City Council · 2023-11-14

Oh yeah, you know, I, I rode it and it was fun.

Yeah, there were 4 adults and 2 kids in our little car.

Yeah, it was good.

What was the cost?

I'm going to share a picture from today. It looks pretty reckless.

It's a train. Did you clean that up?

Huh?

He did clean it up last night.

Okay.

Oh, that's fine.

I'm going to send her a picture.

Okay, yeah, that'd be good. Send over to Matt. Picture over. Send it to Denise and say Mass Transit, here it is. Here it is.

We're there.

She'd get a kick out of that.

Okay, so that's the—

come see the other side.

Yeah, it's man-made.

Thanks for sharing.

Yeah, I mean, just FYI, I don't know.

Are you ready to go, Jake?

I am.

All right, let's Let's go ahead and reconvene our meeting. Really?

Yes.

And, uh, I think most of you were at Hillcrest Park, and that was awesome to see what we've got going on over there. That's a major milestone forward for Orem, so that's exciting. I'll turn the time to Jake to, uh, Talk to us about this proposed registration or resolution for historic memorials.

Okay, excellent. So this presentation, this resolution comes after a work session that we had maybe 2 work sessions ago where there was a presentation about potentially marking or placing a memorial on a parcel on 1600. So just to provide context, Based on what I observed and heard in that work session, this is the work that resulted from that work session. Um, after hearing the work session, I went back and I went through what Orem has done in the past as far as historical preservation, historical markers, to try to be consistent with what city councils before have done and not necessarily recreate the will but operate within already an existing framework. So the Historical Preservation Advisory Commission was created in 1990. It's in Article 2, Section 19 of our Orem City Code. Amongst the duties and responsibilities that they were delegated to do is to inventory historic and archaeological sites within the city. to work towards continuing education of the citizens regarding historic preservation and the community history, and then also ascertaining procedures and eligibility requirements for including places on the National Registry of Historic Places. And that's all found in 219.2. And the commission acts as an advisory role, so their job is to, to go through the community, identify these locations, and then ultimately report to the council on these archaeological or community history resources that we have, and then get direction from the council as far as ways to preserve them. In 1995, we already— the city adopted a historic marker design. This design was developed by Dale Brown, who was then a member of the Historic Advisory Commission. or sorry, Historic Preservation Advisory Commission, and he was also a local designer. So in already adopted is our standard monument design. Now we could go back and revisit this, but I'm just trying to provide what has already been done by prior councils. This, this marker stands about 3 feet tall. It's metallic. And it looks very similar to this. This is a historic marker that is located near the corner of 950 North and 800 East, marking the location of a POW camp during World War II. And so this resolution would, would direct the Historic Advisory Commission to address some, some gaps that are currently existing. Because while we as a city adopted this, this format of a marker, there was no criteria adopted distinguishing what is historic. What one person might think is historic, another person may question the historical nature. You know, for me personally, my parents lived on 1600 North and stayed basically in a home that is now Del Taco. That's historic to me, but it may not be historic to anybody else. Across the way is Corbett Trailers. And that's where my dad worked all growing up, funding his way through college. Again, historic to me, not so much so to the community at large.

So what we want is—

Generally speaking, like we do old homes, we're looking at 50 years and older. Is that— that's kind of been a cutoff, 50 years? Have you looked at like 50 years? Or do you have proposed?

I have not proposed any specific criteria. Hopefully, I want the Historic Advisory Committee— Historical Preservation Advisory Commission to develop this. As part of the research, I looked at other cities— Philadelphia, Boston, other places with what would be pretty significant national history as well as local history— to see how they have adopted programs. And they all have criteria. Some of the areas are, did the event occur within the location? the boundaries of the city. Sometimes we might have events that occur larger across multiple jurisdictions, or you have something like the Pleasant Grove benches. Where do you mark, you know, is it Pleasant Grove, is it Orem, did they blend across, across the border? Where would you mark that?

Age.

I think that speaks to your point, Councilmember Larray, is how old do we want to consider what is historic? And then the integrity of the historical nature. Is there a direct association with the events of significance within Orem's history? And is there a close association with the lives of persons who were of historic importance within the community? So this was what we want the Historical Preservation Advisory Commission to look at, develop that criteria, and then ultimately apply that criteria in identifying these locations around the city. and then coming to the City Council for a thumbs up, thumbs down, saying yes, this is a place we want to mark and educate the citizens on. And with that, then we would place this marker at that location. Frankly, there needs to be an audit of what is already existing within our community. I know we have these throughout the city in different locations. Another one that I'm aware of is the railroad station coming in from the Salt Lake City Railroad. We have one marking the discovery of Narrow and Mammoth, but it would be nice to have a collected idea of this is what we've already designated as historic and this is where it's located.

Jason? So we do have that in our archives.

We have—

when this was originally done, we have that.

Okay, then I would just want the Historical Preservation Advisory Commission to publish it in a way that's more accessible to the public because because again, the idea would be to educate citizens on, on the history, unique history of the home. So what efforts have we already taken to preserve unique properties? In May, the Warren City Council adopted Ordinance 2023-0013, creating the Public Facility Zone, and within that designating certain properties, those properties that are owned by the city, as well as other properties that are identifiable as having been paid by Orem resident taxes, and then placing them within the public facility zone. And part of that was to, you know, preserve the historic nature that these are open for the public and public use. Included in this is that parcel that was the topic of discussion, that work session parcel located on 1600 North. It is owned by the city and is currently zoned as a public facilities zone parcel. So it is already protected as, as such. Why would we want to adopt a resolution like this now? I think it's important as we're looking at, just as Ms. Barrett represented and presented in the work session, is, you know, we've, we have celebrated our centennial. We celebrated that approximately 4 years ago, and we are no longer a new and upcoming city. We're a well-established city, and we have parts of our city that are historic that need to be preserved. If you consider where we've been, the old City Hall on, on Center Street, to where we're going, the new City Hall complex is currently under construction, and the adoption of the Gold Star Family Memorial the idea that we want to draw attention to various segments of our community, and we want to honor and memorialize those. I believe it was City Council's desire to have a women and children memorial. We would definitely want to mark the parcel of 1600 North with some sort of memorial, but it may be a larger women's and children memorial would be more appropriate at another location. that would be more accessible or not right off 1600 North behind a hoodwack. Again, at the direction of the council, but this is kind of what this resolution's aimed at doing is providing city staff with the direction toward working towards those goals. The proposals are to basically reaffirm that we want to protect and preserve the historic and archaeological resources that our community has. That we want to direct the Historical Preservation Advisory Commission to develop criteria for the designation and then ultimately the approval and placement of markers throughout the city. That we would like to have an audit or a report that's accessible to the public as to where these markers are and what their historical significance already is. And then number 5, I think, is, is a unique way to approach this Heritage Park tank site. Currently, we have a walking trail that runs around where the water tank will be, and is to have a corresponding historical marker So we'd have this marker somewhere in the city, wherever that historical site is, but we'd have a corresponding marker in the Heritage Park. So as you walk around the park, you can learn of the heritage and the history of Warren City. And so we're already moving towards placing that historic cabin that would be restored and placed within the Heritage Park site, that we would then also include these markers. Um, We would direct staff to— the council would direct staff to continue efforts to preserve the unique nature of the PF zone lands, including the 1600 North parcel. Ultimately, what that would look like from the staff side is that the city would continue to move forward with plans to build a well house on that lot, but also incorporating landscaping, benches, a memorial marker there on 1600 North to mark, to mark the site.

Thank you.

And then 7 is requesting city staff to work towards the planning development of other memorial monuments, including a women's and children monument to be placed within the city. So that's what this resolution does, and I'm happy to address any questions or concerns.

You want to kind of have like a brand so they all kind of have like a look like historical form. I don't know, is there a way to— I know when the LDS Church did their Faith in Every Footstep, like they put them on graves, they all had a similar feel.

I guess I wanted—

you want to have a look that when someone saw it would look like— yeah, okay. So that you're thinking to keep that going?

Unless the city council decides that they want to reopen the design and approve a different design. I do think it is appropriate for us to have a unique look, a signature look for what these markers are, so when residents and visitors see that monument, they know what it is. Because, yeah, the Faith in Every Footstep monuments are markers, but also Utah history markers you see along the side of the road, they're all the same, you know, font, size, the markers are are all very similar. So you know what it is.

Do we have—

that is attractive.

Do we have many of these markers that we updated the design that we'd have to change?

How many markers do you think we have? Somewhere in the 10 to 15 range?

Yeah, 15.

We have a historic book that marks not only these locations, but other historic sites.

Yeah, I think we would definitely do it because at least They're not very—

they don't stand out very well.

Yeah, you'd miss it. And so we didn't have to redo them all at once, whatever it costs, do it over time. But I think it would make sense to— I mean, it's 25 years since they did that, so it makes sense to just revisit it, update it, freshen it up, make it jump out. I mean, we've got all the Bands of the USA branding and some of these different things. So everybody— yeah, I think you could upgrade it.

That includes language that the advisory council prepared and updated or refreshed design.

And you may be able to do it in a way that you could still— it would still tie into the existing ones, you know, do them over time kind of thing.

But I'm really ashamed to say I've never seen this And I've never seen this purple marker in any— it's right by Orchard Elementary on the corner right there. I mean, to my kids, what they never saw.

To the mayor, I don't know, the point is they do blend in quite well with the surrounding area. Because unless you're looking for it, you typically—

Well, does it beg the question then to put maybe a dark, darker color around it or gold or something that would make it, I don't know, reflect?

I don't know.

I don't know what—

I think gold is—

I don't know, a little pavilion over the top. draw attention.

I think we want to get a design firm to, yeah, you know, basically give us some proposals and work on some things. And the intent would be to, you know, make them really stand out. They're visible and people are aware of them. And then I think the idea about tying it all into Heritage Park is great, and that would be a reason to, you know, do all this. So, and kind of where this ties to is You know, this has been brought up, um, you know, this is kind of back to Orem's heart. And as we are getting built out, to have our heart intact and have the story intact is really important. Absolutely.

The way I've been summarizing is we want to show that we have heart, and we want our heart to continue to grow bigger and bigger.

Like the grape.

We want it to be 3 sizes too.

Could I say something?

Sure. So I think this is a great opportunity for, for this commission, along with our awesome social media team, uh, to put some things together just to make people aware that these markers are available throughout the city, where they're located, and maybe just a little bit of brief history, um, from someone on the commission telling about it, or, or another citizen.

Uh, kind of teaching us about what happened there and why it's significant to our history in Orem.

So our—

because I'm over the Historic Preservation Advisory Commission, so I—

we are scheduling a presentation to be on the agenda for the city council. This commission's only been there for a year, right? Only been together for a year. So yeah, I would say let's get that. They're doing some great things, really moving forward on that. So I agree. And maybe develop a look and feel for Heritage Park, and then take that branding, whatever that looks like, and then, you know, put it across. I see a nice branding, but how they're done, how they're framed, I don't know. I think it just makes sense, and then it makes sense to translate to the other places. So people start understanding, knowing it, look for this, look for that, make a little scavenger hunt. I don't know, you can make it so that you can have kids kind of find them, get a prize. I don't know. I said I don't even know where these are.

We also have our new benches, you know, with our Oros and we could probably do a better job of getting, uh, benches at these different—

oh yeah, as well. And I like it.

