City Council · 2024-05-28

New building. So if you want to just join me across the hall, Sarah from the studio will be there.

You're picking how many?

We're showing you what would be in this room in the new building. So to replace these, what the audience would sit on, and then what's kind of in our standardized office room. Just kind of get your bless. Well, actually, she has a poll that you just write your name down and pick your favorite.

There's 3 categories or whatever.

Yeah. So we'll kind of run you through.

So I only did 2.

Okay, I guess we'll go.

Pick a good one.

Oh, I did.

Hope you picked the right ones.

Yeah.

And we're going to just go ahead and do the opposite.

All these chairs, at least the second chair.

It's not really a choice. You are not first.

You are chair second. You want to go up there and I was thrilled to see that because the first 2 were older. It's good.

Awesome time.

It's probably re-released at Christmas.

Oh, it's like very clean. What are you talking about? Yeah, it will— I don't know, maybe release a Christmas version of it, and it's the exact same thing.

It's just What is—

no, what is that show or series?

Superheroes.

Do you have a new file or something?

It's all right, I just walked here.

Is your file the same?

I thought what I did, that was on the front of the— Marvel usually likes this, you know, but this one said 1926.

Thank you.

Did you do it?

You sit in the chair?

Yeah.

Oh yeah.

You've already voted?

Oh yeah.

It's a chair. It's a chair. How hard could it be?

It was hard.

You should have seen it.

This is like the 3 Bears.

This one's too hard.

This one's just right. So which one, which one did you like the best?

One of the 3, right? I like—

one was my favorite. So you chose— maybe they shuffled around, but great, great rear end seat. Those were the work side chairs.

What?

Those were the work side chairs.

Uh, the ones we did? Yes, yes. Does it go in order from this way?

So did you have— did you sign the sheet?

And were there already a lot of signatures on there?

He was there.

Our biggest today was— that's great. Some of those chairs were all in the different tribal departments.

Yeah.

Yeah, like any of the other—

like, that's office chairs.

Yeah, office chairs.

And then the next one's—

oh, the last one's right. 1 and 3 are office chairs.

Yeah, we said we should get these 2.

Yeah, right.

There's so much better.

Yeah, see, and they said it wasn't them. I think so.

That's what they said.

Is that—

it's not that much cheaper, which means—

I know, right?

Red is—

I had a question. I'm just trying to find the— do I want to do the majors? I was trying to read over the back.

Yeah, thanks everybody. So you want me to email that to you? I think they have to—

so as soon as she gets back, she went to go look. Oh yeah, so she should be right back.

She said, I just need this much.

Yeah, but maybe that's what it was. Maybe that's what it was. Listen, I think he was—

that's what you were doing? See, like, the lines? Yeah. No, John and— John and— and I just lost your name.

Reed.

Reed.

They call you Brian. It's like, Brian. No, John and Reed both got 2 presentations.

Hard day.

John's are longer, but he did bring friends.

Reed's all alone.

He's so mean.

Is he on?

No. He's gonna do it again.

He has a lot going around.

How old is he? He just turned 16. I did that when I was 16 too.

It was great.

How many levels is he doing?

So I think it's going to be smart.

Whoa, really?

Charges that much for those things?

No kidding.

Some of them are $25. Some of them are just—

yeah, it's great.

Wow, that's pretty sweet. Yeah, it doesn't take anything. I did that with my voice. Okay, now we have to do that through money for gas and oil.

I do, you know, I do.

Wait, what?

Yeah, I do nothing to contribute to this.

It's just like the legal badge.

Exactly. Things don't just magically appear. Good blessings.

Yeah, that's $300.

That's worth looking into, Steve.

I'm like, we can be partners.

You'd be the brains, I'll be the— Start us with the LLC.

I love that.

I love doing that. Yeah, I'll tell you.

I still, I still like them.

It seemed like they were expecting some report.

So I, I remember that conversation.

I just want to make sure that we got his Those needs taken care of.

We had actually one.

So we'll be setting— Oh, sweet.

How was your weekend?

Oh, good.

Doing one size more than any activity. I played around in golf, played pickleball, I played tennis. Whoa, an active weekend. It was an active weekend. Always someone lives the same words.

Getting it all in.

That's great. So he's the one you did all the singing with? Well, him and his other siblings who originally came to Big Family. He's the one that likes to sing. It's good to him. So, um, I don't think they want most of us to do all the stuff.

Just tough finding out where it is.

We were able to get to Jamesville before it started getting crowded, and you have to start a little bit off. Where'd you go? And are these— are there like, uh, court rules posted, or do they just kind of, uh— I know there's I didn't see any rules posted, but there seems to be an unwritten rule of how that whole thing works. Okay. Which, of course, did you tell them that, you know, city council membership has privileges?

I never—

no, no, I didn't.

But your act gets up, then, you know, they just move down. So whoever they see, whoever's up next, yeah, you're supposed to say, hey, who's, who's Whose racket is this?

Whose—

at least the ones down the street. So I would think though, if you could flash your seatbelt ID or something, you go out and reveal that.

Give us one word, one word.

So I didn't know who was going to speak, so I put you in here. Yeah, basically somebody to My assumption is whoever was on the case in front of her—

Well, you did the important stuff.

Yeah, yeah, yeah.

Always.

Especially when it's—

I don't know, he's the one that sent me the stuff.

He was really anxious about getting her— So it could be— that's good. Okay, or maybe she'll come and you can make sure.

I'd say even better, we can ask David.

Okay, I told her, I was like, well, it's either going to be you.

Okay, ladies, Caroline, help her.

Everything—

you need a little bit more.

That's whatever you had, even though the additional whatever to pay the guy would have been like— so much as that's $4,400, and then we gave him—

he was asked $6,500. Okay, if we did the math, as Brandon said, if you did $1,500, it's only $5,500. I was just thinking about that to make sure the number—

yeah.

Brandon, Brandon, you got all the numbers. We were just trying to remember what— so remember that he was—

I remember he asked for $6,500, and then he was asking for more than that. He was asking for a fourth in his presentation, whatever you make from that copy.

And then we gave him more than what I'm talking about.

So that, that was my worry. I just want to make sure that everything got—

with everything you need, that part of it covered.

We wanted to share with this town people more, right?

So portion of that's already included in what you—

that's really the $2,400.

She came up with—

So that's We came, we came basically later.

Yeah, or what we thought.

Yeah, that was my word.

Right.

How was that? Didn't know what it was called. All right.

Okay, I ordered a big poofy chair for me.

Yeah, did you have one? I didn't see any recliners.

It was a really old—

Yeah, I've been offered those since—

I don't know if she had They were nice.

Yeah, they're nice.

That's why I wanted to come for this part of my head. I wanted more shoes. My shoes might be big, but I think they make a statement.

You can sit down and look at them.

Yeah, that too.

My glasses on.

How long does this charge here? Yeah, it's not charged.

So, well, John, as you got all the problems with that, I remember you said— oh yeah, yeah, I was thinking You say what school?

All right, Chief, thanks for sending that.

We got a lot of presentations.

Full information, 7,500 emails I received about that. That was very helpful.

Yeah, thank you.

Just saying.

Thank you. I got a lot of emails, not all the exact same.

That was awesome.

Best in state.

Yeah, yeah, yeah. You don't want to know my true feelings about cats.

Oh, really? Cats were always killing me.

So I put in Nemesis.

You cited the first and then the second.

I thought you were in.

I will.

Timing is—

yes, let's be honest today.

I think she— it was in the attached. Well, there was an actual one.

I think she summarized it.

Everybody's holding it, but the one that was supposed to be held by Dad.

Sitting on the couch going, what are you all doing? How old are you now? I was in a run yesterday and took a bad step. Was this like a trail running thing or just on the street? Yeah, just kind of.

Oh yeah.

So you piped up a random document off our— just the dictionary. Okay, yeah, it's a good little hack.

Huh?

Who more?

Was there a lot of people there at the problem?

So you mix everything, like cheap rodeos, and so it's right there. So like, he's got one of those. Oh no, but they said different way if they don't do it. All right, we would like to welcome everyone.

Everyone, uh, Participated in the chair testing.

Yes.

And had some definite opinions.

Absolutely.

As always.

Yes.

But we'll move forward.

Okay.

What the group wants, as always.

As someone said.

And, uh, yeah, just as a, uh, recap, the, uh, Memorial Day program yesterday Uh, looks really good. Really turned out nice, and we had a great crowd, so we did a good job of getting a lot bigger group than normal.

So you must have had sunblock on.

You don't look like you burned or anything.

Oh, I don't think it takes a lot to burn me.

Really?

Yeah, yeah, look at the person under the umbrella.

That's why I was saying that it was just—

it was before I sat down.

That's one side.

Yeah.

Anyway, it was a great program, a great event, and lots of people there. Okay, we'll move on to item number 2, uh, a presentation on 1600 North and 400 East intersection. So we'll turn it to, to, um, John Dornish.

All right, I'd like to introduce Craig Bryant and Holly Wood. I didn't even say it that way. Holly Wood. I didn't realize that. They've been working on this intersection, 600 North, uh, Florida East, and they're going to present kind of the where we're at, where we, where we started, where we're going, and the next steps. It's all good places to hurry in for him. Peter Kramer.

Okay, all right, I might stand up a little bit, try to project my voice so you can all hear. I appreciate the opportunity to present our findings on the 1600 North 400 East intersection. Again, I'm Chris Bryan with JUB Engineers. My role is the project consultant team project manager.

Um, Holly?

Yeah, I'm Holly. I'm with the Linden Group, which is the public involvement branch of JUB Engineers.

So we all know the intersection here at 1600 North 400 East It's close to the Tippenogos High School.

There you go.

Tippenogos High School, Northridge Elementary. So there's school traffic, and then the Murdock Canal Trail goes through the intersection at an angle from the southeast corner to the northwest corner, which is an issue. And Give you a little background. If you don't know, we've been able to use the Meridian Canal Trail as one of the old standards for trails in Utah. So I think it's wonderful that Orem City has a good chunk of that in the city. It's got, you know, 17 miles of trail from 8th North all the way up to Lehi. It does have 11 grade-separated crossings. So this intersection, when the Meridian Canal Trail went in Grade-separated crossing was considered, but for various reasons was not installed at that time. It was constructed the way it is now. But there's, as you know, there's some compliance issues. So that was kind of the purpose of this was to identify solutions to improve the compliance through traffic laws and pedestrian safety as they cross through the intersection. There's not a lot— all the traffic accident data, there wasn't a lot of accidents as you might think. But the city is doing a wonderful job at being proactive at this intersection to find solutions to get ahead of any future accidents. So, this is— You can play this. The compliance study was done, and some video was taken of how the trail users traverse through the intersection. You can see, doesn't matter if they have a green light or not.

Oh.

Struggle through the intersection, which is— you can tell why I said I'm surprised there's not more accidents after I've seen this video, but because of lower, a little bit lower volumes so far. No, that's— there has been one serious issue. Red light runner right there.

Right there.

All right, so we can go on, but this demonstrates what we're dealing with, what we're trying to, um, encourage trail users to avoid and, uh, cross the intersection appropriately. So we started the project, we met with city staff and our project team, we did brainstorming session, and we really tried to come up with ideas that would improve compliance and safety at the intersection. So you see, we had a pretty good list of things that we think could help.

We spent—

I think we had 2 meetings, 2 or 3 hours each time, to tell the initial ideas, evaluate them a little bit, came back and looked at them a little more. But from these brainstorming ideas, we came up with 12 alternatives that we wanted to evaluate. So these alternatives, they took Pieces of all these ideas that we'd come up with and tried to combine them into different solutions. So we looked at solutions where there were at-grade improvements at the intersection, grade-separated improvements. We looked at options that would move that crossing away from the intersection. So there was a variety of these. The city did do an initial study to find solutions to improve compliance at the intersection. They wanted to look at a roundabout, so a funding application, project application was submitted to Mountainland Association of Governments and accepted. So before any of that was implemented, the city wanted to look at the intersection to see if indeed that was the best solution, if there was something that would work better for the intersection to improve compliance. So we went into these and did some concepts, designs, laid them out. Came back and met with city staff. We've met with city staff several times with Transportation Advisory Commission, city, um, to present our status and receive feedback from them. Um, and part of the, uh, evaluation process, we had to identify our evaluation criteria. How are we going to rate and score each of these alternatives, try and prioritize them, and come up with recommendations to the city? And so we came up with these 6 evaluation criteria amongst our team members. So we looked at safety, both from roadway and trail perspectives. We looked at cost. And we looked at how well vehicles and trail users could get through the intersection, which is the LOS level of service. We looked at that for both vehicles and trail users. Compliance, which is what we were really trying to do, find a solution that we improve compliance of trail users at the intersection. Um, not all of the, uh, evaluation criteria have the same, I guess, importance or priority, uh, to all the team members. So we went through 2 exercises, one with the project team, which consisted of the consultant team and city staff, engineering staff, and we Applied a weighting score to each of the criteria to identify which ones we felt was most critical. And then we presented that— we presented the criteria to the TAC and then had them go through an exercise as well. We facilitated that to weight the criteria based on what was important to the TAC. So we used both of these weighting criteria in the evaluations to come up with a recommended solution for the intersection. So we ran through scoring, and the scoring of each of these criteria consisted of the consultant team, city staff, and the TAC members individually going through and scoring each of the criteria based on— well, scoring each of the alternatives based on the criteria. And we took all of the scoring and then were able to compile it and then prepare a prioritization list of the alternatives. So this is how they ranked out. The number 1 ranking was a grade-separated crossing. Of course, you know, cost-wise, it did not score very high because that is an expensive option as well. But all the other categories, it scored very well. And number 2, I'll just point out the top 2. Top 2 were directional crosswalks, and I'll go through these in a little more detail later on on some further slides and show you some concept designs. But some directional crosswalks to try and direct trail users to the correct crosswalk, pull those crosswalks a little bit back farther from the intersection, realign the trail a little bit, landscaping and things to try and deter trail users from crossing illegally. So, and then the last one, roundabout, scored last in this exercise. So we're glad that we went through this exercise to look at some other options as well. We met with the Transportation Advisory Committee 3 times to present solutions and receive feedback. We presented these 12 alternatives to the TAC. As I mentioned, they scored it. We came back and showed them the priority of each of those, how they all scored out, and then we worked with the TAC to identify the top 5 alternatives, or 5 alternatives that we wanted to present to the community and get their feedback and input. Some of these alternatives were fairly similar, so we took one of those alternatives that is very similar to some of the others. So we looked at improvements at the intersection, improvements away from the intersection, a grade-separated alternative, and then we did look at the roundabout since that was what was initially funded. And then we looked at a pedestrian scramble, which is probably the most— the least cost, but We wanted to look at that, something a little more innovative. So the alternatives, Alternative A, this is where we have the directional crosswalks. So directional crosswalks means that instead of having your pedestrian ramp right at the apex of the, of the curve at the corner, there's 2 crosswalks. There's one for trail users that Cross 4th East, and then one for trail users to cross 1600 North. And then we proposed aligning the trail such that it directed trail users directly to where we wanted them to cross, with a sidewalk connection to the other crosswalk, so everyone could use it whichever direction they needed to go. And then put some landscaping in the area to try and deter people from trying to go through the apex. This southwest corner here is open area that it's city right-of-way. So one of the ideas we came up with at the brainstorming session is, what if we put something in that corner to attract trail users, to make them want to go to that corner? Something like a pavilion, bike repair station, bench, water fountain, whatever it may be. So that can be incorporated into a lot of these alternatives. So we showed it here as— Potential amenity to try and attract people to this corner so they can cross, but let 2-way intersection as we would like them to. Alternative B was an alternative to move the crossing away from the intersection, which would require the trail to be realigned along— We propose the west side of this undeveloped land, cross mid-block it using a hawk signal. for pedestrians so that traffic would stop for the pedestrians as they cross the street for safety. And then they would be on the south side of 16th North for them to continue along the Murdoch Canal Trail, only having to cross one lane at the intersection here.

That would—

we still need to keep the Murdoch Canal Trail alignment here open for maintenance vehicles. That doesn't have to be pavement. You'd have to direct, uh, users to the east rail. Uh, Alternative C is a grade-separated crossing. So, um, we looked at a tunnel crossing both 4th East and 16th North. Um, this right here, you can see these dashed white or blue lines. This is the Murdoch Canal Aqueduct.

Okay.

So we have to stay away from that. We did meet with Provo River Water Users Association to talk to them about this project. They were not opposed to an underpass. They just wanted to make sure that their aqueduct was protected and the underpass would be far enough away from it. Right here we were just showing maybe an opening in the top of the box culvert to allow natural light in. Safety is a concern, so, you know, natural light would help a lot. having a straight shot through here. We didn't want to bend in there. That was feedback we got as well. So if somebody comes up to the underpass, they can stand at one end and see all the way through to see if there's something in there, somebody in there. If they didn't feel safe, they could come up and actually— we would have a sidewalk connection here, come up to the intersection, they can cross the intersection. But safety was something that we had worked with. City engineering staff, worked with public safety to get some feedback, and so we're really grateful for that. So that's Alternative C. Alternative D, uh, that we presented— wanted to present to the public was the roundabout. Um, this we proposed, uh, for pedestrian safety to use an RRFB, rectangular rapid flashing beacon, at each crosswalk to, um, help vehicles be aware of pedestrians as they're coming up to the crosswalk, trying to improve safety there. That hasn't been used a lot in the past, but there are several roundabouts in the area now in Utah Valley that I've seen that put RRFBs at roundabouts. And then the last option would be a pedestrian scramble. So this is essentially allowing all pedestrian movements at the same time. So when that light turns red, all legs have to stop. The pedestrians, then they can cross each way diagonal, cross one leg, whatever they want, and they are protected. So that would mean that we'd have to do some signal upgrades, put no right turn blink-out signs, no turn on red, things like that, that provide that. That includes a little more Delay time, I guess, hit the pedestrian button. You need more time for people to get across the intersection. So there's a little more delay in traffic. These work well in downtown, highly urbanized area with high pedestrian volumes. Probably seen those in larger cities. But that's another option that we took a look at. As we work through this, we talked a lot about the grade-separated option. And so the TAC asked us to look at 2 options, alternatives to the grade-separated crossing. So this here is— we looked at putting an underpass under, well, kind of on the northeast side of the aqueduct. Instead of down here, we put it up here. We evaluated that. That does impact 2 buildings. It's building here and this home here. They would need to be purchased and torn down to build this option. Um, the cost was much higher than, uh, putting a grade-separated crossing here.

