helpful to the city management also, to have them look at different set of eyes. Oh, maybe we could do that more efficiently. Anyway, that's my only—

Appreciate it.

Yeah, I'll just say that's exactly right. The key is, is that it gets a new set of eyes from an independent entity that can give us new perspective, and it can bring up new questions, new ideas that then we can pursue. The challenge will be trying to make it as fair and apples-to-apples comparison as possible, and we'll be relying on this independent professional entity to help us with that. But I mean, worst-case scenario, we come up with questions, ideas to further look into and explore, ultimately with the goal of How do we, how do we do things better all the time?

No, thank you, because I don't want to close my eyes and go to sleep tonight seeing those 2 ladies sitting here thinking we're not doing all we can. So thanks.

Any other questions? We'll open this up for a public hearing if there's anyone that has any comments they'd like to add.

Hi, my name is Heather Fry. I live at 1927 North 205 West. When he was reviewing it, he was speaking and the slide for the waste management kind of got skipped over, and so I didn't know if I could request that. Or I wasn't sure if the slideshow in its entirety would be available to the public to be able to review and how we can see that. And then something I've been wondering for a while after learning about the, the problems with, and with recycling in general in our country, and I've wondered about the City of Orem and how much revenue the City of Orem receives through participating in a recycling program, and what the process is that happens to all those recycled materials. I know that there have been different areas of the country that rather than actually recycling the materials, they sell them, or have in the past. And it's not—

it's—

I found that it's been a much more deceptive and delusional practice of recycling. And I want to know that the things that I'm putting into my recycling bin are not getting sold to the highest bidder, because I know as of 2019, China was no longer buying recycling products from the United States. California, etc. And I know that in, in this regard, I wanted to find out— it's been a question on my mind for a long time— finding out where that revenue for recycling goes, where those products go, that the money that people are contributing to the fees for the recycling bins, which I have always participated in because I want to do the best that I can for, you know, the local community as well as the world at large and our Earth. And I also don't want to know that the money that we're paying is being sold to the highest bidder and now it's ending up in places where we don't know where that money is going and who's actually getting the revenue source for the recycling effort. Thank you.

So, Heather, could you Boil that down to your 2 questions?

Sure.

So one question was, you want to know where you can see the overall presentation?

Right, that was the first question about.

And then, can you do a high level on the recycling?

I will have to kick Brent under the bus. He knows that way better than me. The first one, that presentation will be posted on our website under the budget section of our website, in the— under the Finance Department.

Yep, just go on the Warren website and Finance Department, Finance Department, budget. Okay.

So I— we've got Chris Shirkey, our Public Works Director, who can go over additional detail, but there is a lot of truth to what you're saying in terms of there has been an overhaul in terms of the recycling industry and the standard cleanliness and just a higher level of processing that has been required in order to fully process, recycle, reuse those, those materials.

Right.

So, and Waste Management actually built a new facility that we hope to take you, Mayor, and the council on a tour sometime this summer, where they have Essentially created a facility that is state-of-the-art to then meet the higher standard of that is being required in order to make sure that those, those materials are recycled and reused. But in terms of like detail of budget, Chris Shirkey can kind of help navigate and answer more follow-up questions in regard to that subject.

Okay, thank you.

Any other comments from the public? Okay, if there's no more comments, we'll close the public comment section. And we'll have someone—

I'd like to make a motion. Okay, that the City Council approve and adopt the fiscal year 2023 and 2024 budget.

Yeah, I think it would be helpful to say it.

I think it is spelled out in both the agenda summary as well as the ordinance itself. Yeah.

So just read that.

Yeah.

I'll read on. The Acting City Manager recommends the City Council by ordinance approve and adopt the fiscal year 2023-2024 budget, adopt the compensation program, adopt the fees and charge schedule, Set the property tax, franchise tax, municipal energy sales and use tax, telecommunications license tax, transit room tax, and E-911 fee rates.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The budget passes. No kidding. Thank you, Brandon. All right, we would have been working on that for a long time. That takes us to item number 11. Brenda, do you have any city manager information items?

Yeah, just a few things. treats for the mayor to celebrate his recent birthday on June 8th. So join us.

How old is the mayor?

He's really, really old.

67.

