City Council · 2023-07-11
Orem City Council Meeting | 7.11.2023
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| CITY COUNCIL TOUR: Walkara Way Trail work session |
discussed only | p.1 |
| PRESENTATION: City of Orem's Mental Health Programs & Activities and Introduction of the 'Communities That Care Program' work session |
discussed only | p.2 |
| PRESENTATION: Update on Moderate Income Housing Report work session |
presented only | p.3 |
| PRESENTATION: Updated City Council Schedule for 2023 work session |
discussed only | p.3 |
| CITY COUNCIL REPORTS: Jeff Lambson work session |
presented only | p.3 |
| RECOGNITION: 311 Help Center regular session |
presented only | p.4 |
| REPORT: Oremfest 2023 regular session |
presented only | p.4 |
| ORDINANCE: Adopting Official Orem Flag regular session |
approved | p.5 |
| MONTHLY FINANCIAL SUMMARY FOR MAY 2023 regular session |
presented only | p.6 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
So I just did that.
So we have Jeff, Debbie, Mayor, myself.
Yeah, Mayor. Yeah, these are really good.
Where'd you get this?
This is a local, uh, mom-and-pop.
They do the farmers market. They're from here. They're so good, right?
They're from Hawaii.
Um, it had a Hawaiian name.
Okay, what kind of flavor is it?
I do.
All right. I'd like to welcome everyone here this afternoon, and we just got back from Utah Lake, started our caraway. It's hot over there. We're going to move forward. Our first presentation today is item number 2, City of Orem's Mental Health Programs and Activities, Introduction to the Community Care Program. And I'd like to go ahead and start. We've got Cameron Wilson, uh, Kina Matthews, and Utah County Health Department.
Are y'all cooled down yet?
Yes, I couldn't believe you guys went out there.
It looks so hot.
So it was.
Well, um, thank you for joining.
Um, thank you for letting us come today.
I know that it was— we had the health department came several months ago and talked about children's mental health here in Orem, and I know there was some concern about that. So Bren asked us to present on some of the things that we have been doing to help children and adults in our community with their mental health. And then there's a new program that we are wanting to start called Communities in Care that we wanted to introduce, that we want to move forward with. So And we're going to kind of team this today, so we're going to start with Cameron Wilson and Officer Hallam from our police department.
They're going to talk about our mental health response team in the police department.
I will then talk about our Everyday Strong program, and we'll end with our health department people, Raquel and Megan. And then Jessica is the Vineyard CARES director for Vineyard, so she's here as well to maybe talk to you as well.
So.
We'll turn the time over to you two first.
Okay, so yeah, like I said, you're looking at 2/3 of our mental health response team over at the police department. We have Detective Lanes that's on family leave. She just had a baby not too long ago. Yeah, she's our completing piece.
So yes, that's us 3.
So we'll just talk a little bit about what we do. We could, we could spend hours up here talking all day about what we do as a mental health team. So we just try to break it down so we can keep it in a 15-minute window for you. So initially respond to active police calls for service involving mental health crisis. So that's not just us as a mental health team, that's all of our patrol units. They're gonna be the ones on the ground taking the initial call, making the initial contact with anybody in whatever crisis they're in. Nowadays, that crisis can look like all sorts of different things, and we'll talk about that a little bit more too. If we're available, then Cameron and I will go out and take those calls initially if that's something that we're able to do. If not, the majority of what we do is following up with these individuals. So patrol will take that call, give us a report, let us know what, what happened. Cameron and I and Detective Lenz will make contact later on, whether that's the next day, the next week, Whatever timeframe that looks like. And so what we're trying to do is reach out to these individuals and get them in touch with resources, whatever resource that may be. Cameron has a sweet spreadsheet that we can text them information really fast. And try to get these guys lined up with whatever resource that looks like for whatever help they need, whether it's mental health and they need to talk to a therapist, or it's just getting in touch with something else. So We'll talk more about some of our resources that continually is expanding. We're constantly finding new, new people to work with and companies.
Can I ask you a question? When my family's had some depression, whatever, it took me months to find therapists.
So do you have certain therapists that will take people on an emergency basis, or are they waiting in the queue like everyone else?
We will get them— one of the biggest ones we work with right off is Wasatch Behavioral because there's no cost to the consumer for that. That's something we can get them lined up in. We'll talk more about Bristol Health. They just opened an urgent care.
It's an evening hour thing.
I think they run from 5 to 10 to where it's more of an emergency-based, let's not go to the hospital, let's go here, because they're designed to get you mental health treatment right away. Less expensive versus big expensive emergency room bill. A lot of it's just finding the right person for the right individual. Sometimes there is a wait, but we're trying to get them up front, and then you can kind of diversify from there once you get some resources started anyways.
And we do have a lot of connections with specific providers here in the area. So a lot of times if I'll call, we've been to their board meetings, we go out to lunch, they help us at CIT, they know us. So if I call and say, hey, I have this case, this can't wait, a week or two, this person needs to be seen. They're usually really good about keeping that tight relationship and making those urgent calls a priority. So yeah, we, we usually can fit a timeline quite well with an individual that has an urgent need.
Training.
So we do a lot of our department training. We just talked about CIT. It's a crisis intervention team. It's a 40-hour training course that not just ORM but all agencies will send their patrol officers through so that we can get them trained on learning how to communicate with individuals in crisis, learning how to identify a crisis and what that may look like, because they're all a little bit different for all of us. And then through our training courses, we train at least monthly with patrol, and so every once in a while when it— when they need us to, we'll come up and present similar stuff, whatever Whatever is the current trend or whatever we may need additional help with, we'll go to all these training courses. I make it a point to try to get to briefings just at the beginning of shifts, just to be available, see what kind of stuff we have going on, and to be available for our staff too. So we are doing a lot of training with that. Langs and I are both part of the— what you used to call hostage negotiation, it's now crisis negotiation. So outside of even these things, we're getting continual training to help people in a crisis mode and better interact with them.
Real quick, Orem Police Department— I don't know if any of you are familiar with other police departments, but Orem trains a lot. We train a lot and we train hard. So we do— we're constantly looking at, hey, we're having some issues with this, this, or this. And we'll get feedback from the hospital that says, hey, we had a couple issues with this and this this month. Could you guys brush over that? And because we do train, there's— these officers are getting a full training day at least once a month, and often it's more than that. So we do train a lot. And then we run all of the CIT for all of the departments in the area. And I don't know if Lieutenant Jameson— I'm sure that most of you are familiar with him, but he kind of spearheaded that, and we have been able to take the torch essentially. But I think we just checked Since Orem has started running the CIT Metro for this area, we've trained over 700 law enforcement officers on crisis intervention. So it's an awesome program. I would encourage anybody that wants to go through it to go through it. They let— I went through it right when I started and it's a great program. It's good to know if you ever wanna know what we're training on that side, please feel free, you're more than welcome. But we do train a lot.
And we learned it.
And we learned something new every time. I've been through CIT 3 times now. Some people are like, oh, 40-hour CIT. I learned something new every time I go, which helps us in our field and what we do. So we take it serious. And it's not up to Cameron and I and Detective Blanks to hold our resources together and be that— like, we're the main contact, right? But our patrol guys, they go through these courses too so that they're interacting as well. not only for the consumers but for our resources. They're keeping that alive with us, and then we'll just fine-tune it if we have to. So I won't talk too much about the last 2, about the resources and homeless population, because we're going to get to that, as well as what we do with the community.
Those are going to come a little bit further, so I won't touch on those so much.
These are some of the stats from last fiscal year. We can break these down however you want, we can skew them however you want. Stats can go one way or the other. So this will just be stats by me, what I think. But you can see 900 calls for service where a specific mental health crisis was occurring or had occurred. So what is a mental— what is a crisis? That's different for all of us. We all have and deal with crisis different, whether it's a mental health issue that we have, whether it's family and we're dealing with our autistic child, or somebody in the family, or whether that's you just lost your job, you don't know what to do, you're at a breaking point, on and on and on. So these aren't specific, hey, we had a mental health problem. But what call don't we go to that doesn't have a mental health problem? Most of what we do nowadays deals with some sort of a mental health crisis. They're just different. 350 calls involving suicide threats. And 115 with attempts. And what does that look like? Is that me? Cameron just broke up with me. I'm like, well, I'm gonna go kill myself, or don't leave me or I'll kill myself, right? There's a threat. Now she calls us because a threat was made. Not saying that all threats aren't valid, because they are, and we treat them as valid and we take them serious. Are other threats more serious and more valid? Yes. Some are attention-seeking, some are real, because what do you do when you go to crisis? I've done Life's Over, how many? And then the attempts. We've had attempts, we've had successful things, which, which are heartbreaking. I mean, for everybody, a suicide is heartbreaking for the community. It doesn't end with that act. 2/3 of our— of what we deal with live in Warren. Even the ones that when we pull cases, I pulled cases just this last couple of weeks. By pull cases, I mean I'm just going through what patrol has done and seeing what we need to do. Even if they live outside of Orem, we're still calling a lot of these individuals to follow up with them and offer them resources.
Why?
Because I know none of the other agencies are. So it doesn't just stop in Orem, but the majority live here. Psychosis behavior, 400 incidents involving mental health crisis. Again, break that down however we want. What we're seeing is there are a lot of individuals suffering from some sort of mental health crisis, and that's what we're responding to. Right at CIT, about 2 weeks ago, we're in Provo Behavioral Health Hospital and they needed us to come and handle an incident. So even the care centers are calling us. We're, we're the ones that call the crisis lines. They call us, which is why we do all that training so that we can go appropriately handle all of these cases that we're having. 100 calls for service involved an individual who was developmentally delayed. So we have a lot of autism in town. We have a lot of elderly individuals with dementia. We go on those, we try to get them resources as well. Cameron will talk more about the autism side of things.
autism.
I cry when I talk about it, so I'm going to stop right there. Those kids are awesome. And we help the transient population. So 150 calls for service involving transient populations. Just the other day, Cameron and I were out doing some follow-up on some things, and we see a guy on the road. Guess who doesn't get to drive by?
Yeah, not this guy.
Cameron's like, hey, we're stopping. So we stopped, we gave him resources. I carry hygiene kits in my car. We got blankets. We just purchased a whole bunch more supplies for the homeless, sleeping bags, things like that. So always out and about helping.
Questions about any of that so far? What we do, any of those stats? I know it's a lot of numbers to throw out.
As far as mental health, psychosis, is that the crossover on those 2?
