City Council · 2015-03-24

CITY OF OREM 
CITY COUNCIL MEETING 
56 North State Street Orem, Utah 
March 24, 2015 
3:30 P.M. WORK SESSION - PUBLIC SAFETY TRAINING ROOM 
CONDUCTING 
ELECTED OFFICIALS 
APPOINTED STAFF 
Mayor Richard R. Brll'nst 
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.
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CounciŽmembers Hans· Andersen, Margaret Black, Tom 
Macdonal( Mark E. Seastrand, David Spencer, and Brent 
Sumner 
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Jarflie-pavidson, ity Manager; Brenn Bybee, Assistant 
City ·•l'1anag‘r; ,<;;reg Stephens, City Attorney; Scott 
Gurney, Fir,e.,Department Director; Keldon Brown, Police 
Captain; Richard Manning, Administrative Services 
Director; Bill Bell, Development Services Director; Karl 
Hirst, Recreation Director; Charlene Crozier, Library 
Director; Jason Bench, Planning Division Manager; Sam 
Kelly, Engineer; Ryan Clark, Economic Development 
Division Manager; Steven Downs, Assistant to the City 
Manager; and Jackie Lambert, Deputy City Recorder 
DISCUSSION - Mayor and City Council Compensation 
Mayor Brunst presented information about compensation for public officials in t_he seven largest 
cities in Utah. 
Of them, Orem was listed as fifth largest and one of four cities with a 
Manager/Council form of government. The other three cities had a Mayor/Council form of 
government. Mayor Brunst said all cities had a city manager, a mayor, and city council 
regardless of form of government. He said Orem had one of the best city managers in the state, 
and he believed Mr. Davidson's salary should be raised. Mayor Brunst said he appreciated Mr. 
Davidson's professionalism and the way he had managed the City during the recession, and 
Mayor Brunst said he thought a raise in salary would be well deserved. 
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Public Officials Compensation Overview ( comparing the seven largest cities in Utah)
o
Population Comparison
o
Form of Government
o
City Manager Compensation
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Council Compensation
o
Mayoral Compensation
•
Population vs Mayoral Compensation
•
Supporting quotes
o
Orem City Mayoral Job Description
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Presides at all Council meetings, and serves as Council Chairperson
•
Has one vote in all Council proceedings
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Executes bonds, notes, contracts and written obligations as required on
behalf of the City
City Council Minutes- March 24, 2015 (p. I) 
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Acts as the City's chief ceremonial officer and represents the City in its
external affairs
Makes appointments to Council advisory boards and commissions
Acts as the Chairperson of the Board of the Redevelopment Agency of the
City of Orem
Has all the powers, duties, and privileges of other City Council members
0 Orem City Mayoral Board & Committee Assignments
UTOPIA Board
■
MAG Executive Council
Mountainland MPO Regional Planning
ULCT Legislative Policy
Utah Valley Chamber Public Policy Committee
Mountainland MPO Finance Committee
■
■ Joint Policy Advisory Committee (Transportation)
■ UtahValley Chamber Board of Governors
NIA: Heatheridge, Northridge
口
0 Orem City Mayoral Additional Duties
UVU AdvisoryBoard
Utah Valley Chamber Executive Search Committee
■ BSA Celebration of Eagles Finance Committee Chairman
■ Past Chairman, Walk to End Alzheimer's
Utah County Board of Realtors Executive Committee
■
■ Utah-IgnitePolicy Committee
■ Utah Valley Convention Center Committee
Orem City Mayoral & External Duties
Orem citizen concerms and issues
Orem business concerns and issues
■
■ Charity requests for time and participation
New business open-house
Ribbon cuttings
Ground breakings
Public school events
■
Utah State Legislature issues
■ Economic Development issues
Orem City Mayoral Charity Involvement
Boy Scouts of America
United Way
Red Cross
Habitat for Humanity
■
Elevate 5k for Cancer
■
■ WalktoEndAlzheimer's
Miss Orem Pageant
■
UVU Scholarship Ball, Graduation, Sponsor Appreciation, Center for
Constitutional Studies, Energy Forum
■ Meals-on-Wheels
Timpanogos Story Telling Festival
■
IHC Hospital Community Garden Committee
0  Orem City Mayoral Public Relations
City Council Minutes - March 24, 2015 (p.2)