I don't ask those kinds of questions. And then just a couple little things. Yeah, we had a wonderful Orem Fest, of course, and it was, you know, our biggest and best one ever. At the same time, We as staff are in an attitude and effort of continuous improvement. We've been reaching out to the public to give us, you know, feedback on how we can continue to improve. Want to extend that invitation proactively to you as well. We want to keep making it better and better. So please, if there were little things, little ideas that came up or that you saw throughout the week, then we want to know about it. And then just a heads up, this Thursday at 5:30 PM here, we'll be holding a candidate orientation for new candidates running for election this year, this November.

Okay, thank you. We'd like to make— someone want to make a motion to adjourn? adjourn to the next meeting.

I move that we adjourn to a meeting of the Orem Redevelopment Agency.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, we'll adjourn and move to a meeting of the Orem Redevelopment Agency. Item number 13. This is consent items. It's approval of RDA meeting minutes. Someone like to make a motion on the consent items?

I'll make a motion that we approve the RDA meeting minutes.

I'll second.

Second. Aye.

Aye.

Debbie?

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, the consent items pass. Let's move on to item number 14. RDA schedule items. Okay, Brandon, would you like to present that and then we'll open it up for public hearing?

You bet I would. So very simple. I'm not going to run too much through this. We have about 6, I believe, old RDAs. And I say old because the youngest one of the old ones is 1990. You see the fiscal year '24 proposed item across the top. That is— that $1,665,000 is all University Place RDA CDA. There are no longer any revenues that will be coming from any of those old RDAs. So just to be aware that that is all coming from them. You see a breakdown across the bottom there of that $1,665,000 and where those expenditures related to the revenues will be. We expect that the University Place CDA, the amount that we pay to them will be $1,215,000. That's 90% of what they bring— pay in property tax. In relation to that increase in growth in value, and then the city retains 5%, and the city also keeps 5% for future infrastructure needs within that fund for that particular CDA area. Are there any questions about anything related to the Redevelopment Agency?

Just why the project area totals went down. 438 to 315.

Yeah, so the only thing, like I said, 438, there were some 9008, which is project area 9008. Don't ask me where that is because I don't remember, but it was the last year of that project area that it received funding, so that's why it's higher. This next year it no longer has any funding and it's simply making a payment, a final if you will, payment for administrative service, administrative costs. And so the bond, primarily the last 3 years, there was a sales tax bond that this— the RDAs were paying on, paying for that, a piece of that sales tax bond. And that sales tax bond, you should all go, wow, we paid off bond, because that does— you don't get to be here very often when those things happen.

Right.

We actually paid off the sales— that sales tax bond, which was from, oh man, a long time ago, 2002, I believe. And so now that that bond is no longer there, we no longer receive any RDA money and tax incentive money from those old RDAs. And that's what you see is the left, that $315, like I said, is the last piece of that.

Okay, sounds good. Any questions? We'll open this for public comment. Do we have any comments from the public? We'll close the public comments.

And we'll move to—

I'd like to make a motion, Mayor, that the, the redevelopment agency, because we're not acting as a city council, the redevelopment Development Agency of the City of Orem recommends the board— no, I recommend that the board of directors— that's who we are, is that correct, Stephen— that the board of directors by resolution approve and adopt the fiscal year 2023 budget and amend the fiscal year 2023 budget of the RDA.

I think I said all that.

I have a second.

Do you have a second?

Yep.

Okay.

Aye.

Aye.

Aye. Aye.

Aye.

Aye.

The budget passes.

I'd like to move that we adjourn to a meeting of the Orem Special Service Lighting District.

Second.

Aye.

Aye. Aye.

Aye.

Aye.

Aye.

Okay, we'll adjourn and move to our special services district meeting. We'll start out with item number 16, Special Service District consent items, which is an approval of the Special Service District meeting minutes. Would someone like to make a motion to approve that?

Sure, I move that we approve the Special Service Lighting District minute meetings of May 9, 2023.

Second. Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Consent items pass. We'll move to item 17, Special Service Lighting District scheduled items. Brandon, may you like to present that?

You bet.