Yeah, so the psychotic behavior one down there, we track behavior that's like extremely aggressive or abnormal. So it's not just a call like, hey, I'm feeling depressed, I think I'm thinking about killing myself, something like that. We're talking like extreme psychosis, seeing things, running into neighbors, like anyway, things like that. So we track extreme psychotic behavior. So that's that bottom one down there. We do see a lot of that, and you can understand why maybe police would be needed at something like that.
So, and some of it is drug-induced.
As well.
So we get a lot of individuals experimenting for the first time, or their suppliers now lacing it with something that didn't, didn't right last time, and now it just goofed them up. So it's, it's hard to break it down to decipher if that's drug-induced or not. So it's kind of one lump sum, but that's what we're going to. Regardless, we're still getting those people's milk.
Did that answer your question? Yeah.
Just curious that the suicide threats, attempts, Does that 350 include the 115, or is the 115 in addition to—
We separate them. So if we— if an officer shows up on a call and they've said, hey, I'm— or they have tried to take their own life, it shows up as an attempt. If they have just mentioned it, it's separate.
So altogether would be that number.
So 465.
Yeah.
And I will say most of this is likely underreported. Because we keep our own stats. Like Helen mentioned, we pull cases. So 2, 3 times a week, we'll go through every case the patrol has taken that has some mental aspect. There's codes that they can tag it with. So whatever the patrol officers tag as mental comes to our caseload, and we get to sift through it all and try and figure out where we can help and where we can't. So if we accidentally miss a tag, if there's duplicate cases, etc., you'll have some things that fall through the cracks. But we do all of our own tracking for grants and other purposes. And just to know kind of what the city's going through mental health-wise.
So your regular officers are dealing with most of that, but then you're plugging in wherever you can add value to that?
Yeah, occasionally they'll call and say, hey, are you, one of you guys here come out with us on this? Or we'll see an individual that I deal with often and I can call dispatch and say, oh, I'll take that one. I know she's down in the lobby. I've dealt with her X amount of times in the last couple of weeks. I'll just go take it. But yeah, I would say a majority of it is on our officers as that first wave of responding, and then we can try and intervene and hopefully take the police involvement down in the future.
So do you have enough resources to buy those, the stuff you need for those individuals?
For the homeless kids?
Yeah.
There's, we have, there's a lot.
Yeah. We've, Ken has been really helpful. Thank you for letting us steal her, by the way. We love her. I cherish her. She has, been really great about the grants that we've gotten. She was really involved in that before, and having her with us has been really awesome. In fact, just the other day we passed our deadline for a grant just by a couple days, and I came into her office and I was like, oh my gosh, I didn't spend the last $500 and we needed it and I need sleep. And she's like, okay, it's all right. And we went and bought a bunch of sleeping bags. So we do have grants coming in for things like that. So many people donate things for homeless supplies. We are up to our ears in blankets. So Christmas time is also a really great time. Ken is great about organizing the drives and things like that. Yeah, we did have one of our sweet little elementaries over here.
They did their, um, penny drive. Yeah, so they competed grade levels against each other to see who raised the most money, and their sweet little student council chose, um, homeless people to donate all of their funds to. So they raised $4,800. $4,800 is a little elementary school with their pennies. And so through Kenna, who is an awesome, awesome resource to you guys, more really, like this should be— yes, but our single elementary school council, they donated and we, we sent it to you guys over here in Orem because, because of the crisis intervention. We really— it's a really, really awesome service.
And that money allowed us to do more things than we would be Through CDBG because it's not as limited, so yeah, you have to do more things with it. So rather than set up an account with us, you're able to use that account as well.
But yes, to answer your question, right, right now as it is, we have plenty of resources and money to do what we need, and I'll jump into that kind of what we provide in just a second. I get everybody else? Okay, um, so our special projects. Because of the nature of this team, our mental health unit— we're the only ones in Utah County that have a mental health unit, by the way, which is awesome, also crazy. Every once in a while I'll see a case or talk to somebody from Provo, I'm like, how do you do this if you don't have a mental health unit? But we are busy all the time. But because of the unique nature of having a mental health unit, we get a lot of— leeway is not quite the right word, but kind of. When we see a need, we can fill it. So we've come up with a couple things that we've deemed like special projects. So the first one is our mental health response plan. It's a proactive approach. So let's say, like, for example, Alan's got a daughter with autism, and he could scan our little QR code and send in some information about her. Hey, here are some of her triggers. Here are things to avoid if she was approached by a police officer. It would probably go poorly if this, this, this happened. Fill out all the emergency information, her medications, things like that. It comes to me. And we add it into our system for our officers to use. So now when they go to respond to a call at this address, they can see that there's an alert and they can go in and look at all of that information. So it gives parents a lot of times a peace of mind, just knowing that they're going to know that information before they show up. And it's a little more proactive instead of reactive, and we can use it for a lot of other things. A lot of times people with dementia, like younger kids, will fill it out for their older parents that are aging to try and, you know, bridge that gap a little bit. But we get really great responses with that. That's on our website. We just finished our 2nd annual picnic with police, and when I started a couple years ago noticed we had a couple cases where even just on standard traffic stops, you'd have maybe a child with autism in the car, and just the police presence was nerve-wracking and caused incredible overstimulation for that child with autism. And I turned to Annalise, I'm like, can we do something about this? She goes, well, what do you want to do? I'm like, I don't know, I want to put them out there and make them play games and serve ice cream. And she goes, okay. And I ran it up the chain and I got all the thumbs up from all the administration and We had our first annual one, not this most recent April, but the year before. So we had a great turnout, way more than we thought we were gonna have, and we just had uniformed officers there to try and alleviate some of that tension between both groups. I think a lot of officers also feel like they don't necessarily know what to do a lot of times with that, and the best training you're gonna get is just being around individuals that have that particular disability. So it was a great success last year. In April, we had over 1,200 people attend, which was crazy and so fun and so good. So we're excited for next April to just do it again. So it's a great event. And there are homeless resources. We talked a little bit about this. Yeah, all of our officers will carry hygiene kits, snack bags, water, and then homeless resources. Hey, you can go to Food and Care and get a shower. This food and care will give you a voucher to do XYZ, you know. So we would like to think they're pretty well-versed, and if they miss it on their first go-around, we're there to help bridge that gap too. So some of our special projects there.
On the autism side too, we carry sensory bags in our vehicles in case we come across a child who might need it. And then with our response plan too, we have photos of these individuals, we have spreadsheet For our nonverbal individuals, we can locate them, pull up the spreadsheet, find them, click their name number, know where to take them.
Right back home.
Questions about any of that? And then CDBG, we touched on this just a little bit too, but this is kind of what we've used our CDBG money for historically. We get our hotel stays, a lot of that money, especially the Vineyard money, We did our point-in-time headcount and located several families that were living in cars, had kids, things like that. So we were able to put them up in hotels, usually for an X amount of days before they start a lease, or patch them into a program where they can get into some sort of shelter. But we do that quite often. It's usually people that are actively trying to get out of their homelessness. We do have a lot in this area that are perfectly content being homeless. and prefer to be homeless. We still offer resources. I usually get stood up for those meetings, but it's okay. But yeah, there's also an addiction part to it. As unfortunate as that is, we do see that quite often. The CDBG money goes to those homeless supplies that we talked about before.
And then you want to talk about our stuff for Santa's stuff?
So we have 3 families Last Christmas, we're just talking about with Cameron. I can't remember all 3 families. I know one family is like a grandma who has basically adopted all her grandchildren, raising all of them. The other one— I get teary-eyed.
Sorry, I'm a crier, guys.
Don't tell my wife. She knows. Is this a safe place?
Oh, follow me to the rug.
Sad I have to stop this. So this is—
I'm gonna go watch it back.
There's cops back there too. So the Cephalo family, they have a 14-year-old boy named Christian. Always going to his house. Super strong kid, looks like he's 18. Big kid. Um, I mean, all sorts of delays and disabilities. So this family, finally, we, we helped a little bit. They finally got him into a care center up in West Valley, stabilized. He's doing very well. But this family also brought in 2 little kids. So here's a Hispanic family. The dad owns a lawn care business, runs it successfully. Family members lost the mom to domestic violence. Guys in jail. So 2 little kids lost their parents on the same day. This family, their family, they took them in, right? They have 4 kids of their own living in a 3-bedroom apartment. I think it's 3, it might be 2. They brought them in, adopted them. So we took Christmas. Because that, I mean, that's what we do. We're not out to be bad guys, but without us, they didn't have Christmas. So, um, that's what we do. That's why we're on the mental health team. I did 3 years of mental health in prison. Thought I was done because that was enough. They're not. Some of the guys make fun of me off record, right? The cop talk. Oh, you're just, you're just with your people now, huh? Maybe, maybe I got, I got some issues. But that's what we do. That's why we do it. There's a lot more behind it than just cop work. There's, there's a passion. Cameron's like, never seen so much passion from somebody with what we do. She keeps me on too.
I'm sure some days it's not phrased as nicely.
There's our contact information. Those are our desk numbers. If you have any questions, reach out, our emails. We're always happy to help answer questions. If you got family members, you don't know what to do with them, questions, because a lot of times they don't know what to do.
And I'm sure you guys get a lot of that, hey, there's somebody on the street corner, and what can I do for Send them our way. We're happy to help. We're here all the time.
So what— since this is a public meeting, what is the best way to contact you?
I mean, um, you can shoot me an email, you can call in and say, hey, I want—
But I mean, is there a process?
It should go through— it should go directly to you guys?
It kind of depends. If it's an emergency situation or there's like maybe one of those psychotic behavior elements to it, for sure call 911, get an officer out there immediately. But if it's like, hey, I have a brother who's starting to this or this or this, you can call in either to just the generic non-emergency line and say, I'd like to speak to somebody from the mental health unit. You can call or email us there.
Those two numbers, you are open to that?
Yeah, of course, for sure.
And if we're not at the desk, like, I try to go out in the community a lot, so if I'm not at the desk, leave a message, sure, see my email, get it, and we'll get back to you.
Yeah, but yes, for sure, any questions you have. The beauty of this is that it doesn't have to be criminal. We just— we've made contact with that gentleman out there that's usually out in the breezeway a handful of times. No criminal element. He's just a guy reading a book with no shoes on, lives in a garage.
But we do something new every time, right? We just got him a resource that could potentially help with his foot problem that he has that we hadn't discovered prior.
Yeah.
And there's so many—
hopefully it kills us to make that call. Yeah.
So many resources here. So we're happy to patch people through to whatever we can.