And to throw the, you know, to jump on the same thing with the social media is Something that I experienced is during COVID we went to a lot of different state parks so my son could get, you know, stamps from the different state parks. And the state parks has a program where they have like little geocache located near them, so you can look for that. So it's great for kids. So again, going off of the education, developing a program similar to that to engage children and families to go find The Sierra Museum right next to the Sierra Theater is really a precious thing.

We need to tie that in with what the city is doing. They've got some great World War II uniforms from people that are— that lived in the forum, and it just— it's really fantastic.

And, and this resolution recognizes that significant role that the Heritage Museum has And the relationship that the city has with Sarah in providing free admission to that museum, the importance that museum has in teaching people, residents of Orem, the history of Orem.

But to that point, I mean, so we don't just wind up with, you know, a number of random historical monuments, kind of, you want to have the design consistent, but you also want to kind of have the story consistent, and what is the history of worm. And basically that story would tie into these markers and it would all come together so it, you know, could be used for education.

So we've already kind of initiated that discussion with Adam too, and he was happy to kind of open up, you know, their database that of course the museum itself would work with us to incorporate that. Any other direction, concerns, or questions?

Looks great.

I think it's great.

I would just like to kind of emphasize again that if we can seek an area for the Women's and Children's Memorial Park, and kind of have that at the top of our agenda to have— be on the lookout for that project to make it happen sooner rather than later. I'll give her that second.

But aren't you still— aren't you— aren't we still looking at where that monument would be? Would be a small little park, right? It'd be grassy area or whatever, right? So as we've looked at with the potential building the well house there, I think it's a half-acre parcel. Um, the well house would Again, Chris, step in if I'm misstating anything. The well house requirements would typically take about a quarter acre of that parcel because the well house itself has to be built, and then we have to fence it off to protect the well resources based on regulations and whatnot.

I mean, I think—

but then it still needs a quarter acre. Get a line or some bench or something. At least you're, you know, it's something there that you can go as a family. Yes.

Maybe a mini gazebo, rose hedges, you know, just— but I understand what you're saying. You're saying it would be a small park. And I think kind of the discussion we had last time, of course, and you have outlined it in this resolution, of course, is to seek for a larger parcel for this unique ruins and children's memorial.

Yeah, so from what I understand, this is an and-and, not an either-or.

And I'm just trying to emphasize the and-and, so thank you for clarifying that, I guess.

So, and I think we're—

And make sure we're all on the same page. Are we all on the same page with this?

I think we're open to ideas in terms of where we might have kind of the broader limited children's historical memorial in addition to Specific marker at 1600.

Thank you.

Yes, right. We talked a little bit about this in the day, but if there's anything we can do with that wheelhouse, you know, to incorporate the outside look of that so it ties in with this memorial, so it's bigger than—

towards elevation.

Yeah, yeah.

So, uh, Chris and Ryan, maybe just to repeat and emphasize So just like we've done some additional treatments to well houses, like at the Heritage Park and other well houses, where to make them kind of fit within the neighborhood, we want to do some treatments to the well house there.

So it's not too historic. How about a Pioneer House for the COVID of the well house?

At least, at least with some treatment. Yeah, I don't know to what extent, but yes.

Yeah, that's what we're thinking is something. So when you look at it, it looks like a memorial. And by the way, there's a well house that's kind of camouflaged in the background.

I mean, brick or some sort of— tell me what your vision is for that. Is it how we finish the outside? Is it the roof?

Is it the dormers we have?

You've got this half acre, you've got this chunk of land, whatever. So if you can kind of camouflage that, make it like blend in, and so when you look at it, it looks like a memorial rather than a wheelhouse, if it's possible.

In conjunction with what Jake was stating regarding the Heritage Park, we do have the Pioneer House that is located— will be located on that property. That Pioneer House wasn't too far from this site. Oh, you know, they're not directly connected, but it is connected in pioneer nature. So maybe it could be incorporated somewhat on the site as well, where you could actually walk in and have a look at the inside.

side or whatever, provide access to them. But we would—

we certainly will incorporate whatever we can in that site. I do have one concern with that particular site, and that is traffic and parking and the ability for people to access that site safely. Just a concern that we'll have to address, no matter where it goes.

Any other questions before we move on?

Good.

Thank you for that presentation. Okay, moving on. Presentation, proposed 2024 City Council schedule.

Uh, Teresa.

All right, for the city council, I, um, this was in the packet, but I printed one up so you can kind of look over it. So the idea is, um, for you to just check these dates and see if you're okay with what we have scheduled. If there is something that needs to be changed, that we could do that prior to the December meeting, um, because in December we want to vote on and approve this schedule. And so just a couple of things we— just to note, because of the primaries in June, they— that would fall on when we would regularly meet. So we chose to have just the one meeting, but it would be moved back. It would be a 3rd week instead of the 2nd or the 4th. So that's one difference. We did only pick one for July. In the past, we've Kind of with the holidays, only had one. And same with November and December, the holidays often get in the way of that. But other than that, we are planning the 2 meetings each month on the 2nd and 4th Tuesday. There are a couple other things that we've got in there. We wanted to get the new council members sworn in, at least on the record book. It technically was supposed to be the first Monday of the year. Of course, nobody wants to be here on January 1st, so we have chosen to, to go with Wednesday the 2nd. So that's also a date that you could potentially change if you feel like that's going to be problematic. And then tentatively, they're thinking the retreat would be the 26th and 27th. Um, the reason it's tentative is that potentially would change depending on if they're able to get to location and different things like that. But we at least wanted to get that on there for you to, you know, put on your calendars. Um, and then I did try to put a few dates on there that, um, just to kind of give us a heads up, like spring break and some of the conferences that Either you will be involved with or the city manager's office would be involved with. Does anyone have any questions about the schedule or any concerns? So, and you can, you know, you can always send me something later if all of a sudden you're like, oh wait, we're going to have that thing. And, you know, we can make that adjustment as well before December.

So this is our best recommendation based on what we know now for our schedule for the 2024 year. So if you have any feedback for Teresa, please submit those before our next meeting. Otherwise, we'll— Seems like every year there's always some little changes here and there. We do have to, we do have to adopt a schedule.

And we can amend it. We did one this year where we had to make an amendment because of the election being pushed back. And so, I mean, it's not locked in stone. So if something does come up, we can work on that. So I'll just leave that for you guys to think about. And if there's a problem, let me know. And then the other one As we are coming to the end of Debbie's time as mayor pro tem. And so I was just— when I had spoken with Mayor Young, we had already decided, or he had already kind of decided for 2024. And so I did not make any changes to that. So unless you have a reason to change that, we can also go forward with Gabe Spencer being mayor pro tem starting in January, and then followed by Tom McDonald. And then after that, we would get together and decide how the next year would look.

Okay. Okay.

So does your new job allow— does your new job allow you some flexibility?

Yeah.

Oh, yeah.

Are you willing to give up your reign?

I have to December 31st. I have no power. And then just one other thing to note is once we propose this, then I will work with Mayor Young to— for the other schedules, which are, you know, the pledge and prayer assignments, and then also like the newsletter and council reports. So once we approve that, then we'll— because this doesn't have to be approved. I'll just maybe put something together and you'll look over it and make changes as you see fit. Does that work?

So when do we— you tell me, when do we preserve those rooms? They're all the same.

You should probably start as soon as you get the app down. So may I ask a question? So it seemed like in the past we were from the messaging, the monthly messages for council members, we were going to skip December. So then it bumped everybody to a different month every time.

So, you know, I'm not always writing the Thanksgiving message or something like that.

Now, are we still—

can I just—

I just want to double check and make sure we were still kind of just doing a council-wide message on December.

And yeah, we can totally do that. We did a council-wide message in June. With that same idea. Okay, so it should be different, right? Or is it gonna just repeat back on?

Because we had January. So in on this current one, it has— it's kind of strange because it has Terry Peterson and then January, and then Lynnae in January. And there is not actually a December on here. So I don't know if the intention was for December to be like that. Council And then they were, you know, either Terry or Lynnae would have January. I'm not sure because I didn't create it. But currently there is not a December. There's only 2 Januarys. Maybe that was our time. We can talk about that. Yeah. So I'm assuming probably you will be January, and then we'll work. Were you January last year? Yeah, because you weren't January. I don't see you January this year. Oh, maybe, I don't know. There's no January on here. Jeff, it starts with Jeff in February. So maybe you were— Teresa, I don't think I'm supposed to—

Councilor McDonald just texted me saying he's already written for December.

Hey, I don't know.

Yes, it was January this year.

If you're November, are you doing that?

Just—

I don't know. I didn't make it.

I wanted to hear from you.

Very confusing to me. So Tom's got one.

Yeah, so he'll do December, November, June, because the reason we did January or June together was because that's the Autumn Fest message. It's just inviting everyone out.

Oh, so maybe that's where everything got shifted again. So then that would put Linnea in January because she was after Tom.

They do their council reports.

Yeah.

Are they matched up or is it all connected?

It's matched up. Okay, so it looks like to me, so like Jeff— well, Jeff does the council report in January and the newsletter in February. Debbie does it in February and then March. So they were kind of just matched up but offset just Would it be easier to just do the same thing?

Like, you're right, this is your month. Yeah, you're gonna report and you're gonna write the message.

Yeah, it doesn't matter to me.

That would be easy.

It just feels easier. It just makes sense.

And I just did one.

I'm okay with that. I mean, it would make more sense to me too, so we can do that. I'll just start with— I don't think we have the May I don't think you've reported for— it's been a minute before you've reported. Well, you'll report in December, so maybe we'll just not have a report in December and start you in January, and then we'll be right on. That makes sense. I think it would be a lot if you just know you're January. I think Teresa's telling us what to do.

Am I doing something?

I don't think so.

Okay.

I won't worry about January.

Well, I think it's Tom because I think it sounds like we got off one month. And so that makes sense. So I think we're good. And then I will also, like I did this time, try to put what you need to do in the calendar invite as well. Once we get this approved, we'll do the calendar for the year. We'll put that in there so that if you just go on your phone or whatever, you can see, oh, I don't have an assignment. Now, if you've noticed, but your assignments are in there. Okay, then we have one other thing that's not on the schedule. Um, we— Brent had sent out some emails about how we're going to handle the canvas because it's such a short amount of time. Like, I watched the video from 2 years ago and I think it took 30 minutes from start to beginning. And And so it felt a little bit like a lot to ask everyone to come in for that 15 minutes. So we had proposed doing a satellite one here, and Debbie as Mayor Pro Tem would be located here, and then the rest of you would Zoom in. The only issue that we have with that is that my report has to be signed by each of you that votes. And so what we are proposing, so that each of you doesn't have to find time on Wednesday to make it into my office to sign that report, is, um, I just have a paper and I will send this to those who are on Zoom. It just says, I give authorization to use this signature to sign the 2023 general election canvas digitally if I vote aye in the Zoom meeting to be held on December 5th at 4 PM. And then you'll just print and sign your name. I will take your signature and add it digitally. And then that way, you're— I'm not expecting each of you to find time on Wednesday or Thursday to come in and sign that. Are we okay with that?

We can do that today if we want to.

Yes, so I have the paper right here. I'll give it to each of you if you want to just sign it, then we'll work on that, and then I'll email to the 2 that are not here, have them sign it. I'll have them all ready. And then whoever is there, as long as we have 4, then we can go forward. But if everyone's there, I'll just have signatures and we're ready to go.

So to summarize, this is just to get your authorization to use the signature in a digital format.

Okay, any objections? And if you vote no, please sign. And if you happen to vote nay, Then we would not use your signature. So if that, if that happens to be the case, or if you're not there, we would just not use your signature.