Um, you know, so based on that, we recommended going with having the crossing on this side.

It was an underpass.

Yeah, why was it more money?

Why? It was longer. Has 2 full acquisitions. You have to buy a building here in this lot and a home right here in this lot.

So, but you're— I mean, aren't you purchasing property on the other end too?

No, this is—

most of this would be in the existing canal aqueduct easement.

So you do have a home, but that's just a shed kind of building.

Yeah, right here.

That's a home, but the one— the other one is just a—

Yes.

Yeah.

Yeah.

Okay.

But that's why you're saying it's more because of the cost of the land acquisition.

Land acquisition. Yeah, that's the main part. It is a little bit longer, but construction, not that much different.

Just land acquisition.

Yeah, that's the major cost difference.

Land acquisition.

We looked at an overpass as well. We did a public open house. A lot of community members asked about a bridge going over it. So we looked at that. We didn't draw up a concept for this, but here's some ideas of what pedestrian overpasses look like. But we did make some assumptions on what the requirements of an overpass would be, and we did a cost estimate for that. So the cost for that was about twice as much, about $70 million more than the underpass that we did put in the report that's on the south side of the aqueduct. Main reason I think for that is it's a long structure. That not only has to cross the intersection, but then as you ramp down to existing grade, you would need some retaining walls and fill or more structures for the ramp. So it's just a longer structure. And the big issue is the overhead power lines around the north side of 1600 North. Those look to be transmission lines. Those are expensive to relocate. So a lot of those things added up. So we've been working on some similar bridges, overpasses, and some other projects around Utah. So we had some data that we could pull from. other similar projects as well. So from that meeting at the high school, so was that the number one option that, uh, people said yay? The underpass?

No, the overpass.

No, because the underpass, the, the, whatever, the tunnel, yeah, to me was a concern was the, the safety because it's so long and it's dark and, you know, I don't know if that's a good Yeah, there's a lot of community members. I mean, people I talked to, I thought they thought the bridge was number 1, even though not taking into consideration the cost, but just the people I spoke with when I was there.

Yeah.

Is it better to say grade separation was probably the favorite?

Yeah, you want to say bridge?

I don't remember there being a bridge option.

There wasn't a bridge option. That we presented to the public because we heard a lot of that message in the open house. So really, after the open house, we went back and said, okay, we heard a lot about bridges. Let's take a cost estimate and see if that works out. So we did the cost estimate. Like I said, it was twice— we were looking at grants.

So let's—

Well, that's probably because at the meeting people were talking about a bridge. Can we do a bridge? But you're saying that wasn't something you presented, not when you came back and figured that one out.

They got a lot of feedback, which was great.

That was still on the table, though.

I just, you know, I mean, the tunnel, I mean, safety-wise, if somebody got attacked or raped or whatever, that's not a good situation, right? So we need to avoid that at all costs. So we looked at that. There were some safety options that you talked about. Part of that is making sure it's lighted. Lighting is a big deal with your safety. Having long straight tunnels, so before somebody actually enters the tunnel, they can look and see if there's somebody in the tunnel or at the other end of the tunnel. Putting the opening in the middle of it so that somebody's in the middle of the tunnel, people up on top of the intersection could look down and see what's going on. Things like that. We looked at that, but I think, like Grant said, grade separated is an option. So either one, I think. Then we probably need to do a little bit more further detailed analysis to see what kind of grade separation we would do with it.

Yeah, next step would be to determine some concepts and see what's feasible.

Sure.

Then what if we're finding opportunities? Okay, but I'm jumping ahead.

So, yeah.

How much longer would the tunnel be? So there's another tunnel on 8th East at about 1,200. 1300 North, just west of the cemetery. This would obviously be longer, but in having an estimate how much longer it would be, would it be 25% or 50% longer than the one that's already there?

I don't know off the top of my head, but we do have that in our concept designs. So I can—

after this, I can get you the length of that.

I would say it was about 50% longer.

I can pull that up here if you want to take a look at it.

If I may, could we also get like a list from you of other projects around that you've been a part of?

It's not a new one, so that we can contrast costs. Yeah, yeah, yeah.

There's a lot we've worked on, there's a lot around the state that others have worked on.

So yeah, we can take a look at some of those.

Yeah, um, we're putting time to— Paul, you can talk more about public outreach, the open house, the feedback we got from the public. So this—

okay.

Um, yeah, so we did a survey after the open house, as mentioned, uh, to gather feedback from the public on this study. Uh, so this is a picture of some lawn signs that we had Printed and posted. They were at the intersection and then along the trail as you come to the intersection. And then we also sent out postcard invitations to all the residents within a half-mile radius of the intersection. And then City of Long also posted on their social media channels about the open house survey. And we held the open house at the high school. Some of you were there, which is A good location. It's very close to the intersection. We had 111 people attend, and then we received 29 written comments at the open house, which is in addition to survey responses. So for each alternative, we provided as much information as we could to the public so they could be as informed as possible as they were giving us their feedback. We created the concept designs as Craig already showed. And they each alternative board listed information about the features included within that alternative, and then also a comparison of this alternative to the others on information such as the estimated cost, the anticipated year that construction would begin, how long construction was anticipated to last forward. Our team came up with a compliance rate of how compliant people would be as they traveled through the intersection. And then we also gave information on the average anticipated delay time to vehicles as they travel through the intersection. So to better help people understand what that delay time looks and feels like, we also created exhibits for each of the alternatives that show how far back cars would be backed up during the morning and evening peaks, both for now and in the future. And then about the survey, so it was open for 2 to 3 weeks. Had 16 questions that focused on people's use of the intersection and the trail now, and then also a list of specific feedback on each of the alternatives. And overall, we received 518 total responses to the survey. So overall, with over 100 people attending and over 500 people doing the survey, I think it was really A lot of interest from the community in this intersection shows that people really care about talking here. There's a good amount of response. I'll just go over briefly some of the survey results. We asked questions such as how people are using the intersection and what times of day and how many times a day. Overall, it's information that probably Could have guessed, people are using it for all sorts of purposes, walking, biking, driving, rollerblading, skateboarding, anything you can think of to get through the intersection they're using. And then it's pretty much getting used all day long. There's a peak in the evening, but pretty consistently people are using it throughout the day. And then most people who use the intersection use it multiple times a day. We also wanted to gather some information on near misses. Or almost collisions. So the crash data that we have shows information on how the accidents actually happened, but that data misses out on near misses. So we specifically asked people if they've ever been in a near miss or close call accident and then to provide us with as much information as possible, anything that they could remember about, were they walking or driving, what direction were they traveling, what time of day was it, what day of the week was it. Any information we could, and over 50% of people said they had been in a near-miss accident at this intersection. And then for the numbers in these tables, I don't go over all of them, but we asked people to tell us what direction they were going, what direction the car was going. And we tracked for each time a vehicular movement, specific vehicular movement was noted. And so, and you can kind of see where the problem area is, where 28 people who responded said they were almost hit as they were— as the car was traveling south on 400 East and making a right turn. So let's kind of highlight that, the problem area at the intersection. So in both of those cases, there are turns onto 1600 North, right? 4th East, if you're turning right, that means you're going south on 1600. And the first one, you're traveling on 1600 and you're turning, traveling east, that's the highest one too when you're turning off 1600 to 400. Is that right?

Yeah, yeah.

Right turn, that top one. You're traveling east on 1600 North, you're going— yeah, you're traveling and right turn on the 400. Okay, so these are right-hand turns lanes on 1600 North. This is on 400 East.

Well, it's onto— the other one is leaving.

Entering and exiting 1600 Martin.

Yeah, so it's essentially the northwest corner. There's a lot going on with signs and utilities.

Where we have the most.

Okay.

And we gave people information about each alternative and then asked them to rank them based on how safe they would feel traveling through it. Overall, the number one response was the grade-separated crossing or the tunnel, and it was over 75% of respondents who selected that as their preferred alternative. And then it's also interesting to know, like, similar to our project wishlist, The roundabout actually came up as last, even after doing nothing to help it. And we gave a little bit more information. We originally just gave what it would look like, and then we provided more information about the cost to see if knowing how expensive it would be would alter people's opinions. Overall, the rankings did not change. They tightened up a little bit, but the grade-separated still came out as number 1, and the roundabout at the bottom. But it is interesting to note that previously it was 75% of respondents who selected that as their top choice, and after cost information, that dropped to 40% of respondents. And then we got some more information about delay time and how, how okay being delayed in your car would be if it meant being safer. And yes, people overwhelmingly were completely supportive of copy wait just a little bit longer in their car, it meant everyone in the intersection would be safer. And generally people were okay with anywhere up to a 60-second delay time. Just other general feedback that we got from our process. One of the alternatives, as Craig mentioned, offered a site amenity in one of the corners as an attractor. We asked people what they want to see there, if that was the one that went forward. The top answers were drinking fountain, a bench, a bike repair station. But there were other ideas as well, like a trail map or art. And another thing that we heard a lot is that there are visibility issues, especially on the northwest corner, which is where all of those near misses were happening. There's buildings, there's poles, there's signs, there's a lot right there, so people just can't see. And then overall, what we heard is that people want something to happen now because they're Concerned there's going to be an issue, but they recognize that the grade-separated crossing takes time and money, so they would like to see something implemented now as the city works towards the grade-separated crossing.

Okay, so John, help me measure the crossing distance from 8th North, what this would be— or 8th East, yeah, excuse me, 8th East. 8th East crossing is, say, about just under 100 feet, 100 feet. And then, uh, our crossing would be about 200—

220 minus the center opening, but that's still part of the track. So it's almost—

it's still big.

So 220 for the full length with a break of 20 feet in the middle or something?

Yeah, something like that.

And then what did you say the 8th was?

About, about 100 feet, 96 feet, but that's, you know, Google Earth measurement.

Okay, you get to magnitude, yeah, it's at least double.

Kind of makes sense because we're crossing 2 legs of running street, not including ramps.

So that was just kind of like structure full depth going to the road, but there's also the, the ramp-ups on top of that.

The, but the ramp's usually open?

Yeah, it would be open.

It's—

yep. Yeah, with walls on the sides.

That's your rotation.

So, as Holly mentioned, there was the interest in short-term and long-term solutions. So based on the rankings that we did as a team and then the public feedback, the short-term recommendation would be Alternative A. Which was in our prioritization that Holly went over. Top priority was the grade separation. Next one was Alternative A. So Alternative A is an at-grade intersection, at-grade improvements that I talked about a little bit early, but the separated directional crosswalks. If you've seen like any recent UDOT projects at an intersection, UDOT's putting these type of crosswalks in now instead of the apex. But what this does is we can pull that crossing a little bit further from the intersection. Don't want to get too far, but a little bit, just to make clear distinction of where they need to cross. We recommend some alignments, realignments of the trail so that the trail does direct users to the crosswalk. We suggested the south and west lanes of the intersection, but the sidewalk connections to The other ramps as well, so that users can actually access any corner of the intersection that they want. We've suggested some landscaping along the trail, especially landscaping the barrier to prevent people from crossing through the apex of that corner, decorate the trail, make it aesthetically pleasing. And then side amenities we talked about. another option, an attractor to try and get trail users to want to go to that corner. Um, I'll talk a little bit about the queue lengths and how this would affect traffic. So we pulled up, um, one for Alternative A. So the red lines here shows what— how far traffic would be backed up in the evening, and the blue is the morning. So 2023 You can see blue on the, I guess, the east leg for westbound traffic. It backs up a little bit here in the morning. 2050, which was our design year for traffic modeling, doesn't affect the morning commute hardly at all. The biggest effect is the evening commute and the backup at the intersection. I think there's about 570 feet in 2023, the existing, or, you know, as of today, that's kind of what we're seeing now. In 2050, with this alternative, it would increase to 700 feet. So you can see it go past this intersection here in the evening peak hour. So that's kind of the impacts we'd see on queuing. Delay. We talked a little bit about delay. So, so we need to build a bridge before 2050. So I'm just joking, you don't have to respond. Actually, that's a good segue. That's a very good segue, to tell you the truth. Our long-term solution.

Maybe we should put a retail strip along the 700. There you go.

Yeah, there you go.

There you go.

They're there anyway. By 2050, the long-term solution that we suggested is the grade-separated crossing. So yeah, so the short term would be in the next 10 years or so to address that, the issues at the intersection. The long term would be that kind of a solution for a long grade-separated crossing, because we talked about officials, the underpass, but it's about We looked at an overpass or bridge crossing here, or underpass over here. This is the alternative alignment right there. So those are all on the table. We looked at the most cost-effective options, this one, but based on that community input and where the city would like to go, an overpass would be fine too. So, um, here's A little bit of information. Alternative C. So this— these are how it would affect traffic backing up for Alternatives B, C, and E. So B is moving the intersection, or the crossing away from the 4th East intersection. There's a grade-separated crossing and pedestrian scramble. So these don't really have a huge impact at the intersection, so it doesn't really affect traffic operations in your queue lengths.

But what does that mean exactly? You know, you said 500 feet, 2023, 700 feet, 2050. Yeah, but what, what does that mean? That means how frequently are cars backed up that far?

So it'd be rush hour in the evening.

So every time there's a light, can you make it through the light?

Yeah, yeah.

So that, you know, when they're— the light the way it is now, you know, there is some backing up of the traffic. Um, it's just the way it is. in rush hour.

Do you make it through 500 feet? That's a lot.

It takes you a couple cycles to get— That's existing pavement that you're experiencing now?

Yeah, the red line.

Yeah, so, so that would make a case for a bridge sooner than later, right? I mean, does your other— what did your first solution do to that 500 feet?

Uh, this is— well, this is existing condition, so Existing conditions, um, is 571 feet. So that's what we're seeing now. We went, we went out and we did traffic counts and did a traffic model of existing conditions. So right now, that's what, that's what's happening.

So that, that's where we're at. My question is, so option number 1, what does that do to the 571 feet?

So that, that's this example. It extends out to about 700 feet.

Oh, my question is, you're at 571 now. We implement option 1, which is bridge. What does that do?

The bridge?

Not another bridge.

Option A, which is this separated crossing.

Oh, separated crossing.

Yeah.

So does that affect the—

does that affect that? So you're talking the bridge, the end of the— no, no, no. The short-term solution, does it help the stacking for the vehicular traffic at the light, or does that just stay the same, or is it—

So maybe I can answer it. There's 2 projects within this. One is at grade at the intersection. The other one is a tunnel or a bridge, right? And other than less people crossing the intersection, it doesn't do anything for the cars. It actually makes it worse because that at-grade intersection fix, we were going to take away right turn lanes and narrow up the crossing for the pedestrians. And if that's done, then it goes to 700 feet, or the bridge doesn't do anything for it because it's a pet bridge, it's not a car bridge. You might have less pedestrians pressing the button and less crossing, which hurts traffic. But you saw the weighted scoring. The TAC and staff had traffic a priority 1 out of 1 to 5, so that was the lowest priority. So the ped scramble sacrifices the traffic for the good of the pedestrians. So I think that's hopefully your answer. It gets— the queuing gets worse if we take away right turn lanes. If we don't take them away—

I guess what I'm trying to understand is if we're just sticking a Band-Aid on it or making it worse by doing the non-bridge option, right? If we're not building a bridge, building a tunnel, and we're just doing that other option. Is that helping our situation, or is it just making it safer?

It's a bike and safety project at sacrifice of vehicles.

So it's— so that seems to me like our case would be to go make to MAG or somebody else. This isn't really that great of a solution.

I mean, it's a solution from a safety standpoint, but if they're about traffic, this is supposed to—

that's not helping our traffic. And we need a bridge there to help our traffic and make it safe, right? Is that correct?

Yeah.

And our focus was compliance with the Trail Users' Train, improve safety. So, as John said, yeah, that would be a sacrifice or increased delay of traffic, but improvements to pedestrian safety.

If I could ask a question, if this layout was done without taking into account compliance, because you are focusing crossings in better locations, do you feel you'll get the We do.

But that was one of the options we looked at, both removing the right turn lanes and keeping them in. The reason we looked at removing the right turn lanes is that when we looked at the level of service at the intersection with maintaining the right turn lanes for these options and taking them away, we were—

right turn lanes for the stay-in-place intersection operates at about level of service B, which is very good.

taking them away, um, to operate at Level of Service C, which is still acceptable level of service for, for traffic. So, um, it would still be acceptable, a little bit more delay. But if the city doesn't want to do that, then yeah, you can keep those right turns in.

I just suggest we, we spend more time focusing on the operations before we take away the turn lanes.

Yeah, because that— I mean, I drive— that's where I drive, right? That it would be problematic if you took out those right turn lanes. And just from the people that you were, um, indicating, right, we have a lot of people making those movements on the northwest side. So you're gonna— I, I actually wonder, is the top one gonna start backing up into— is that Heather Ridge there? I can't remember what you call that, but, um, the northeast to that next intersection. I've just seen cars backed up quite a bit.

They go to Jason's house.

Well, that's a little farther south, but, um, uh, yeah, I agree. I concur with the— I think you need those right-hand turn lanes. Plus the high school, you got some juvenile drivers or young adult, whatever, drivers there that get impatient.