So thank you.
Oh, I'm gonna leave you with, um, speaking of community events, I'm gonna leave you with a little flyer for our National Night Out. You're all more than invited. Um, it's just like a big police party. Giles has been great about all this, and Kenna, we have a chopper and rock wall and face paint, so right up your alley, right?
Great people, aren't they?
Yeah, so much fun.
We have a mental health unit here in our department.
It's a great opportunity.
There's so much need in the community to have them be able to have these resources. It's been great. I'm going to tell you a little bit about another program that we've been doing. It's called Every Day Strong. It's an initiative that we've been doing for a little while. So, yeah, it's a United Way program, so you have a handbook in front of you, but it's a new approach to anxiety and depression in children by building resilience within children. They said that one thing a child needs is one caring adult in their life, and if they have one caring adult in their life, they can thrive. And so that's kind of what the whole idea of Every Day Strong is, is to provide resilience through Safety, connection, and confidence. It's based on Maslow's hierarchy of needs. So if you look in your— these are different than they were before. So, but if you look in here, you can kind of see, first of all, a child kind of needs their basic needs met, right? So if a child is acting out, you're kind of like, why is this child acting out? The child might be tired, they might be hungry, they might be all of those things. So, once those physical needs are met, then a child also needs to be— feel safe, connected, and confident. And that's what Every Day Strong is about, is getting adults to look at children in a different way, youth in a different way, to help them thrive. So, if a child can feel safe, they feel safe to talk, they feel safe, you know, in their environment, they feel safe, that helps them thrive. If they feel confident in themselves, if they feel confident in what they're doing, that helps them thrive.
thrive.
They feel connected, and that's where that piece of having that caring adult in their lives. And so this has been a really important program. I think we started in 2019. Went through COVID, we went through all of this, and it's still going. So that's a really good thing. But kind of some of our Everyday Strong resources, or Everyday Strong has some resources. They have a really great social media. So United Way has an Everyday Strong Facebook page, they have an Instagram page. But they post great ideas and things in these different areas to help parents, help adults in kids' lives do certain things in these areas. They have a new podcast they've been doing for about a year, a little over a year. They talk to therapists, things like that. They also have a texting program, so if you join their texting program, they'll text you ideas in these areas. We do trainings, education, and partnerships.
Wow.
So we do trainings in schools. They help do training in schools, trainings in community, different partnerships. We partner with CTC, Communities That Care, that kind of thing. They do the handbooks, they have videos, they're coming out with a new handbook about questions you can ask teens in these areas when they're having issues, and then they do events and activities as well in the community.
So we, like I said, we started in 2019.
This was Brynn's brainchild, and we were the first Every Day Strong city. I will say that till the end in Utah. So we were the first city to join with United Way to be an Every Day Strong city. There are now other Every Day Strong cities, but we were still the first. So, but some of the things that we have done with Every Day Strong is we trained— when we first started the program, we trained all full-time employees either online or in person. So they even had to take a test to show that they had been trained. Everyone has received handbooks. All the employees have received handbooks.
And we put—
right now we're putting ideas and things into Walter, our internal Facebook as we call it, and in our newsletter. And then we do the United Way campaign every year, which is coming up on August 14th. So we'll be kicking that off, and we always try to do an Every Day Strong campaign. Component in that as well. We've also done trainings for parents in English and Spanish, online and in person, at most of our target schools. We've given free handbooks out in English and Spanish. I actually ran out of these finally, Brent. They had to bring me some today to give to you. So finally, we bought a lot of these and now we're out of them. So we've given out a lot of handbooks.
And we do social media updates.
So our target schools, we send social media updates for their parent emails newsletters.
And we do information booths at back-to-school nights, activities, things like that. And we give out these, these pamphlets. They've become very popular lately for some reason. That's why we're out of them. In the community, we've done trainings. We did one at Orem High. We've done other trainings.
We did one at Center Point Church in English and Spanish.
We give out these free handbooks. Like I said, we do social media updates in the city newsletter. Some of the people don't like us telling them how to raise their kids, but that's okay, we still do it. And then we did, we did postcards with Timpanogos Hospital and Orem Community Hospital. They were putting postcards in their new baby kits when a baby was born, when a new baby— they were in that. We did that when we first started. We sent information to all Orem pediatricians about this program. And then we just do a lot of information at like Warm Fest, things like that, to get this program out. So that's what we've been doing, and we continue to do it. We continue to look at ways they've grown. United Way's program has grown, and we've grown within the program, and we're still holding strong. But, you know, the goal is to just have connection with children, look at children differently, because children are struggling here. And a lot of times, you know, you want to ground them, but maybe they just need a little bit of love. So that's what we've been doing here in the city of Orem with the Every Day Strong program. So if you want to look at their Facebook page, or this is their website as well. Now I'm going to turn the time over to our— If you have any questions, you can ask me too. Now I'm going to turn the time over to our great people from the Utah County Health Department and the Senior Care Program We're going to talk to you about a great program. It's called Communities of Care. Several of the local communities have these programs, and it's something that I wanted to do for a while, and I know that it's an important piece in helping to prevent some of the things that are happening in our community so kids can thrive. So I'll turn the time over to Michele, and she will present on that.
Jessica was just telling us how she does storytime with kids. She's like, we clap all the time. We should clap more. I think so too. If we had kids here, it would be way more exciting. Okay, just to make sure I'm on— I'm good with time. I'm 15 minutes. 15 minutes is still good. Am I what's keeping us?
Sorry, are you the last?
Yeah, I'm the last one.
You should be fine.
Am I the one that's keeping us— am I the one being between food?
You are.
Okay, I'll try to— I'll be good on my time then.
Okay, well, so—
50 minutes would be good. We've still got another 50 and another 5 minutes of food, so—
Perfect. Okay, sorry. So I'm not the one, so it sounds like I can keep going. Okay, well, just to give you a quick introduction Myself. My name is Mikelle Ausland. I work for the Utah County Health Department as a prevention specialist in substance misuse prevention. And I am also a Communities That Care coach. I help support our 7 coalitions, our local coalitions here. My co-coach too is Megan over here. And then you've met Jessica.
Hi.
Jessica is our Vineyard coordinator. coordinator for the Communities That Care in that city. And so we have quite a few, some of the coalitions that have been around here long-term, American, or sorry, not American, for Payson and Eagle Mountain and Saratoga, they've been around for 10 years plus. So it's been around, this program, this process has been around for a while. husband around. And so, uh, with that in mind, uh, let's see, is this— there we go, nice. Okay, I'm gonna use this laptop. Uh, so Communities That Care, it's all about, it's all about community connection. And I loved hearing what, what, uh, Orem is doing, what the Orem PD is doing, what we're doing around mental health and things, because that's something that we really care about. It's We care about our youth, we care about our mental health. We want to find ways to benefit our youth. And I feel like I have a big stake in Orem as well as my family is here. I have 4 sisters under the age of 21. The youngest just started at Orem Junior, so she's really excited in that awkward stage, and I love her so much. And just thinking about the ways that to support my sisters, to support the community around them and their peers, is also really important to me. And so it's really exciting to be chatting with you all today. So again, everything, it comes down to our youth. We're impacting our youth's futures more than we think. Maybe you already know that, whether it's policy, whether it's the resources that we're providing, we are impacting the types of adults that they are going to become. And which leads to the question, what type of youth do we want in our community? What kind of adults do we want to share with our community when they get older? And that's the question that we ask a lot of our, a lot of our CTCs and coalitions. What are the barriers that are preventing our youth from getting to those, to those places that we want for them or that they want for themselves? Which leads into CTC.
What is CTC?
In a nutshell, if I was to give you like 1, 2 sentences, CTC is the process of creating a community coalition. You're gathering people from all these different groups, demographics, organizations, all together for a common purpose, and that is to support our youth in our community. And so, sorry, some of it got a little bit— the format got a little bit jumbled when I moved it to Google Slides, so I apologize. But we do have our— so we have our structure, we have our community board. And that community board is made up of members from this community, because this is, this is a community-driven coalition. We want this community to have all the feedback. We want them to be the decision makers in their community. And so we have them. We also have our key leaders who are kind of our foundation. the— some of those foundational supports of the community board. We have our executive board or committee that supports our facilitator coordinator, and then they break up into work groups, they get stuff done. We'll go into like what they actually do. But yeah, our facilitator is one of those positions every coalition that has this structure and has a coordinator that helps guide these coalitions through a process. And that process, we call them the 5 phases. And this is, it is circular. It's circular because it is, we go through it, it's a cycle. We go through it multiple times. Everything that this coalition does is based in science. And again, it is community-driven. And so our first phase is getting started. That would be a lot of our, we have 3 new CDCs as of last year. that whole way through this process of getting kind of those foundational supporters of CTC in their community. The second phase is getting organized, so developing that key leader or that community board who are those boots-on-the-ground people who are those— what do they call those— movers and the shakers. Those are who we want on our coalition. And then phase 3 is one of the most important phases in my opinion, because this is the phase where We look at the resources in our community, we look at where the gaps are, we look at what our community is good at, and we, we do that whole needs assessment. And then the next phase is, is finding a plan.
Okay.
Based on our gaps, how can we fill these gaps? These are getting the, this feedback from the PD, that mental health feedback is really good for a coalition like this where they're like, okay, we're getting a lot of health, we're getting a lot of mental health calls. It's like the prior, it was the highest call volume, mental health calls. And so it's okay, how can we better support our community in mental health services? And yeah, where can we support and what can we support to what's already happening in our community as well? And then number 5 is implementing and evaluating those programs because we want to make sure that anything that our community coalition is supporting is not only time— we want it to be time effective, we want to be using our funding effectively and our resources. Not only that, but we don't want to cause harm to our youth. Prevention has a long history of— and we've found out a lot of things that work and a lot of things that don't work. Come to find out that just telling our kids to say no to drugs doesn't work. We learned that the hard way. If you don't know that, we should, we should chat, and we can talk about ways that do work that we can get our kids to not use drugs. But just saying no doesn't work. And so we want to make sure that our programs are doing what they say they do, what they say they do. And they're not just programs, but they're also policies and practices, different things that this coalition does to support their community youth. It's founded on these 3 things, and I'm going to focus on just one of them today, which is the first one, prevention science and risk protective factors. I feel like I could talk all day about this. This is my favorite topic, though. I will say social development strategy, so great, love it. If you get a chance, learn about it. I will say one note on tested and effective programs, policies, and practices. Again, we just don't want to do any harm, and we don't want to waste our resources. And that's— so anything that coalitions do, that CTCs do, need to be founded in that science, in that science-based prevention. With risk factors— and Megan, would you mind passing out— I was gonna hand this out earlier, but I didn't want to confuse anybody because it's a lot. Also, Didn't print enough. Wasn't expecting a big audience, so here we are. I have 15 copies. Please share if you wouldn't mind. So, but I just wanted to talk a second about risk and protective factors. This is really literally evidence. This is what we found all of our data on, talking about risk and protective factors. Risk factors, these are The more risk factors a child has, the more likely they are to engage in problem behaviors. They are found in every domain of a child's life, whether that's school, community, home, peer—
within their peer groups.