Editorials
■ Monthly article for Daily Herald
■ Live interviews with Channels 2,4,5, and 13
Interviews with Deseret News, Salt Lake Tribune, Daily Universe
0Major Issues
■ UTOPIA/Macquarie
Midtown360
UniversityPlace
■
BusinessRetention
■
■ State' Street Renewal
■ BRT
Motor Fuel Tax
Utility Infrastructure
Southwest Annexation
■
0Supporting Quotes
Mayor Schedule March 16, 2015, through Saturday March 21, 2015
Mayor Brunst said Orem was one of the lowest in terms of mayoral compensation. He said West
Jordan had the same form of government as Orem and had recently made its mayor position full-
time. Mayor Brunst said West Jordan had also raised the compensation for council members.,
which he thought should be done in Orem as well, given the time and effort expected for their
commitment. Though the position of mayor was part-time, he put forth a full-time effort in order
to move Orem in the right direction and ensure that issues were being resolved. He said the
duties and time commitment required of Orem's mayor was indicative of a full-time position,
and he believed it should be considered for full-time compensation.
Mrs. Black asked Mayor Brunst if he knew the position was a part-time position when he ran for
election.
Mayor Brunst said he did know the position was part-time but did not fully understand the time-
consuming nature of mayoral duties and responsibilities for a city the size of Orem.
Mrs. Black said that, of the six cities in Utah with Orem's same form of government, only one of
them had a full-time mayor. She said Mr. Davidson was the CEO of the City, and as CEO he was
expected to do many of the things Mayor Brunst had listed as mayoral duties.
Mayor Brunst said the duties he mentioned specifically were not events where the city manager
would be attending, but the mayor would attend as the “face of the City". He said he was
personally requested for many events.
Mr. Sumner said there were six members of the City Council that could be delegated to, and
understood there were some duties that could not be delegated, but many of them could be
delegated to council members. Mr. Sumner asked if Mayor Brunst would sell his business if his
position as mayor became full-time.
City Council Minutes ~ March 24, 2015 (p.3)

Mayor Brunst said he was not sure what he would do with his business, but he thought the pay
for the mayor's position should be commensurate to the time and effort given in that position
regardlessofworkelsewhere.
Mr. Sumner said he would not vote for an increase for himself as a Council member.
Mrs. Black said she was concerned about a full-time mayor position leading to friction with the
the CEO, not the mayor, and as such had certain responsibilities that came with the position. She
was not in favor of changing Orem's form of government. Mrs. Black said she may be in favor
full-time. She believed it was a collaborative effort between mayor and city manager. She
thought the Mayor had done some great things in his position.
Mayor Brunst said he would not like to lose a city manager due to friction and agreed the
responsibilities should be clear and separate.
Mr. Seastrand said he appreciated the effort and energy Mayor Brunst gave to his position. Mr.
Seastrand observed that the responsibilities of mayor would require a significant time
commitment on top of other work and personal responsibilities. Mr. Seastrand said there were
important areas where the City needed to be proactive, and effective in working with other cities.
He would be open to looking at the roles of city manager and mayor to best determine the
distinctions and the opportunities for collaboration in those roles. Mr. Seastrand wondered to
what extent having a full-time mayor would advance the City's efforts, and he thought Mr.
Sumner's question about juggling work and a full-time mayor position was a legitimate question.
Mayor Brunst said parts of the description of mayoral responsibilities had expanded out and
required full-time effort, which he had been giving. He said he respected and appreciated the
current form of government and the wise leadership that Mr. Davidson showed. Mayor Brunst
felt the mayor needed to spend time on.
Mr. Macdonald said he applauded the Mayor's efforts to be informed and to come to meetings
prepared. Mr. Macdonald thanked Mayor Brunst for all his hard work. Mr. Macdonald said the
Mayor and Council members were elected as part of a service organization as opposed to a part-
time job, and they sought those positions because they were grateful to serve. He said he agreed
that perhaps more of the responsibilities could be delegated to the City Council. An objective
study should be done as to the division of duties between city manager and mayor and whether a
things and make recommendations.
Mr. Spencer said Mayor Brunst gave a lot of his time to his position and agreed these ideas
would need further study to make sure everyone was on the same page. Mr. Spencer said he did
not see that an increase in City Council compensation was necessary, and he could not vote for it
for himself but thought a citizen committee was a good idea to review mayoral compensation.
City Council Minutes -March 24,2015 (p.4)