You want me to sign tonight, or—

You're going to be there. You don't necessarily need to sign this. If you want to, I guess you could, but where we already know you're going to be on site. And of course, if any of you choose to come in instead of doing Zoom, that's also an option. We're not, you know, refusing you. And then you usually have those really nice reports ready for us. Oh yeah, you mean, so we can send that digitally so that you can have it available at, you know, as you're voting. So I can shoot that out to you, you know, prior to the meeting so that you have the opportunity to physically see. Yeah, that would absolutely be an option.

And I've been told that those that have been attending remotely have noticed the excellent upgrade that our new AV system and Zoom Room software is working better than ever. So, so it'll hopefully be a better experience for each of you as well.

Yeah. Hey, okay, thank you, Theresa.

All right, um, as far as Terry, you got one of the boring commissions. Oh, is that— oh, okay. No, no, I know. So, uh, Planning Commission is, is the big one, and, um, I really appreciate how seriously they take their job. They do go out and visit properties, and that's very enjoyable for me just to be there and watch the process. So, and I do think it's important as a member, you know, whoever takes that position the future, that we're there at those meetings. I think it means a lot to them to know we're there supporting them, even though we don't, we don't have a vote. They had a closed meeting last time, Jake, I guess, to talk about litigation. And, um, and so, and I'm not invited, which is cool. I mean, because I'm not on the Planning Commission, but we're there to support. So that's going really well, Mayor. I'm very happy with the people there. They're very diligent. Madeline, who is the chair, is doing a fantastic job. So, and I think all the people there are— oh, one, one issue, and I was going to mention this. I don't know if this is Brian or Dwight Tellis too, but it's come up that it is hard to hear in this room. And one of the members of the Planning Commission has told me, said, I don't know if I can continue serving unless there's a way I can hear better in this room. And I know this, that'll go away pretty soon. You know, we get our new building. But I don't know if there's a way we could put in a, you know, some kind of a sound system or a mic or something. Depends on the voice. Some voices you hear great. I don't hear anyone. But anyway, that would be— that's a suggestion that they had. And I don't want to lose that particular person because he can't hear. But it's like he told me once, I voted one way I wasn't sure because I couldn't hear anyway. Anyway, just a thought. I don't know, I don't know how we handle it unless we have mics in here, or I don't know, we can look into it.

But I was looking for Carson, he's been helping us with our system, but we can reach out and see if there's a—

So that's Planning Commission.

Utah Lake Authority is another one of my responsibilities. That's very interesting right now. Just going, uh, Eric Ellis just resigned, uh, is now city manager at Lindon. Or Vineyard, excuse me. And, um, so we'll be meeting, uh, we were going to meet in December, now they want to meet in November. Uh, I will suggest, Mayor, that we definitely want to be part of the committee to choose, uh, the new person. So I'll follow up with you when they tell me the dates to do that.

Okay.

Um, so, um, there's controversy with Utah Lake Authority.

There's still is.

And, you know, we definitely want to have a strong voice at the table to make sure our concerns are met and are. So, um, so that's ongoing. And that's the two. I'm blanking on what my other one is anyway, but I know there's another one, very significant one. But, uh, but those two are Yeah, I mean, those 2 take a lot of time and effort. Yeah, yeah, you're working on those all the time. All right, thank you, Terry. Let's just run through the rest of this agenda. Um, item number 3, call to order for the next meeting. Item 4, invocation, inspirational thought.

Make sure it has an academic He's here and I'm holding my 5-year-old grandson. I just saw him walk in.

He'll do the pledge, but I'll let you know.

His name is Weston Ross.

West, some of you know because he used to babysit.

He'd come along and lots of town council. His name is Weston Ross. Yeah, if he doesn't, if he doesn't get too nervous, I think, I think he'll do it.

Item 6, uh, is a presentation, Central Plaza Water District Annual Report.

Just so you know, Steve Brown is not even going to make it tonight.

He's traveling. He's what?

He's traveling. Okay, so I'll be leading that.

Oh, okay.

Vice chair of that board.

Okay, remember that. Okay, then item 6.2, I'll have a presentation on emergency preparedness and city drill report. That's Heath Stevenson.

Mark, is he going to be here? He's here.

We go now.

And then I think Debbie was going to share some information about former Mayor Stella Welch with her passing this semester.

Okay. Should we do that?

Uh, can we do it after that 6.3 maybe?

Yeah, well, let's, let's do that. Let's make that 6.0.

Okay.

Um, how do we say her last name? Welsh? Walsh?

Welsh?

After many times.

Okay, so we'll do that as the first item, 6.0, and then 6.1, 6.2. We'll have personal appearances, then we'll have— going to our consent items, we've got 8.1, approval of meeting minutes. 8.2, Metropolitan Water District Warren Board, that's just an appointment. That's Casey Shaw, Alex Locke, Chris Sharkey.

I'm not sure about Chris.

I thought Casey Shaw just got called on a mission.

Am I wrong?

Casey Shaw did.

And so does that mean he's still gonna do this?

Or he's a resident of Warren and he's serving on the board while he's away. We have one board member that is serving in the Philippines right now. Okay, we have 3 meetings a year and one is a Christmas party.

So that's my kind of committee.

I want to be on that board.

I know Renee wants to be a part of it.

Okay, I just want to make sure that he— so will he Zoom in or will he schedule one?

We've been doing that, coordinating through the Philippines through our device.

Won't this make it hard for Casey to make the Christmas party though?

He's coming. His first meeting will be the Christmas party in 2 weeks, so if you appoint us, I can't even wear the Edwin sweater.

Okay, okay. That's interesting. Okay. 8.3, Britton Brunolfsson and Robert McFadden, Beautification Advisory Commission. And item 8.4, Form Advisory Commission, Katrina Blail.

She's been great.

You know, her and her husband are both They did—

they were part of the Multi-Other Playground. You know, they're, they're just great. And I think they are 2 of our anchors of our committee. She's done the Hospitality.

Hospitality.

Yes. So that's a good—

Yeah, I get a lot of support on that nomination. So we go to item 9.9, scheduled items. 9.1 resolution, notice of intent to consider the boundary adjustments resolution between City of Orem and Provo City. That's out on Canyon Road.

This is only the resolution to start the process, is that correct?

That is correct, yeah.

And we'll, we'll go through that, but yes, this is just basically the resolution to start the process, and then things have to be worked out from there. I mean, Obviously, we wouldn't start the process unless we thought it had a chance of working out, but let's work out all the details.

And then are we voting 3 times? Are there 3 motions on that?

So there are going to be 3 separate resolutions because there's technically 3 different boundary adjustments.

So how do we do that in terms of when we vote?

Just set the address in there.

You just motion for the first address and then you So we should have resolutions on each one in the agenda, so in the packet itself. So everywhere where there's a semicolon on there is a new location where that boundary would potentially be.

So you just do this whole thing with that address and skip the other 2 each time?

And then the next time, yes.

Okay, you guys got that?

I do have that.

Okay. All right, item 9.2, park lighting and closure ordinance.

Wait, can I interrupt for just a minute? So in the resolutions, it has more specific language. That's what you want us to say, Jake, like the 3.1 acres, 3.18 acres, all of that?

Yes, if we could use the resolution language.

I printed out the resolutions that I have there in front of me.

I might be making a All in favor?

I'll second you every time. Okay, I got the language.

Okay, if you've got that worked out. 9.2, Park Planning and Closure Ordinance.

And, uh, that will be a very similar presentation as our last work session. The notable change is we have removed Windsor Park from the list of parks where a permit can be obtained. And that will be addressed in the presentation.

Okay.

Item 9.3, another resolution, recertification of the Warren Municipal Justice Court.

Yes.

And that, um, is a pretty standard operation, but that was pretty long in our packet, all of that.

Yes, there's a lot of material there, but the— this is a pretty pro forma thing that we've done in the past.

Nothing new. No, and off everything I read, something we write about every 4 years.

Yes, and again, in the presentation, I think we've done it now. This will be our 4th or 5th time recertifying the Justice Court.

And then I have 10, monthly financial report. That's just by the way.

Yeah, so there's—

does that need to be mentioned?

Well, there's no vote under or anything, but if anyone has any questions, it's here. Yeah, this is something we provide every month that we include in the package.

So there's no public comment period or anything on that, just if we have specific comments as a council.

So should I bring it up?

I don't think we ever— there's no vote on it.

Yeah, so that's where you would just skip it. Yeah, unless there was an issue with All right, this is the manager information items. And, uh, hey, any questions? Okay, we'll return to the next city council meeting.

Test, test, test. Tom, Jeff, can you hear us?

Tom, Jeff?

I can hear you.

I better walk away. Weston, if you change your mind, let Grandma know. All you would do, look, you would look at this flag and you would say into this microphone— it's easy. No, you'd say, I pledge allegiance, and then you say, I pledge allegiance. Are you sure? All right, well, I tried.

Thank you.

All right, we'd like to welcome everyone here tonight. And we'd like to call this meeting to order. We've got 2 city council members that are joining in via Zoom. Tom McDonald and and Jeff Lamson are both on Zoom. So that will give us a full group. We'll start out. Debbie, if you'd like to introduce who's doing the invocation, the pledge.

Yes, thank you very much.

This is my family.

They're here in the second row, my husband Jim, my grandson Weston, my grandson Clark, and my father Blaine. And this is my last time getting the prayer and pledge. And I thought it'd be good to have them finish. Weston, do you want to give the pledge at all? Okay, so my husband, um, will do an invocation, and then my father Blaine will give the Pledge of Allegiance. So we'll start with the prayer by Jim.

Our Father in heaven, we're thankful for the blessings that we have here in this country, these opportunities that we have to joined together in this meeting tonight. And Father, we pray for thy guidance and spirit to be with us, that we can make good decisions and be able to take care of the needs of the city.

Father, we're thankful for all the many blessings that we have and the great joy that we have living here in the city of Orem and the blessings it offers us, the protections and fire and, and police and, and the education we have and the library and the books that we have to learn from and the great opportunities that await us here. Father, we say these things in Jesus' name.

Amen.

As my father's coming up, Veterans Day was recently. My father was in the Utah National Guard in the engineering unit, and he helped build the road down Park City Main Street. Right, Dad?

And over the mountains.

American apart and over the mountain.

Please rise.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you both for doing that. Move to items number 6. Item number 6.0. Stella Welsh, a former mayor here in Orem, passed away last week, and we've asked Debbie to tell us a little bit about her.

On behalf of the Orem Mayor and City Council, we want to publicly acknowledge and recognize and celebrate the life of one of our city's most legendary civil servants. Stella, who served on the City Council from 1980 to 1987 and then became Orem's first elected female mayor in 1992. She served in that role until 1997. She moved to Orem in 1960 and led a full life of service and love for the community. She was key in the creation of the Mount Timpanogos Park and helped bring Timpanogos Regional Hospital to Orem. She's also helpful with the land and zoning issues on the Word Perfect complex, now Canyon Park. Stella's daughter Kathy noted, I would watch as she took phone calls from citizens who had various concerns. It never mattered how early or how late the calls came. Mom always took the time to address the issues that mattered to those callers. After her political career was over, she served on the boards of organizations such as Habitat for Humanity, Kids on the Move, and the regional hospital. She was married to her husband Stan for 74 years, and they have 8 children and many, many grandchildren, great-grandchildren, and even great-great-grandchildren. Stella was an incredible example of how much good one person can do for their city. She will be greatly missed by her legacy of service. As her legacy of service lives on, and we send our heartfelt condolences to her family and appreciate her fine service.