It's present across development. They can predict multiple problems, and they operate similarly across racial groups and regions. They vary across communities, and they are buffered by protective factors, and they can be measured. This is the science of risk and protective factors is why Communities That Care can work in so many different communities, because every community is using their own data to solve their own problems. All communities, all communities have the capacity to solve their problems. I 100% believe that. It's just getting them the right tools and the right information to be able to to fill those holes and those gaps. So, on your— on the handout that you were just given, it looks something like this, but maybe a little bit less colorful. Sorry, black and white printer. So, what we have on the, on the left, we have our community, we have our different domains that, again, risk factors can impact every domain of child's life. So, community, family, school, peer, individual. In this first column, we have our risk factors, and then on that top, on that top row, we have our problem behaviors. The more risk factors a child has, the more likely they are to engage in that problem behavior. Every one of these dots represents a longitudinal study that shows that this, this risk factor is associated with this problem behavior. So, if there is a kid that is, that lack it, let's give lack of commitment to school, for example. If there's a child that has that risk factor, they are at risk for substance use, delinquency, teen pregnancy, school, drugs, and violence. And depression and anxiety. That's one, that's one risk factor. Again, not just because they have that risk factor doesn't guarantee that they're going to have that problem behavior. We have, we know a lot of kids who are very resilient who have some of these risk factors who are able to withstand those and not fall into these unhealthy behaviors or problem behaviors. So I just wanted to throw that out there. This is, this is what the coalition would use. They would find the highest risk factors in their community, whether that was lack of school, a commitment to school, maybe it's friends engaging in problem behaviors, maybe it's family conflict or availability of drugs. Whatever that is, they're going to be focusing on our, on our community, on Orms' risk factors that are, that are targeting their youth. And figure out how to better support them. Are there any questions with that?
That was a lot to take in, and I'm going through this kind of fast.
Okay, you're like, come on, I'm hungry. Okay, so the next one is protective factors. And protective factors, these buffer against the risk factors. There are so many— our youth are faced with so many risk factors. What, what kind of protections do we have in place to buffer those. And so, on the flip side of your sheet, I'm not going to go through this as thoroughly.
It's the same.
Every dot represents some longitudinal study that shows that there's an association. But just so you know, these are the types of protective factors that exist that our coalitions are trying to increase. We want to increase those protective factors and buffer against those risk factors in their community. in their communities. Just so you know, something kind of interesting, Utah County's highest risk factor is low commitment to school. It's something that a lot of our communities are all dealing with, low commitment to school, and then depressive, depressive symptoms. Depressive symptoms is the second highest. As far as protective factors go, the highest protective factor for Utah County is opportunities for pro-social involvement and family attachment. So, we're doing great. We're doing great.
We're always looking to improve.
Just so you know, this is, this is what our coalition is based on, are these, is this science and the science of risk and protective factors. So, how do we know it works? So, this is, again, I'm going to summarize. I could give you guys research briefs, But I don't think that anyone wants those.
I don't know who reads those.
Just kidding, I have, I have, I'll admit, but I don't recommend. They're long. So there are research briefs on this, but to give you a summary of what kind of the research behind it. So there was a large randomized controlled study done by the University of Washington that followed young people from 5th grade to adulthood. This study, they've been around since the '90s, and this, this particular study, so it was done with 4,400 participants in 5th grade, 24 communities across 7 states. And they had their 12 communities that were doing CTC and 12 that were not, and they compared, they ended up comparing the 2. And the results that they got were that youth in the CTC communities were less likely to initiate the use of tobacco, the use of alcohol, and participating in delinquent behaviors, which is huge, which is huge for us and what we, what we care about for our youth. Through the age, so they actually followed these kids into adulthood. I actually know someone who is still a participant on the study who was Now, yeah, an adult who actually works in prevention, which is kind of cool. But they found that those adults are less likely to initiate drug use, antisocial behaviors, and violence. So again, thinking about the kind of the future that we want for our community, the future that we want for our youth, these were big things. And this is why our, at least my team, is so passionate about communities that care. That's my sign that this might— you're taking too long, Mikelle. Okay, uh, just briefly, uh, coalitions go through milestones and benchmarks. Everything that they do—
I—
the only person that was missing from that organizational chart that I showed you in the beginning was the support coach, which is me. Uh, so I hope, I hope our communities go through, go through those cycles and just make sure that we're using our our funding appropriately and our resources, and we're going through the system to fidelity. In the perfect world, this is what the first year would look like. And so the idea is that by the end of the year, you would have created a plan to target those gaps in your community. This is some of the stuff that we— that some of our coalitions have done, providing information, providing support, Enhancing skills. So we have different campaigns that we promote. A lot of them have promoted classes, drop boxes, safe medication use, coping skills. Red Ribbon Week is a big thing in schools, and so we talk about how can we implement Red Ribbon Week to, to use a little bit more prevention science into it. And then, Jessica, did you want to share?
Yeah.
Just a little bit.
I just want to share a little bit. Does anyone have any questions about anything that I'll just present to you?
Yes.
Yeah, I have a question. We'll have to make this last part quick.
So we got—
yes.
Yeah, but my question is, so you got through and described this whole process, um, and you're the county— you talked to the county health department, right?
Yes.
Yeah.
So are you offering this to all the communities like Provo, or is this something— is this something you're going to have to County Health Department, or is this something you're trying to set up within the cities?
This is something I can explain.
Do you want to answer my notes? Yeah, it's going to be a partnership.
Yes, so we— so Vineyard City has hired me, so I'm an employee of the City of Vineyard. Lehigh Police Department has hired a CTC coordinator, so they are an employee of the police department. So kind of as a city, you can choose where to house your coalition, where to house your coalition coordinator, and then the funding comes through state funding. Managed by Utah County Health Department. So we would have to defer to Heather. Unfortunately, she has a terrible eye infection and she could not be here today.
I told her she could wear an eye patch.
We tried.
We were like, just do the eye patch, Heather, it'll be fine.
And she refused.
I don't know why, but she refused. Obviously she doesn't play pirates worth anything. Anyway, so it would be— so Utah County manages the funds, the grant funds, and then the city, the court The coalition and the coalition coordinator can use the funds at their discretion. The coalition, unfortunately, is not a bank. That is the thing that Mikayla was talking about, where we have to use our risk and protective factors, we have to use our social development strategy, which is our second pillar, and then we also must use evidence-based programs, policies, and procedures.
And just to add on to that, the county usually matches with the city a certain amount of of funding. And then from there, I think it differs through the years, but I'll let Heather— more specific contract.
What Heather said is that the county will cover the first year of costs, and then the second year the city has to match $10,000. So there would be one year that they pay for everything to see if we like it, see if it's working for us. In the second year— and Brendan and I talked about this— you know, there would be a match in the second year, but the first year it's all covered by the county.
So somebody, that's their main job, city board, are they doing other things too?
So we've created a job description that's been approved for a part-time employee that would be— they would be housed under me in the police department, and we would start this coalition with—
yeah, as you build out this—
yeah, as we build out that.
If I can add a little additional background and context.
So over the last handful of years, we've had different people come to this meeting sharing different statistics.
A lot of those have been related to mental health. I've heard from you questions. What do we, what do we do?
And how can we be a part of the solution? What are you going to do?
So, wanted you to be aware then of the different efforts we're already engaged in and some of the ways that we are already a leader in helping to improve, I guess, the mental health of our community and align with your area of focus of creating safe, connected, engaged neighborhoods. And then this grant opportunity is an additional opportunity.
Thank you.
I want to say, do you want to be the Orem/Baker coordinator? I will not say no, but I will say my priorities lie at first with my children at home, and so I can only handle one part-time position, one outside of the home part-time position at this time, but I would love to partner heavily because our buy-in to your community is our schools. Vineyard does not have junior highs. Vineyard does not have a high school. All of our junior high and high school children— youth, excuse me, youth, teens, adolescents— are coming to Orem for their schooling. And there are just so many problems and so many issues that the youth are facing that we— that even I didn't face. I feel like I'm not that far out of high school, but I am. And, but it's just all of these new issues and we need to figure out how to adapt and how to help them into a healthy adulthood, right?
We want healthy adults.
We're not raising kids, we're raising adults really. And CTC is a way that you can implement within the community to support the programs that are already existing, to support the mental health unit at the police department, but also maybe address and fill some gaps. Maybe we can address these kids in middle school and high school so that they don't have psychotic behavior, so they don't take the drugs that are laced with fentanyl that the police have to later address. Prevention is, I mean, preventative, right?
Reaction, we wanna be preventative. We don't wanna be reactive.
So that's what CTC is. It's primary prevention, and it's a way to work within the community, to work with the community. Another thing I wanted to say is that Michele mentioned the organization chart. There were the key leaders, there were community board, there's the executive board. You are the key leaders. You are key leaders in your communities, in here in City Council, in your neighborhood, on your street, in your church groups. You are the people that your community is looking at for an example and for help. And so this is a way that you can help those individuals in your community. So you would be the key leader role. You're, you're a support role. It's really not a lot of work for you. It's just, hey, we have this awesome new program. We want it in our community. We want to help our community. And then the boots on the ground, the people that are working, we're talking like PTA moms, retired. We have a retired gentleman on our coalition and he is one of my favorite people. He sends me at least one email a week about articles he read or thoughts that he had. He's worked in substance use and addiction recovery for years and years and years. He's an awesome, awesome resource on our coalition. We have a lot of mental health professionals.
Vineyard.
So we have quite a heavy mental health influence on our coalition. Kenna is awesome.
She is one of our—
she's our community bridge between Orem and Vineyard. And just so those are the people that form the coalition, and then your CTC coordinator, your prevention coordinator, is the one that kind of keeps track of the grant, the budgets, keeps track of— keeps you guys in the loop, like, hey, the coalition is implementing an after-school club at the middle school this month, and we'll let you know how it goes. And then I would come back and say, hey, our Positive Action Club had 45 kids come this month.