Mr. Andersen said he thought the mayor position should be full-time and had supported that idea
for a long time.
Mr. Riser of the Public Works Advisory Commission (PWAC) said Mayor Brunst had been
doing a fantastic job. Mr. Riser said forming a committee to define roles and responsibilities was
a good idea. Some people had a tendency to take on more than they should or meant to, so
defining those roles would be critical. Mr. Riser noted that Mr. Davidson was also in attendance
at some of the meetings on Mayor Brunst's calendar, and the committee could determine who
was required to be in attendance. Mr. Riser said Mr. Davidson was the CEO, and the Mayor and
City Council were the board of directors.
Mr. Davidson noted that the responsibilities for mayor and city manager were specifically
enumerated in theState Code.
Mayor Brunst said he collaborated with Mr. Davidson often and valued his opinions and counsel.
Mayor Brunst said he thought public relations were important, and he gave a lot of effort in that
area.
Mrs. Black said it was important to recognize that in legislative responsibilities the mayor and
city council operated on an equal level, each having one vote. The main difference was the “face
of the city” public relations duties. Those could be delegated to members of the Council.
The general consensus was to organize a citizen's committee to examine the roles and
responsibilities of mayor and city manager and appropriate compensation for those positions.
UPDATE-UTOPIA
Mayor Brunst said that Google Fiber was going to Salt Lake City. He and Mr. Davidson had had
long discussions with UTOPIA about revenues, marketing for independent service providers
(ISP), and options for residents to connect through an ISP when they already had the
infrastructure in place. Mayor Brunst said he had not felt the meeting was particularly fruitful.
connect those residents while not forcing others to connect who did not want to. He gave an
update of the info he had gathered at the meeting for pricing and comparison.
Mr. Spencer said he served on the UIA board, where Orem had a seat at the table but had no
voice in voting. The three cities of Layton, West Valley, and Midvale had all the power and held
the fate of the program in their hands, and no other city had any real input. He said he continued
to attend the meetings but felt they were a waste of time..
Mr. Davidson said he had prepared a memorandum that spoke to the issues relative to
UTOPIA/UIA and the dynamics at the UTOPIA meeting. He shared information from surveys
conducted over the past few years, specifically about the overall direction of Orem. City Council
and staff had been working on issues and looking for ways to solve them. Many issues had been
resolved or had seen impressive progress, but UTOPIA remained the issue to tackle. Mr.
Davidson said once the solution could be found, the survey numbers would likely rise and reflect
positively on Orem. Unaudited January 2015 UTOPIA financials showed that the network
continued to see incremental growth on a month-to-month basis. There were ebbs and flows, but
Orem was in a better position financially than in the last few years and continued to see revenue
City Council Minutes - March 24, 2015(p.5)