We can't eliminate the right turn.

Yeah, I think that would be a little problematic for traffic and then frustrated drivers. So you're saying you Do you think you can keep those?

Based on our traffic models and traffic we saw there last year when we did the traffic counts, yeah, it would affect the traffic. There would be more delay. But what we're saying is it's a level of service C, which is still an acceptable level of delay. Yeah, it would increase delay, but we did look at an option where we kept those in place. And you can still do alternative A, maintain those right-of-ways.

But, like, maybe take—

before you decide if those come out, get a little bit more traffic analysis.

And without getting too technical, level of service doesn't do— doesn't represent the queue length very well. And so the queue length and level of service are loosely tied. So we might get a good level of service, but the queue length is is unacceptable. So I think you just look at it closer and come back and decide.

But because I think on— what is that, 8 South on the west side? 8 South State, they took out right-hand turn lane there, and that's kind of frustrating.

So how much would it cost to do the afternoon?

Ultimately, we, we'd like to see a bridge or tunnel. Um, what's the cost to do an Option A?

And does it say anything to that?

That's so— Option A, maybe lose lanes.

Yeah, $2 million.

Yeah, that, that would be cheaper though, you know, take those lanes out, right? Give them the curb and gutter. Correct. So it'd be significantly cheaper.

Yeah.

So the question for us is if we have a decent shot at trying to get a tunnel or a bridge, save the $2 million, or if it's going to be put way out there. But it seems to me like, you know, our most timely option would be, I mean, figure out exactly where we're at on this thing, but then lobby hardcore to see if we have much of a chance of getting tunnel or bridge funding from outside.

Does Option A set you up? Show me the bridge again. Does that line you up with the bridge? If once you train people to do this, is the bridge going to be an easy transition?

I think it would, because it would be a significant change. So I don't think it would be very likely the trail users would get mixed up, um, because the actual crossing, you know, when you start mapping up to the bridge or down to the tunnel, it'd be several, um, maybe 100 feet or so. I can't remember how much it would be, but quite a ways back from the intersection when you start doing that. Whereas on Alternative A, it's at the intersection.

And there's a modified Alternative A where the bed scramble would have those RRFB intersections. The RRFB, if you don't know what those are, rectangular rapid flashing beacons, basically ped activated, it flashes yellow, you can't cross. And so that has 2 RFBs in there, those are $60,000 each. If we did a ped scramble instead of the true Option A, that wouldn't be in the way and wouldn't be throwaway.

This is not the roundabout that you this is an exhibit of what that was on.

They have to push the button farther up the trail, or is it censored?

No, they push the button because they got to the intersection.

And again, that's the one that shuts down everything, so all 4 directions are shut down.

So, so that would be—

so, so no cars are coming through the intersection at all as people are crossing all directions at the same time.

Yeah, so that— and that would be the traffic signal, and they would all have to be ready we'd have to add what I call the right turn blank out signs, with a sign just saying no right turn on red.

So, but just, but just one person could shut down a whole intersection. Yeah, that's what—

I didn't recommend that as the solution. Yeah, so, uh, see, like We were. Yeah, so the long-term recommendation would be the grade-separated alternative that doesn't have any impacts to traffic, but that is the most expensive, but also has the safest configuration for patrol users to cross the intersection, and also the safest for vehicles to drive through the intersection. So that is from Wanting to recommend that as the long-term— long-term because we realize it might take a little while to get the funding because it is fairly pricey. But we did do cost estimates. The underpass is $7 to $10 million, and the overpass is $15 million plus, that range. So, but if we need to go get the money anyway, Good point.

Good point.

You think you need—

we have to do a little spending.

Yeah, the best option is the bridge. If you have to do the tunnel and you're really at $7 million, well then $2 million, you're like, now you're at $5 million. Put a tunnel, but bridge would be the best option.

Absolutely.

Um, I agree.

Key takeaways we had with the project is that at the beginning, focusing on what the real need is of the intersection of the project. So that, that fostered creativity. We came up with a lot of good ideas in the brainstorming session, including the TAC throughout the project. Very helpful with their input, their experience, and understanding of the city. It's very helpful. So we found that was critical to the success of this project, to meet with them and work closely with them. Public involvement, open and transparent public involvement. This was based on what I've seen in my career. I've been doing this for 26 years. For this intersection project, you get 111 people at an open house, 500 online survey respondents.

This is very successful.

The community was interested. They gave us their input and very active. So kudos to Orange City residents for helping us out and giving us that very valuable feedback. Um, and then we did get a lot of the public comments for this project, for a roundabout at this intersection, were not very favorable. So that was something we had to take into consideration as well as what the public felt about this intersection.

Um, That— there's—

appreciate your time.

Any other questions?

Thank you, Dr. Waterworth.

Thank you.

Natalie Greenshaw brings an invitation and takes a second.

Is that okay? I'm waiting for Richard.

And here's Natalie Green. Natalie, we appreciate your service to Representative Orme and wish you luck at the—

Thank you so much. Thank you, guys.

Is that it?

Okay, thank you.

Thank you.

Thank you.

So can I just read this? So this is a Miss Utah send-off for Natalie Green, 8 PM, May 31st at Library Hall. So yay for her! What is that? Um, May 31st.

I'll have—

I'll have the dinner.

We have the dinner.

What time's our opening?

6:30. We could rent— Library dinner.

Dinner's at Canyon Park.

I think Building Q. I think another—

where—

let me introduce some standing committees. Sure, take this to item 3.

Yes, item number 3, uh, 1600 North widening project design.

John Dorian. Switching to 1600 North, 8 blocks west where we were just talking. We have— you're not here— we have Steve O'Carroll. He's a module engineering coordinator, everything else. But basically, um, we'll let him talk. You'll have a lot of questions Okay, so Diego Carroll.

I'm a consultant, but on this project I'm working as UDOT as the project manager, and then there's a separate team that's actually doing the design. This is Eric Rasband.

Go ahead. I'm the Region 3 planner. Um, I've been working with Diego on this project for several years, and every time I come back here, I have to tell everybody this is my home. This is where I started my career. I spent 8 years at Orem. So, um, it's family. We appreciate the opportunity to have a visit with you.

Yeah, I mean, so I actually— so after I came home from my mission, I moved right across the street from Council Member Kilpatrick over here. So yeah, Orem is home. I went to Orem High School, so love it here.

So this is also home.

Marty? Yeah, Marty Acey. Um, I work with a consultant group, WCG. We're doing the design And also the public outreach, and I am the public engagement manager for the project. So I've been doing some outreach with mostly the residents that are along the corridor and some of the businesses as well. And, um, look forward to working with you as we get this project moved further down the line.

So we're just going to give you about 5-minute background and then just really focus on your questions, if that's okay. Before we start though, do we need to give you background on the jurisdictional transfer or any of the history on this corridor, or can we skip that? Skip it, right?

Okay, we can skip that.

All right, so our project is widening 1600 North from 1200 West to State Street so that we can provide a 5-lane cross-section all the way from I-15 to State Street, 5-lane cross-section, meaning 2 travel lanes in each direction and then a 2-way left turn lane. We are also providing bike lanes along the entire length of the corridor. And I'm just going to kind of pan through from West 1200 West here to State Street so you can kind of see what we're doing, and then we can kind of move around a little bit. We're generally widening to the south. And when we get to 800 West, we are providing— you can see these homes down here are full acquisitions. We can come back and talk a little bit about that. When we get to 800 West, we widen to the south a little bit more so that we can accommodate a shared driveway. for these homes that are going to remain with access directly to 1600 North. So we'll continue through. You can see kind of— hopefully you can kind of see this is about 22 feet, so wide enough for these residents to get in and out of their homes.

Diego, if I could jump in, this is a simple frontage road on 800 East and 800 South that was left for the homeowners.

And as we get close to State Street here, we kind of— there's not as much widening that we need to do. So I think we could jump into right-of-way impacts. That's certainly a big, big part of our project. But Eric, what did I miss? Just one thought.

Mulgaugh Use Trail on the south side that will take advantage of that existing corridor, any leftover property that the city would have as linear park similar to what we have along the—

Um, the project does require a lot of right-of-way. So we are acquiring a total of 34 properties to the south. Orange City acquired 8 of those before we came in. So we are working on acquisition on the south side of 26 homes. We've acquired 5 of those right now. You can see this little graph over here, kind of shows you where we are. There's 9 of the properties are owned by— 8 of those are properties, 6 of them actually still have homes, one of those is the park. So, and then the rest of the properties right here are the full acquisitions. So 5 of them are completed, we've acquired, we have 5 under appraisal right now. 9 of them are being— they're in process of acquisition. We're making offers, and then we have 7 under contract. And then these other— so those are the full acquisitions for the most part along the south side of 1600. We do also have partial acquisitions. For example, close to State Street, we just— we're gonna need to acquire strips along these businesses. We worked really hard to not have to acquire this Del Taco here, so we were able to save that. We are nearing 60% design, and that will be the type of information, the level of detail that we need to be able to know how much of right-of-way we need to acquire for those partial, what we call partial acquisitions. So we have those here close to State Street. And, and then there's a few as we get close to the 1200 West. But the project, maybe a little bit about the timeline. You know, there's always uncertainty with right-of-way acquisition. So far, we're encountering friendly, if you will, neighbors. In some cases, it's tough to be relocated, but for the most part, we've had a good response. Some of the neighbors really are actually ready to move, but it's always a risk. And for us, the risk means that if we have some hurdles to work through, that may take a little bit longer. Right now we're anticipating that we would start construction spring of 2025, so next spring. So far it looks like we're going to make that, but just know that right-of-way acquisition is a potential hurdle for us. And then utility relocations is always a potential risk for our schedule too.

How long do you figure it will take? Start spring of 2025, what's your estimate for completion?

About— we're planning a 2-year, but we'll see what the contractors come to us with. It, it really kind of turned over to the contractors. They're able to price their risk into the schedule that we give them. The longer that we give them, the lower the costs come in. So they're, they're typically motivated to move projects forward.

Do you anticipate closures of the street or just redirecting traffic?

There might be closures. They would happen at night or on the weekends, um, for utility work. But generally, we anticipate we'll be able to keep one lane open in each direction. One of the risk items that we have is the strip takes that Diego referenced, their businesses. Those typically, when we deal with businesses, that acquisition process takes longer. We started some discussions with Rocky Mountain Power. We've been working with them. And there's some challenges we're working with them. They have some long lead items on some of their electrical poles. And that's a risk as we're moving into those issues. And then Recently, Central Utah Water reached out to us. We don't know how or if we can accommodate them during, during this project or not. Those are some things that we've got to figure out.

They are looking at an aqueduct, a large 42-inch pipe or so that they need to accommodate somewhere. So they're looking at this as a potential corridor. So they're— they just—

I think they just started studying.

So we will work with them the best we can.

Their timeline might not work for us.

So those are the types of risks, right, that we just—

they reached out 2 weeks ago.

So I mean, we may not slow down for them anyway. But, you know, things like that will sometimes come up. It may make sense for us to slow down.

Okay, so just because I live up there, did I see on your, on your Del Taco, you're preserving the drive-through?

That's the goal. Yeah, that's our goal.

It looks like you're right there.

We, we, we'll probably have some construction easements, so we will have to acquire a temporary use of their property, which likely impacts their drive-through during times. We would do everything in our power to tell the contractor that work needs to happen at night and off business hours so it doesn't have burst of impact then, but There are times when that might happen, and we haven't gone to them yet, but we, you know, we look—

you can see here realigning potentially their drive-through, just little things that help us with some improvements. We need to provide some signs close to the intersection, so we, we hope we can work with them to maybe make some changes. But strictly speaking, we do not need to impact their building.

Because it's like 10 o'clock at night, that drive-through is pretty busy, right?

Right.

I've been in that. Just need a burrito.

10 o'clock at night.

Yep, perfect.

We're able to maintain the access the way that it is today, so we were pretty happy about being able to do that right now.

Um, so we'll still—

it's, it's not a lot of— it's a short left turn lane going into the plaza, but But it's, it's there.

So you say you're about 60% designed. What does the last 40% entail? Are you pretty confident? So it's just adding detail, right? But you're pretty confident on, like, your overall limits of space for things.

We—

the full acquisitions, those were easy because we knew we were going to impact the property. These strip takes, We really are waiting for what we call the plan in hand, where we get through that final step. And then we have a much better understanding of those impacts for the strip paves. And that's, that's really the milestone that we're looking for. That's the first week of July for us.

And that will get us to 60%. Yeah, so we're not quite there. But so we'll have, we'll have that ready in the middle of June. We'll have this meeting. And we'll invite folks, the engineering group from Orem City, to help us review those plans and provide feedback.

And then we'll meet at the beginning of July to get feedback. So beyond 60%, made very minor adjustments and getting the package ready to bid for construction.

Yeah.

And the 42-inch aqueduct from Central Utah, there isn't currently Central Utah Water mainline underneath this road. Yeah, they're just talking about the possibility of wanting to have that, right?

Yeah.

Is that to take advantage of what you're doing at the road?

We don't know the motivation of it. They need— there's a need for more water to the west of where they're at. Um, and so we weren't really planning on replacing any of the underground utilities with this project.

Um, we're planning to—

They already have a big line underneath together.

So that's why I'm asking. Yeah, with all the growth happening out to the west, this is breaking news to city staff. I, I haven't heard about this. Tired of you telling me we go—

Yes.

Yeah, we found, we found out about a couple weeks ago where they started to consider it. Part of, part of the reason is, uh, for redundancy as well.

Did they talk about east of State Street? How they would get to here?

Good question.

That's what I'd like.

Yeah, it's 1,600 more.

Yeah.

Their timing, quite frankly, is concerning. They're just hiring an engineer. Would they be willing to pay for a bridge?

That was awesome.

Good conversation.

Hey, so question. So help me understand. this— the turning into McDonald's there. So that's going to be 2 lanes, right? But there's a huge problem with that right lane and a decel and a lack of a decel. Tell me what your thoughts are. Are we solving that, or we're—

We're, we're leaving it as it is. Are you really?

Yeah.

The advantage is that we won't be, you know, be doing a lane drop like it exists today, so it'll carry a through lane all the way through that area. But it's something the city permitted at some point in time And, and we don't have the resources. If we were to purchase that, that access, we'd have to purchase the Chevron and the McDonald's.

We don't have the resources.

So, but are you already going north? How much land are you taking north from the—

Very little. Just, yeah, we are impacting, you know, for example, here in the Chevron, and we are impacting, but, but we can still— the biggest impact As parking, it would need to be reconfigured. But it's not, you know, it's not changing their access. We did look at that at length. And one of the things that we did working with the city is we're actually widening this access a little bit to try to help with some of that. So the cars are able to make that maneuver smoothly without having to stop. But it is something that we looked at. in depth.

It's actually an item that Warren City staff raised to the project team because it's problematic. I, I mean, like I say, that's my area, and you're slamming on your brakes constantly because, you know, unfortunately we don't—

we just don't have the resources to— right.

We're really tight here, this building. We're just really—

Does Chevron have any? I mean, to me, this would benefit them too if they could put just a little mini decel There's not enough space.

We looked at that.

Oh, there's just not space.

Yeah, we looked at that extent with the bike lane that we're putting in and that, that access point relationship to State Street.

There just wasn't enough space to do this.

We're solving one safety problem, but then creating several others.

And the, the one that we would create would be the active transportation, which is the high vulnerable, you know, most vulnerable road user of all. So, on your public outreach, so, I mean, are you liking your job? Yeah, I haven't been shot at yet.

Just checking.

I'll tell you, during the environmental, I went and visited with 80% of the property owners in their living rooms, and there were, there were multiple homes where, um, they had lived in those homes for decades.

You know, some of them were original owners.

And depending on the quality of construction, their windows determined how loud we had to speak with one another. And, and most of the residents that we visited— not every one of them, but most of the residents that we visited with— were like, our quality of life has really dropped off.

We're ready.

It's time.

Actually, when can you come do this?

That begs to the next question. Yeah. So are you going to do like what was done on 8th North Where there's like a sound wall to the homes?

We, we'll have to do some analysis on the sound walls, and then we have to ballot the adjacent property owners, and there has to be a certain percentage of those adjacent property owners to say yes, they want this sound wall. So it's, it's really driven by the property owners.

Um, do they have to pay for it? Why would they not want it?

You never know. They might prefer the view that they have to the noise rather than the sound.

And my next question, security metrics issues down Gulf Coast West. I mean, that's a mess right there. Is this going to help that?

Other than we're just going to add more lanes, provide more gaps for vehicles, but we're not looking to add raised medians or do any other type—

No other way to help them out?

But put a raised median, but, uh, that would impact the other 2 property owners and, and, uh We, we kind of resisted putting in those raised medians until— unless there's a safety issue that comes up. And so far the data doesn't speak to that.

Okay.

I mean, so I just drove by this intersection and saw somebody pulling a trailer. They totally have to mount the sidewalk. So, so there are improvements that come along with, with this for that intersection at 12th West. So there are overall improvements bringing things up to at least UN standards, so that it operates a little bit better and accommodates vehicles.

If I might, just back to your point though about my job, um, I've never seen a community more concerned about their neighbors yet, and that has really been impressive to me that they're looking out for each other. And I'll now have, you know, this is an elderly couple where they have a daughter in a wheelchair, or You know, it's things like that that have really impressed me and has made my job a lot easier. So kudos to the residents that are— I'll be fine, don't worry about me. What are you doing for me? That's because we're Family City USA. Yeah, there you go.

That's what it is.

Okay, good information.

Thank you.

Okay, thank you.

If you have any questions, please have your staff reach out to us and, and we'd be happy to come back whenever it meets kind of whatever you need for us.

Thanks.