It was really awesome.
They're doing super great. And kind of just keep you in the know and the loop that way. So that's my job. And I think it's a really great thing, and I would love to support you and work with you. I don't think I can be the Orange UTC person.
We can pay you.
Thank you.
Thank you for that.
Um, okay, let's have a prayer and then let's grab some food, but we're gonna have to just like make it really quick and then we'll come back. We've got a few more things to go over. We have a volunteer for prayer. Father in heaven, we pause at this time to express our gratitude for this beautiful day, for the opportunity to be together.
Lord, give us this food and these beverages we have provided. We ask that you bless it, help us to be healthy and strong.
Amen.
So we'll just grab food really quick and we'll keep going. Thank you.
All right, I think we're gonna have to start.
Okay, in order to, uh, So carry on to item number 3, update on modern economic report.
Right now, we'll explain this.
August 1st is our deadline.
Thank you.
I will speak not like a radio speed talker commercial, but I will try to be concise, mindful of the time. If you recall, the state passed legislation requiring the city to adopt 5 moderate income housing strategies. This recent legislative session, we updated that, that That requirements and change the reporting timeline to August 1st annually, so that every year we'll be required to submit this report documenting our progress on the 5 strategies that we adopted earlier this year. If you don't recall, it is in the general plan. It's Chapter 4 of our general plan, is the housing chapter, and it's under 4.4.5. For 2, and those 5 strategies were accessory apartments, affordable senior housing overlay zone, the HTRZ zone, restriction area plans, and impact fees. So, in the general plan, we have the implementation requirements, part of that legislation, HB 462. That required us to document or commit to some kind of implementation strategy for those strategies, the 5 strategies. So we're basically preparing that report to submit by August 1st. We cannot be late, there's no late submissions. DWS has 90 days to review it, then you will receive a letter of compliance. I'm meeting with TWS representatives this Thursday to review an early draft of our report, as we did last year and subsequently earlier this year before we adopted the strategies, to ensure that we're double-checking with them early compliance as we prepare the draft to submit, so we know kind of beforehand. You won't be surprised with the letter of non-compliance. There are some steps that, for whatever reason, they did send a letter of noncompliance we can correct or we can appeal. And so staff's been attending multiple trainings on that through conferences and WS trainings, and they actually had a training here in Orem City for all the Utah County cities where we learned some more information. So any specific questions I can address, or— I know it's short and sweet, but— We can, we can address other questions maybe after.
Once the report is completed, we will send it to all the city council. It's more of a submission.
It doesn't require council approval.
And that report will show which items you're going to—
Yeah, we are required to specifically itemize actions the city has taken. Market responses. So if our strategy was, for example, maybe subsequently once the station area plan is adopted, we would document, hey, how many housing units have been created in the station area. But under certain strategies, we can say that's not applicable. We are required to document specific actions the city is taking towards those strategies. And yeah, we'll send the report through. so that everyone can see. And one of the parts of the legislation this year was to change that report to an administrative report and not required, because it was kind of burdensome for all the cities to fit timing to get those tests pushed through the process.
So this is pretty much just the first step, right?
This is our first report under this new kind of reporting requirement.
Um, we're supposed to report on on a 12-month progress, but since we've only adopted our strategies in February, we're kind of reporting on a 6 or 7-month progress.
So thank you. Thank you.
Next up, we've got Theresa.
Okay, so I did give—
I think all the city council members should have got The, um, the schedule that we need to update for, uh, the following, uh, some upcoming meetings going throughout the rest of the year.
And as you probably all know, the elections all got moved.
That has made us have to make changes here. So, um, we will need to, uh, do the election canvass on September 12th meeting. So I just moved that there. I did have the—
they did—
the previous schedule did not have the ULCT conference dates. Those are now on there. I've also updated the primary election date, so you'll have that, which is September 5th. Everything else is the same except for down here, the general election is also now November 21st, and because of that, we are going to have to have a special meeting December 5th in order to canvass the election. And so I just want to make sure that you guys had a copy of this. If there is a problem with it, let me know, because we will present it August 1st to— as a consent item for you guys. So if you have any questions, or if— I mean, December 5th was just the date we pick that falls within the Canvas time. That's not like the hard date. It's just, I think it's actually the last date we can do it.
So we could do it previous, but with Thanksgiving.
So, so, so, August 1st.
That's the council meeting on here.
Yeah, so August 1st, then I will put, if you agree to this, I'll put it as a consent item.
And you guys will just vote in the next meeting on August 1st that you're okay with this calendar.
On the national night out, August 1st, we need to make sure we have time to go over there, not at the end but in the beginning. So we need to carve that out for a meeting. Are you saying that's the same night? Yeah, same night, 5 to 8.
Before it's even calculated, it's 3 to—
you're gonna miss it. So we need to make sure we show support.
So yeah, they've moved—
I think they've moved the meeting to August 1st because we thought the primaries were going to be on the 8th.
So everything's a little bit off because of what we thought the election was going to be, and now the elections have been pushed.
So they were proposing doing that on a different night? What, as far as the city council?
No, no, no.
we can take a half hour, 45 minutes to go over there and support. That's all I'm saying. Okay, so likely after the city council meeting? No, well, it's 5 to 8, so if we just— we start at 6 and I mean, you would have most of your stuff is 5, maybe in between 5 and 6, 5:30 to 6 or whatever. Or maybe we do it 5 to 6 and we have a pre-meeting. I could look at changing our pre-meeting. Well, pre-meeting, you just do 3 to 5 and then go 5 to 6 and then carry 5:45 until I count.
Do they serve that way?
Stay there.
I'll pass. I say everybody says yeah.
So I think, I think we can—
we'll probably discuss it in our All right, so I will just prepare this, um, for the consent item.
Okay, all right, thank you. All right, we're running out of time. Um, we've got here, uh, agenda review, city council report. Would you like to report on your boards and commissions?
Yeah, I can go really quickly. Uh, transportation advisory committee Commission.
We've been meeting with the Planning Commission, are in the process of working out a time with them again to go through our transportation master plan. Also working on 430th and 63rd North, that intersection, and possibilities there. I serve on the Neighborhood Commission with Renee. And we just, as you all know, just expanded that mission to involve more citizens and have a little more involvement there. They've been doing picnics in the parks and other neighborhood meetings aside from the normal neighborhood commission meetings. So the Care Commission with Dave, that's all wrapped up for the year, so great work. Brandon and Trevor were a huge help with that process. I serve on the Utopia board. A little update there, we're past roughly 8,000 subscribers, adding 500 to 900 new monthly. They've added the city of West Haven and in talks with other cities as well. And we talked about this before, the refinance and restructure that they did the Utopia bonds. We'll save about $8.3 million.
So that'll help pay down part of the paygo, obviously, at a little faster rate.
And then also, I serve on the UD Community Relations Board, and we haven't met for a while, but we are, we are having a meeting with some of the groups there in that part of Warren Thank you.
Just going to come to the agenda.
Board attending tonight. We'll have item number 3, call to order. Item number 4, invocation. Grateful thoughts. And you've got—
Yeah, this is my husband's hat.
He's the code master.
This is Jim.
This is Jim.
Yeah, this is his cute little hat back in here.
Then we've got, uh, mayor's report, item number 6.1. Mayor, our state treasurer—
this is a recognition of the 311 Help Center?
Yes.
Um, item 6.2, Form 5, 2023. You're going to do a review on that, is that right?
That's right.
Yeah, it'll be pretty quick, but we're just getting through the other wrap now that we have some numbers and everything's in the books.
Just kind of give you a report on how it all went.
Okay, sounds good.
Let's go to item number 7, personal appearances.
Great.
Consent items. And it looks like we just have approval of meeting minutes. That's pretty straight up. Item number 9, schedule item. We've got an ordinance adopting the official war flag. And Steve will present that to us. And then item number 10, communication items. Nothing we have to go over, that's just For information only. And number 11, uh, information items.
Good.
And then after that, we'll adjourn. Any questions? Okay, thank you.
Test, test, test. Yeah.
We'd like to welcome everyone out tonight to our City Council meeting and call this meeting to order. We're going to start out with an invocation inspirational thought from Jim LaRae and his Cub Pack 1776. And Debbie, if you'd like to introduce them.
Yes, I'm excited to have my husband and Rusty Butler's Cub Scout pack. He's the Cubmaster. These are the cutest darn kids you've ever seen. They're lions and tigers and, and including Weston, my grandson. Some of you know him. So we welcome them to come up.
We—
I think there's some come also from the, the older boys, correct? The troop? You have some 1776.
I love their number.
I think that's appropriate.
So, um, would you like the pledge first or the prayer first?
Looks like the prayers first.
Okay. Our Father in heaven, we'd like to take this time to thank thee for the Wonderful freedoms that we enjoy here in this land and here in Orem. And we're thankful for the council and the mayor and the time and efforts that they put into helping our city to have it grow and, and flourish and be a wonderful place for us to raise our families and to grow and to learn and develop. Father, we pray for thy spirit to be with us here this night, that we can make good decisions and understand that principles that are being portrayed. And Father, we pray for these things and do so in Jesus' name. Amen. Okay, so the 1776 Cubs and Scouts, come on up.
If we could have the audience please rise.
Please join me in the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
Thank you. Debbie would like to take a picture with the pack here. And Jim, do you have— do you know how they got the 1776 number? I just wonder how they got it. That seems like that would be a high-demand number.
That's right.
Yeah. Well, thank you for doing that for us. Okay, we're going to start out with item number 6 and 6.1. And this is a recognition for the 311 Help Center. And you're coming up for Brandon, right? Okay, if you'd like to come up and present that, that'd be great.
Thank you.