gains. Some savings were realized because staff was at the lowest levels they had been in many
years. If UTOPIA moved forward, some additional staff would need to be hired so those savings
would not be there long term. He provided a summary of the remaining information included in
the memorandum, highlighting topics like Network Build and Connection Opportunities, the
          s
other considerations.
Mr. Macdonald said that, from his perspective, there was no forward motion for the City with
regards to UTOPIA because they had no vote. Attracting qualified candidates for the positions
they would need to hire would be difficult.
Mr. Davidson said there were things that could be done to influence in a limited way. Orem,
along with other cities that felt they had no vote, had decided not to pay operating expenses for
the last two quarters in hopes of gaining some influence. The money for those payments had
been set aside and was available. He said he agreed with Mr. Macdonald's point about attracting
and retaining qualified candidates.
Mr. Seastrand asked if those 10,000+ residents who had the capability of connecting would be
required to pay the upfront costs, or if they could pay month-to-month for services.
Mr. Davidson said it would be month-to-month, and that the UIA side was working on
subscriptions, not UTOPIA.
Mrs. Black asked if the $65,000 that Orem was reimbursed from the RUS Settlement could be
put toward marketing efforts, meeting with residents face-to-face, and reconnecting those who
had been connected before.
Mr. Davidson said the issue with using the settlement money in that way was that benefits of the
marketing would not come directly back to Orem but would go to UTOPIA, so direct Orem
money would be spent for an indirect return. A UTOPIA resolution had been passed in January
    s    d  s s  
prospectively.
Mayor Brunst said he and many others had voted against the resolution, as they felt there had not
been sufficient time to review the resolution beforehand. The “three cities" that held the majority
passed the resolution despite protests from other cities.
Mrs. Black asked Orem's legal obligation in terms of paying operating expenses.
Mr. Davidson said the only cities paying their operating costs were those three cities with the
majority of the vote on the Board. Cities with no vote determined that not paying their operating
expenses was the only lever that could be pulled. Orem had the $450,000 budgeted for paying
the operating expenses, if the Council decided to make those payments. Mr. Davidson said
another consideration was formal service providers. They met with CenturyLink which was in
the process of deploying a new video service in Utah that required them to expand their fiber
infrastructure. They asked CenturyLink if they were planning to buy or lease UTOPIA fiber, but
they were not interested in that option for security and customer service reasons. CenturyLink
would only be interested in dark fiber that would no longer be controlled by UTOPIA.
City Council Minutes - March 24, 2015 (p.6)

Mrs. Black asked if dark fiber could be connected in some other way. She also wondered if
Orem was getting the short end of the stick because they had walked away from the Macquarie
deal.
Mr. Davidson said that was something that should be explored, but the fiber belonged to
UTOPIA, not Orem. He said Orem had been vocal in opposition to some of the decisions being
made. He said he believed there was concern among member cities that Orem was unpredictable
and difficult to work with at times. Mr. Davidson said that, with the announcement of Google
Fiber going to Salt Lake City, he was concerned that new options and service providers entering
the market could potentially lead to a stranded investment with UTOPIA.
Mr. Macdonald asked if those cities with Google Fiber required mandatory connection, or if
those who wanted it could have it. If Orem could find a way to have optional rather than
mandatory connection, it would be a great option.
Mr. Davidson said it was optional connection. Many more people contacted the City about
wanting to connect than those who would not.
Mr. Andersen asked about those who connected and then disconnected through CenturyLink.
Mr. Davidson said he was not certain of the market churn for CenturyLink vs UTOPIA. He said
he believed there was negativity related to UTOPIA, but customers did not seem to like any of
the providers much more than UTOPIA, CenturyLink included.
BUDGETDISCUSSION/PREVIEW-GeneralFund
Mr. Manning presented information about the General Fund operating and personnel sides of the
budget. The outline of the presentation was as follows:
Areas ofFocus
0Communication
Employee Development
UTOPIA
o
City Facilities
o
State Street
。
Financial Sustainability
Enterprise funds should be self-sustaining
■
Asset management - develop capital facility master plans for buildings,
utilities, and other significant City infrastructure
Evaluate the health of revenue sources on a regular basis
■
·Budget Guiding Principles
 Incorporate policies and vision of the City Council
Plan ahead with the big picture in mind through interdepartmental collaboration
。
and community input
O Maintainhealthy enterprisefund reserves to sustainimpacts ofemergencies
Debt would only be issued for projects that could not be reasonably afforded
through a pay-as-you-go savings plan
·Sustainability Plan Update
City Council Minutes - March 24, 2015 (p.7)