Do we know when the funeral will be at all?

Saturday at 11.

Okay.

Okay, thank you, Debbie. She was a remarkable lady, and we appreciate that. We'll move on to the regular business item 6.1. We've got a presentation on the Metropolitan Water District of Orem annual report, and Chris Shirkey is going to lead that conversation.

Mayor and Council, it's a privilege to be here with you tonight. When I started at the city in 1994, Mayor Welsh was our mayor, so it was an honor working with her. She was a great woman and a great leader for our community. Like to mention to start off, first of all, I'm not Steve Brown, who was supposed to be here tonight, but he's, he's on business traveling, was unable to attend. He asked us to present. So he is the chairman of the Metropolitan Water District of Orem. I'm Chris Shirkey. I'm the vice chairman. He asked me to to lead this discussion. We have with us in our audience, we have Liddell Gilman. If I could ask Liddell and then also Tim Crandall to stand. They've been serving on our board. Liddell's been with us for 12 years, and Tim has been here for his first term, which is a 6-year term. So we have 2 others representing us, the the board here tonight. I just wanted to recognize them. To my right here we have Reed Price, who is our general manager of the Metropolitan Water District of Orem. We also have Rick Lewis, Alex Lott, and Carl Cook, who are not here tonight, so we'd like to excuse them. Ruth Ann Ivy serves and has served as our secretary for more than 20 years, and so we do have a long history of service in this, in this district. We wanted to move forward with our presentation on providing you some history and then telling you about what's some of the things that have happened over the last year in, in the Metropolitan Water District. As you all know, the City of Orem was incorporated in 1919. In 1935, the Metropolitan Water District Act was created by the state of Utah, by the state legislature. Our leaders at that time decided it was a good idea to create a water district to look out for the interests of the community moving forward. And so as such, they created the Metropolitan Water District of Orem in 1935, shortly after that law was enacted. Typically with the water districts, they mimic the boundaries of the city that they serve, if they were created by a municipality, which they typically are. Back in '35, the boundaries of the city were anticipated to be approximately 2,000 north on the north end to 2,000 south on the south end, from approximately the river to the lake. It wasn't yet determined what boundaries were going to be as we know them today. In fact, Vineyard was incorporated actually not that many years ago, so a few decades ago. So I mentioned in a discussion with Mayor Young recently at our water tank field trip, we were talking about water, water shares, water rights, and what kind of portfolio we have, if it's a healthy portfolio and so forth. And I, and I, I wanted to respond to him now more formally in this meeting tonight by saying, under current law, under current statutes, and barring any changes to any laws and statutes that we have on the books today, Orem City is in an excellent position. We have an excellent portfolio of water resources, including groundwater, surface water, and spring water. And so we can't tell what laws might bring into the future. But under today's current conditions, we have enough water to provide for our citizens under drought conditions, even when our city is completely built out. So our forefathers have looked out for the city of Orem and the future of the city since 100 years ago. We are invested in several irrigation companies as a district. In fact, there are 7 either irrigation companies canal companies or other water associations where we have shares in those companies. Those companies actually hold the water rights. In other words, they own the water that we have the ability to use as a shareholder in those companies. We also have water in— by contract. Metropolitan Water District entered into a contract with the Central Utah Water Conservancy District in the late '70s. For 7,520 acre-feet of water. To most people, that doesn't— that doesn't— they have a hard time wrapping their mind around it. So give you an idea, a standard size American-sized football field covered in about 9 inches of water is 1 acre-foot of water. To give you kind of an idea, in other words, we have 7,520 acre-feet of those quantities available to us through the Central Utah Project. The Metropolitan Water District actually engaged in that agreement with Central Utah Water in the late '70s. Since 19— excuse me, since 2016, we have been paying $1.189 million for that water annually. We will continue to do so. As a district and as the city through 2047, when that contract will need to be renegotiated. So in other words, we don't own that water. We, we don't own the shares. We own a right to use the water for which the Central Utah Project owns. And so there's a distinguishing mark there to understand the difference between having a right to use the water and actually owning the water. Right. Are there any questions regarding that, anything that we've stated thus far?

Okay, just— and that cost for that lease is variable, right? It can change over time?

Uh, well, it, it has gone up, uh, with each allotment. Each allotment is around 500 acre-feet, and it started in about 2000. And so from that point moving forward, we're at 7,520. So each allotment has specific cost, a unit cost per acre-foot. Cumulatively, it averages out to be about $177 an acre-foot. It doesn't vary over time. It'll stay that through 2047. All right, we typically pay for these, uh—

As our new 10 million gallon water tank comes online at some point, tell me, does that affect— um, is that just helping us Save what we'll need for the future. Tell me how that's going to work into what you're talking to us about.

Okay, so what we're looking at here is storage versus supply. They are 2 different topics altogether. So, so supply is what we're referring to here. Metropolitan Water just helps us to plan for the supply needed for projected demands starting since 1935 all the way into the future. That build-out— build-out could happen around 2050, 2060, we don't know. We don't know what the population will be then either. However, we refer to the Governor's Office of Management and Budget for those values. Right now we're at roughly 98,000 or so, and we anticipate we could be, depending on the councils over time, you know, maybe around 125,000. That's what the planning planners would represent to us. And now, so we have to plan For those numbers and water demands based on those values.

But as the water is stored, I'm assuming it'll be stored over time and used as it's, you know, as needed. How do I mean, how does that work?

To give you an idea how much water we use on a given day in the wintertime, we use around 10 to 11 million gallons of water. That particular water tank, when constructed, it will be 20 million gallons, so it'd be, it'd be large enough to bring provide water for in-house water use for 2 days. So in a given year, it's not a terribly large amount. But we base all of our— the volume requirements are based on Utah state rules for water quality or for drinking water.

And you said when that's fully constructed, it'll hold 20 million gallons?

20— or I'm sorry, 10 million.

10, right.

I'm sorry. Yeah, doubled. That would have been nice, but that 10 is extraordinary though.

We've got 20 right now, and when we bring that one on, that will increase.

That is correct. Yeah, sorry for my, uh, my misspeak there. So yeah, it's 10 million gallons roughly. We use around 10 to 11 million gallons a day in, in the wintertime, so indoor use. The, the highest amount of water used on any given day in the history of Orem was in 2017 in July. And it was 61 million gallons of water. This last year, we only used around 40 to 45 million gallons on a given peak day. And so, although our numbers are— our population has increased, the per capita use has actually gone down a little bit. We feel that people are using water more wisely indoors and outdoors, and that we're making great strides in being better water stewards, I think, for that resource. To continue, I'd like to mention or cover one topic that you might have an interest in, and that is our Deer Creek Intake Project. We are a sponsor of that project. It is about a $98 million project. It's to replace the intake structure that is under about 100 feet of water. That is currently under construction today, and it will be completed in about next year, next calendar year. Again, that is a significant project, not only for Orem, but for everyone that uses water that comes out of the reservoir at Deer Creek. It services about 1.5 million people for potentially for drinking water or irrigation water or for other uses. The project, the Deer Creek project, just so you know, was the inception for that happened during the Great Recession. So grateful for those who had the forethought and foresight to look at that and to have the wisdom and courage to plan for that into the future. Likewise, here we are in 2023 with a significant project that we are facing right now. If that one structure fails, no water would come out of that reservoir, and there would be no Provo River. There would be no irrigation or drinking water. So therefore, everything that flows through that point is super critical for Orem and for this valley and for Salt Lake as well. So we are invested in that well into the future. We anticipate that our overall cost for that project will be on the order of $400,000. We are looking for ways to create some revenues to help pay for those and pay that back over time. That is probably our largest area of concern that we have before us, is looking how to fund those increases. As you also know, our, our water impact fee revenues have declined quite a bit over the last few years. And so that revenue source has been used to help pay for the Jordan Elwater, which is $1.2 million. And then this is coming online as well. So hopefully next year we'll have more of a financial plan in place. We'll probably need to hire a financial consultant to meet with us as a board to review how to fund those, those projects. We work closely with city staff. We wear 2 hats as Metropolitan Board members and as a manager, and then as a Public Works Director and the Assistant Public Works Director over Water Resources. But we work seamlessly and closely together with the board and with the Orem City staff on such projects as the Provo River Watershed Council, which helps to look over the watershed, the health of our watershed, any concerns and contaminants that may be occurring, and regulations that are helpful to help ensure that we have minimal adverse impacts and pollution contamination that might occur in our water resource. We work together on water supply monitoring with the various canal companies, our 2 springs that we have at the Alta Spring, our Canyon Spring, and then other water resources available as well. We've adopted recently new policies in our fraud reporting. I just wanted to mention this: our fraud reporting score went up this last year. We continue to do very well on our audits with Squire and Company. They gave us a bill of clean health, and we have continued to receive that, that over the last several years and decades. We work together on working on several projects, including many well projects, water tank projects, The Metropolitan Water District has given the City of Orem millions of dollars over the past 20 years to help develop wells and to replace spring lines on the Alta Spring, and also significant donations for Well Number 10 and the 10 million gallon water tank, $1.5 million for both of those projects. So we have a very symbiotic and healthy relationship together where we both have the same goal, and that is to provide the greatest resource, water, to our citizens of Orem at the, at the best value possible. So I'd like to turn some time over to Reed, who is also over our water resources, and he'd like to mention a few items that our water division has worked on this year.