I would like to invite the members of the 311 Help Center to— so they can be recognized. Mayor and City Council members, Brandon apologizes for not being able to be here in person. If you know Brandon, he can prepare the CAFR and receive all these awards, and he can— and he knows all the general ledger accounts, and he can prepare the budget with his eyes closed. But for some reason, Grandpa didn't keep track of his only grandchild's first birthday, which was today. So, He really doesn't want to draw the ire of his wife and/or especially his daughter-in-law at all possible, so he asked me to fill in. He wanted me to relay the following message, the message about the 311 Help Center. It is my pleasure to recognize our 311 Help Center staff at this time. Let me begin by telling you about this amazing group group of employees and what they do for the citizens of Orem day in and day out. Let's start at the beginning. A little over 5 years ago, the 311 Help Center was born and placed under the supervision of the City Treasurer, Kathy Blair, under the umbrella of the Finance Department. The group was created by taking the existing billing— utility billing staff and moving a few employees. One employee, Lori, who's now retired, came from Development Services with the functions of the business license. Then we have Jay Fletcher. He is also retired. He moved from the Public Safety Department with fingerprinting. And one employee, Jennifer, from the City Manager's Office, and she was our passport expert. So the idea was to bring all the knowledge and expertise to one group where all the citizens can just come to one-stop shop. And we— the idea is that if we're the one person is left in that office, that person should be able to help anyone coming into the office with any questions that they have regarding the services that we offer. Or just about anything. We even Google for certain citizens that do not have a phone book. The concentration of staff into one place in one group also allowed a greater flexibility in the number of employees who were cross-trained in these functions, which allows the city a greater ability to meet the needs of its citizens at any given time. Since the function was no longer reliant on just one or two employees. Today, the 311 Help Center consists of 9 customer service specialists, one customer service specialist supervisor, and the city treasurer, and in very, very rare occasions, the finance director, who is missing today. I would like to share with you just a few stats that Might not mean a lot to a lot of people, but it will give them an idea of where they spend most of their time. We have entered— in the last 5 years, we have entered 25,655 work orders related to utilities. We have taken 228,616 incoming calls. We have processed 267,386 utility payments. We have taken 107,689 in-person transactions. We have taken 6,764 fingerprints. We have taken 9,223 passport We have executed 16,702 passports. The, the biggest day was 54 passports in one day, and we have a line that came all the way to the city manager's office. That was an average of 6 passports per hour. So we were busy that day. That's in addition to their daily duties. We have taken 23,601 payments over the phone. We have created 1,700,770 utility bills. We have printed around 35,000 checks. We have sent thousands and thousands of letters to our customers. Of course, we have business licenses and renewals, the landlord licensing. We reconcile bills every day. We receive all garbage requests. We chat and email with our citizens, and we create tickets and miscellaneous requests from and to all departments in the city. This is just the, the things that we can track. We do other things. I would like to dedicate this time to the current members of the 311 Help Center, while remembering those that have moved to other— to new positions like Human Resources or City Recorder, and some that have gone to the Justice Board. Our journey together as a working team has been nothing short of extraordinary, and I'm truly humbled to be part of such an exceptional group. Our collective efforts have enabled us to overcome challenges, achieve remarkable milestones, and reach new heights we once thought impossible. Our willingness to support one another, collaborate, and share knowledge have fostered an environment where creativity flourishes and innovation thrives. In times of uncertainty, you have shown resilience, adaptability, and the willingness to embrace change. As a team, we know well how to describe a day. A good day, a bad day, a busy day, an easy day, and a stressful day, and time to go home. I want to acknowledge each, each and every one of you for your exceptional contributions, big and small. Whether it's your remarkable achievements, your remarkable support, or your remarkable positivity, each piece of the puzzle bring contributes to our collective success. So from the bottom of my heart, I extend my deepest gratitude and appreciation to our incredible 311 team. Thank you for your unwavering dedication, your outstanding efforts, and your remarkable spirit. It is an honor to work alongside such talented individuals, and I'm excited for all the amazing things we will achieve together in the future. I want to close by pointing out that the members of this team are so devoted that at the end of a meeting in the month of December, I instructed them to go out there and break a leg. And Jennifer and Wendy did literally break a leg in multiple places. Sherry decided to take it easy, and she only got a knee replacement. They are all recovering And we're now more careful about what we instruct them to do. So I'm so proud of this team, and I'm thankful for their willingness to serve this community.
Thank you. Thank you.
Can we, can we have a picture up here with the City Council?
Okay, thanks so much. Thank you.
And that was quite the, uh, the list of accomplishments. I mean, we're talking hundreds of thousands of transactions by a group of about 10 awesome Orem employees. And it just gives you an idea of how our employees, how hard they work here and what they accomplish. I mean, this is 10 out of 450 full-time employees. So there's a lot happening in Orem, and we appreciate everything that you guys are doing to help make that happen.
Can I say something there?
Sure.
I told them on the way in that I know they're doing a great job when I refer residents who have called me to 311, and those residents don't call me back. So you guys are doing a great job.
Thank you.
Thank you.
Let's move on to item 6.2, and this is a report on Orem Fest. And I'm interested to hear this report because I know, I know, I know, I know, I know, I know, I know.
Okay, sorry about that reverb. You're just getting the party started, Oram Fest style. We are excited to present to you today, um, any— the only thing better than Orem Fest coming is Orem Fest being done, because it's a huge production that takes, you know, dozens and dozens of both staff and volunteers to, uh, to put on.
And we—
I don't know what it was. I've been involved with the Summer Fest and Orem Fest for 9 years, and there was something extra special about this one. So we just want to go through quickly a few things that happened and some ideas for the future, and, uh, I'll turn it over to Karina now.
And, uh, Ken is with us Okay, so we're going to be just going over some stats and how Orem Fest went as a whole. So we first start out with the Rev Rally show, and in that show we had 209 cars in the North Park, which was really cool because then it made it feel even bigger with the 3,000 participants. over 3,000 participants that were there. And then this year we made 2,000 hot dogs and they were gone within the first 45 minutes with the line management and changing that up, and it was really cool. They were able to get it pretty hot. The summer pool party, we had a DJ there that made it really fun and lively, and then we had the dilly bars and giveaways, and it was just a really good time. And then The next night we had our A Midsummer Night's Dream, which we had over 1,000 participants with Sam Payne and his band. We also did get 1,000 ice cream sandwiches that were gone pretty quickly, so you know it was a good event.
Turn it over.
Sorry, that's me again. Oren Pass Entertainment. Overall, we are anticipating that we had over 25,000 attendees throughout the entire event. We also had 10 different performance groups, so a couple new ones were like yoga and Zumba in the park, which were really popular, really fun amongst all of the age groups. And then we had Sierra Theater Group of the teens doing different musical songs, and then we had a Hispanic dance group. The American Rhythm Folk Ensemble, and then our classic Scales and Tales, Scott's Magic Show, Little Miss Orms, Orm Got Talent, and then pie and hot dog eating contests.
Oh, and if you saw that guy eating the hot dog, he was actually just here. He's one of our 311 employees that was just honored. So not only is he great in 311, he's great at eating hot dogs too. I know there's only, there's only one champ. Sadie Loveland has won the hot dog eating contest. I think 5 years in a row, so she's untouchable. So here's just some stats about what was going on in the park. We had 21 food vendors, 68 boutiques, 114 float entries in the parade, and then 56 sponsors. And I'll let Kenna talk about the sponsorships.
Yeah, it's on now. We raised a little under— well, about 6—
or a little over $63,000 in cash, and then we probably had about $115,000 in in-kind donations. And we had 7 new sponsors this year. I actually had people calling me instead of me calling them, so that was really nice. So—
And 63, it's a record, right?
It's, it's, yep, a record.
Yep, that's awesome.
Without the big $25,000 donation.
Kenna, can you name a few of those 7 new sponsors?
Um, Sir Pro was one. Um, the Big Splash Summit, Summit, um, the new swim school was also another one of the new ones. So lots of them, a lot of new Orem businesses are getting involved. Little Beakers was another one as well.
Thanks.
Yeah, so, you know, on the Orem Fest committee, we're always trying to improve and make it better for the next year. And so just some things we've kind of noticed from this, this year that we want to focus on for next year. Do we need to get creative with the parade crowd control? You were in the parade, you saw kind of there were certain points where people were all the way out into the street, up until the middle median line. So we've got to work on that. We solicited the citizens and the participants for feedback, so we sent out forms to them. We got only 36 responses, but some really good feedback from the community. We want to talk about Family Day. That's something that in the past has been a pretty big thing for us, and we want to kind of enhance that, enrich that, so it's, it's a really great value for families on that Thursday. We've got some stuff to do with our sponsorships. to update that. The ClearRide information, what is that one?
That one was just talking, working together more with the Carnival company and just making sure that there's clear expectations about who can ride on what rides and which family members and the height and just making that really, really clear with the community of, you know, everyone wants to have a good time with the little ones and they want to get on the ride. So just making sure that we have those clear expectations, not just between us and the community, but us with the carnival company as well.
And then, and then just expand the entertainment options and the activities, especially free activities for families, so they can just come. They don't have to, you know, buy anything. They don't have to ride the rides, but they can come and just have a great time for free. And then, of course, Orem Fest could not happen without these wonderful volunteers, including Miro the Mammoth. So the top half is all of our volunteers, and the bottom half is all the staff that are kind of primarily involved But even beyond the people that are pictured here, you know, the police and fire pretty much dedicate their entire, you know, week to making sure that everything's safe and good. And so we appreciate both the community support and the staff support, and of course the council support. Thank you for everything that you've supported us in putting Orem Fest together with the name change and with just making it the event that everybody looks forward to. I know people come all the way from Hawaii just to, just to come to Orem Fest. So we appreciate it.
Thank you.
We really appreciate it. And any, any comments, questions that we can answer for you?
Debbie?
First of all, that is my council assignment to be on Orem Fest, and I'm sad that I'm leaving the council, but I want you to know I've appreciated the hard work. I think every event I attended— every day but Thursday, I was too tired— but every event I went to was well done. People enjoyed it. They were happy. free food is always a great incentive. But kudos to all of you. And Karina, thank you for all that you, you did. And Pete, and of course with Kenna raising the money, I mean, I mean, we just cannot do this great event. And I feel like it's getting better. It's always been really good, but I think every year it gets just a little bit better. So thank you very much, and I'll miss working with you guys.
Anybody else have any questions? Well, I'll just leave it to you guys. Yeah, you did a phenomenal job this year, and Warm Fest was amazing. And, uh, Karina is a great new addition to the team, uh, our event planner. So anyway, I thought it was awesome. I'm looking forward to next year, and, uh, great job.
I do have one question. With the car show and the storytelling getting switched days, Did you think that was a problem, was good, it didn't matter? What do you think about the—
I think it was good. It was a lot of work that weekend before because we had the VIP dinner on the Friday and then we had the big event, but it got— we got the biggest event over with. So we didn't have to go back to the bigger event on Wednesday. So I think it went really well and I think people enjoyed it on the Monday.
Okay, thanks.
Okay, thank you. Thank you for all that you do. Okay, next up, item number 7. We've got a fairly light meeting tonight. Personal appearances. There's 2 people who signed up. First on the list, I've got Andrew Jackson.