That's good. Thank you.

Um, I've got a few business cards here.

I will drop some more by.

John, if you wouldn't mind helping distribute those, anybody who cares to have them, just for contact, website, whatever they choose.

Thank you.

Next up, we've got item number 4, wastewater pretreatment local limits code updates, new rate price.

You don't have to stick around. Hey, Don, did you want to introduce me like you did such a good job? All right, Mayor and Council, I'm coming to you, uh, as kind of a refresher. Uh, we've talked about these issues in the past, so it's a refresher for most of you. Mr. Philpott, this will be relatively new to you. Um, I'm not going to dive in great detail because it's fairly straightforward stuff and it's, it's, uh, relatively, uh, already known by, by the rest of the council. So in previous work sessions, uh, we presented on The pretreatment ordinance update. Currently, the pretreatment section in our code is in Chapter 20, and as staff, we recommended that we take it out of Chapter 20 and put it into Chapter 11. It's fairly straightforward, no huge changes in that regard. Part of that is also to update our local limits, and the subsequent slide will talk about exactly what pretreatment and local limits are. We also— I also presented an update to the Water Reclamation Code several months ago in Chapter 20, and there's some recommended changes that I'll review with you, nothing that's very substantive. It was mostly just an opportunity for us to go through and do a good scrubbing of the language and remove any references to gender and to be a little broader in that respect. So, as we presented those, these were endorsed by the City Council when they were presented. And so, as I stated, this is just to review it one more time before adoption in a general session. So, first of all, let's talk about pretreatment. Uh, pretreatment is a federally required program, and what it does is it regulates different industrial users with the, uh, with the, uh, the idea of protecting a municipal— municipality's wastewater treatment plant. Pretreatment, treat it before it gets there. So if you don't put it in, we don't have to take it out. That's the purpose of our pretreatment program. This was developed nearly 30 years ago, so it's an effort that we've been undertaking for quite some time. The ordinance itself is patterned after an ordinance that the state developed, and we kind of mirror that for the most part.

All right.

And it's the, the new update simplifies our reporting process to them. Changes to the pretreatment ordinances should not adversely affect business development. Now, local limits, which is part of pretreatment, this is required by federal code. And what it does is it defines the amount of pollutants that are allowed in a wastewater discharge by certain industrial and commercial users. So, if you look at pollutants that are concerning to us, we can figure out how much our treatment plant can handle. How much can it treat? Then we identify— then we identify the significant industrial users and industrial users and say, okay, we can handle so many tons of this pollutant. You guys need to split it up amongst yourselves. And so each one's allowed a certain amount of pollutants to be discharged, and if they exceed that amount, then we would surcharge them for that. And, but I should say before that, we would work with them to try to figure out how they can decrease those pollutant levels. By having this in place, the local limits, it protects our workers, it protects our infrastructure, our pipelines, the treatment plant itself. So it's important to have these lower limits. And we're supposed to evaluate our local limits every 5 years or so. Again, these local limits should not adversely affect building use. Developing the local limits is a fairly straightforward process. You identify which pollutants you need to be mindful of. The federal government requires certain ones. We can go above and beyond if we're concerned or see pending limits coming From them or from the state. So you determine those pollutants, you get samples from the businesses, you run an analysis from the business as well as from the treatment plant so you can see how much you have coming in, what you have going out, what the removal rate is, and then you can calculate how much our treatment facility can handle. Then, as I stated before, you divide that amount amongst the industrial users. So this is a list of the EPA's national pollutants of concern: arsenic, cadmium, chromium, copper, cyanide, lead, mercury, molybdenum, nickel, selenium, silver, zinc, BOD, TSS, and ammonia. So these, these are the, the main ones that, that the EPA is concerned of— concerned with. We also monitor pH. If the pH is too low, it can be corrosive to our collection system. Phosphorus, as you know, is a fertilizer. It has recently, in the past decade, which is a short period of time, believe it or not, the state has decreased the level of phosphorus that we can discharge. So, we monitor for that as well as aluminum. And, and phenols. This list shows the current local limits on the left here, and then proposed local limit. You can see the aluminum, we currently allow 83 milligrams per liter. That's dropping to 74.91. So it's a little stricter. We don't anticipate that to be a problem. The mercury level, We— our treatment plant can, can allow currently 0.00015 milligrams per liter, and it would go to 0.0023 milligrams per liter.

So it goes—

it allows a little more. And nickel has gone up a little bit. Silver's gone up a little bit. All of these have gone slightly up or slightly down. Nothing that's terribly concerning to us, and it's— again, it shouldn't affect businesses very much. So, any questions? I think this is my last slide on pretreatment and local limits.

Good.

Being a great crowd. Oh, no, I did. Yes, I do. Uh, these, uh, the local limits are developed for industrial users. So we have significant industrial users and plain old industrial users.

We have—

well, these are, these are, uh, businesses, industry that use over 25,000 gallons a day, or when they come in for a business permit, uh, they list the types of processes that they have. which we are able to tell, oh, they've got— they're going to have some heavy metals, so we're going to list you as a significant industrial user. And they get a little more rigorous, uh, um, attention. Uh, we have 6 that are zero discharge. They have chemicals that concern us, um, but they don't discharge into our system. Say, well, why do you monitor them? But it's simply just reaching out to them and saying they have to self-certify. We are not sending our process water to you. And then we go out twice a year to verify that the line that their process should come through is not, is not being used. And then we have 96 industrial users, which are simple manufacturing where they don't have high flow or chemicals or other types of materials that we're concerned about. So final steps for local limits, uh, we have reached out to all the industrial users, um, those that we permit, uh, including restaurants, including auto body shops, uh, car repair shops, let them know about this potential change. Uh, the public comment period ended near the end of April, uh, and We did not receive any comments or concerns from any of the business that we reached out to. DEQ has also reviewed our proposed changes to both the ordinance as well as the local limits. We're just awaiting a final approval letter from the department, from the director of the Division of Water Quality. Once we get that, that gives us the green light to officially adopt this, and I'm We're hopeful to have that done on the next City Council meeting on June 19th. So you get to hear this one more time, albeit much more abbreviated. So you can't get enough of me, I'm sure.

No.

Chapter 20, I mentioned earlier that Chapter 20 is our water reclamation code. Currently, the pretreatment code is part of that. and we're taking that pretreatment portion out, putting it into Chapter 11, which is health and safety, I believe. So with Chapter 20, we've just got some general housekeeping. We're updating some definitions and standardizing on correct terminology. I mentioned we're removing the pretreatment regulations and putting them into Chapter 11. By doing so, this places DWQ oversight on the pretreatment Program only. So, but there was— would they look at other aspects of our code? Probably not. But this just makes it a little better that pretreatment is something that they regulate. Other actions that we take in sewer code, in our sewer code, is not something that we want them meddling in. So if it's— if pretreatment's part of Chapter 20, perhaps they could meddle in stuff that we don't want them to. So It's more of a— just to keep ourselves safe. It also defines sewer requirements for our accessory dwelling units. Any accessory dwelling unit that's a separate building on a building lot needs to have its own meter and sewer connection rather than running through an existing home.

So that's new construction?

Correct. What's changing? Discharging flushable wipes is specifically prohibited. You've probably all seen the fantastic video that Pete and his group put together about flushable wipes and the problems that they cause. So this is specifically prohibiting them. Will we be policing that? No, but if there is a backup that we can trace back to a particular home, then we could take action.

DNA testing.

DNA testing.

No.

It also provides requirements for acceptance of a private sewer main for public ownership. It also clarifies some of the fats, oils, and grease. Which is the, the main component that regulates restaurants and auto shops. So the next steps for, for this process is to have it approved in the general session on June 19th, along with the pretreatment code. And I'll be working with our attorney's office to make sure that we've got all the paperwork replaced. You do have access to the revised, to the revised code language in the packet that Teresa provides.

Thank you.

So that's what I've got for this presentation. I do have one more, so stay on the edge of your seats. But if you have any questions specifically about pretreatment program changes or the sewer code update, I'm happy to answer them. Oh, is it June 18th? I'll be there on the 18th, not the 19th.

Thanks, Carrie.

Okay, no questions. I'll jump over to the, uh, the annual update that we're supposed to give regarding Regarding the Municipal Wastewater Planning Program, I get to come and do this every year. It doesn't change much at all. The purpose of the Municipal Wastewater Planning Program is it's basically a survey that we're asked to fill out every year. That's over 100 questions, and what it has us do as management is to evaluate summer and summarize the technical, operational, and financial conditions of our facilities, the collection system, as well as our treatment plant. And what it does is it helps us identify areas that we need to focus on. We've, as you're all aware, we have a capital facilities plan which was presented and adopted by the City Council, and we're moving board to implement that plan, to make necessary improvements and upgrades to the treatment facility. This process helped us to determine that we need to do— we need to do this. So what I've done in the past is just gone through some of the questions that they've asked and highlighted them. There's some of the more interesting ones. I didn't want to go through every single question. We just need to report back to the state that, yes, we, we presented this to our elected body. They're aware of the conditions that we have, and we've brought up any, any issues with them as well as our city management. So there are 3 areas: a financial evaluation, an evaluation of the condition of the collection system, which is the sewer lines throughout the city, and then also at the treatment facility. So the financial— some of the financial questions. Sewer revenues maintained in a dedicated purpose or enterprise account? Yes, we have Fund 52, which is the fund that receives all of the charges for sewer throughout the city. Are you collecting 95% or more of your anticipated sewer revenue? Yes, people are paying their bills. Are debt service fund requirements being met? Yes, Brandon makes sure that we pay our debt service first. We budget for that every year. Um, are property taxes or other assessments applied to the sewer system? No, property taxes are not used for the sewer system. It is acting as its own business. Uh, we charge for the services that we provide, and we're not in it to make money. We're in it to make sure that we can continue to provide this essential service. Sewer revenue sufficient to cover operations, maintenance costs, and repair and replacement costs at this time? Answer is yes, we have money budgeted to— so that we can repair things as they break down at the treatment plant. Are projected sewer revenues sufficient to cover OM&R costs for the next 5 years? Answer to that is yes. Now, this is one that we had to answer no on. Capital improvement revenue and reserves. Are sewer revenues sufficient to cover all costs of current capital improvement projects? Well, with our capital facilities plan, that thing's expensive. So we have presented plans to you showing that we will— we need to increase our sewer rates to be able to pay for the bonds that we will be taking out over the next 20 years to pay for this $160 $60 million present-day value projects. And we're working with Lewis Roberts in Birmingham to come up with— to strategize how best to fund these projects with— by bonding, but then how to collect fees. In fact, Lewis Roberts is about to walk in.

Hi.

And so we're working with, with Fred Philpott in order to, um, in order to have a good plan moving forward. Have you completed a rate study within the last 5 years? Yes, we did one 5 years ago, but we're working with Lewis Roberts in Birmingham to, uh, to create a new one, an updated one, which will be presented to you. Do you charge impact fees? Yes, in fact, impact fees are being Updated as well.

Have you— pretty much the same.

Have you completed an impact fee study in accordance with that within the last 5 years? We haven't done it. It's been just over 5 years that we did it. That's why we're updating it right now. So switching to the collection system, what's the total length of sewer pipe? 310 miles sewer pipe. How many lift or pump stations do we have? We have 8, another one coming online in the next month. Uh, discharges. How many days last year was there a sewer bypass or overflow, basement flooding in the systems due to rain or snowmelt? Zero. We don't have a combined system, so this would be very rare. Um, combined systems are, are used mostly out east. However, how many days was there a sewage bypass over Lower basement flooding due to equipment failure? And the answer to that is 2. Okay, I can't remember what the equipment failure was, but we got on it quickly and got it remedied and reported it to the state. Moving to the treatment plant, what is our average daily— what is the average influent rate And average influent BOD and TSS. Those are some of the chemical composition of the sewer flow. Our average daily flow is 13.5. The design, that means we can take up to 13.5 million gallons per day. In 2022, our— or 2023, our average was 8.05.

Gotcha.

So we have room to grow. We don't need a massive expansion because of growth. Our BOD, 39,407 pounds per day is the design. We're less than half of that. Same with TSS. So again, those are numbers that help us as management say, oh, we're kind of creeping up to close to what we've designed for. We need to start— Taking action.

We don't need to take drastic action to expand the facility is what this is saying.

Effluent information. How many notice of violations did you receive? Meaning, did we violate our permit? We had none last year. And how many days in the past year was there a bypass or overflow of wastewater due to high flows? Zero. Facility maintenance. Have you implemented a written preventative maintenance program for your treatment system? Answer is yes. Have you updated the treatment system operations and maintenance manual within the past 5 years? Answer to that is yes. So, those are the basic questions, the most interesting questions in the survey that I thought you would be interested in. The main purpose is to present this to you so we can tell the state and also to give you confidence that, uh, we are making plans to ensure that our facilities, the collection system as well as the treatment plant, uh, are being maintained and should last us, uh, well into the future, particularly with the, uh, upcoming improvements that need— that have been recommended and adopted by the council at the treatment facility.

The Thank you.

Then you got—

you're up next.

No, I did both of them already.

Very good.

Get you back on pretty much on schedule.

Like I always say, you're the— you're the group that we really don't want to have much contact with. We just want you to run smoothly. Thank you.

That's our goal.

We're not Okay, thank you.

Thanks.

I'll see you on June 18th.

You can come the 19th too.

Be kind of slim pickings.

Thanks, Rick.

All right, well, thank you.

You bet.

We'll follow that up with one findout today. with Jenica Jones, Strategic and Innovation Division Manager.

Thank you, Mayor and Council. So I'm excited to introduce Tony Bennett. He's the Executive Director of One Kind Act Today.

Um, I know some of you are familiar with One Kind Act Today and its organization initiatives, but we wanted to give them a chance to kind of explain more about what they offer what they can do and partnerships.

So with that, I'll turn the time over to you.

Thank you very much. It's a privilege to be here, and I appreciate the opportunity. Thank you very much for helping make this possible. There's 2 things I do want to recognize before I just launch in. That is, first, it is always a privilege to be able to be able to work with the city on a kindness initiative, and we hope that as we further discussion if there's an opportunity for further discussions, and we'll find collaborative ways for our organization to be able to work with your community and hopefully to be able to improve and advocate and amplify a narrative of kindness in the city of Long Island. The second thing that I would say is, I know that the city has a kindness initiative that you run on a year-in, year-out basis. You have a culture of kindness. In, insofar as related to that type of opportunity and initiative. We recognize that, we're grateful for it, we appreciate it. And the other thing that I would say related to that is we're not here to supplant that. We're not here to wedge our way into something different. What we would like to be able to do if we could is to be able to supplement, help, and to be able to amplify again the message of kindness. So, as stated, I'm the executive director of One Kind Act Today. I get to be the director of One Kind Act Today. My wife told me if I ever come home and complain about my job, I'm an idiot, because all I do is talk about kindness. I get to lobby for kindness everywhere I go. I get to work with cities and communities. I get to work with the political— in the political arena. A lot of people tell me that the political arena is a lost cause, a fool's errand. And then I should just give up, and we disagree. We work an awful lot with businesses. We enjoy that opportunity. We work with the religious organizations. And we also work with schools. Probably the area in which we have the most fun is when we get to work with elementary schools, middle schools, and high schools, and you get to watch kids dive headlong into kindness initiatives. Children are the best mentors, and we have learned more from them about this whole concept than probably any other group out here. I often state it this way: I like the unadulterated approach that children have towards kindness, and it's really enjoyable to watch. And so we do all of that in the library that we work in.