So as a water division, there are some things that we're doing right now that are quite visible in the community. The City Council recently took a tour of the water— of the 10 million gallon water tank that's being constructed on 400 South and 400 West. Associated with that project is a 950-foot deep well that we have drilled and will be putting— will be outfitting here in the next year or or so as this project moves on, moves forward. There's also a booster pumping station that we will be constructing as well to boost, to deliver water into the central zone and maintain adequate pressure. And then there are a couple of large pipelines, a 36-inch drain line and a 24-inch gravity feed line, which will feed eventually feed the spring water zone. Those are quite visible projects, capital projects that we've been doing. As a division, we like to do our job without anybody knowing as best we can. We know that if we don't have calls coming in, then we're doing a good job. We have 3 different groups in the Water Division. We have the supply group, we have the distribution group, as well as the utility group. The water supply group is responsible for getting water to our pipes and making sure that it's clean, drinkable, and safe water. The different sources that we have include springs, surface water, and wells. Last year we produced 8 billion gallons of drinking water, and that is what the supply group provided. They also mitigated test pumping at 5,000 gallons per minute for the well that we drilled. We can pump 5,000 gallons per minute out of that well if we needed to. The plan is to just pump 4,000, but we ran it up as much as we could just to see how productive it would be. The water supply group also received a perfect score on the sanitary survey. which is conducted by the state of Utah on our system, showing that we are following the rules and have created a safe water supply for our community. Of course, they perform regular maintenance at wells, water storage reservoirs, and spring areas. Our well number 4 was recently rehabbed with a new pump and motor and rehabilitated the column. where all of the piping goes down into the well. I also tested 159— all of the city's backflow preventers at all of the properties that they have. As far as sampling goes, as we test our water, 1,364 total coliform tests were run, and all of them were clean. Inorganics and metals tests, we've conducted 4 of 4 of those tests, 11 nitrate tests, 12 pesticide tests, 5 VOC tests, and 16 DBP tests. All of those were well within range of acceptable health limits. The water distribution group, they maintain the pipes and get the water to the meters in front of residents and commercial industry throughout the city. Last year, they had 800— they responded to 854 customer help tickets, 10,077 blue stake requests, 190 excavations where they had to dig into the pipes. 126 of those were leaks. They installed 160 feet of new fire line. And eliminated water line and service where the new City Hall building is being constructed, and also constructed a new temporary service to City Hall. They were involved in the Hillcrest Park construction, where they, they, they added 1,058 feet of new water line there, along with new meters, backflow assemblies, hydrants. And conduit. They completed a mainline and service replacement project at Key Ridge Circle, excavated all the water services on 200 East from 1400 South to 1600 South to verify their material type, and did the same thing on Main Street from 800 North to 1600 North and on 400 South from 400 East to 800 East. It's a busy group. They respond 24 hours a day when needed. The last group is the water utility group. So we've supplied the water, we're sending it to the customer, and we need to figure out how much the customer used, and that's the responsibility of the water utility group. That group, as you are aware, has been involved in a significant effort to replace all of the meters throughout the city. and outfit them with a radio read technology that allows us to collect the amount of water that they have consumed on a regular basis, and then also to give them access to that. That project is nearing completion. Over the past year, they replaced 3,400 3/4 and 1-inch meters. They just have 800 left of the 24,000 that they've— that we've been installing. They've also replaced 80 meters of inch and a half and 2-inch. We finally received the electronic component device that communicates the usage to our system. We had 5,000 that we were— we waited over a year and a half to receive. We finally got those in October, and we've installed 4,300 of those. nearing completion of that as well. We, of course, had to continue reading meters as well without that technology, meaning we had to go and lift most lids to get the reads. It's been quite an effort. As a division, We've also completed training, Backflow 101, Off-Highway Vehicle, LTAP Flagger Course, Traffic Control Technician, Confined Space and PPE, Trenching and Excavation Safety, and Competent Person Training. Needless to say, there's a lot going on in the Water Division, and we have a great group of dedicated employees who enjoy coming to work and see it, see, see the different challenges that we have and address them face on. It's, it's a great group to work with, and our community is in good hands with, with the group that we have and, and the planning that's, that's moving forward to plan and ensure that we have a good clean water supply well into the future.

Thank you, Reed. Do we have any questions from the council about the water?

Chris, I wonder if you could— I know we had some phone calls a month or two ago about the microbubbles. Can you just kind of clarify? There was still some confusion, I know, in my area. So maybe if you would just explain what happened with that.

Okay, yeah, so in Northeast Durham, we've experienced a kind of phenomenon that's— Lynnae has referred to, Councilwoman Millen has referred to as microbubbles. And so it might look that your water— might look like your water is not crystal clear, and it might even look a little milky. And what that— they're exactly what you just described, Lynnae. That is water bubbles, air bubbles that we have in that. We've experienced high flows, extraordinarily high flows. from our Alta Springs and our Canyon Springs. Those springs feed the northeast part of the town quite directly, and as such, we've experienced such high flows that the velocities have also been extremely high and has been extremely turbulent. And you would imagine that maybe it would work itself out before it came to the tap, but it actually didn't this year. And so we did receive calls on that. There are no taste concerns, no There's nothing wrong with the water itself. It is simply the fact that we've experienced an extraordinarily high volume of water in the northeast part of town through our springs, and that's what that is related to. It's very fortunate. So sometimes my daughter will look at it and say, well, why is it like that? She'll think, I'm going to get some Evian or something. I'm like, no, forget it, don't buy that. This water is great. This is what you want to drink, and there's nothing wrong with it. Wrong at all. So we did experience that this year. It's a good challenge, good problem to have. I don't know the solution to get rid of them, but it's, it's good to have.

And I just wanted to say, just, you know, thank you to your group, because I know there were people I saw on Facebook, social media, that expressed some of those concerns. And even though it was just exactly as you described, our, our public works staff still went out and flushed the line. And I don't know if you want to explain that, just to kind of put the residents at ease.

Yeah, whenever there's a consumer concern, when they call us and contact us, we will go out and meet them that day, no matter what it is. If they smell something, what it could be, chlorine, or it could be something looks rusty, it could be something from their internal internal plumbing from a water heater, or it could be perhaps some failure that is occurring. I did that with a neighbor recently down the street from you, in fact, where their water softener was failing, and they had these little, these little, these little almost like pellets that you would see in a water softener, and it would, it would plug their line and reduce their flow. So we determined that their water softener had failed. They replaced that, flushed their lines, Works perfectly fine now. Now, those are duties that normally you wouldn't— we wouldn't normally take care of because we're not plumbers, indoor plumbing specialists, but we can identify certain concerns and refer them to professionals that can work with them on their side of the meter. So we respond to anybody any day.

Well, and I guess that's my point, really. Thank you. Thank you for the service which you provide. I think we just live in a unique city where we have wonderful And I, I appreciate all that you do. If you can pass that message along.

Thank you so much. We believe we have great professionals, but even greater human beings, quite frankly. They will go out and look at anything. If they don't know the problem, they'll figure it out. They don't know the answer, we'll figure it out.

So, Mayor and Council, you've heard me say how impressed I've always been over my almost 10 years here of the level of sophistication of of our public works leadership. And, you know, of course, Chris is at the head of that. But to go along with the big mind is the big heart. So I think that's been encapsulated really, really well here in both the comments by you, Councilmember Millett, but also in the report given by Chris and Reed today.

Thank you.

Terry, you had a comment?

I do. I got to see our water department department firsthand. I had it— my neighbor thought that, that she was having some problems and settling in, in her property, and city came out and found that actually it wasn't that neighbor, it was another. There was a leak in a line a couple doors away that they found, uh, and, uh, they were amazing. They were there, I believe— I was out of town actually that night, but I believe they were there until 10 or 11 o'clock at night. And, and they mentioned to us Uh, I think one of the guys probably had worked in another city, said, you know, other cities would tell someone to turn off your water, we'll come back tomorrow. And these guys didn't do that. They stayed there, uh, pretty late through the night. And then there was, you know, I guess there's jobs that go really slick and there's other jobs that doesn't always go as slick as you're digging in rocks. And this was one of those that wasn't as slick as some of the others. And the guy just said, some of, you know, if there's things that can go wrong, it's kind of going wrong in this job.

Mm-hmm.

But that— but they were amazing, and there's a big staff there, uh, you know, a lot of guys doing it. So I really appreciate, uh, that, and this, and I'm just proud to be part of the city. Now I want— I want to make a comment. I want to see your response. When I go to Costco and I see people buying caseloads of purified water— and I won't tell you what I tell my wife that means when it says purified water, but anyway, I have my own opinion about that— but Is that better than the water when I turn on my tap at home and drink? Is it better than Costco water? It says purified, which I have no idea what that— well, like I said, I won't say it publicly, but talk to me about the quality of our water versus Costco's purified water.

Yeah, our water would—

And not Costco specifically, just—

Yeah, yeah, sorry, sorry, Costco. I actually own stock in Costco.

Excuse me.

But But any bottled water.

Yeah, I like to think that they're just buying it for convenience because, oh, I need to have this to have on hand. But I believe that our water easily competes, if not exceeds, the water quality of bottled water. Other people may have different reasons for drinking it, but they should feel confident and safe in drinking the water here in Orem.

So I'd like to add to that too, that we have at least one kidney dialysis company that does— they are concerned about water quality. And so we would meet with them and we show them what our water is constituted of, and they're very impressed with that. They use our water for their processes on their sites there too. So We take great pride in that. We live in a very fortunate location, quite frankly. There are natural minerals, of course, in any locations, wherever you pump water out of the ground or wherever it flows over rocks through the mountains and the streams and so forth. And there are some, some minerals there and other constituents of the water supply that are better than others. And so we have water quality report that we produce every year annually, required by the state and the US EPA to do that. That is on our website at warren.org, warren.gov, and, and you can look at all of, all of the constituents found in our water supply.

Thank you.

Before we conclude, if I might just conclude by saying we'd like to extend an appreciation to Mr. Liddell Gilman for his service over the last 12 years. He's, he's, he felt like he's ready to graduate, and so we would like to honor that tonight and but recognize him for his dedication and service. He's, I'd say, extremely meticulous when it comes to reading minutes and reading reports and bringing things to our attention. And for that, I say thank you, Liddell Gilliman, for doing that. We appreciate your service. You will be missed. Thank you very much, Liddell, for your service.

Thank you.

Did you have a comment?

I just have one other comment, which is whether this is appropriate or not. It doesn't— that's never stopped me in the past. But I give a shout out to Crystal Millstein, who is running currently, one of the candidates running, because she comes to these meetings. She'll be one of the candidates that understands our current water situation. Or anything else we talk about. So I think that's significant that we've got someone running for office that actually sits through all these meetings. So anyway, sorry if— sorry if that's not appropriate, Mayor, forgive me. Okay.

Thank you.

Anything else, Chris? Was that complete?

Working on the Metropolitan Water Board, uh, for, for 12 years. Uh, they actually asked me, do you want another term? Since I'm in my 94th year, I figured that'd make me in my 100th year when I completed my next 6-year term. So I said, I think we better change that and appoint somebody else. But it's been a great pleasure to work with the people that I'm working— worked with on the Metropolitan Water Board. I love hearing the water report every meeting. I love working with the people. And I'd also like to give recognition to Stella Welch. I've known her for— she and I were the same, are the same age. Stella has been a— contributed to the Orem city probably more than many people have. I'll let you know that, well, during her administration, that she appointed me to the Planning Commission. The Blue Ribbon Commission. I served on the Board of Appeals and the Board of Adjustment under her direction, and the Streets and Roads. So this isn't my first experience in giving service to my community, but, uh, it's all been a growing and a pleasant experience, and I'd like to thank the board for their association.

Thank you.

Thank you. Okay, and thank you, Reed and Chris, for that presentation. And, and we appreciate all that you do on the water side. That is something that we hear regularly from citizens about concerns, and, and Orem's in fabulous shape on water, so we appreciate it. Okay, next we've got item 6.3, emergency preparedness and city drill report, and Heath Stevenson will present this.

Thank you. All right. First off, thank you, Mayor, Council, for— my name is Heath Stevenson.

Better?