General fund revenues and expenditures
Revenues per capita
General fund reserves (rainy day funds)
Employees city-wide
General fund revenues
General fund by department
Revenues
Departmental Budgets -- Challenges Addressing in this Budget
0Mayor & City Council
Additional funding for Arts Council to try and secure additional grants -
$2,500
■ Increased funding for an improved Miss Orem float - $12,000
Increased funding for SummerFest - $3,665
Added $691 for Lights On! & $750 for Appreciation Banquet
Commission
 Added $10,000 for Community Sponsorships (Owlz, UVU, etc.)
City Manager
Added $2,000 for Employee Development
Added $1,500 for Supplies
$25,000 for Professional & Technical Services for studies and consulting
fees
$13,159 for additional Newsletters & Community Outreach
$4,832 for Professional & Technical Services for Economic Development
■
consulting fees
Added $94,000 for Elections cost
Additional $4,541 for software maintenance
OAdministrativeServices
For liability reasons, Bailiffs had been moved to Police
Police would be responsible for scheduling, training, etc.
·
Align use of force procedures with Orem PD
Cost differential is $95,000 but NO NET IMPACT on the general
fund
Added $10,000 for Justice Court copy machine Maintenance & Repair
■ Added $2,000 for computer and accessories
■ Additional $15,000 for credit card fees
$3,000 in HR for on-going compensation studies
■
oLegal Services
Reclassify current assistant city attorney to deputy city attorney
· Fiscal impact: $7,000
Purchase prosecutor software (JustWare) that will help expedite
processing of cases
Cost: $5,600
oDevelopment Services
· Due to heavy construction schedule, particularly University Place, city
would hire part time non-benefited construction inspector for up to 1,500
hours
City Council Minutes - March 24, 2015 (p.8)

Budgeted wage: $45,000
 n   d ds   n  
increased inspection demands
Salary & benefits cost: $82,900
In-house Custodial
More efficient allocation of employee time and resources
2 fulltime employees & 8 temporary employees
Net increased cost: $170,000
Pre-recession custodial contracts cost: $200,000+
Video cameras installed in city buildings for increased security
40 cameras for $20,000
Contract to maintain all City roll-up doors
General fund cost: $5,000
Added $4,000 for Ordinances, Public Notices, Printing costs
$1,500 for Employee Development
■
$8,000 for software licensing & maintenance agreements
0Police Department
 One additional patrol officer
Salary & benefits cost: $79,500
Equipment & Vehicle: $32,000
Convert a Sergeant position into a Lieutenant over communication
Spillman analytics module - $10,230 plus $9,400 on-going license fee
Phase I analog radio replacement - $40,000
■
Phase I Taser replacement - $15,000
Additional $7,550 for baseline physicals
$12,000 for body armor
Additional $5,000 in UCAN charges
0'Fire Department
Due to increased construction and demand for fire inspections, an
additional fire prevention specialist position will be added
Salary & benefit cost: $74,000
Equipment & vehicle cost: $32,000
■ Set aside $150,000 for fire apparatus replacement
Set aside $50,000 for SCBA replacement
■
NOTE: Vineyard fire service agreement increased from $165,000 to
$284,000
$4,000 for Employee Development
$2,000 for additional supplies
■ Extrication equipment - $10,000
$2,400 for baseline physicals
Added $4,100 for EMS protective gear
Public Works
■  Ongoing parking lot maintenance - $50,000
Veteran's Memorial - $5,000
Additional traffic light maintenance & repair - $3,605
Additional park supplies - $22,000
Increasing park power costs - $20,000
City Council Minutes -March 24,2015 (p.9)