Thank you.

is with the hope that everything that we do will permeate to the home. And it doesn't matter how the home looks. It can be the way— it could be one person, it could be many. It could be the way you see it, could be the way I see it. We don't really care. But what we hope is that the initiatives that we have can ultimately go to the home and have an impact there. One Kind Act Today was founded by a local businessman. His name is Khosrow Senani. Mr. Seminani is an immigrant to the United States and to Utah. Came to Utah many, many years ago and went to the University of Utah, liked it so much, decided to stay, raised his family here, established a business here, became very successful. In April of 2022, when COVID was being weaponized and politics was being weaponized and schools were being weaponized, He came to the conclusion that something needed to be done in order to be able to change the narrative. We had to do something. What I like about Mr. Sinanati and what I like about his, his story is his feeling was, if not me, then who? And he's not a you person, he's a me person, and he decided I'm going to do something about it. And so he started this organization. It's a campaign, it's a movement, and to his credit, he endowed it. with all of the resources that it will ever need. So when I come to a city, when I go to a school, when I go to business, I do not come ever asking for any kind of financial remuneration. We're not here asking for money. In fact, if we have the opportunity to be able to work with the city, we come to the table saying that anything we promise to do, anything, any resources we bring to bear, anything that we say that we will provide is of no cost to the city, nor to the school, nor to the religious entity. We're not asking for anything. We want to be able to provide, whether it's speakers, whether it's banners for the city, whether it's co-branding, whether it's research, however you want to, whatever it is we decide on, we come to the table, we're not going to ask for any funding in any shape or form. So I might say that again somewhere along in the middle of this presentation. I'll probably say it again at the end because no one believes in the process. And everyone wants to know what is it they're gonna, they're gonna have to do in order to avail themselves to what we'd like to be able to accomplish. Probably my favorite quote came from the school principal when she said, you mean you're serious? I do not have to sell cookie dough in order to be able to do it. No, you don't have to sell cookie dough, nor mattresses or anything else. We're here to be able to offer our services. We have worked with— we're working currently here in Utah County in a number of different ways. Some of you may have heard of what we did in the city of Vineyard. The city of Vineyard became our very first certified city of kindness. It's a program that we've now adopted, and we're incorporating in a number of cities throughout the Wasatch Front and taking to other cities throughout the country. Uh, in Utah County, uh, uh, next week Utah County is going to be passing a resolution where they want to become the first certified county of kindness, and, uh, they want to engage, uh, the rest of the cities and the rest of the— and, and businesses within the county to, uh, participate in the kindness initiative with us. Um, We're working already currently with the City of Alpine. Would love to work with the City of Orem. City of Salem is also in the process. We're going to be doing some things with them starting in September. We can— what we typically prefer to do, and it's been a pleasure working with Jenica in this way, is we do not come to the table with a pre-described way for us to work with the city. We come with benefits. We can show you benefits that will occur in a citywide initiative. We've got documentation. It's backed up by science. It's very reliable. It's very, it's very predictable. And we'll find that there are benefits that you're going to teach us that we're going to be able to learn as a result of doing something with your city. What we prefer to do is we prefer to come and say, here's some best practices. Here's some things we've done in the past. Here's some things we've might recommend for your city. But we would prefer to tailor-make a program that works best for you. We know Kindness, you know Kindness very well. But you also know your citizens, you know your objectives, you know your goals, you know your challenges, you know the things that you've struggled with in the past. And we'd like to be able to create a program that would work for you, that would be tailor-made for you, customized for you, so that it can meet the needs of your city and your your citizens and your constituents. And we would hope to be able to do that in such a way that at the end of the day, when we were done, you would feel good about your initiative, we would feel good about your initiative, if we could put together a proclamation that would declare City of Orange a City of Titans. That proclamation is supported by the governor's office, it's now supported by your county, it will be supported by your county, it's supported by your Chamber of Commerce, because it's supported by the Sullivan Chamber of Commerce. We would hope it'd be supported by the City Council. One of the good things, one of the things we would like to be able to ask is that city is amenable to it, that we would have a resolution that would say this is something that you would like to pursue. We'd like to be able to talk to your schools at that point in time and be able to engage your schools. We'd like to be able to talk to your businesses. We would provide the resources with the resolution of being go talk to your businesses. We provide window clings for the businesses, counter cards for the businesses if they support law and conduct today, banners if they want them in their, in their place of business. We'd be happy to provide all of those things, but we have the resources to help make that happen. If the city is amenable to it as well, we'd be happy to send volunteers out into your community and provide yard signs for citizens who want to put yard signs up we aren't. Uh, we don't want to be intrusive, we don't want to invade, we want to do whatever is right, and we want to do it when it is consistent with what the city, uh, is looking to accomplish. For all intents and purposes, that is a very— that's a high-level view of what it is that we would want to do. Um, our recommendation would be is if we could work with your staff and if we could work liaisons with the city, if we could have somebody on the city council who would who might be willing to work with us, and we could come together and figure out what would be the right initiative. Again, I know that you've done things in the past. We want to be able to work with those individuals and see what we can do to help supplement and strengthen the cause that you have, that you've had in the past. Council Member Miller, I think you were able to attend our Yes, I hope you felt that was worthwhile.

That was amazing. That was totally just impressive. Thank you. No, good.

And that's something that we hope to be able to do again next year. One of the things we're proposing for Utah County is to do something after the summit was over. The religious leaders and the educational leaders came to us and said they would like to see something of a similar nature. for high school age students and college age students. And we're already starting to talk about doing something of that nature in November, wherein we would invite students from the high school arena and colleges throughout the state, throughout the nation, and we want to do some project. Is the hope.

Great.

So with that, ask if there are any questions or any thoughts or Did I hear you say that there would be a kind way that we could become certified kind city before Provo? Yes, I heard that.

Yes, I absolutely did hear that. We'd love for you to be able to become a certified city.

And you didn't answer the question. Yeah, very kind.

Well, thank you very much. That's what I'm supposed to be. But I've attended a lot of city council meetings, so I know how to answer those questions.

I didn't.

So I just want to say, so I did attend the Kindness Summit. That was, that was truly amazing. I loved your religious panel. That was just incredible to hear all those perspectives and opportunities and ideas. And I signed up for the email. Which I love the one this weekend because this week it was, you know, really focused on Memorial Day and met Kaz Savani. He's amazing. Just amazing. Yeah, thank you.

Thank you very much. We knew that the religious component of that particular event would be stellar, would be good. We were grateful that— so we had an imam from Austin, Texas. We had Archbishop Lester from Santa Fe. We had Bishop Philip Spiegel from the Episcopal Diocese here in Utah. We had Rabbi Samuel Spector from Columbia Synagogue in Salt Lake City, Elder Brian Taylor from the Church of Jesus Christ of Latter-day Saints, and their message was stellar. What was likely the quintessential symbol image of the whole event was when all of them simultaneously got up and linked arms with one another, saying, uh, kindness is Kindness is an area where we all agree there is no religious divide. There is no social divide. There should be no socioeconomic divide. Kindness is an area where there is a clear common denominator. What's really interesting, one of the things that we've learned, you know, like I'm saying, society has, has come to, come to some kind of a conclusion that math is correct when it comes to multiplication. You take a negative, When you multiply it times a negative, you're going to get a positive. And where human relations are concerned, if you take a negative experience and multiply it with another negative experience, you're not going to get a positive experience.

It's going to get worse.

And so we have to figure out a way to take negatives and add a positive to it. And even in math, it says you're still going to end up with negative. Well, the math is wrong when it comes to human relations. And so we believe that if we can take a negative and add a positive, you're going to end up with something more positive. But if we continue down the road, the negative multiplied with the negative, all we're going to end up with is negativity. And so that's why we're here. That's what we like.

So if we decide to engage with you, what does that look like a year from now?

So a year from now, it could mean that, that We've completed an initiative where you are certified as a City of Kindness. We, if we were to do that, we'd have the proclamation that we would present in a very public way, and as public as we can make it, and as agreeable to you as a city. We'd like it to be a press conference. We probably have the First Lady come down again like we did in the city of Vineyard, and we'd like to bring as many people in. into an event like this as humanly possible. But we wouldn't like it— we would not like it to be a one-and-done. We'd like to be able to engage in such a way that we can continue to work with your city and be able to help you to promote kindness throughout the year and throughout the ensuing years to come. We want this to be something that would be an ongoing, ongoing different thing. So in a year from now, I hope that we could, we could be working with your city staff and your city liaisons to continue to figure out how can we bolster the narrative of kindness that you're going to see.

And then you say that, yeah, did you say that, uh, that also bleeds over into the, the schools?

Here's what you need to know. Schools are a beautiful human edifice. They're amazing. Because what happens is, is when, when kids get involved in kindness initiatives, the kids, the parents of these children are your religious leaders. They're your civic leaders, they're your business leaders, and you're going to find that your parents are going to want to support whatever it is the kids are involved in. in some way, shape, or form. One of my favorite stories is when a parent called a principal and said, what's going on with your school? And the principal responded, well, give me some information. Well, my son Johnny, I think was his name, put his dishes away last night. I don't know why he did that. He's never done that before. And then he took the garbage out. I thought, what the heck is up with this? Who is this chap? Yeah, who is this chap? And then when I went up to his room to say goodnight to him, I said, what the heck is going on? And he said, well, the school's doing a kindness initiative. We were encouraged by our parents to go home and do some nice things for our parents. And so the parent call with the purpose of saying, I know it's a 22-day initiative, can you do it all year long?

Right.

Is there a way for us to extend this? The kids had this opportunity to have this powerful impact in the community. It's interesting when we go talk to businesses. And as we work with these businesses to help engage kindness within their culture, they find that what started out as an initiative that they thought was going to work best for their organization, someone comes to us and says, hey, my kid's 6th grade class is the meanest class this side of the Mississippi. Is there anything we can do to work with them? their school, or someone comes and says, I'm on the city council, can we do this in the community? Or my business, my brother-in-law's business would really benefit from something like this. And what you thought was going to be a citywide, just a city initiative, turns out to become something that really would ripple out in the community. And it's really interesting.

So, so the way I'm understanding what you're saying Is it essentially we would use your resources, uh, but implement it in the way that we wanted to throughout the city, right?

We want to support you. You know where I'm better than— you know your people better than us. You've got objectives that you're trying to accomplish. You've already got a kindness initiative that you do on a year-round basis. We don't want to wedge our way in. We want to supplement help, uh, in the best way that we can.

Thank you.

More kindness.

Yeah. May I end with one last thought?

Sure.

This is a kindness point. The, the best way to get kindness to live on is to stop and to recognize and to celebrate an individual's kindness. More often than not, what happens when kindness occurs is we say thank you and move on. What we want to try and do is we want to try to get kindness to live on. And the best way to do it is to stop, recognize, and celebrate that kindness. This kindness coin is a way to do that. Gives me an opportunity to stop for a moment to recognize the kindness that I either observed or that I experienced and to celebrate that kindness. By passing this kind of nod to an individual. Jennifer, for that, you know, very kind individual. And we really enjoyed working with her, and she's been very, very straightforward, and she's been following through with everything. It's, it's great to have that kind of liaison. So it's really great to have that kind of a kindness. And so for me to give her a kindness point, it's an opportunity for me to be able to say to her, I want to stop. I want to recognize your kindness. I want to celebrate that by giving him his kindness coin. Kindness coin, though, is not for you to keep. It's for you to give away. It's not for you to hang on to. It's for you to give away at some point in time. In some moment, either somebody's going to perform an act of kindness to you, or you're going to witness an act of kindness, and you're going to have an opportunity to say, I want to stop. I want to celebrate or recognize and I want to sell it, get your pennies back. In that way, you can kind of see it. One of the best ways to do an initiative, way that I would recommend, is to start with your own city staff by providing them with the coins they need to work within themselves and be able to recognize kindness as they're going on in your organization, within the city. And then let them be able to communicate that outside. That might be a good way. So I'm gonna give you 2 of these, but not for you to keep.

We appreciate you coming, and my guess is you'll be hearing more from us because Orem is one of the kindest cities around.

So we want you to be.

We're happy to help in any way we can. We appreciate it. Thank you very much.

Okay, we've got 2 more just really quick, 5 minutes each, so we'll just do those and then we'll, uh, take a break for some food. Next up we've got, um, an appointment of Charlie Johnson, the new boss of Ford.

And that's Josh.

Yep.

So in the spirit of kindness, one of the kindest people I know—

give him a coin.

So, uh, Steve Warren is part of a special services district for the North Utah Valley Animal Shelter. And we have a seat on that board, and we have— that's managed through the police department specifically. And within Lieutenant Johnson's jurisdiction stewardship is, um, our animal control program. So typically, traditionally, the lieutenant that's in charge of the best section of our services has assumed the role on that board. She is part of— I think it's part of the incentive to see confirmed.

So I'm not quite sure what you guys want to know or we're looking for. Um, what we do, we hold every month a board meeting where we have everybody from every agency that's part of the district, um, where we look at policies and procedures moving forward, best way to do this. has a fiduciary account that we all look at and balance, participate in, and go there.

So how, how does Warm fit into this organization? You're on this board, you're being part of the board. How's Warm fit in? So we are one vote within that special service district on the board.

And who else is in that?

Every other municipality.

Oh really?

Yes.

So it's— yeah, so in Utah County there's 2, there's basically 2 animal shelters. There's one down in Spanish Fork that's Southern Utah Valley— I think they call it something different, but essentially— and then the northern one, and it's actually in Lindon, just north of the landfill, uh, is where it's situated. And then Orem is also where the fiduciary for the Special Services District—

We're assigned to be the fiduciary.

We always have been since its inception. So I think would have to be that board that we're trying to That's where—

okay, it was in reference to that that you sent that email, right?

Regarding the cats?

Yes.

Yep.

And the author of that big giant article is actually the director of our animal shelter. Okay, so the south one is like Provo South, the north one's like— Correct. Yes, we're the southern order of That special service.

Here's another animal control officer, very good at working with businesses. He gets a lot of donations for food and stuff and saves quite a bit of time and money.

So he's also a lot of help for you as well.

So if you want to catch a cat, I have a cat living in my backyard.

This is a controversial opinion down here. I don't know if you want to actually say that out loud.

We'll talk later. Yeah, I'll have my wife give you a call.

Yeah, yeah, either Brent's wife will adopt it.

She'll come catch it.

Any other questions for me? I like that report. I appreciate getting a copy of that as well.

Thank you very much.

There's a lot of—

I'd like to get it to an advocacy group that Just to read it.

They do a great—

they really do a very good job.

Great.

Okay, well, good.

Well, thank you. Hey, item 8. Lisa, you were gonna update on seat count?

Yes, on our, our schedule. So I sent this out to the City Council, I don't know, a couple weeks ago, and then remembered that we have to update it here in the meeting as well. So the change that was made was we had 2 meetings scheduled in September, September 10th and September 17th, and the September 10th meeting is the one that we're canceling. So we will still meet on September 17th.

Thank you.

And so this will be a consent item today, as well as the appointment to the NUVIS board. But we just want to take a couple minutes that you guys knew what that was when it came up on the consent item. And so, yeah. So September, we have what meetings?

One meeting.

September 17th. Yes. Okay. And I can send out another one of these. to your emails as well, and we'll change it on your calendars and all that as soon as we have the approval that you guys are okay with canceling that one meeting. Okay, any questions?

Does anyone ever vote to not cancel a meeting?

They're like, no, we really, really want to meet.

Hey, thank you.

Okay, I think, um, I'm gonna break for food, but I think we'll just Run through this agenda as well. And we don't have, uh, this should be pretty simple. Let's just run through this agenda real quick and then we'll break.

Um, I have one, I have 2 city council reports.

We don't have that scheduled today. Uh, the previous public order Look for the location.

I need that. You done that recent work on that perspective once you got them?

For what?

For the pledge?

Oh yeah, that's basically—

are they not on there?

Um, no, the names aren't on here.

Oh, you can just give those to me.

Um, I think they're your—

All right, they are.

Okay. Yeah, sorry, I thought I printed that on there.

No worries.

Okay, then item 6.1, we're gonna have an Orem test preview. 6.2, we're gonna have another report, summer reading preview. 6.3, Preston State. 6.4, kindness awards. 6.5, introduction to new Miss Farm royalty. 7, personal appearances. 8, consent items, which are approval of meeting minutes, approval of the updated city council schedule, resolution, uh, for an appointment of Carly Johnson to the NUBUS. And 8.4, a reapproval of 3 boundary adjustments with the city. And you want to just mention real quick why we're doing this?

Yeah, I mean, Steve can speak to it more specifically.

But as we went through that process of adjusting the boundaries with Provo, there was a miscommunication with Provo, and we missed a deadline by a day. So this is just reapproving it and following the timeline constraints that the state provides for these types of valuations.

So we've already discussed it in length, so this is why it's on the consent items.

Thank you.

Uh, number 9, schedule items and ordinance notice requirement updates. Is that to vote on that ordinance?

Yes.

Okay.

And I think— and then if anyone has any questions on these as we're going through, that's just an update. The 9.2 is a resolution for Tier 2 pickup for public safety. 9.3 is a public hearing for resolution on the CDBG, uh, fund. 9.4 is an ordinance Tax allocation, um, and then 9.5, the public hearing on the bond resolution.

So the 9.3, that's the presentation we heard before, but this time that was just a preliminary analysis.

Yeah, just the time was passing and now we're gonna finalize it.

Mayor, 9.5 is not public hearing.

9.5 is not a public hearing.

There was a miscommunication.

We thought it was the 3-1.

Turns out it will be at the next meeting.

Okay, so it's just the resolution.

So is this, is this just a presentation or is this a vote also?

I don't— yes, yes, there's an ordinance resolution related to it. Yes, authorize us to begin the bond process.

This is to kind of start the process. You'll take another vote at another meeting to finally approve the issuance of the bonds.

This is to start the process.

We start the conversation July 9th. Public hearing.

And Laura's telling me that's not right.

This is a superpowers resolution. Okay. And so it appoints designated officers.

Okay.

They will take final action, but we will have to hold the public Okay, but this is just a step in the process as opposed to the final—

Not the final step in the process.

Right.

And you're the presenter, Mark?

Yes, Dr. Chanel Miner.

Okay, I have advanced the manager information items. Item 11, adjourn.

Oh, we're going to the closed session. Okay, who did what?

Just kidding.

You'll find out. Just when I thought we were headed out. Hey, we're going to adjourn to closed session, room 107.

That's everything.

Um, would someone like to make a motion to adjourn this meeting and then—

So moved.

Second.

Hi, we have somebody on the phone?

No, do we have any— he was on.

Okay, he is, he couldn't find the unmute button.

Sorry, Mayor.

Hi.

Thank you.

Nothing to that.

Booming voice from there.

Okay, so we're adjourned and then We have a volunteer for a blessing on the food.

Our beloved Father in Heaven, we're grateful for the opportunity that we have to gather here together and learn of these, um, issues in our city and the wonderful things happening. We're so grateful unto thee for those who work on these initiatives and pray that thy spirit may be with us tonight and the rest of our meetings. We pray for a blessing upon the food that we're about to partake of, that it may nourish and strengthen us and give us the strength that we need to continue serving thee and our fellow man. These favors and blessings we pray for in the name of thy Son, Jesus Christ. Amen.

Amen.

Is it— is it this one?

Test, test.

Yeah, it's on.

Anything else?

Whatever we need, we can get by with, because we really only have the CDA now that's active. Is that all right?

I'll let Kathy know I gave her that feedback.

I think whatever makes the state happy. Okay, awesome. Thanks.

Talked about a lot today.

Let's get a few more in here.

Okay. I'd like to call this meeting to order and welcome all of you tonight.

Looks like we've got a good crowd. We'll start out with our invocation and our Pledge of Allegiance. And, um, the folks that are going to be giving the prayer and the pledge are friends of ours from our neighborhood, uh, just great family, uh, great kids. And, uh, We've invited him to come and, and do this tonight. So we'll start out with Exane Anderson, and then after that we'll have his wife, uh, Katie, and she'll come up with some of her kids to do the pledge.