Okay, let's start over. All right, Mayor, Council, thank you for a few minutes tonight. Um, my name is Heath Stevenson. I'm Orem City's Emergency Manager and I work under Chief Sanderson out of the fire department. Um, just wanted to go over a few things tonight, some of our successes that we've had in emergency management, and then our last Orem City drill that we participated in was, uh, one of the best ones, if not the best one that we've had since I've been here. So I'm gonna finish off talking about that a little bit. Um, please feel free anytime, ask any questions you need. I won't get offended if you cut me off, I promise. Uh, the first thing that we did, so our comprehensive emergency management plan, uh, anytime that we have a change in mayor or city manager, um, to continue to get our emergency preparedness grant, we have to have that updated, adopted, and promulgated. Um, so that's something that we did today, or this year, excuse me. Um, And we've also started doing our neighborhood preparedness courses. We do this each month, and we've had really good turnouts from our residents. So we've, we've done 5 of them now, and we've had anywhere from 15 up to 40 people. So our last one that we did this month was winter weather, and we had about 15 people that turned out for that one. So I want to thank Council Member Spencer. He was— he came out and and came to that presentation. So another thing that we're doing, that we do 4 classes each year for ham radio. So our ham radio users help with our city drill, and they would— they're going to help with our communications if we were to have a big citywide emergency. So we have a few instructors that we'll bring in, and we try to go through as many of those classes, get as many people to both get their licenses and upgrade their licenses. So like I said, we had, we had 4 classes this year and we had about 50 people who were able to obtain those ham radio licenses that would help us out in any disaster situation. This year with our Orem Fest, so we have to do a mass gathering permit every year through the Utah County Health Department. This year, the health department showed up at Orem Fest to do an inspection. We were able to pass that inspection with no issues. So that was only the second time in the 7 years that I've been here that they actually came to do that inspection. We also this year saw the weather pattern that was going to be there for Orem Fest and were able to work with the National Weather Service. the contact up there and we were getting real-time weather reports. So I don't know if you remember on Friday, we actually working with, uh, Karina and Bren, we're able to— we had to shut down Orem Fest, pull people off the rides for about 30 minutes due to lightning in the area. Um, so it was kind of cool to see how that process all worked, um, from the National Weather Service through myself, through Bren to make that call. And then— had everything back up and running. So the other significant thing we did, we moved our Everbridge system, which is our mass notification system here in the county. We used to be on our own little island within Orem, and when our dispatch moved from Orem dispatch to Metro dispatch, we were going to have issues in our Metro dispatch being able to contact both Provo and Orem residents out of the Metro Provo location. So we've merged our system into the Utah County system. Nothing on our end changed with our residents or our employees, how we were using the system, but it was much more efficient for our Metro dispatch to be able to reach out to our residents during any tests, during our city drill, or during any emergency that we might have. We also signed into a new 5-year contract this year, so we were able to actually save some money switching into the county system versus being on our own island, which is always good. On the fire department side of things, we do our emergency management assistant compacts, or our EMACs, that we'll do. We have fire department personnel who are trained to go help different areas, whether it's states, California, New Mexico, Alaska, we kind of wherever they may need help. But we have to keep track of all of that information to be able to get called in, be able to go help. And so we transferred from NMAS, which was the natural— let's see, Nationwide Mutual Aid System to our web EOC for the state. So Chief Hurst and myself were able to switch that over so that we can stay up to date and continue to go on those EMECs and get that training for our first responders. Just some of our emergency management partners. I'll go through those. We did multiple drills with our public safety. We worked with Utah County on a 3-day exercise. We worked with our state DEM partners, and we've also done a couple mass casualty exercises with Timpanogos Hospital throughout the year just to get that training, make sure we're all on the same page. So if anything were to happen, then we'd be able to run efficiently and be ready to go for those. And then the last thing that I want to mention Tonight, this is our Orem City drill. So our Orem City drill we do annually, and this year I'm gonna pull up this graph. This year we had approximately 45,000 people who were accounted for in that drill. So accounted for means we have block captains, neighborhood leaders, and area leaders set up throughout the city, and those neighborhood area leaders or block captains. Um, go check on neighbors, get a count of how many people, uh, are in the area. So accounted for means they either came out and participated the night of the drill, or that block captain knew the family was gonna be out of town or out of the city, and they let that block captain know. So as you can see with our numbers here, uh, we'll just start in 2020. We, with COVID we didn't hold the drill. The first year back was a little rough, but as you can see, we're continually climbing and having more and more residents that participate in that drill. So I think that's a big push in our emergency management department, is just trying to bring in as many residents as possible. I also want to thank Pete. He helped a ton with the advertising of this drill, pushing it out through all his different magical avenues. that he's got over there. Don't even know what they are, but I have a feeling that helped with that 11,000-person increase. So that's all I have tonight. Just wanted to, wanted to talk about some of those successes that we've had in emergency management. So are there any questions from Mayor, Council, or Brynn?

Mayor and Council, if I could just emphasize, I mean, to have the amount of communication related to emergency preparedness in the amount of 45,000 of our residents. I think that really is a big deal. It's easy to put emergency preparedness sort of on the back burner. And so the fact that we've gotten that kind of involvement, it's of course in no small part to Pete Wolfley, our PIO and communications manager, but also to Heath and our fire department for their efforts to get out into the community and to interact with our residents and making sure we're getting this two-way communication.

No, I agree. It's pretty phenomenal. It's kind of incredible, really, to get 45% of the city involved in something like that. That's just a one-off exercise. That's amazing.

Thank you.

You have a question? I know part of our new city hall is going to have an emergency command center area. I'm assuming you're going to plan for how that would evolve, how that would— what that would look like in an emergency.

Yeah.

Yes, definitely. So it'll be nice. move this, the whole drill that we've been working on will now work, operate out of that building when it's done, uh, rather than having to share with police in our area that we have now. Um, but yes, for any, we'll, we'll do trainings. We have an EOC, Emergency Operations Center plan that's created currently. Uh, so when the new building's set up, we will switch over to be able to use that building, um, be able to Better, have it set up better as an emergency operations center than what we have now in the training center here at the current public safety building. So there will be more trainings in there, more readily accessible, and newer technology, which is always beneficial in an emergency operations center.

Any other questions? Okay, well, thank you, Heath. Thanks for that update.

Thank you.

We appreciate it. Next up, we've got personal appearances. And we've got 4 people here on the list that would like to have a public comment. So we'll open up this, this personal appearance list. First on the list, we've got Jordan Macedon.

Mayor, City Council members, thank you for your time. My name is Jordan Macedoni, and I would like to address an issue that has increasingly become a problem lately. 600 West between 800 North and 400 North has started to become a main artery with cars reaching speeds past 25 miles per hour. In the past, I have made multiple calls to our police dispatch to get the street patrolled more often, but unfortunately the response is our police department is spread thin. I have also talked with a city engineer who suggested that we start a petition. My family has gone to the majority of our neighbors on 600 West, and they all agree— the majority agree that something needs to be done about the speed on this road. I have 3 pages of signatures with, with me showing support from the community around us. My personal suggestion would be to have 6 to 8 speed bumps put in, as well as lowering the speed limit along this half-mile road. Additionally, stop signs could be the solution as well, but unfortunately the existing ones are not obeyed as it is. Additionally, there are many of us who enjoy the parks located near the Orem Community Hospital, but the crosswalk for Geneva Elementary was removed. We are asking for a new crosswalk to be put in at the end of 600 West and 400 North. We're asking the City Council to help us move forward with these improvements to help our neighborhood safe and livable.

I'm not sure.

Do I do anything with this?

Just, you could give those to Pete.

Okay.

Can I ask something?

So I think I had a resident reach out to me about that. Are you Are you having issues with dispatch at all, or the—

No, not necessarily.

They're just—

their response is that, you know, the police department is spread thin and they can't really get out to patrol it every day, you know, after school and during— everybody's going to work or getting off work, so they just can't be there all the time.

Okay.

So not necessarily a problem with dispatch, but it's understandable that they are spread thin, especially during busy times.

But, but you would like a police car parked there at certain Possibly to deter.

Obviously it's not the solution. You know, we gotta do something on our own here to control the speed ourselves if the police department can't do it.

Right. Okay, thank you.

Yeah, just a quick reminder, we have kind of a relatively new multidisciplinary team that looks at all of our traffic and traffic operations issues. And so I've made note here in terms of relooking at the crosswalk at 600 West and 400 North, and we'll have our— this team look at it and see what we might be able to do there.

Are they—

and just to educate the public on the process, so you've got a petition there with how many people?

I think it's about 40.

About 40?

Yeah, along 600 West.

And your specific ask from those people?

It says right on the top here, uh, so we asked for some sort of speed control and we left that up to the city, um, and along with that crosswalk. So we explained to them we're doing a petition, we're going to bring it to city council, whether that be stop signs or speed bumps or something.

Okay.

The posted speed limit is 25, but people are just flooring it.

I can hear it in Yeah, so, so maybe there's some automated solution or something. I don't know what the solution is, but that would be something to look at with your multidisciplinary group.

So Mayor, Chris Shirkey, our Public Works Director, kind of helps lead that team, and he can maybe give an initial response to this item.

Okay.

Yeah, so we, we have a traffic tiger team. It's really good, good team, and we're going to look at that issue. What it involves our police department, our public works department, and traffic operations, which is in public works, as well as in engineering with Sam. I think you talked to Sam. We have your information on our spreadsheet that we reviewed today. And, but we're glad you have that. What you have there is what's in accordance with our transportation master plan. The first appendix refers to traffic calming. In the process for that. What you've accomplished is the first step, and now that'll lead us into a further greater detail of data collection for volumes as well as speeds, and looking at potential solutions for your neighborhood together. So we look forward to working with you closely on solutions.

And what would be his contact going forward to kind of follow this through?

I'll give you my information if you'd like out here. You have Sam's information.

All right.

So, Mayor, you, you've mentioned to me recently how, how you feel like we've been improving kind of our responsiveness, for example, in these council meetings. And I just want to say that Chris Shirkey, our Public Works Director, has been a huge part of that increased responsiveness. So again, with his big mind, he brings that big heart, and we'll make sure this doesn't fall through the cracks.

That's, that's great. And that is our goal, is, is, is there are different problems like this, you know, how can we address them? They don't just get brushed off. And we can't fix everything, but we can take it through a process to see if there's a solution. So thank you. Next up, we've got Ann Kendall.

3 things. The lights in the park are beautiful. The crosswalk at 4th East and 200 North would be good to look at, because when you closed— when Sharon closed, the kids on that side, west side of 4th East, have to cross to get to Cascade. It's a nightmare for those kids. What I'm here to talk about is irrigation water, and I just had a very good conversation with Chris, got most of my answers, but I'll just state the problem. There are about 100 of us that own water, get our water off of the Provo Bench Canal, the big 14-foot canal that runs through Orem, and we've been told that when Linden takes their water out of the ditch, there won't be enough in the ditch to maintain it for our use. So we will own our water, won't be able to use our water. And, uh, Chris indicates yes, it's a problem. My thought was, can we lease our water to Orem? He says no, Orem doesn't need it. We can lease it to some other city, maybe, and kind of goes away. But, um, or we can look at other ways of watering garden and orchards and stuff. But I would look to council to think about something for these 100 or so users who are going to lose use of their water. And, uh, I don't know what we can do. But it'd be very expensive to water our garden and our orchard with the city water tiered level, and we have some ideas, but that's my concern.

Thank you.

Thank you. Yeah, and Chris would be the best one to follow through on that, but thank you. Next we've got Bladen Lautensack.

Hello.

So I'm here to make my voice heard publicly once again. I know I'm not a new face. Please take note, um, that I will continue to be relentless with my support of our mayor, Terry, while you're still here. Dave and Lenee in their efforts to represent what the majority of the citizens of Orem want, as was reflected in our last election. I, I recently received this flyer in the mail supporting Chris Kilpatrick, Jen Gill, and Councilman Jeff Lampson with the same message. 72% of Orem voters said no to Prop 2, which was propagated by the group Stronger Together and PIC, even though the, the Utah Lieutenant Governor Deidre Henderson's office recommended to them to cease and desist, uh, as an organization along with their message. So what's interesting is, is that these 3 candidates, in order to get around the recommendation of the cease and desist, aligned themselves with the new, newly formed organization Stronger Orym PAC, but with the same message. They were told to stop. Very clever, very divisive, but my opinion, lacking in integrity, transparency, and honesty. And by the way, a very large part of those Orem voters who voted no for Prop 2 have woken up. I've spoken to many with the realization of, number one, the closure of several of their Orem schools. They're now realizing, number two, the 20% increase to our property taxes, 73% of which Has, has been allocated and has gone to the Alpine School District. And what's interesting is that 0% of, of that money, of which is coming to Orem to fix our schools— same old problem. Do you realize that a yes vote— I, I— people are beginning to realize this now— do you realize a yes vote for Prop 2 would have resulted in 100% of our allocated tax dollars coming to Orem schools. Let me tell you, for those who have woken up and are waking up, a vote for Prop 2 today would result in a resounding yes. Chris and Jen and Councilman Jeff Lamson say there's no more hidden agendas, really. And let me quickly get this in. The National Association of Realtors and Utah Central Association of realtors have heavily donated to the campaigns of these 2 candidates.