NOTE: Additional operating & maintenance costs associated with
Palisade Park were budgeted in FY 2015
Recreation
Replace the Senior Friendship Center van - $30,000
■
NOTE: Pavilion rental fees have been decreased
Library
Phase II ILS software installation - $50,000
Replace main copier - $9,000
Non-departmental
IT Items
IT Division internal services = more accurate accounting of work
Transfer from non-departmental to new IT internal service
O
fund
All other funds will make transfers to IT fund when work is
done
Computer replacements (70 PC's, 15 in-car laptops, 8 printers) -
$105,650
Software licenses, purchases, and upgrades - $118,750
Network projects - $106,800
Fleet Items
Public Safety
9 replacement patrol vehicles - $316,000
1 replacement K9 Unit - $40,000
O
3 replacement detective vehicles - $96,000
O
Police resource vehicle - $36,000
Parks
2 utility vehicles and a riding lawn mower - $43,000
1-ton dumb truck - $47,000
Administrative Services
Motor pool minivan - $26,000
 Justice Court warrant sedan - $30,000
Recreation
 Senior Friendship Center van - $30,000
UTOPIA
$2,979,000 set aside to cover the UTOPIA debt service
$450,000 for UTOPIA operating expense
Fees & Charges Summary
Targeted fee increases to cover the hard costs of General Fund operation
expenses & decreases to adjust overpriced amenities
Highlighted examples:
Single cemetery lot for non-resident = $1,200 to $1,500
Hospital fire inspection fee = $220 to $250
Senior Friendship Center Classes = $1.00 to $1.25
Men's adult basketball team = $600 to $625
Read along book library replacement fee = $20 to $30
Weekday bowery pavilion rental at Mt. Timp = $150 to $95
City Council Minutes - March 24, 2015 (p.10)

·Phase II of co-sponsored fee increases
“Big Rocks" for FY 2016 Budget
0 Compensation: Background
 In order to retain & recruit a strong workforce, compensation is a priority
Through the years FY10 to FY13, no raises were included in the annual
budget
 In FY14, a 2% market adjustment was approved (April 2014)
口
 In FY15, a 1% merit increase was approved (January 2015)
Compensation: Analysis & Plan
 s d o  n s  e  n  
the local market place
1% of payroll has been set aside to adjust behind-market positions
3% of payroll has been set aside for performance based compensation
increases
S          
2015
*A 10% contingency has been budgeted for increases in health insurance
premiums
*No retirement increase in URS contributions
Capital Improvement Projects (CIP): Background:
Through the years FY10 to FY14, there has been little to no CIP budget in
the General Fund
The City has recommended the General Fund reserve be maintained at
15% (state allowed maximum is 25%)
For FY15, this has allowed the City to move $2.8 million from the
General Fund to CIPfund
When the City exceeds 15% in the reserves the excess will be moved into
the CIP fund
It is anticipated that the City will have a moderate stream ($500,000) of
ongoing General Fund CIP into the foreseeable future
0Recreation Fund: Background
· The Fitness Center is unable to cover ongoing operations and maintenance
expenses
 The General Fund has been subsidizing this fund through transfers
ORecreation Fund:Plan
Despite efforts to maximize revenues, it is expected that the Fitness Center
will continue to require subsidization from the General Fund
FY16 budget has General Fund transfer of $175,000 & an appropriation of
Fitness Center reserves of $175,000
The City continues to be concerned with the increased number of patron
offerings in the area
Mr. Manning said the purpose for showing the comparison of General Fund revenues vs
expenditures was to show the trends in enough time for the City to act in a thoughtful and
concise manner, and take care of problems before they became emergencies. He said something
would need to change with revenues compared to expenditures to maintain city services as they
had been maintained previously. Mr. Manning said as Orem's population had grown the number
City Council Minutes - March 24, 2015 (p.11)

of full-time city employees had dropped off significantly. There were growing service demands,
but fewer employees to meet those demands, which was an area of concern for the future.
Mayor Brunst asked when the property tax in Orem had last changed.
Mr. Davidson said it was in 1978. Mr. Seastrand said there had been a few voter-approved tax
increases for transportation, with one of the road bonds set to expire soon.
Mr. Sumner asked if Orem made any profit on providing fire services to Vineyard.
Mr. Davidson said the City would generally break even for that service. He said it was difficult
to determine a fire fee because the majority of people would never need to use it. However it
needed to be available in those emergencies.
Mrs. Black asked if Vineyard was charged a premium for fire services.
Mr. Davidson said Vineyard was not charged a premium for fire services. Lindon also utilized
Orem's fire services for no premium charge.
Mr. Bybee said Orem had established a level of service cost that was like insuring those services,
and charged that cost on a per-unit basis to Vineyard. So as units in Vineyard increased so would
the amount they were charged.
5:30 P.M. STUDY SESSION - PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst, Jr.
ELECTED OFFICIALS Councilmembers Hans Andersen, Margaret Black, Tom
Macdonald, Mark E. Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Chris
Tschirki, Public Works Director; Scott Gurney, Fire
Department Director; Keldon Brown, Police Captain;
Richard Manning, Administrative Services Director; Bill
Bell, Development Services  Director; Karl Hirst,
Recreation Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steven Downs,
Assistant to the City Manager; and Jackie Lambert, Deputy
City Recorder
PreviewUpcomingAgendaItems
Staff presented a preview of upcoming agenda items.
AgendaReview
The City Council and staff reviewed the items on the agenda.
City Council Minutes - March 24,2015 (p.12)