Dear kind Heavenly Father, we're grateful that we can be here together tonight, and we're grateful for the many blessings we have. We're grateful for the opportunity we have to live in a great community, and we pray that we can have the Spirit with us tonight. And we're grateful for all those who have defended our freedom, this— that we've celebrated this last Memorial Day yesterday. And we say this in the name of Jesus Christ, amen.

Amen.

Would the audience please rise for the pledge?

Please recite and say the pledge with me. Of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Yeah.

Thank you for that. We'll go into our reports. We'll start out with item 6.1, the Orem Fest preview, and we'll have Karina Ekern come up and introduce anyone else that's coming up with you.

Okay.

Can you believe it's Orem Fest again? We're so excited for this year's Orem Fest. So I'm Karina Ekron, and I'm the city events manager. Uh, with me we have Christy Eckins, who is the committee chair for Orem Fest. We have Sydney Wong, The city events coordinator. And then we have Heather Cox, which— can you remind me what your title is?

Management analyst. I'm over sponsorships.

So we're excited to be here and to present to you. We do have a presentation, so we're just going to see if that pulls up. So let's just give us a second. There we go.

Yeah.

Okay. So like I said, we're really excited to present this year's OremFest. Um, we cannot do this without you guys, and we cannot do this without the committee, um, and the community for coming out to OremFest. And so this year is going to be full of really fun, new, exciting, um, events, but then also keeping with our traditional events that are well loved by the community. So To start off, we're going to talk about our Grand Marshal. So this year we're excited to have Val Peterson join us as Orem Fest's 2024 Grand Marshal. I've actually had the privilege of interacting with him and his team, and I can just attest that he is the perfect fit, um, that goes well into what we are looking at as a city of, um, going into our Gold Star families and really pushing towards that great monument that we'll be having here at City. So a little bit about him. For over the past 30 years, Val has been in constant service of our nation, state, and community. He has served as a state legislator representing Orem's 56th District, and he currently serves as VP of Administration and Strategic Relations at Utah Valley University. We are just so honored to have him as our Grand Marshal for 2024 and appreciate everything he has done for the last 3 decades for our nation-state and our city. To go into that, we are introducing our theme for this year, which is Honor, Hope, and Healing. So Orem is building Utah County's first-ever Gold Star Families Memorial Monument as part of the Freedom Plaza at the new Orem City Center. The purpose of this monument is to create a dedicated space to provide honor, hope, and healing to those grieving military— any military loss. As an Orem Press Committee, we wanted to pay tribute to our military veterans, both living and past, and as well as the Gold Star families who have made immense sacrifices for our nation. And then the purpose of this monument is to create a dedicated space to provide honor, hope, and healing to those grieving in military service. We encourage those who are attending to stop by our community booth during our carnival to find ways to contribute to this historic project to help us honor these incredible families.

I'm Kristi Eakins, and I'm the committee chair this year. And to tell you Oremfest in like just a tiny bit of I don't know, we're so excited. Um, the committee has worked extremely hard on top of their day-to-day duties as parents and caregivers and employees of wherever they choose to work, and I am just so proud of how much work they have put in for this amazing event, and it is going to be a great week.

Um, do you have my notes?

Nope.

Sorry, there we go. Thank you. Um, so a few things just to highlight. Um, I'm excited about the pickleball courts in that new park area. I think that is going to be an incredible— let's see, what is it— a tournament. Um, and who knows, maybe I'll even sign up for cornhole if there's still You know, there's so many things to do. Another exciting thing is a children's entrepreneurship market. I think Orem has become a really great place for businesses to start, and I think it's exciting that our kids in this area want to be part of that. I know my boys love a good lemonade stand when they can do it. So, and then along with the carnival, the boutiques, the food vendors, the parade. I mean, there are so many pieces to this event during that week that just help celebrate how amazing Orem is and all of its community and the employees who work for this great city. And so our committee is just excited and we are just so pumped. Um, the boutiques and food vendors, we have 22 food vendors Which I don't know how many of you get to the food part of the week, because that might be the best part. If you're a food connoisseur. Because I even heard that they're bringing back the curly Texas fries. So we're covered. I'm over the boutiques, and I'm really excited to have a lot of Orem businesses part of our boutique area. We have a sunscreen company who's, who started their company here in Orem. Um, we have some woodworking company come— oh my goodness, sorry— woodworking companies coming. Um, even like face painting, of course, and the fun airbrush tattoos are always a highlight for kids. We even have a Toy Kingdom, and they will be making like wood swords and all the things you don't want your kids to play with will be there, and it's going to be a blast. We're just really excited to amplify the boutique area along with the food vendors and are excited for what they will be bringing to Orem Fest.

Okay, I had the privilege of working with sponsors this year. Our lead sponsors this year were Surf Pro and Timpanogos Regional Hospital. We actually had 2 sponsors who wanted to be the lead sponsors, and they were willing to work together to share that, that head title. We had $81,250 in cash donations, and 27 businesses donated in-kind for a total of 51 total sponsors.

And can I just say, Heather has done a fantastic job stepping into some big shoes to fill, but she has hit the ground running and she has done a fantastic job creating relationship with all of our donors and businesses here in Orem. And so she— we could not have done it without her.

So, Sabrina, how did that compare to last year?

Compared to last year, I'll have to double-check on those numbers, but we are ahead of what we had last year. Um, another thing too is that, uh, we are— we had them sign, uh, contracts, so we have the money now instead of waiting for it to come after the event. So we, we have this now in our, in our account.

Perfect. So I'm going to talk about a few things that we have new coming to Aurum Fest this year. Christy mentioned a couple of them, but we're really excited to bring some new things to the table and just really have everybody involved in Orem Fest. That's something that we really wanted to push this year is to hit different, um, like groups and different interests. And so these couple events is something that we've added. So, uh, the first one is the Orchards Jam. That is on the Wednesday. And like Christine mentioned, there's the Children's Entrepreneur Market, and that is entrepreneurs ages 5 to 17, um, just like themselves, and them selling their products. They're like food. It's a really awesome opportunity again to have the kids involved, and we're really excited to pair that with the Jersey Streets concert. We're bringing them back, and so we're excited for people to have snacks and gifts and then to enjoy the concert with their families. We also are doing the sports tournament. Um, it is a 3-day tournament, and the sports team at Recreation has worked really hard to put together a pickleball, cornhole, and kickball tournament. We really wanted to utilize some of these new parks, so a lot of it will be happening at the brand new Hillcrest Center and Park as well as at Lakeside. And so we have a lot of different divisions. We have the family-friendly divisions, parent and child divisions. We'll have the Orem Express there, of course. And then again, we also have sponsorship with Krispy Kreme to do like a family fun activity just to get that, uh, more families involved. And then you have a kickball tournament towards families. So we're really gearing it towards, of course, families. We'll have kids involved, teenagers. And so we're really excited to bring that together to support Orem and Family City. And then the last one that we're adding on Thursday evening is Orem Fest Fit. So this will be at the rec center, and we will be having a beat bus. We have the Hi-Fit, SurgeFit, and CardioFuse instructors joining together to do a high fitness event in the parking lot. So again, this is a brand new, like, demographic of people. We're really excited. The instructors are excited. They'll have, like, light-up toys and a lot of fun music. And so we're really excited to have them be a part of Orem Fest.

Okay, and then we have the grand parade, our grand finale. So we've done a lot to add in some new entertainment to make it a little bit more music and a lot more entertainment throughout the parade. And here are just some examples. So we have a motorcycle club that is going to be bringing 50 different motorcycles that will be in the parade. We have Cola Sión Argentina de Utah, which is a new Argentine group, and they are a folklore group bringing children, family, and just representing their culture. We have a new business which was formerly known as Fantastic Sam's, which is Roots Hair Salon. So they're going to be doing music and fun hairdos and crazy hairdos. And then we are also going to be having the Beat Bus come into the parade, and we'll have our recreation fitness instructors who will be doing, you know, Zumba with the bus and just really interacting with the parade. And then, as always, we want to make it the best parade, but we also want to make it the most safe. And so we held a meeting where all participants had to come on the 21st and talked about safety procedures, reinforcing the fog line, and then having some traffic cones along Center Street to help keep the crowd behind the fog line and again, just make it as safe as possible. So that is Orem Fest. We are really excited. We want all of you guys to come. We want the whole, the whole shebang. We're just excited and we think it's going to be a wonderful week with great, great weather. So do you guys have any questions? Thank you.

No, we're just very excited to make this happen. So thanks for all your service, guys.

Months and months of work.

Thank you all on your committee.

Item 6.2, a report, the summer reading preview, and this will be presented by Bryce Merrill from the library and director, uh, Jamie Bartlett from library and Megan Slenders, uh, also from the library.

Mayor, Council, thank you, um, for letting us come and spend a few minutes at this, uh, City Council meeting today. Uh, we are so excited for the Orem Public Library Summer Reading Program and that it is kicking off now. I know Orem Fest is on the horizon. It starts, you know, a week from yesterday— no, week from yesterday, very soon. Um, and right before it starts, we have the chance to start our summer reading program. And so I invited Jamie and Megan from our programming team, our patron experience team at the library, to tell you about this wonderful opportunity to get involved with both a really cool kickoff event but an entire summer of events, family activities, individual adult children activities, and how you can be involved in reading and in the programs here at the public library. So I'll turn it over to them.

Okay, so I'm Jamie, and I'm going to just introduce the theme for summer reading this year. We're super excited for it. It's called Adventure Begins in Your Library. And so we have all kinds of adventures set up and ready to go for this summer for people to participate in. Summer reading has always been an important part of the library every summer. We have historically had about 2,700 patrons participate, and so we are geared up for quite a crowd, and we look forward to this. Our main goal with summer reading is to encourage children families to continue reading over the summer break to lessen what's called the summer slide, the decline in reading skills during that summer break, by reading at least 10 hours between June and July in there. And so we have all kinds of activities prepped and planned and ready to go to help them get excited about reading this summer. So I'm going to turn the time to Meg, who will tell you more about those.

Hello, hello, I'm Meg, and I have the privilege of heading the summer reading program at the library. I have a wonderful team of librarians that I work with to plan and prepare all of the programs that we do to encourage our Orem families to read over the summer. So for some of the events that we just wanted to share with you that we're highlighting is our kickoff, which is this Saturday. It's an after-hours campout in the library. So we're closing the library a few hours early and then opening it up so that families can come bring their sleeping bags, cuddle in a corner with their family, and read together. And that'll be their kind of kickoff to learning how to use our summer reading app, which is called Beanstack, and it allows them to track their reading. And then they'll also be able to do games and activities. We have campfire songs at that program and s'mores. so that they can enjoy all of that together. And then over the course of the summer, we have over 26 events at the library, including an all-ages escape room, which is back by popular demand. This is one of our favorite programs that we do every summer. And then we're also doing a teen hike this year for our patrons who are between 12 and 18. We have book-themed activities for tweens. If you have any tweens in your life who love Percy Jackson, we have a Percy Jackson event happening. We're also doing a library trivia competition where patrons can sign up in teams to actually compete against a team of librarians and see who comes out on top. That's called Beat the Librarians. And we have many more activities going on. We also have take-home activities where patrons can come and take things home with them that they can do with their families. And new this year is our Monday Family Movie Night. So we just started a Family Movie Night program in January where on the first Monday of the month, patrons can come and watch a movie in the Ashton Auditorium. And that's been very popular and we have a high demand for that. So over the summer, we're doing one every Monday so that families can come and watch a movie together. Um, and then the— for those who complete the 10 hours of reading that we ask them to do during summer reading, they earn entry into our finale celebration, which is a pool party at the Sierra Pool. Um, this has been a wonderful opportunity for us to collaborate with our rec team, um, to put this together. Um, and that pool party is back by popular demand as well. So we're excited that we're able to offer that to our patrons. We also have prizes for those who complete the challenge. Prizes are a big part of our summer reading program. In 2023, summer reading participants, participants ranked prizes as the most important part of the program. No surprise there, everybody loves prizes. So this we've been able to get higher quality prizes thanks to the support of the City of Orem and to our amazing sponsors. All our summer reading participants will receive a goodie bag when they complete 5 hours of reading, so sort of a halfway prize, and then they will also earn a free book and a set of coupons when they complete 10 hours of reading. Many Orem businesses have generously donated coupons to be included in the goodie bags. And then we'll also be able to give ticket drawing prizes to over 300 summer reading participants. So as patrons track their minutes in our Beanstack app, they earn tickets that they can enter into specific prizes that they would like to win. So a few examples of sponsored prizes include gift certificates and passes to Pioneer Book, Wingers, Timpanogos Hiking Company, Thanksgiving Point, The Quarry, Tracy Aviary, Provo Beach Resort, and many more. We will also be giving away prizes that match our theme, like tents, hiking gear, hammocks, um, along with books, toys, and many other prizes. Uh, all of these prizes encourage our patrons to participate in summer reading and help Orem be a more literate community.

Okay, so now you know some of the details, but not all of them. So there is a flyer available at the library. You can go online, you can find out all the good things you can come and do, including— what was the one I was really excited about? The dueling. I'm really hoping they'll let me use a sword on that one demonstration. So there's loads to do. It's for all ages. We invite you to come and participate with us.

Join in.

Find your summer read to take on all your trips this summer and get your hours and come to the pool party. But most importantly, first start with our summer kickoff on June 1st.

Do you have any questions for us?

I just want to say, Mike, we— I did this with my kids several summers, and you guys really do motivate them to read. Thank you so much.

Oh, thank you.

It's a great program.

Appreciate it. I know, like, you can tell there's a lot of work that goes into this. So thank you so much for doing that.

Thank you. Thank you.

Thank you.

Thanks all.

Another great program from the Orem Library. And for everyone online, uh, this is a great place to bring your kids and your teenagers and get them involved in reading. It's awesome. Next up, we've got item 6.3, uh, recognition Best in State. Carrie Rugg.

Thank you, Mayor and Council. Um, I'm excited to be here tonight to talk to you about the Best of State Awards. The Best of State Awards were created to recognize outstanding individuals, organizations, and businesses in Utah. By recognizing excellence in our community and sharing examples of success and triumph in so many worthy endeavors, we hope all will be inspired to reach a little higher, to try a little harder, and to work a little smarter for our dreams and goals. The criteria that the best of state judges look at is excellence in endeavors, innovative approaches or methods, and the contribution to a better quality of life in Utah. The judging process is fair and objective. This consists of more than 100 judges reviewing the nominations. Each nomination is judged on its own merits and is not ranked against each other by the judges. The process is overseen by the independent certified public accounting firm Gilbert and Stewart PC, which collects and tabulates the scores for accuracy. I am delighted to announce that thanks to the collective effort of the mayor, council, staff, and residents, the City of Orem has been honored with 4 Best of States awards for 2024. The first Best of State award goes to Mayor David Young. Mayor Young has developed a reputation for taking Orem to the next level in all areas. He has accomplished this through optimizing services, making data-driven decisions, and accomplishing several capital projects without raising taxes. Mayor Young worked to align the city council and city management to represent Orem residents better. Mayor Young helped rebrand the city and officially adopted the Family USA slogan. This strives to provide safe, livable neighborhoods where residents can thrive. He also takes the time to listen and respond to residents. He embodies the city's mission of building a better Orem.

Thank you, Mayor Young.

The second award goes to Council Member Lenee Millett. She was selected because of her willingness and desire to study important issues, ask tough questions, and learn from and serve her fellow citizens. Lenee takes the time to understand their perspectives and ensures that their voices are heard and considered throughout the decision-making process. Oftentimes, she'll research complex issues on her own and then seek input from experts in order to make the best recommendations and decisions on behalf of Orem residents, even when it may not be the most popular. The time and effort she expends on citizen engagement and research truly sets Council Member Millett apart as a dedicated public servant. Parks and Recreation are the Best of State recipients for 2024. The Orem Recreation Department and the Orem Public Works Department oversee the parks and sports programs and recreational complexes in the city to improve health and wellness. Hillcrest Park that opened this month has been a huge undertaking and features many amenities that will increase the recreational and social experiences for Orem residents. This park has a large playground, playing field, 12 pickleball courts, pavilions, a splash pad, a nature walk, and more. The Lakeside Sport Complex was completely renovated and opened in summer of 2023. This 55-acre sports complex is best in class. The Orem Family Fitness Center, which opened in March of 2021, has greatly benefited the health and well-being of Orem residents in just the first few years of operation. Finally, the city's sports program get— help get kids and adults active, healthy, and socializing. It improves their physical, mental health, and their quality of life. To the Parks Division and the Recreation Department, congratulations on your Best of State 2024 designation. Finally, the 4th Best of State goes to the Human Resources Division. The City of Orem HR Division is small but mighty, with only 5 staff members providing services to about 1,200 employees.

Employees.

This division not only provides traditional HR services such as onboarding and offboarding, benefits, compensation structure, and payroll, but is also innovative in its approach to overall employee well-being, organizational development, and employee engagement. Some key accomplishments recently are the new hybrid PTO program, a new online employee portal, creating an employee engagement survey, creating the employee Build a Better Orem store and rebranding the Women in Leadership Scholarship to a Babbo Ambassador Scholarship program. The HR division is truly the best in state. No individual department or division could be best of state without the efforts and commitment of all of us together as council, residents, and staff. Please join me in a round of applause for all the best of state awardees for Building a Better Orem. And with that, I'd like to invite all of our awarded winners up to the front for a group photo with the mayor and council.

That looks good.

Here we go. 1, 2, 3.

Thank you. So since we just got done with Best in State, I heard from a little birdie that it might be somebody's birthday on our executive staff. So Mark Sanderson, is that your birthday today? So please stand up, give him a round of applause. And, and I, I think, uh, we want to sing happy birthday to you. So on, on Lenee's note, Nobody wants to sing happy birthday to Chief?