So the street Special Service Street Lighting District, just a brief overview, was originally created to be able to put in the streetlights, the city streetlights, all throughout the city. Bonds were issued to pay for those, and this fund was created— this district separate entity was created in order to put all of those in. It is now, since the bonds related to that have now been paid off and almost all the lights have now been put in, and this street lighting fund has been converted from being able to pay for those streetlight installation into more of a maintenance mode now, and being able to maintain and pay for the power and the poles that have to be occasionally changed because people run into them and all kinds of funny things. But needless to say, this fund has, as you can see, a budget proposed for the current year year of $1,215,000 broken down, as you can see, from a— this is revenue standpoint— where those revenues come from. Primarily, as you see, street lighting fees charged to citizens on their utility bill. And then here's a breakdown of how those revenues are spent each year and broken into categories, and you can see the various components. We did have just that bottom line energy savings lease. We did a while back enter into an agreement with Siemens Company to go through and upgrade all of our streetlights from regular lights to LED lighting to create energy savings.

That—

it's actually, it's a lease, and so the street lighting fund pays its share of that total lease. in its share in relation to— because the lights were only a portion of that lease. And so that's their portion that they contribute towards the lease payment. Any questions in relation to the street lighting fund?

Just a comment.

So this is the definition of eternity, right? We were, we were just going to do this to build the lights and now we're just going to continue forever to, you know, in case we need to fix a pole or fix a light.

I mean, this is going to be one of those eternal—

I mean, our definition of eternal in a city would be the light.

I would say yes.

Okay.

I would not disagree.

Any other, any other comments?

I did notice because I watched— I built my house 30-something years ago and they put it in, I think, when we were in our house for about 10 years. And I remember them saying 20 years this will roll off. So I called them, is that rolling off? But I realized— but then I was told, well, it didn't roll off, but it went from like $1.50 to $1.25. So for that 20— for that bargain price, we can now get to have light throughout our city and be energy efficient with the LEDs. And I was okay with that.

Yeah, I mean, I will agree.

It's—

I mean, it's a look and feel thing, right? Just do you like the Rocky Mountain power poles versus being able to control what, what kind of light lighting fixtures that we have?

So, although I really wish we could get them turned off on July 4th so we could enjoy our fireworks in our neighborhoods.

Chris?

Don't you have a pellet gun?

Any, any other comments from the council? We'll open this up to the public if anyone has a comment. All right, somebody like to make a motion?

Sure, I'm on a roll.

I'd like to— I'd like to—

let's see, who are we? What are we here, Stephen? We're the board. We'd like to move that you can just— as the Special Service Lighting District, that we approve and adopt the fiscal year 2023 budget for the Special Service Lighting District of the City of Orem.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The, uh, lighting—

you ready for another since I'm on a roll?

Passes.

I'd like to move that we—

Wait, wait, wait, wait, wait, wait. You're moving to adjourn?

To the next meeting.

Yeah.

Oh wait, we've got another meeting. We do. Yeah, we just keep, keep going.

Terry, this is our definition of eternity, this meeting tonight.

You got it.

I'd like to adjourn to a meeting of the Orem Municipal Building Authority.

Second.

I guess I, I, I, I, I, I, I—

okay, we'll adjourn the lighting meeting and we'll move to the MBA consent items.

Mayor, I move that we approve the minutes for the municipal—

you beat me.

I did.

I'm ready to go home. Municipal Building Authority meeting minutes for May 9th, 2020.

Can I second it?

Second. We're gonna start this way this time.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, the MBA—

go ahead.

Many minutes past.

You're on a roll.

Wait, wait, wait, wait, we're almost done. I'm going to adjourn, but in a second I just have to say one thing. This has been a really interesting meeting. I mean, we have a brand new city manager we're very excited about. We have passed months of a budget in all different categories. And the one that you don't know about is, uh, something I've never done before, but during this meeting, my daughter-in-law is working on having a baby at the hospital, so I'm getting text updates as it's happening. So I saw your wife leave. Is that correct?

That's where she went.

So with that in mind, uh, we appreciate all your hard work.

Can she have a baby without us moving? I move that we allow your daughter to have a baby—

daughter-in-law.

She would appreciate all the help.

I move we adjourn all these meetings.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

We're adjourned. Thank you for coming.

Hey, Brandy.

Brandon.

Brandon.

You know, the exciting stuff was putting Mayor— for putting Brandon, and then it went downhill from there.