City Council New Business
There was no new City Council business.
The Council adjourned at 5:51 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M. REGULAR SESSION -COUNCIL CHAMBERS
CONDUCTING Mayor Richard F. Brunst, Jr.
ELECTED OFFICIALS Councilmembers Margaret Black, Tom Macdonald,
Mark E. Seastrand, David Spencer, and Brent Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Chris
Tschirki, Public Works Director; Scott Gurney, Fire
Department Director; Keldon Brown,  Police Captain;
Richard Manning, Administrative Services Director; Karl
Hirst, Recreation Director; Charlene Crozier, Library
Director; Steven Downs, Assistant to the City Manager;
and Jackie Lambert, Deputy City Recorder
INVOCATION/
INSPIRATIONALTHOUGHT Sarah Hansen
PLEDGEOFALLEGIANCE Spencer Kuehne
APPROVAL OFMINUTES
Mr. Seastrand moved to approve the March 10, 2015, City Council meeting minutes. Mrs. Black
seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst,
Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed
unanimously.
Mr. Seastrand moved to approve the March 12, 2015, Joint City Council/Recreation Advisory
Commission tour meeting minutes. Mrs. Black seconded the motion. Those voting aye: Hans
Andersen, Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David
Spencer, Brent Sumner. The motion passed unanimously.
Upcoming Events
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments to Boards and Commissions
Mayor Brunst moved to appoint Jeffrey Olsen to the Heritage Advisory Commission. Mr.
Sumner seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F.
Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed
unanimously.
Recognition of New Neighborhoods in Action Officers
City Council Minutes - March 24, 2015 (p.13)

There were no new Neighborhoods in Action Officers recognized.
PROCLAMATION-PurpleDay-Epilepsy Awareness
Mayor Brunst read the proclamation for Purple Day, designating March 26"h annually as a day
for Epilepsy Awareness. The purpose of Purple Day was to promote epilepsy awareness for the
public by increasing understanding, reducing stigmas, and improving the quality of life for those
with epilepsy.
Sarah Hansen, co-founder of the Epilepsy Alliance of Utah, said this cause was important to her.
She said knowledge was power, and she believed this proclamation could make a great
difference. Ms. Hansen thanked the City for the recognition of Purple Day.
REPORT-SleepyRidgeGolf Course
Mr. Hirst said Sleepy Ridge Golf Course was a unique course in that it was a public/private
partnership with the City and Sleepy Ridge. He said the ground under the golf course was owned
by the City, but investors built and ran the course for the City. This successful partnership
lowered the financial risk to the City of having a golf course and still allowed for the beautiful
resource to be used. He introduced Golden Holt, a partner in Sleepy Ridge, to give a report.
Mr. Holt said it had been ten years since the golf course opened, and he was proud of the long-
term relationship that had been developed with the City. There were struggling golf courses
throughout the state and country that were being subsidized, and more courses in America were
the recession years because they had not had to rely solely on golf tax revenue to stay open.
Sleepy Ridge was doing better than ever. Mr. Holt said Sleepy Ridge had become a landmark for
the community beyond golf, where offices were leased and functions and wedding receptions
carts. They were also looking to make clubhouse additions and improvements to some specific
holes to continue to attract golfers from around Utah Valley and beyond. He said rates had been
raised by $2.50 to stay competitive with the market on pricing. There were punch cards for
was based on projections that were not comparable to what was actually happening. At some
future point, the partners of Sleepy Ridge would need to ask for more time to recoup the
investment discussed in the contract.
Mayor Brunst asked how long the contract was set to run.
  o      s            
would be most fair for all involved. He said it was Orem's golf course; they just wanted to be
goodstewards.
Mr. Sumner asked if the closing of Cascade Golf Course had increased the number of golfers at
Sleepy Ridge.
Mr. Holt said they had tried to reach out to Cascade regulars and had created a senior golf
league. He said Sleepy Ridge revenues were up, but he did not know how much of that was
attributed totheclosingof Cascade.
City Council Minutes - March 24, 2015 (p.14)