Why?

Because they're hoping that these candidates win so that it will affect the eventual balance of our city council here. Let me tell you, Chris—

Let's say—

Okay, Chris, Jen, and Jeff, if elected, I promise there'll be the same buyer's remorse. And just one more thing, if— make no mistake in believing that we're done fighting for New Arm School District, because we're not done. Thanks. John Barrett.

Hi, thank you, Mayor, City Council, and our city manager. I have, uh, one comment and 2 questions. The, the, the comment is, is I previously worked for the U.S. Congress where a professional dress code was required. And I've noticed that over time, Orem's dress code has kind of gone downhill. And I was just wanted to make a comment that we may want to consider an act, make an act to increase, to institute a dress code before we have a John Fetterman type problem in Orem. So, now my 2 questions. On November 9th, 2022, a year ago, There was a city council member that had a full quorum. The entire city council was here, and there was some— there was 2 legislative votes scheduled for that evening. Shortly before those votes, one of the city council members left, and that's fine. Sometimes you might have a family emergency, some kind of event scheduled. However, last week it was— a video was circulated online That showed that one of our city council members, Tom McDonald, was speaking at a political issue rally, political issue committee rally that same evening. So he left his legislative duties voting for the city of Orem to attend a political issue rally. And in that rally, the city councilman encouraged them to vote for whoever Stacy Rasmussen tells them to vote for. I think that means that an Orem City Council member told a PIC primary officer to advocate for municipal candidates, which is against Utah state law. Now we know that that same PIC did follow his advice and went out and advocated for municipal candidates, which is against the law. So I guess now we know why our city councilman left his official duties that evening to party with a PIC, I guess. So anyway, my question is, is that Ethical for an Orem City Council person to leave a legislative session when there were 2 votes to be held to attend a rally encouraging them to break the law. The second, the second question I have is the financial disclosures. I'd like to thank the mayor and city council for the new financial disclosures rule that was put into place several months ago, and I thank each of you for filing a revised disclosure. Now, in the 2021 election, there was a Woodbury sign agreement that made the Deseret News, Salt Lake Tribune, Provo Daily Herald, and in there there was some accusations— well, not accusations. Several candidates signed an agreement that they would pledge for signage to, you know, to help this developer, and it was controversial. Now, one of the city council candidates, you know, kind of bragged about getting some, some some campaign signs or some signage on I-15, and we never saw a disclosure related to that. And that candidate filed a report on December 2nd, 2021 that did not show that. His new disclosure shows a contribution from University Place. I believe it should have actually been Woodbury Corporation, and I'd like to have some evidence shown related to that disclosure. Thank you so much.

Thank you. That's everyone that's on the personal appearance list. Oh, all right. Next up, we've got item number 8, consent items. There's 3 items on the consent— or there's 4 items on the consent agenda. We've got approval of meeting minutes for October 24th, 2023. We've got an appointment to the Metropolitan Water District, uh, Orem Board that we heard from earlier. Those appointments are Casey Shaw, Alex Lott, and Chris Shirkey. We've got item 8.3, an appointment, Beautification Advisory Commission. That's Britton Ronaldson and Robert McFadden. And finally, item 8.4, we've got an appointment to the Orem Fest Advisory Commission. Of Katrina Blill. Would somebody like to make a motion on that, on those consent items?

I can.

Do I just need to say I move that we approve the consent items 8.1, 8.2, 8.3, and 8.4 for our approval?

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Thank you. The consent items pass. Next, we've got item 9, scheduled items. First item on the scheduled items is item 9.1, resolution— a notice of intent to consider the boundary adjustments resolution between the City of Orem and Provo City, located near the intersection of 1030 East and 1630 South. Orem address, approximately 700 North and 1550 East Orem address, and approximately 2000 South and Columbia Lane Orem address. Gary, again, our— one of our city attorneys would like to present that.

Yes, thank you, Mayor and council members. What you have in front of you is actually 3 resolutions to adjust the boundary, uh, of our corporate limits between Orem And Provo, and the first one, as the mayor said, is at 1030 East 1630 South. That's just off Carterville Road, and it's adjusting the boundary among some parcels that over the years there's been confusion, and it's not really transferring any property the county has already appropriately taxed. Things is just cleaning up really a housekeeping detail. The next one is 700 North, 1550 East. That's the Canyon River District. About a year ago, the council passed an ordinance amending the zoning code to allow a project to go forward. Forward that would include a townhome project. The developer is requesting that the townhome project be removed from Orem and put into Provo boundaries. In response to our study meeting that we had a couple of weeks ago, and as we introduced this item, to you. The city attorney and I have been able to meet with the Provo city attorney and also the attorney for the developer. And we've discussed the phasing. There were 3 items that the council was concerned about. One was the bridge improvements. One was the timing on the commercial pro— to the north of the townhomes. There's 2 phases in there. When Would they be completed? And the next was a public utility easement on the bridge. And we've— the city attorney sent out to you a draft development agreement that we think covers these areas. And then the last resolution in adjusting the boundary would be at 2000 South and Columbia Lane. There's a sliver of property and a detention basin there that should come from Provo into Orem, and Orem uses that, and it deals with our stormwater. Now, by passing the resolutions in front of you tonight does not make an adjustment to the boundaries. It just begins the process. Process set out in state law where the boundaries might be adjusted between our cities. And so if you pass the resolutions tonight, the 3 of them, it begins a 60-day process where we will go through a noticing to the community. We can get comments back about whether this should be done, and then the council will hold a public hearing. And after that public hearing, if the council determines that it furthers the health, safety, and welfare of the residents of Orem, then you could change and adjust the boundaries. And at that time, the draft development agreement that we have could turn into a final format. We would sign it, have the developer sign it before that meeting. And so at this point, I would ask that you pass these resolutions, all 3 of them, and then take a look at the development agreement and see if we've captured the council's concerns. And have them accurately reflected in development agreement, and you can get back with the city attorney or me, and we can continue those negotiations if we've missed something or there's a problem. Can I answer any questions, Renee?

So.

In anticipation or preparation for this public meeting, I think it would be appropriate for us to list the pros and cons for our citizens to better understand this issue. I'd like to really see if we can direct that to, you know, issues regarding revenue, the pros and cons, issues regarding this particular development, and also As you're referring to the meeting where we initially heard about this, I think it was the one John Barrick was referring to tonight. But the first time we heard about this was at that meeting. So where we actually talked about really the impact of these townhomes on specifically our first responders and the pros and cons of that by annexing this property. So those are a few of the things that I would like to have clarified for the public so we can show the, the pros and cons. This is something, like you say, we've been working on for a year, maybe almost a year, quite some time. So we want to get this right. Let's make sure that we have our public informed as best we can.

Thank you.

That would be my request.

Yes, we can do that.

Anyone else? Okay. Yeah, we have been talking about this for a long time, and so I think we're pretty up to speed. I think the pro and con issue would be great to outline as the next step. But as far as where we're at right now, I think— is anyone ready to make a motion on this?

Tell me if I get this right, Gary. I knew that we— how do I say this? We— a notice of intent to consider a resolution by the Orem City Council indicating its intent to adjust a common boundary between the City of Orem and Provo City to place approximately Approximately 3.18 acres of property located at approximately 700 North 1550 East Orem address, entirely within Provo City.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

And aye.

Okay, the resolution passes. Let's move on to— there's 3 here, so I'll just go ahead and do the second.

A motion for a resolution by the Orem City Council indicating its intent to adjust a common boundary between the City of Orem and Provo City to place approximately 77,410 square feet of property located at approximately 2000 South and Columbia Lane, Orem address, entirely within the City of Orem.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Thank you. Second resolution passes.

Okay, here we go. And we'd like to move that a resolution by the Orem City Council indicating its intent to agree on a common boundary between the City of Orem and Provo City located near the intersection of 1030 East And 1630 South Orem address. Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The 3rd resolution we're talking about passes. Thank you.

Thank you. We'll get to work on those pros and cons.

Okay, great. Thank you.

Thank you, Mayor.

Um, on our consent items, we had, uh, Appointment from Beautification Advisory Commission to Britton Mernalson, and he arrived this evening. Britton, you wanna stand up?

And so he's on the Beautification Commission.

So he—

we appreciate his service and his willingness to serve the citizens more.

Thanks, Britton.

Thank you, Britton. Okay, item 9.2, an ordinance, Park Lighting Enclosure Ordinance. Jake Summers, our city attorneys, would you like to present that?

Mayor, council members, thank you for the time this evening. the slideshow.

The good guys don't come to city council meeting, period. I mean, the good guys from the community, period. So we just hear this trash as though it's a common voice.

Tom, did you want to make a statement?

Oh, did I?

I, I didn't have my hand up, did I?

You—

well, you were just talking. You were on the mic.

Oh, I, I hit mute. Sorry.

Okay, thank you.

So, Mayor, council members, this item was presented at our, I believe, our last work session. This is ultimately an amendment to Orem City Code 13-1-11, which establishes park hours. And this is being done as a request from the Recreation Department as they are attempting to attract recreational opportunities, tournaments that are national and regional. The idea is that we would allow parks to remain open for these type of tournaments, given weather conditions, but only if there's been a prior approval and permitting. And that is the, the changes that we would be doing. As you can see, the current language does not provide for any sort of exception currently, except for Orem Fest. And what we are proposing is that the Recreation Department Director, through a permitting process, would have the discretion to modify the hours of following parks. In our work session, we had included Windsor Park, given some concerns about the programming that would be done at Windsor Park and the area where it is located, within the neighborhood. Just really, the Recreation Department ultimately decided that it wasn't necessarily a park that would be utilized, and as such, it wouldn't be necessary to have that on the permitting process. So we would be looking specifically at the City Center Park, the Community Park, Hillcrest Park, and Lakeside Park. It would be required that To obtain this permit, that they submit an application. Our ordinance that we have outlined here would provide grounds for the denial of a permit application if it would unreasonably interfere with any other permitted use of that park, any city-approved event, or if the proposed use would disturb the peace or cause undue hardship on the neighboring. Residents or businesses. So there's still that leeway for the department director to make a decision and say, you know, while we have this permit process, the proposed use is going to create an unreasonable hardship to the neighboring properties, and so therefore we're going to deny permit. So it gives that discretion to our recreation director. The ordinance provides very specific conditions for the permitted use, and that it also requires city staff to be on site during any sort of use that is beyond the normal operating hours. That would provide the Recreation Department eyes on and make sure that the, the permit— the permittee is using the park under those conditions of the permit, and that if any sort of conditions occur that would violate the use, then city staff can revoke the permit and require the permittee to cease operations and vacate the park. So ultimately, that is the proposed ordinance as it is in the packet. It is outlined in the— as in Exhibit A in the redlining. If there are any specific concerns, questions, that I may answer.

Do we have any questions?

Just for—

do we have a— I understand if it goes past 11, midnight, like, what if it keeps going 1 o'clock? Is there kind of an absolute nothing after that time?