Chloe will do it.

Okay, Chloe, start us off.

Okay, ready? Happy birthday to you, happy birthday to you. Happy birthday, dear Mark. Happy birthday to you.

Uh, it's in the mail. We, we appreciate you, Mark, and your leadership and your Your team is awesome, so we appreciate it.

Thank you.

Thank you. And what would be better? Up next are the Kindness Awards, item 6.4. This is a presentation from our Neighborhood Advisory Commission.

All right, thank you, Mayor and Council. My name is Jenica Jones. I'm the Strategy and Innovation Manager. I also get to serve as the staff with the Neighborhood Commission. And it's my pleasure to, uh, introduce this portion of the program. So as you know, we recently celebrated Kindness Week in Orem, which culminated in the fantastic birthday service event at Nielsen's Grove Park that many of you were able to come help and participate in. Kindness Week was started in 2016 by Glory Thomas, who was Miss Orem's Outstanding Teen at the time, to promote kindness and service in Orem. During Kindness Week, each day has a theme to encourage our residents to be kind in their families, schools, workplaces, neighborhoods, and more. And we would like to recognize and thank Glory, who is here tonight, for her efforts in launching this program in Orem and helping Orem become a kinder city each and every year.

Thank you.

So each year, as a part of Kindness Week, we've presented kindness awards to individuals or couples, businesses schools and neighborhoods in Orem that have gone above and beyond to exemplify kindness in our community. Um, our Neighborhood Commission this year was able to review the nominations for these awards and vote on our kindness awards, and we have several of them here in the audience tonight. If they could also stand. And also Jenny here. We have a few. So, um, Jenny, who is the chair of our Neighborhood Commission, will present the awards. We'll have the award winners come up and accept their plaque, and if we could have you come and stand over here, and then we'll take a big group photo at the end. That would be great. So with that, go ahead, Jenny.

Thanks, Jenica. Um, again, I'm Jenny Scribner, the chair of our Neighborhood Commission, and we really did enjoy reviewing a lot of nominations and reading inspiring stories about the businesses, individuals, and schools in our community. It was a wonderful experience. So tonight I'm excited to present the Orem's 2024 Ambassadors of Kindness Awards, Kindness Business Award, and Kindness School Award. First, the Ambassador of Kindness Award recognizes an individual, couple, or family who has impacted the community positively. This year, we want to recognize Ballard and Leah Mary Peed as Orem's Ambassadors of Kindness 2024. And would you come and join us up here? I would like to read the nomination that came in for Ballard and Leah Mary. This couple is beyond kind, thoughtful, and generous. In July of In 2016, their house burned down. We moved into the neighborhood less than a month later, and though they were essentially homeless and in the middle of their own crisis, they were the first people to come over, bring dinner, and welcome us to our new home. Leah Mary finds opportunities to serve and make everyone she comes in contact with feel genuinely loved. I can think of countless times I have watched her reach out to others, including myself, in small and simple ways to serve them. I cannot think of any person more deserving of the Orem Kindness Award. These two are truly the kindest people I have ever met. Thank you, Ballard and Leah Mary, for being wonderful examples of kindness in our community. Next, the Kindest Business Award recognizes a business that has a positive impact on the community through its mission outreach, outstanding customer and/or employee experiences, or community service. This year, we would like to recognize Cutler's as Orem's Kindest Business for 2024, and we invite Scott Cutler to to come up and receive the award. We received many nominations for Cutler's as the kindest business in Orem this year, with many nominators focusing on their kind and friendly customer service, loyalty to the city, and attractive landscaping. landscaping that beautifies State Street. I will read a few of the highlights that were written about them. One nominator wrote, Cutler's has provided services to me at no cost. They are great to work with, provide friendly service, and always go above and beyond expectations. Another person stated that Cutler's has consistently been helpful to me and my family. They go beyond just being a business. They truly care. and go out of their way to help even though we are not a paying customer. They care about Orem and its residents. They go the second mile to assist people whether they are paying customers or not, which is very rare and a kind trait for a business. Another stated that Cutler's has a beautifully manicured appearance that speaks well of the city and the pride that they take in have— to have an excellent appearance. Thank you, Cutler's, for being a kind and beautiful business in our community. And finally, the Kindest School Award recognizes a school that values and prioritizes kindness for students, teachers, and staff. This year, we would like to recognize Noah Webster Academy. Academy as Orem's kindest school for 2024. And do we have someone representing them here tonight?

Oh, please come forward.

Thank you. Are you Brandy? Wonderful. We have Brandy Barnett here to accept this award.

Thank you.

We received over 30 nominations for Noah Webster Academy this year. All of the nominators praised Noah Webster Academy for creating a culture where faculty, staff, and students consistently go out of their way to help each other, each individual student, and to create a welcoming environment. I will read a few of the highlights from their nominators. One person wrote that My son is a 2nd grader at Noah Webster and says that he feels like this is home away from home. This makes me feel so happy as a parent. Another individual wrote that my grandson has excelled so much at this school. He has several disabilities and the teachers and staff are so kind to work with him, praise him, and treat him with respect. Another person said that a lot of effort is, is put into making kids feel that they are important and belong. It is a great environment that fosters self-esteem and confidence. Thank you to Noah Webster Academy for being a wonderful example of a kind school in Orem City.

Yeah, so with that, if we could have all the winners and Council have a picture together.

Yeah, let's go up one.

All right, here we go.

1, 2, 3.

Perfect.

Thank you.

Can I just add one thing?

Sure.

So thank you, Jenny Scribner. She's the chair of our Neighborhood Commission, and I get to be the liaison for the City Council, and just a group of wonderful people who want what's best for Orem and really looking out for Orem. And wow. To hear these nominations and these wonderful awards. We're just blessed to have great people in Orem. Thank you so much.

Next up, we've got an introduction of our new Miss Orem royalty. So, Donna, if you'd like to come up and introduce the royalty.

Half of us just walked out.

Okay, I think they're coming.

Well, hello everyone, I'm Chloe Henry.

I am the new Miss Orem for 2024, and I'm super excited about this opportunity.

My community service initiative is entitled Confidence in Me: Building Confidence Through the Arts.

So I'm hoping to have the opportunity to work with the arts departments here in our city and do a lot of really cool stuff.

So that's me. I'm Riley Ramsey. I'm the first attendant. My CSI is the Survivor's Mindset Initiative, and my goal with that is to support victims of violent crimes. I'm Brooke Hendrickson. I'm the second attendant, and my community service initiative is called the SKY Project, and SKY stands for Starting Kindness Young. My goal is to go into the elementary school, specifically 2nd grade, and teach kids the importance of being kind to others and themselves. My name is Haley Johnson and I'm the 3rd attendant, and my community service initiative is called Lending Aid to First Aid, and it's all about promoting and advocating for our first responders and bettering the connection between the public and especially their perception of our first responders and what they actually do, and making people feel more comfortable interacting with them, whether or not it's in an emergency or not.

My name is Cameron Fenn.

I'm Miss Orm's teen. My community service initiative is Art is Smart.

It's about ensuring that students have a way to communicate with them.

I'm Harley Wilde. I'm first attendant, and my CSI is Keep It Green by Staying Clean, and that is picking up trash at my— our local parks and schools just to keep Orem green. I am Rachel Peck. I'm second attendant. Um, my CSI is Recycle Today for a Better Tomorrow. My goal with this is educating people on recycling and all the benefits of that in all the different forms.

Thank you, and congratulations to all of you on winning this year. And we're excited to work with you, and we'll be seeing you a lot over the next year. You guys are very active in the community, so thank you. Next up on the agenda, we've got item number 7, personal appearances. And time has been set aside for the public to express their ideas, concerns, and comments on items not scheduled as public hearings on the agenda. Uh, please limit your comments to 3 minutes or less. We just have 2 residents who have signed up. First, Donna Boyd, if you'd like to come up.

This concerns pursuant to Orem Code 11-1, nuisances, specifically 11-1-3, unsafe condition, 8, fire hazard. 10, noxious weeds. 16, vegetation. We the undersigned— and there's 60 signatures here— residents of the Deerfield Park subdivision and Lake Ridge Estates condominiums hereby request that Orem City enforce this ordinance on the hillside located at 1000 West from Center Street To 100 South. We request that the owner be required to clear or have to be cleared said hillside, including but not limited to cutting of all weeds and grasses, which are about as tall as I am now, to within 4 inches of ground level pursuant to code requirements, removal of all cut weeds and grasses, removal of all dead and weed trees, removal of all garbage or other debris that has collected on the hillside, to be completed before fireworks season begins July 2nd, 2024. Our interest in this enforcement is to prevent any future fires, which have happened in the past, which threaten the condos and homes in our neighborhood. Prevent criminal activity related to illegal drug drop-offs and other illegal activity on the hillside. Rid the hillside of vermin. We've had skunks, raccoons, and assorted vermin and pests that are attracted to unchecked vegetation and debris. Provide greater neighborhood enjoyment from a property that is being cared for. This property has been a habitual nuisance for decades, almost 40 years, and previous requests for owner cleanup have gone unheeded. I don't know who the owner is now, but the previous owner said, I'll just pay the fine, I don't want to clean it up. But that doesn't solve our problem. If the owner is unwilling or fails to clear the property in a timely manner, we request that the measures provided for in Code 11-1-6 and 11-1-7 be implemented, implemented, resulting in the hillside being cleared. Thank you, and I'll leave this with you.

Thank you, Donna, for bringing that to our attention. Bryn, would you recommend where she go from here?

Yeah, so we'll take that information that she's submitted and we'll work with our, uh, NIT team, but also our, our parks team. And then also, as you know, um, we have, uh, monies in existing budget, and then next year's plan for next year's budget to improve, uh, some of that hillside and some of the, uh, open space property close to the Center Street interchange. Uh, we, we'll be adding in a, um, uh, an Orem, uh, Family City USA entrance sign On that south side of Center Street. You know, in the past, we've improved the landscaping on the north side of Center Street. So we are— we're working on it. And like this resident suggested, there's some of that property that we need to work with the property owners or business owners along there. But some— but we'll do— we'll do everything we can to keep at it and keep working on it and making it better. Thank you.

Thank you, Bren. That's perfect. Next up on the public comments, we've got one more, um, individual. Karen Turner.

First of all, congratulations to Mayor Young and Councilman Lenay Millett And the departments for earning best in state. You've blessed Orem in your service, and we thank you for that. A couple of weeks ago, I emailed most of you to inform you of Alpine School District's decision to pull the Title I funding from Cascade Elementary. The minority students need that extra help. This is one of the many problems at the overcrowded Cascade Elementary that need to be addressed now. Orem has always done its best to take care of the students in our community. You have each been elected to represent Orem citizens to Alpine School District. That includes these Hispanic families that are suffering because of their— their school was closed a year ago. Did any of you ask Alpine why they would take a school that is mostly Hispanic and put them in a Chinese immersion school? That makes no sense. It definitely is not to benefit the children. This is a very insignificant problem in the overly large school district, but it is top priority in Orem. Sharon Elementary students were promised the Title I funding to help bring in the resources these kids would need. That lasted one school year. That's one more broken promise from Alpine to Orem students. Our current school board members from Orem represent Alpine to Orem instead of Orem to Alpine. I ask those of you that voted for us to stay with Alpine School District and not to have an interlocal agreement which gives us no voice to please go to Alpine and request for the help needed for these students that you represent. If these were your own children, you would be fighting for them. They are Orem's future. I kindly request that you start treating them like your own children and get them the help that they were promised.

Thank you.

Thank you. All right, next up, item number 8, consent items. Item 8.1 is an approval of meeting minutes for May 7th and May 14th. Item 8.2 is an approval updated City Council schedule for 2024. Item 8.3, a resolution appointment of Carly Johnson to the North Utah Valley Animal Shelter. And item 8.4 is an ordinance, a reapproval of 3 boundary adjustments with Provo City. Someone like to make a motion on that?

I move that we approve the consent items. I second that.

Aye.

Aye.

Aye.

Aye.

Aye.

Thank you. That's Tom McDonald remotely. Okay, the consent items are approved. Now we'll move on to item number 9, scheduled items. We've got item 9.1, an ordinance notice requirement updates. Uh, John Ditto. If you'd like to come up, one of our assistant city attorneys.

Yes, thank you, Mayor, City Council. So we've heard some exciting things tonight about Orem Fest and summer reading programs and Miss Orem, but not to be left behind is the, uh, very fun and exciting code update for noticing requirements. So this is a fairly formulaic update. It is to update the City Council meetings policies and procedures, as well as the Orem City Code, to comply with the updated noticing requirements of the Utah State Code. So where applicable, the publishing in newspapers is no longer required for noticing, and it will also help save the city money to follow, follow the updated noticing requirements. Typically, this is going to be substituting publishing in the newspaper for publishing online on websites and state noticing websites, but the particulars have been included in, in your packet. So with that, I'll answer any questions you have.

Do we have any questions? Seems pretty straightforward.

Yep.

So is that— and that's an ordinance we need to vote on?

There's an ordinance as well as a resolution as well for the City Council policies and procedures update.

Okay, so we don't have one already.

So do you have in your packet, do you have the ordinance there that you can Uh, so the motion would just be to, uh, by ordinance amend the, uh, hopefully the, the section.

Okay, Ryan's got it here.

It's on page 31 and 32 in your packet, I believe.

Oh, I, I don't have my computer. We'll look it up.

Oh, sorry, 30 and 32.

She's pulling it up right now.

Okay. So do we need to read that?

No, you just— you would just need to say that you have a motion adopting the resolution amending, you know, basically what the title says.

Okay, I make— I move that we adopt a resolution amending the City Council meeting policies and procedures as outlined.

That's good. I second that.

Aye.

Aye.

Aye. Aye.

Aye.

Aye.

The ordinance passes.

And then I think, I think that was the resolution. I think there's an ordinance as well.

Okay, on page 32.

Do you want a motion for that also?

So the same thing, a motion to adopt the ordinance.

I make a motion that we adopt an ordinance amending noticing requirements in the Orem City Code as outlined.

I second that.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, the ordinance passes. Both pass, ordinance and resolution.

Okay.

Well, thank you. Now we're moving on to item 9.2. This is a resolution on Tier 2 pickup for public safety.

Yes, that's right. So as you know, the city participates in the Utah Retirement Systems, or URS, uh, for the retirement benefits for their employees. And included in that is the city employees that are in the public safety retirement system and the firefighter retirement system. And these employees have an employee contribution rate that's equal to a certain percentage of their salary. Right now it's 2.59%, but it will be going up to 4.73% on July 1st.

But the legislature—

excuse me— legislature gives any entity that participates in URS, including Orem City, the option to pick up the maximum portion of the employee contribution rate. And this is something the city has always done, and we feel it's in the best interest of the city to continue to pick up this option. One, to show support for the public safety and firefighter employees, as well as to attract and maintain these employees. Most other cities have picked up this option, so this would keep Orem competitive in that, in that field as well.

Do we have any questions?

No, I'll make a motion. I'll make a motion that City Council by resolution, uh, Tier 2 pickup for public safety.

I second that.

And fire— it says and firefighter hybrid on the resolution. Do you need that in the motion too?

Sorry, I didn't catch that, Lynette.

So in the— in the— on the resolution it says Tier 2 public safety and fire Firefighter hybrid employees, both of those?

Yeah, and firefighter hybrid employees.

Yeah, I second that again.

Aye. Aye.

Aye.

Aye.

Aye.

Aye.

The resolution passes.

Thank you.

Okay, next up we've got item 9.3. This, this is a CDBG discussion. We've got Heather Cox, our management analyst, Ken Ransom, CDBG Advisory Commission, and Debbie Luray from MAG. Does it feel strange to be on that side, Debbie?

Yes, it's good and bad.

But you're very friendly, so that's nice.

Okay, thank you, Council, for letting us come here and, uh, give our second presentation on our CDBG funding. We went through our first presentation, and then we had our 30-day public comment period, and to mine and Teresa's knowledge, we had no public comments. So now we need to move on to resolution. However, there are a few updates we need to to, um, give. So, we— last time we presented, we did not have the official numbers from HUD for our allocation. Those numbers did come back, and unfortunately, they did give us $33,000 less than last year. That was hard to figure out what to do with because none of our programs really could be cut at the city level. But I want to give a huge shout out to Debbie Luray and Jessica, Dolores, because they were able to figure out some things on their end. Make a long story short, as you can see here, the yellow highlighted area, the previous budget we had $126,377 going to the joint CDBG projects, and due to some unforeseen things that happened in the regional allocation level, we were able to take that $33,000 away from our contribution on the joint level, the regional level. So none of our OREM programs specifically had to be cut. Um, so that is the big update. Do you have any questions on that?

So was that the, um, women's shelter? Is that what was affected the most? It was the refuge.

Okay.

If you remember, they had an infrastructure, um, ask, and on the regional and on the city level.

Yeah.

And so while, um, obviously we couldn't give them what they what they wanted, they were grateful for what we did give them, and, and I think they appreciated that. So, okay, and that's not going to impact their ability to continue with what they're moving forward with? Well, when we met with them, they did say that they're kind of in the fundraising, and what they may do with this money is continue to buy the, buy the land. So they're looking at this as maybe an acquisition that they kind of need to secure that first, and then next year I think they'll come back for another ask for infrastructure. So So they were okay with fitting that last piece that they needed to, to secure the land. So, okay, it was kind of a win-win when all was said and done. Good, good. Thank you.

But the good news is that none of the people who were requested and we basically approved last time, all those people were able to get their award, right?

Yes.

Which is great.

I want to say that that was important because we really had trimmed the budget, if you remember, on critical care, and we felt that with the home repair, and we really felt like More than that would, would be, you know, would not be an effective program. So that's why we really looked at this capital ask and if we could trim that budget.