I'm Andrew Jackson. I live in Northeast Orem. Honorable Mayor and Council, I came before you a couple weeks ago about a retaining wall and easements. I stated that it was my understanding that Orem City didn't have a section of code dealing with the improvements in the easement, but that it was going to be regulated by state code. I was in error, and Mr. Bench was very kind to direct me to the appropriate section of the city code. And I just want to say that everyone from Mr. Bybee, who I've known for many years, Mr. Clark, Mr. Bench, the whole planning and zoning staff, as well as the building department plans checkers and inspectors, have been just super to work with and very helpful in suggesting various options for success. through the permitting process and just want to let you know you have great staff and thank you.
Thank you. Next up we've got Gemma Ray.
Mr. Jackson, thank you so much for coming back because that is rare for citizens to come back and say, you guys are doing it okay, I was wrong.
So you're awesome.
Thank you for your integrity.
And the Ormond Fest thing, I appreciated that our pack was there. We had set up a Pinewood Derby track at the car show, so it was a lot of fun. Good evening, Mayor, council members, city staff, and guests. Many of you have asked me what's happened to scouting. Some have said, I didn't think there was scouting anymore. Since one of the tenets of scouting is development of community, of citizenship, I thought it appropriate to take some time to let you know what is happening with Scouting here in Orem. In Orem, we currently have 2 Cub Packs and 4 Scout Troops. 3 troops are for boys and 1 troop is for girls. Cub Packs are family packs servicing both boys and girls. Yes, Scouting now serves both boys and girls. I'm the Cubmaster of Pack 1776. We are sponsored by the Arches Academy, a private school across from Orem High School. We meet on Wednesday evenings. We associate with Troop 1776B, a boys troop, and Troop 1776G, a girls troop, also sponsored by the Arches Academy. Back in 2019, Meets Tuesday evenings and is sponsored by Newby Enterprises. Troop 2020B sponsored by the Artist Corner, and Troop 9 is sponsored by the American Legion. Our pack will be attending Cub Scout day camp this Thursday at Camp Mapledale in Payson Canyon. Other elementary school-aged children will also be attending day camp with us. Many of the Scouting BSA camps that you're familiar with are available to any youth organization and family groups. Scouting BSA operates 15 camp facilities offering programs for youth. Last year, over 30,000 youth were served at these camps. Units in Orem are part of the Timpanogos District, which covers northern Utah County, Heber, Duchesne, Roosevelt, and Vernal. We are part of the Crossroads of the West Council. Scouts have a fundraiser similar to Girl Scout cookies, but it's popcorn. Boys and girls will be selling popcorn in the fall to raise money for camp fees during the year. Yes, there are still Friends of Scouting also. You can learn more about scouting and units here in Orem by visiting the council website Thank you, Jim.
All right, we'll move on to item number 8, consent items. Again, short agenda. We've just got one item on the consent items tonight, and that's approval of meeting minutes.
Second.
Would somebody like to make a motion?
I would make a motion that we approve the meeting minutes of June 27, 2023.
Second.
Aye.
Aye. Aye.
Aye.
The consent items are approved. Next up, we've got scheduled items. Item number 9. And I don't know if I should even Speak to this. I should probably let Lynnae talk about this. Item 9.1, adopting an official Orem flag.
Sure.
Okay, so first of all, I want to say thanks to Brooks Advertising.
I don't know if they're here.
I don't see them here.
But anyway, our thanks go out to them. And when they presented the different options for our new flag design in our work meeting, I immediately gravitated towards this white design. It really struck me as an emblem of just opulence and positivity. I felt like it was a symbol of unity as it showcases our, our beautiful and majestic mountains, our impressive sunsets, and then that squiggle down at the bottom represents our beautiful lake vistas that we have here in Orem. And it also really celebrates our families in all their forms, and clearly— where it clearly states on the bottom our motto of Family City USA. So I feel like this is so unifying and inclusive and just representative of the beauty of our Valley. So well done again to Brooks for your creativity and for your inspiration. And next time I see you, I'll shake your hand.
Thank you. Pete, would you like to—
Yeah, the only thing I would add is once the vote is taken, if it's successful, we'll order the flags from Colonial Flag in Sandy, and it takes about 4 to 6 weeks to get the custom flags done, and then you'll start seeing them on city properties.
I'd like to make a motion then. Yeah, can I do that, or did you—
were you going to say something?
No, I think you've covered it.
Okay, so let's see. I move that we approve the ordinance of adopting our official new Orem flag.
Second.
Aye.
Aye.
Aye.
Aye.
The ordinance passes, and we have a new flag. Thank you. Yep, that's a great flag. Lastly, item number 11, City Manager information items.
Yes, just a few updates on, on some things that have come up recently. So one, I believe you've seen that we've engaged in this employee feedback survey with, with all of our employees. I'm happy to note that we have reached an 88% response rate so far, and so we have About another 6 days until the 17th to, to reach or exceed our 90% response rate goal.
Is that, is that our target, 90 or 92?
Our goal was 90%.
90, okay.
So we're 2% below last I heard. So we will get there. So this is, I guess, encouragement to our staff to, to keep going. We've also begun, and this was an item that came up in our— when our budget was passed, so just let you know, we have begun the efficiency study and have started to kick that off and provide information to the very reputable consultant MGT that has a lot of experience in doing these kinds of efficiency and optimization studies for local governments. So, so you and our staff will see more information in regards to that over the coming weeks. Last thing is, is I know you love to celebrate our, our staff, and I love to join with you in that effort. We received some really just fun, interesting kudos this week from the Cardiac Arrest Registry to Enhance Survival group. So CARES is the acronym. And they let us— they do benchmarks on essentially paramedic emergency response. And they let us know that our Orem Fire Department beat both national and state averages in successful resuscitations. So pretty impressive achievement. by, by our fire department. So just wanted to make you aware of those, those things. Please.
No, we don't want to.
So, Mayor, I think, you know, Mark Sanderson should take credit for that too, as he is the director, or he runs that department. And, and I think you should let your men and women know that we appreciate all you do. So you're awesome. Thank you.
Yeah, no, it's, it's pretty amazing. I mean, here, you hear stories like that. Well, I met somebody a couple weeks ago that just came up to me out of the blue. And he had had a widowmaker heart attack. And he should be dead. But it was because the Orem Fire Department, he's not. And he was— that was taken care of instantly. And then he was to the hospital instantly. Otherwise, he wouldn't to survive. So it's amazing what you guys are doing.
Um, yep.
I, I do want to say also to these studies that Bren's mentioning, so as a city council, we want Orem to have the happiest employees around, and we want to have Orem to have the best employees around. And so, these 2 studies that we're doing, the one study is just to understand where the employees are at, how they like their jobs, how they like their leadership, just if they're happy with the way things are going in Orem. And that study is gonna be really interesting to see the results of. And then this other study that we're doing, this management study, where we're looking at just our processes and how everything is put together and how everything works, but doing a real deep dive on it. From what I know, if I'm right, I don't think any other city in the state has done that. As far as when we were researching it, we didn't find anyone that had gone to the depth that we're going to. So this is a very serious study. So far as I know, that's true. And this is under, under Bryn's leadership. We're doing a deep dive, and I think there will be a lot of really good information come out. So we're doing our best to bring the best we can.
And I think we have a consultant that has experience in doing these in the public sector and approaches it in a, in a spirit of, you know, celebrating the successes and things you do well, but also finding ways that where we can continuously improve and do better. And Yeah, knowing our, our phenomenal employee staff, by and large, very often have that same attitude of constantly wanting to do better. And, and I think they, they too enjoy and appreciate that we celebrate their successes as well along the way.
Thank you. All right, this is getting close to a record. Any other Comments, questions tonight?
Mayor, I just think maybe we need to also add the police. And BJ, you can, you know, let Josh Adams know and your men and women that we appreciate all you do too also.
All right, well, thank you. And with that, can we have a motion to adjourn?
It is—
make a motion to close City Council.
I'll second that.
Aye.
Aye.
Aye.
Aye.
This meeting's adjourned. Thank you for coming.
Tom's our adjourn guy.
He's the fidgetiest guy I've ever met.