There is not. Nothing in the ordinance specifically gives a drop-dead date. But again, the idea here is that the department director would be using this as a A way to address any sort of weather-related concerns, and then having staff on site. So if we get into the wee hours of the morning, if it's getting to midnight and this is starting to present that undue hardship, that the department director is going to call cease of operations.

Okay, thank you.

So this is primarily weather-related incidents that would push the time, right?

That's the goal.

Yes, this is— the goal is to address those tournaments that may have a weather-related related incident and teams that have traveled from out of state or out of county.

Okay, uh, commentary.

So the— so I've been at Windsor Park with weather-related softball games with my grandkids, and, um, but I've noticed that one game that I was hustling to get to and I was late because of city council meetings anyway, um, but when I got there, because of weather-related, they canceled the game. So I think a lot of times the coaches will do that too. If the game— if it was weather-related delayed, and now all of a sudden it's 9:30 or 10 and the game hasn't even started, they're going to cancel the game. So I, I think— I mean, I, I support this. The only thing— my only question, and this is a new park that we don't know about yet, is the Hillcrest Park, um, with the pickleball courts. I, I would love to see that be a 24-hour-a-day Park. No, not because the pickleball courts are right along University Parkway, and, and there is no homes behind it or to either side, and that would be really nice. Some folks are just getting warmed up about midnight, you know. If you could go play pickleball from midnight to 1 o'clock in the morning, and I think as far as a safety issue with this, with the park, it's probably safer to have lights on. than it is to have a park where it's all dark. So I, I just wonder, I'd like the city to consider that. That might be something that we might say, you know, for those night owls, there's a place you could go at 2 in the morning and play pickleball.

You know, Councilmember Peterson, I think that's an excellent point and something that Bryce Merrill and I have discussed. But at this point, the purposes of this ordinance amendment was really to address the tournaments and really to try to take it one bite at a time. Okay. But definitely, I think this would be something that, uh, you know, Bryce Merrill and I would, would look to revisit, um, with the Hillcrest Park.

And this won't even be an issue till the spring. I mean, the courts won't be done till the spring, but just in the future, I'd love to have us be open to working with people that would love that. You know, that's just a place we could—

they could come Yeah, I think that one of the biggest things pushing this ordinance was just as we become more of a tournament destination, it would be an impediment to tournaments to book if they knew they were going to be shut down with adverse weather. So I think we're trying to fix that.

So that is the intent, Mayor.

Thank you.

Okay, any other questions? Someone might like to make a Motion.

I'd like to make a motion that the City Council, by ordinance, accept the parking lot park lighting and closure ordinance.

I'll second that.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Thank you. The resolution— or the ordinance passes. Thank you. Next up, Jake, you're on again. We have item 9.3, a resolution, the recertification of the Orem Municipal Justice Court.

So again, Mayor, council members, thank you for the opportunity to present this on behalf of the Orem City Justice Court as well as Orem City. This resolution that's before the court is, is pretty short, but the support Supporting material is quite lengthy, so I wanted to take just a few minutes to break down the information that's been provided in the supporting documentation. The Orem City Municipal Justice Court was established and began operation in September of 2010. The Orem City Justice Court handles all Class B, Class C misdemeanors for individuals who are 18 years of age or older. and whose violations occurred within the geographic boundaries of Orem City. So that runs the gamut of DUIs, drug-related crimes, retail theft. It also includes infractions, so traffic infractions, speeding tickets, red light tickets, etc. It also has jurisdiction specifically for 16 and 17-year-olds as it relates to traffic traffic offenses. And so if somebody, one of your children or a 16, 17-year-old gets a speeding ticket, their destination for to handle that ticket would be our Orem City Justice Court, as opposed to a district court where they're going to be thrown in with a myriad of other offenses. Kind of give you an overview again, who's who. The Orem City Municipal Justice Court judge is Judge Reed Parkin. He's been the he's been the judge. He was appointed in 2010. The Orem City Municipal Justice Court Administrator is Jody Thano. She has been also with the city since 2010, and together they manage a team of roughly six judicial assistants. There is a quarter-time judicial assistant, and judicial assistant is a clerk. So they handle everything from payments of fines at the front counter, as well as taking minutes and hearing cases in the courtroom itself. Orem City contracts for indigent defense work through the Law Offices of Stevens and Gailey. They employ 5 attorneys, and 2 are dedicated full-time to handling cases for indigent defendants within the city. And then prosecution is Handled by two attorneys within the Orem City Attorney's Office and supervised by the Deputy City Attorney. In 2022, for the fiscal year, I've provided kind of a layout of the stats of what kind of cases, how many cases the Orem City Justice Court is handling. As you can see, it is a pretty busy justice court. Some interesting information is you know we've handled in the last fiscal. calendar, 186 DUI-related crimes in Orem City. All other misdemeanors, just over 1,000 misdemeanors have been filed in the Justice Court. We work diligently to, to resolve those cases, make sure that justice is done speedy. Most people, when they think of the criminal justice system, think the wheels of justice grind very slowly. And sometimes that is the case. And frankly, when COVID happened and the court shut down statewide, it presented quite a problem for the Attorney's Office, the Justice Court, and we've worked pretty diligently over the last couple years to bring ourselves back above water instead of being drowning in the cases that were lagging during that COVID period. And then, as you can see, just over 7,000 citations were issued by Orem City Police Department and referred to the Justice Court, and of those, about 1,300 actually went to court, met with an attorney, uh, one of our prosecutors, to resolve their case, negotiate the case, or go to trial. So as you can see, a pretty busy Justice Court itself.

Say, Jake, can you just go back to that slide?

Absolutely.

Just out of curiosity, I'm just curious how the math works on this. Um, so what does it mean? So number of cases filed, this is DUIs, 186. Number of cases disposed, 137. 74% clearance rate. What does it mean, cases disposed and clearance rate?

So the cases disposed are pleas, are cases where pleas have been entered and they've been sentenced. Cases have gone to trial, they've been sentenced. cases where somebody's gone to trial and been acquitted, or cases have been dismissed based on evidentiary reasons. So the case has been disposed or closed.

So—

The clearance rate is of the percentage filed versus how many have been closed, and that would be your clearance rate of 74%. Now, in some instances, we have clearance rates that are well over 100%, and that's because we've had cases that have been filed in previous years that we're still closing out.

Okay, thank you.

Okay. In 2010, again, the Justice Court began operations. We were required in 2011 to recertify on our 1-year anniversary and then recertify every 4 years subsequently. So 2015, 2019, and now our period of recertification has come come up in 2023. Our deadline to apply for recertification is in December of this year, as our certificate— our certification expires January 31st, 2024. So what is required for us to recertify the Municipal Justice Court is we have to submit an application packet. Included in that packet is an affidavit completed by Judge Parkin, which goes through each item that is required, and Judge Parkin has to affirm that yes, we are in compliance. There has to be an opinion letter from the city attorney that should have been provided in your supplemental material. We prepared that, that letter outlining all of the requirements for the operation and feasibility of the justice court, and I believe Mr. Steve Earl, our city attorney, has signed that letter. And then a resolution adopted by the city council requesting recertification, and that is what we're here for tonight. The operation of the Justice Court is regulated by both state statutes as well as Judicial Code rules. Those can generally be found in 78A-7103 and subsequent sections of that section. And then the Judicial Code rules are found in Appendix B of the Judicial Council Code of Judicial Administration. Those requirements were outlined in Mr. Earl's letter. Ultimately, Mr. Earl has opined that it is feasible for OREM to continue operating Operating a municipal justice court, and Judge Parkin has provided the affidavit to our office, which affirms all of the requirements have been met, and the justice court is operating in compliance with state statute and judicial rule. The content of the resolution tonight requests that the Justice Court Standards Committee and the Utah Judicial Council recertify the. Orem Municipal Justice Court that reaffirms the city's willingness to continue to meet the minimum requirements for the continued operation of the Orem Municipal Justice Court for another 4-year term, and then authorizes city staff to complete any other necessary actions to complete the recertification process. And so that is what ultimately is outlined in the resolution before you tonight.

Any questions?

Yeah, Jake, do we have any, um, any complaints against the Municipal Justice Court?

I mean, if there have been any complaint, major complaints, or we're doing fine?

So complaints would be raised to the— if there's about the operations itself, would be raised to the Administrative Office of the Court. Court for their consideration and review. If there are complaints related to attorneys operating within the court, those are typically referred to either to the city council— that somebody might bring a complaint saying prosecutors have filed a case and they want some direction from the council— or they're filed with the Utah State Bar, which is our regulatory agency which controls our certificates. Again, as you've seen, we are quite a busy operating court. And as such, from time to time, we do get complaints. Defendants feel that they've been treated unfairly or been hard done by a case or by a judge's sentence. And so, yes, those complaints have been filed and handled and addressed. I can't speak to any particular ongoing complaint or outstanding complaint. But yes, complaints have been filed because just the nature of the, the work is adversarial and sometimes emotional.

Thank you.

Sure.

Are you ready for a motion?

We're ready for a motion.

I'd like to move, uh, move that— put forward a resolution by the Orem City Council requesting recertification of the Orem Municipal Justice Court by the Justice Court Standards Committee and the Utah Judicial Council.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The resolution passes.

Thank you. Thank you.

The only item left on the agenda would be, uh, item number 11. If, Brent, you have any city manager information items.

Just a few quick items.

Um, have you—

obviously you saw how we, uh, unveiled our new Orem Express train today and was extremely popular. We will be getting that back out here really soon with our Lights On event on Monday, November 27th, and then we'll actually have it out here at our City Center Park for each Monday through through December 18th thereafter. So looking forward to continue to have that popular amenity available. And we've got sponsorships coming in, and so we'll have some, some swag for you to pass out at our Lights On event. So it's really shaping up to be, I guess, an increasingly wonderful We're gonna, thanks to the efforts of Bryce Merrill and Karina Eckern and our park staff and other city staff, we're gonna have an even better event this year than ever before. Oh, please.

So today we had 2 trains operating, and I thought that was really slick. I can understand that maybe not on those Monday nights, but I would think on the Lights On we might want to see 3 trains. See if we can rent that second train. I think you were saying you probably were going to—

It's already done.

Yes.

He's so wise.

I wish I could take credit again. That's due to Karina and our excellent staff looking ahead and anticipating how popular that, that would be. And we have a, I guess, a developing relationship with another entity that has a similar train. Recently we celebrated Miro's— Miro the mammoth's birthday, and to do that we had a food drive. We had a really good turnout for that, filled up 4 big bins. Because of the popularity of that and because of the demand we're hearing, we're going to continue that wonderful effort through the holidays here as well.

Last thing.

is that our Orem Business Alliance is doing their 4th annual Standout Business Awards, and you can still submit nominations through this coming Friday. And the web, web link for that is at econ.orem.org/standout. So up to this Friday, you can still submit nominations for that.

Thank you, Brent, and I'll just second that because we came before this meeting, we came from a dedication or the opening of Phase 1 of Hillcrest Park, and that was extremely well attended. There was a big crowd there, a lot of people excited, and that was just Phase 1. And I've just gotta say, as I've seen over, over the last couple years, it just seems like we're getting bigger and bigger groups coming to these things. I think Lights On will be a bit— a really big deal, and it's just exciting to see the community getting very involved in these. So it's awesome.

Thank you. Couldn't agree more.

Would someone like to make a motion to adjourn?

I move that we adjourn.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

We'll be adjourned. Thank you for coming.