So, um, and as far as the critical home repair, which had to be trimmed this year, um, the good news is next year our Section 108 loan will be paid off. And so we'd have, um, that $100,000 a year that we can then allocate back to critical home repair and other Okay, and this is just reviewing how you can see at the bottom there, the refuge, their reduced allocation. But Debbie just explained that our total recommended allocation, instead of $660,000-ish, we had $630,000 as a total, total recommended allocation.

Ken, did you want to share something?

I just wanted to add that since we presented this to you, in April, and you have the amounts that we're recommending.

And so we recommend that these services, public and non-public services, be funded.

And that's our recommendation from that to the council.

So thank you.

The next steps are we have a resolution today for you to adopt if you approve. And Teresa, is that— that's in the packet. Do you know which page? Oh, it's not in the packet. Okay.

Oh, I'm so sorry.

But we do have a resolution today.

Is that the resolution right there under next steps?

Essentially, yes. It's the $630,000 recommended allocation. And this here is what the revised budget is, what we are approving today.

If you do, um, go ahead and approve this today, we will start working on agreements, and July 1st is our date when we will start moving these forward. So we would recommend that you do approve it with— because we'd like to get working on all of these projects and benefiting the city as well as these nonprofits.

Do we have any questions from the council?

Do we need to have a public hearing? Is, is that part of this?

We do.

We did, but we were here a couple months ago and we had a 30-day public hearing, or yeah, public comment period, and there were no public comments.

Okay, I'm just saying that because it's on the agenda as a public hearing, so I was just asking if we needed to do that again.

It may have been a mistake.

No, we're okay to move forward.

Steve?

So I, I didn't remember that we'd already done that. So if we've already done the public hearing, then I think we're good.

So, okay.

All right, so we're down to any other questions. I think we're all very familiar with everything that's going on. So would someone— well, can you put that back, that resolution?

Oh yes, so we say it right.

This one here.

Okay, I'm—

I move that we support the funding recommendations and adopt the resolution approving the City of Or an annual action plan for fiscal year 2024-2025.

Nice.

Oh wait, do we have— we need to say the amount too, right? In the amount of—

oh, in the amount of— yes, $630,037. I'm— $630,037.05.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay.

I want you to know that 5 cents is going to make a big difference.

Yeah, I really—

that is really interesting. But no, the resolution passes and you guys are in business for another year. So thank you. And we're getting close to the end, but I do have a question for the audience. If there's something a lot more desirable about the left side of the sitting area, we, we need to know so we can incorporate that into our new building over there.

So How about better care? Yeah, new buildings.

Okay, so we've got item 9.4, care tax allocation for fiscal year 2024-2025, and with that we've got Brandon Nelson.

I don't know why they put a finance guy in charge of arts and rec stuff.

You've never got that big of a clap.

I know, I had to ask for it.

Uh, thank you, Mayor and Council. Uh, so this is our, our approval meeting for, uh, the discussions we've had previously in our work session regarding, uh, the meet— the prior 2 meetings that we've had with the CARE Tax Advisory Commission. Um, and Councilman Spencer and Councilman Lamson, who were part of that. Um, and so we've come to you tonight with the ordinance to approve the items that were discussed in that work session. The screen you see is the proposed totals for the mini arts— the mini grants in the arts section. You can see the total there. with our mid-major arts grants. And you can see the entities that were approved there and the total that they received or proposed to receive. And our 2 major grant awardees, the Sierra and Utah Metropolitan Ballet, for our major arts grants total, as well as the civic-related arts grants, which are items that Um, we as a city do that are related to the arts side of the CARE grant. You can see the total related there with the total for arts grants. On the parks and recreation side, the other half of our CARE tax, we have various elements within the recreation groups and parks that, uh, uh, will be using those funds. And you can see the, the total for the recreation and parks grants, and hallelujah, it actually adds up to the same amount as the arts. That's always good in accounting. Um, with the administration piece related to those and a grand total of the CARES tax allocation for fiscal year '24-'25. Are there any No one?

I'm ready to make a motion if you want me to.

As long as there's no questions, but we've been through this time, so I think we're just down to the vote.

Mayor, if I may, the only thing I would say is grateful for the support of the citizens to support the CARE. I know we all say it and all think it, but I just I'd love to echo that before we vote on this. Thank you for everyone for supporting this. Okay, Mayor, I'll make a motion.

That definitely makes the difference.

Okay, I'll make a motion. Okay, that the City Council by ordinance, uh, adopt the CARE tax allocation for fiscal year 2024 and 2025.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

The ordinance passes. And the last thing on our agenda item 9.5. Yes, always. So this is a bond resolution authorized— authorizing the sale of bonds. And Brandon, if you'd like to start this off.

You bet. Uh, so, Mayor and Council, um, we have Laura Lewis, um, with Lewis Robertson and Burningham Financial Advisors with us today, as well as Chanel Salcido with the legal firm of Gilmore and Bell. And they're going to discuss the forthcoming beginning of the process in relation to issuing, uh, the sales tax revenue bonds for our fire training facility and Uh, public safety improvements over at the Public Safety Building. So I'll turn the time over to Laura.

Great, thank you. Good to be here. Um, it actually— and I don't say this very often— this is kind of a fun council meeting to come to tonight. Got someone, beautiful voice singing.

We are just fun here at Orem.

Come on, you won't find that in Provo.

No wonder you're the best city. No wonder you're the best city, right? Um, anyway, so thank you for allowing us to be here tonight. The resolution that's before you for consideration is what we refer to as a super parameters resolution. I don't think it says the word super in it, um, but, uh, the idea is that, uh, through the adoption of this resolution, you will appoint any one of 3 members, um, the mayor, the city manager, or the finance director to, uh, finalize everything that needs to be done with this financing, so long as we stay within the bounds of what you adopt. in this parameters resolution. And those bounds are not to exceed $11 million, not to exceed 21 years, not to exceed 5.5% interest rate with a 3%, um, discount. So if you think, oh, 21 years, what's— that's an unusual number, it's because sometimes we, we, um, end up with like a payment date preference and it takes us to 20 years and 1 month. And so we just want that flexibility so that we— that's why we have 21 years. The anticipation is that we'll finance this with 20, um, annual payments. It will be substantially level. You have no outstanding remaining sales tax debt. I expect that you will be— I hate to go on really public record, but I will be surprised if you do not get a AAA rating from both of the rating agencies that we approach on your sales tax revenue bonds, meaning that you will have the lowest interest rate. As of Thursday, we last ran the numbers, and Thomson Reuters— the municipal market hasn't moved much since then. At that point in time, we were— had a true interest cost of 4.02%. So that 5.5%, uh, allows us to be able to set the bond pricing what's called premium coupons, which some buyers like. It's a unique thing just to my industry, which I'd be happy to educate you all on, but your heads would all hit the table by the time I was done. Um, anything I have left out?

They're approving a public hearing.

Oh, thank you.

Go right ahead.

So, um, with part of this parameters resolution, you'd also be approving a future public hearing regarding these bonds on July 9th.

And Shanille went to school in Orem. She's an Orem— one-time Orem resident.

Yes, good to be back.

Which school?

Mayor Westmore.

Westmore Elementary.

Nice.

Yeah.

Yes, Tom?

Yeah, I'd like to ask a question. Thank you for your presentation. We've had these in the past. And sometimes interest rates drop and we're able to refinance. Who knows what interest rates will do, but will these bonds be subject to refinance should rates drop?

That's a great question, Councilmember McDonald.

I—

yeah, the expectation is that we will have at least a 10-year par call. We are seeing sometimes the ability to push the underwriters and the market purchasers to a 9-year or even an 8-year par call. par call, meaning that we would be able to price those— excuse me, refund those bonds for an economic savings at that point in time. So I would say you can count on 10-year par call, and if the market is accepting of a 9-year or 8-year par call without an increase in the rates, then we would certainly push them to that.

So it wouldn't be flexible on their end, but we'd be locked for 8 or 9 or 10 years, and then we could look at refinancing, but they couldn't raise our Rates, just to be clarifying that more.

That is absolutely 100% correct. The rates can move from now until the day we price the bonds, which would be probably end of July. I don't have the calendar up right in front of me right now, but at the, at the bond pricing that morning, those rates are all set. And if the underwriter has to underwrite some bonds, if they're not all placed, that then becomes their risk. And you execute a document called— the city executes what's called a bond purchase agreement. And as soon as that is executed, those rates are set in cement regardless of what the market does the moment after.

Thank you.

And just to clarify, this is what we're voting on tonight is just to start this process. Yes, it's like an exploratory process to see if this is where we want to go, right?

Yes. Yeah, a parameters resolution does not bind you to issue the bonds. Once you sign the bond purchase agreement, then you are bound.

Okay. And as far as, uh, we mentioned earlier, this is for the new public safety facility?

Yes.

And the fire training facility, right?

Correct.

Is it for anything else?

The resolution allows that if there are excess funds left over that you could use that for equipment or a fire truck. I mean, so that, you know, so you can spend all of your money. Um, I don't know what the exact thinking is in regard to the budget line items at the moment.

Okay. And do you know where we're at as far as bonds coming off or anything coming off?

We don't, we don't have anything currently that's, um, other than the HUD loan that you just heard about that Section 108 loan, but that will have no impact on, on this. We don't currently have any sales tax revenue bonds outstanding. We do have some— obviously there's some water, sewer, and bonds, but again, those don't impact this as we couldn't use any of the funding that will be eventually coming off for those towards this kind of a thing. So really the only ones we're left with are the 2 GO bonds, that general obligation bonds that we currently have. One of those is nearing its end, but we structured— I believe if I remember correctly, we structured the 2019 GO bonds kind of around the completion of those bonds. So, um, so that may not provide any additional finance capability until those 2020 or 2019 bonds are completed.

Okay, so So if we do wind up going down this path, essentially the thought is that this is covered from our sales, current sales tax revenue, and it fits within our budget?

Correct.

That is, and that is in our current fiscal '24-'25 proposed tentative budget.

Okay, so the upcoming budget includes this cost?

Correct.

Brent?

Mayor and Council, what you may be referencing or thinking about to some extent is When we first— or when we last talked about this in a work session, we identified that one of the ways, one of the major ways that we'll have the funding to pay for this is that we've had much higher than budgeted payments or revenue from Utopia on an annual basis. And that, that then would go towards covering this, this new bond. From a cash flow perspective.

Okay, and just so that you're aware, you're required, if this bond goes forward, to maintain a minimum of 2 times debt service coverage before you issue additional sales tax bonds. To give you some idea of the kind of headroom you have, I think it's the highest coverage I've seen, and I've done this for 34 years. I think you have— was it 34 times 40? I mean, it's—

43.

Phenomenal. I have 43 times coverage. So, you know, you could— not that I'm suggesting you go crazy issuing sales tax debt, but you have a lot of headroom should other projects become important to you in future years. You would have additional headroom to do those projects.

Okay. And that's why you didn't want to say this in public meeting, but that's why you think there's a decent chance for a AAA-rated bond because of our financial stability and the way we're structured?

Yeah, they look at, you know, a lot of things, and I would certainly, you know, suggest that when the rating reports come out, you look at them. I mean, they look at everything from, you know, environmental hazards. I mean, if you were, you know, a city like in the mountains of California, right, that's going to be of a concern to them. Um, they look at your administrative staff. They look at your, you know, fund balances. I know how well, you know, what kind of accumulating fund balances you have over a year. They look at a lot of things, but certainly the debt service Coverage element on a sales tax bond is pretty important.

Okay.

Mayor, I did want to point out you mentioned about the, um, you know, any excess if we had some excess. So as part of the bonds, why we included equipment and some other things in there. So for instance, we are looking at trying to receive an earmark or a federal grant Towards the fire training facility. Well, if that was to occur, we got to figure out a way to spend the bond money.

Spend the money.

At the same time, we can't plan on getting that, so we need to bond and make sure we have the money to make sure that does get built. So you're kind of caught in the crosshairs a little bit there. If we were to get it, fantastic, then we have an opportunity to potentially use the those grant funds towards that facility, but then use our bond money towards some other public safety type of item.

Okay, that makes sense.

And I, I don't—

Brent, I don't know if you know if anyone has this off top of their head, but I am curious as far as where we've come from and where we are with Utopia in terms of now it's actually generating cash flow versus the deficit it originally had. Do you have those numbers?

I mean, I may need Brandon to kind of help me out here, but for many years, the city had to pay for even a portion of the operational expense to— as Utopia was still in their, I guess, growing stages. And then within the last 7 to 8 years is when Utopia really started to turn the corner. And then after COVID, people using more smart home and Wi-Fi type appliances and services, the demand for fiber speeds increased a lot. And so since then, most recently in our in this upcoming budget, uh, they'll be— we'll be getting a payment back of $1 million. So it went from, I think at its worst we were paying $400,000, $500,000 just, just towards operational expenses. Um, but I don't know what the current, uh, debt service level is. Brandon, do you know that off the top of your head?

The pledge? You're talking about the pledge amount?

Yes.

Um, it's like $3.5 million, somewhere in that neighborhood.

I was going to try to look it up here real quick, but yeah, we—

And we can dive more into that when we come back to a future meeting. But I mean, the way I remember it, there was a significant deficit, and now that significant deficit is slowly switched to where we actually have a surplus, a significant surplus. And that surplus is what we're talking about potentially using towards some of this bond to even keep us in a better place financially.

So, yes, okay, that's a great summary.

Yep.

If I could just add to that also, um, Utopia, uh, I think I mentioned in a, in a previous meeting that they're actually going to be paying more than they're obligated to, uh, for 2025. At least that's the plan, and that's in their budget moving forward, that they'll actually be able to pay us back more going forward. Um, part of that due to the fact that they're actually working with other cities. Idaho Falls, they contracted with a city in Montana, and so they're kind of broadening their, their market, and that's helping to, to gain more subscribers to their services. So, okay.

Yeah, thanks for that, Jeff.

Yeah.

All right, any other questions for the panel?

Do you want me to make the motion? I have it pulled up here.

If you've got it pulled up.

Okay, this is a really— this is all one sentence, by the way.

And, and that's how we do it in accounting.

We can thank our attorneys for that.

Lynette has this special feeling of power tonight because she's the only one who can see the actual resolution words.

Brought my computer. Okay, um, I move that we approve a resolution of the City Council of the City of Orem, Utah, the city authorizing the issuance and sale of not more than $11 million aggregate principal amount of sales tax revenue bonds, Series 2024, fixing the maximum aggregate principal amount of the bonds, the maximum number of years over which the bonds may mature, the maximum interest rate which the bonds may bear, and the maximum discount from par at which the bonds may be sold. Authorizing the posting of a notice of public hearing and bonds to be issued. Providing for the running of a contest period, authorizing and approving an indenture, a bond purchase agreement, and other documents required in connection therewith, approving an official statement authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this resolution and related matters.

Well done.

Oh, at a July 9th public hearing.

Second.

Aye.

Aye.

Aye.

Aye.

Aye.

The bond resolution passes. Thank you.

Thank you.

Okay, getting close. Uh, item number 10, City Manager information items. Brent.

Yes, thank you. Uh, just a couple of items. One, um, the Aurum Fest dinner, uh, is this Friday at 6 PM, and, uh, you'll see a series of calendar invites from McKenna Thompson for all the different Aurum Fest activities. And, and, uh, this isn't necessarily to set an expectation that you have to be to everything, but you're at least aware of it and can attend The other thing that I wanted to share with you today is, is really kind of my city manager life and my personal life kind of coming together. And my wife Becky and I attended the wonderful Memorial Day program yesterday, and we came away especially inspired and uplifted. by the program there, and in particular from Mayor Young's remarks there. And if I can quote, Mayor said, Memorial Day is a somber reminder of our shared responsibility. Laying flowers and attending ceremonies are meaningful gestures, but they should also inspire us to serve, to enhance, and to cherish our community. The best way to honor the 2,100—

2,100.

177 veterans buried in our Aurum Cemetery is to be a great Aurum resident. And if I can add, a great Aurum employee. Give, give back to the community. Get involved in causes that uplift and strengthen our city. Any local effort, no matter how small, makes a difference and honors the memory, lives, and service of the 2,177. You know that my wife, Becky, and I started our families here in Orem with Major Brent Taylor and his wife, Jenny Taylor, and their, what became 7 kids. And we attended school together and lived in a neighborhood just off of 1200 North. And it was during that time that I had a wonderful example of someone who self-sacrificed and believed in service-first leadership. And so, as my wife and I were kind of talking about that afterwards and feeling uplifted and reminded of the program, we want to join with you and your support and the city's support of our Gold Star Family Monument and and our Freedom Plaza and with other wonderful examples like our American Legion and even Waste Management and Rocky Mountain Power. And we would like to give from our personal funds, pledge a $10,000 donation to the Gold Star Family Monument and Freedom Plaza. Don't share that for, you know, public recognition, but just because we truly want to be a part of that and we love the idea of at least doing what we can, even if it's a small part. The budget for this Freedom Plaza, our goal, fundraising goal, is $250,000. You'll see us continue to try and build the message and get the message out and, and get our residents and more businesses and volunteer groups involved. And we just want to be a small part of that. So, um, just love Orem.

Thank you.

Love, uh, uh, working here. Love the employees we get to work with. Love working with you and serving with you. So thank you.

Thank you, Brent, for that and for the great example you are. We appreciate that. Would someone like to make a motion, uh, To adjourn.

I move that we adjourn our City Council meeting and move on to a closed session, Room 107.

Thank you.

Second.

To discuss, pending a reasonable indemnification, the character or professional competence of an individual with a purchase or lease of real property.

Thank you.

Aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Okay, we'll adjourn to a closed session. Thank you all for coming. We appreciate it.

What was that one on?

I'm sorry, what?

That one on?

We're going to another meeting.