CITYOFOREM CITYCOUNCILMEETING 56 North State Street Orem, Utah July 11, 2023 3:30P.MWORKSESSION-CITYCOUNCILCONFERENCEROOM CONDUCTING Mayor David A. Young ELECTED OFFICIALS David Young, Jeff Lambson, David Spencer, and Debbie Lauret APPOINTEDSTAFF Brenn Bybee, City Manager; Ryan Clark, Assistant City Manager/Development Services Director; Steve Earl, City Attorney; Chris Tschirki, Public Works Director; Keri Rugg, Management Services Director; Bryce Merrill, Library and Recreation Director; Jason Bench, Assistant Development Services Director; Marc Sanderson, Fire Chief; BJ Robinson, Police Captain; Peter Wolfley, Communications Manager, PIO; Jesse Riddle, Director of Legislative Counsel; Doug, Fitt, Systems Engineer ; Kamryn Wilson, Mental Health Advocate; Dave Hallam, Police Detective; Kena Mathews, Community Services Manager; Teresa McKitrick, City Recorder NOTE: The referenced report and presentation documents for each discussion may be viewed at orem.org/meetings under "City Council Presentations" Walkara Way Trail Tour: Presenter: Matt Taylor, Senior Planner, Briam Amaya and Matt Neeley with Consor Those who attended the tour are Mayor Dave Young, Brenn Bybee, Debbie Lauret, Dave Spencer, Jeff Lambson, Jason Bench, Keri Rugg, Ryan Clark, Grant Allen, Matt Taylor, Bryce Merrill, Chris Tschirki, Reed Price and Teresa McKitrick. Mr. Taylor explained that the Walkara Way Trail is funded by the state and it will connect trails from Vineyard to Utah Lake. The project is requesting annexation to Orem to tie into our water and electrical services. Mr. Amaya and Neeley explained that the trail head is 1.5 acres and will have 65 parking spaces. The trail head is part of a 1,000 acre conservation site in the area. The project is led by the Holdway family. They also explained that the annexation is for water, sanitation and electricity and Orem is the closest city This project has gone through the Development Review Committee (DRC) in Orem City. City Council Minutes July 1l, 2023,(pg.1)A complete video of the meeting can be found at www.orem.org/meeting Cityof Orem'sMental HealthProgram&ActivitiesandIntroductionof the“CommunitiesThat Care Program"Presenter: Kamryn Wilson, Mental Health Advocate,Dave Hallam,Police Detective; Kena Mathews, Community Services Manager; and Jessica Maxwell, Utah County HealthDepartment Ms. Wilson and Mr. Hallam are from the Mental Health Response Team. This team responds to active police calls for service involving mental health crisis, conducts follow up with individuals who experienced a mental health crisis, trains other officers on current tactics for mental health crises, interacts and build relationships with community resources, provides build social relationships and trust with Orem citizen. Mental crisis can include suicide threats/attempts, psychotic behavior, individuals who are developmentally delayed and transient populations. The Mental Health Response Team has special projects they are working on. They have started a mental health response plan. Families can complete online submissions for their loved ones who may wander or experience significant difficulties due to mental health/medical diagnosis. They also have an autism picnic with the police and they will source items for officers to provide to the homeless population. The CDBG funding is used for hotel stays and supplies for the homeless as well as a sub for Santa program.This year they provided an entire Christmas for 3 specific families who are all experiencing some sort of long term mental health and financial crisis. Ms. Mathews is presenting on the United Way of Utah County Program, Everyday building resilience. United Way EveryDay Strong has the following resources: social media, podcast & text program, training, handbooks & videos, and events & activities. The City of Orem was the first EveryDay Strong City. City employees have gone through the EveryDay Strong program. The City of Orem does training and hands out information in the schools and community. Ms. Maxwell is from the Utah County Health Department, she is introducing the "Communities That Care Program". This CTC program is organizing a coalition that includes key leaders, community board, facilitators, work groups and an executive board. The foundations of the CTC are prevention science (risk and protective factors), social development strategies and tested & effective programs, policies, practices. Ms. Maxwell explained the following risk factors: risk factors are found in every domain of a child's life, they present across development, they predict multiple problems, they operate similarly across racial groups and regions, they vary across communities, they are buffered by protective factors and they can be measured. Protective factors are influences that buffer individuals from the risk factors present in their environments. Some of these protective factors are opportunities for prosocial involvement, family attachment, and belief in the moral order. Ideas for a coalition's involvement are providing information, providing support, and enhancing skills. If a city wants to start a coalition then Utah County will cover the first year's City Council Minutes - July l1, 2023,(pg.2)A complete video of the meeting can be found at www.orem.org/meeting costs, then the city would need to cover some of those costs for the following years. The program is run by the Utah County Health Department but each city would hire their own employee to assist with the program. Update on Moderate Income Housing Report:Presenter:GrantAllen,SeniorPlanner andJason Bench,AssistantDevelopmentServicesDirector Mr. Allen explained that each year there is a report that needs to be submitted to the State showing Orem City's plan to incorporate Moderate Income Housing. The report will be sent to the City Council when the report is completed. This report does not need to be voted on by the City Council. This will be the first report submitted by Orem City Updated City CouncilSchedulefor2023:Presenter:TeresaMcKitrick,CityRecorder Ms. McKitrick presented an updated City Council schedule, adjusting to the changes in election dates for the State of Utah. This schedule will be a consent item for the August 1, 2023 City Council meeting. CITYCOUNCILREPORTS(BOARDS&COMMISSIONS,NEWBUSINESS,ETC.) Presenter: Jeff Lambson Mr. Lambson serves on the Transportation Advisory Commission. The TAC is working on the 400 E 1600 N intersection possibilities. He serves on the Orem Neighborhood Commission with LaNae Millett and their mission is to involve more citizens. Mr. Lambson serves on the CARE commission which has wrapped up for the year and he thanked Branson Nelson and Trevor Bell for their assistance. He serves on the Utopia board and updated the council that there are roughly 8,000 subscribers with roughly 500 to 900 added monthly. The City of West Haven has been added to Utopia and other cities are in discussion. He also serves on the UVU Community Relations board who has not met for a time but has an upcoming meeting planned. AGENDA REVIEW&PREVIEW OFUPCOMINGAGENDAITEMS 6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS Mayor David A. Young CONDUCTING ELECTEDOFFICIALS David Spencer, Jeff Lambson, LaNae Millett and Debby Lauret APPOINTEDSTAFF Brenn Bybee, City Manager; Ryan Clark, Assistant City Manager/Development Services Director; Steve Earl, City Attorney; Keri Rugg, Management Services Director; Chris Tschirki, Public Works Director; Bryce Merrill, Library and City Council Minutes -July11, 2023,(pg.3)A complete video of the meeting can be found at www.orem.org/meeting Recreation Director; Marc Sanderson, Fire Chief; Jesse Riddle, Director of Legislative Counsel; Peter Wolfley, Communications Manager, PIO; BJ Robinson, Police Captain; Kathy Lehrer, City Treasurer; Doug Fitt, Systems Engineer; Teresa McKitrick, City Recorder CALLTOORDER INVOCATION/INSPIRATIONALTHOUGHT-JimLauret PLEDGEOFALLEGIANCE-CubPack1776 MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL 311Help Center Recognition:Presenter:Kathy Lehrer,City Treasurer Ms. Lehrer read a statement from Brandon Nelson, Finance Director. Five years ago the 311 Help Center was created. This group was created by combining the utility billing group with employees from other departments. The purpose of this group is to give the citizens of the City of Orem a one stop place for most of their city needs including fingerprinting, utility billing, passports, landlord licensing, and business licensing. Ms. Lehrer gave the following stats for the last 5 years. 25,655 work orders, 228,617 incoming calls, 267,386 processes mailed payments, 107,689 in person payments, 6,764 fingerprints, 9,223 photos taken, 16,702 passports processed, 23,601 phone payments, 1,700,770 bills created, 34,401 checks printed, as well as thousands of letters sent, new business licenses departmentswithin the city. Qremfest2023Report:Presenter:PeterWolfley,CommunicationsManager/PIO;Karina Eckern,City Events Coordinator; and Kena Mathews,Community Services Manager Ms. Eckern gave a report on the Oremfest Events. The Rev Rally Car Show had over 209 cars, over 3,000 participants, and 2,000 hot dogs made and gone within the first 45 minutes. Summer Pool Party highlights included the DJ cam, Dilly Bars, Giveaways and a lot of fun. Orem's Summer Nights Dream had more than 1,0o0 participants and the highlights were the Sam Payne band and ice cream sandwiches. Oremfest entertainment for the year including over 25,000 attendees, zumba and yoga in the park, SCERA Acting up, Ballet Folklorico Quetzalcoati De Utah, American Rhythm Folk Ensemble, Scales and Tails, Scotts Magic Show, Little Miss Orem, Orem's Got Talent and the hot dog/pie eating contest. Mr. Wolfley gave the following information. Oremfest had 21 food booths/food truck, 68 boutiques, 114 Float entries, and 56 sponsors. Oremfest raised $63,038 in cash donations, had over $15,000 in-kind donations and added 7 new sponsors. Mr. Wolfley reported that areas of City Council Minutes - July 11, 2023, (pg.4)A complete video of the meeting can be found at www.orem.org/meeting improvement are parade crowd control, feedback forms and feedback incentives, family day, update sponsorship advertisement, clear ride information and expanded entertainment options. PERSONALAPPEARANCES Andrew Jackson, a resident of Orem, addressed the mayor and council. A few weeks ago, he brought up the matter of a retaining wall in easements and mentioned that there seemed to be no specific section in Orem City's code addressing improvements in easements. He believed that such matters would be governed by the state code. During that meeting, Mr. Bench assisted him by guiding him to the appropriate section of the city code. Andrew Jackson expressed his gratitude towards the City of Orem. He commended their exceptional cooperation and assistance throughout the permitting process. Jim Lauret reported on what is happening in scouting in the City of Orem. Currently, Orem is home to two Cub Packs and four Scout Troops. Among the troops, three are for boys and one is specifically for girls. I am proud to serve as the Cub Master of Pack 1776, which is sponsored by The Arches Academy. Additionally, there are other troops in our area. To support their activities, scouts participate in a fundraiser selling popcorn. For those interested in learning more about scouting and the units available in Orem, I encourage you to visit the council website at Utahscouts.org. CONSENTITEMS Approvalof MeetingMinutesfrom theJune 27,2023meeting Mr. Lambson moved to approve the minutes from June 27, 2023. Mr. Spencer seconded the motion. Those voting yes: David Young, David Spencer, Debby Lauret, LaNae Millett, and Jeff Lambson. The motion passed. SCHEDULEDITEMS AdoptingOfficialOremFlagOrdinancePeterWolfley,CommunicationsManager/PIO; Ms. Millett thanked Brooks Advertising for their work on the design of the flag. She stated that when the various flag options were presented she immediately gravitated towards this design. She believes it is an emblem of opulence and positivity, as well as unity and inclusivity. Mr. Wolfley explained that once the flag is approved they will order flags from Colonial Flags and then the City will begin to fly the new flags. Ms. Millett moved to adopt by ordinance the Official Orem Flag. Mr. Lambson seconded the motion. Those voting yes: David Young, David Spencer, Debby Lauret, LaNae Millett, and Jeff Lambson. The motion passed. City Council Minutes - July 11, 2023,(pg.5)A complete video of the meeing can be found at www.orem.org/meeting COMMUNICATIONITEMS MonthlyFinancialSummaryforMay2023TheMay2023financialsummarywasgiven to the City Council to review. CITYMANAGERINFORMATIONITEMS Mr. Bybee updated the Council on the Employee Feedback survey which is currently at 88 %. The goal being 90%. The city is also beginning the Efficiency Study with MGT. More information will be provided as the study progresses. Last item is a fun Kudos to our Orem Fire department which beat the state and national averages for successful resuscitation. Mr. Tschirki spoke of the efforts by the Orem Fire Department to successfully resuscitate one of Orem's Public Works employees. ADJOURN Mr. Spencer moved to adjourn the meeting, seconded by Ms. Millett. Those voting yes: David Young, David Spencer, Debby Lauret, LaNae Millett, and Jeff Lambson. The motion passed. PASSED and APPROVED this 1st day of August, 2023. David A. Young, Mayor ATTEST: clereaMeh Teresa McKitrick, City Recorder COUNCILMEMBER AYE_NAY ABSTAIN Mayor David A. Young 口 口 Jeff Lambson Y 口 口 Debby Lauret 口 口 Tom Macdonald 口 口 LaNae Millett 口 口 Terry Peterson 口 口 David Spencer 口 口 City Council Minutes - July I1,2023,(pg.6)A completevideo of themeeting can befound at www.orem.org/meeting