Mr. Davidson said Sleepy Ridge was an amenity citizens benefited from beyond golf. One of the
challenges was the elastic nature of the golf industry. When the economy was up, golf was up.
There were hills and valleys and Orem as a community had this asset that the City did not have
the responsibility to pay for. That was a great opportunity for the community. He said he was
open to conversations about extending the contract and working toward a fair solution for all
parties. He thanked Mr. Holt for all he had done.
CITYMANAGER'SAPPOINTMENTS
Appointments to Boards and Commissions
There were no appointments to boards and commissions.
PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
werelimitedtothreeminutesorless.
James Fawcett, resident, said he was concerned about the utility rate changes being considered.
He used an analogy of taking a car in to the mechanic for problems with the carburetor after the
warrantee had expired and deciding if just an adjustment would be sufficient or if the carburetor
needed to be replaced. He said he believed the City was asking for utility rates to·double, which
he did not agree with and thought the amount was too high. His understanding was the utilities
had a longer life than was being represented. Mr. Fawcett asked the Mayor and Council to read
an email he had sent them on the matter.
Jim Hadlock, resident, expressed his thoughts about water usage in the coming summer months
in light of the relatively dry winter Orem had experienced. He said the City should impose
restrictions on using water, as most surrounding cities had done. Mr. Hadlock said he wanted to
encourage the three biggest water usersOrem City, schools, and the LDS Church—and all
users to use water more prudently by not watering in the heat of the afternoon but in the early
morning or later evenings, and turning sprinklers off in rain. He said he hoped the City would
regulate water usage as water was likely to be scarce this coming summer season.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
6:20P.M.PUBLICHEARING-CDBG
Receive Public Comment on the Community Development Block Grant (CDBG) Projected
UseofFundsforFiscalYear2015-2016
City Council Minutes - March 24, 2015 (p.15)

Steven Downs, Community & Neighborhood Services Manager, recommended the City Council
hold the first of two public hearings to receive public comment on the projected uses of funds for
the 2015-2016 Community Development Block Grant.
Mr. Downs introduced Sheralyn Bennett, Curtis Wood, and Ginny Ball with the CDBG Advisory
Commission. Ms. Bennett said during the past few months, the CDBG Citizen Advisory
Commission heard funding proposals from various applicants who wished to receive CDBG
funding. She said the presentations were helpful and informative about various programs offered
by organizations in the community.
The Commission presented its recommendations to the City Council and opened the public
hearing for comment on the proposed uses of funds. The recommendations for receiving
organizations and the proposed award were as follows:
Big Brothers Big Sisters of Utah - $1,000
Community Action Services and Food Bank - $14,500
Utah County 4-H Afterschool - $1,500
CentroHispano-$3,000
House of Hope - $5,000
Friends of the Food and Care Coalition - $6,730
Mountainland Association of Governments (MAG) - $2,000
Mountainlands Community Health Center - $4,000
Family Support & Treatment Center - $10,000
Kids on the Move -$5,000
Center for Women and Children in Crisis - $7,500
Community Health Connect - $4,000
People Helping People - $4,000
Project Read - $2,000
Orem Literacy Center (Literacy Resources) - $2,000
?
RAH (Recreation and Habilitation Services) - $7,000
PERC (Parent Education Resource Center) - $2,000
Friends of Utah County Children's Justice Center - $10,000
Habitat for Humanity of Utah County - $35,000
City of Orem - Housing Rehabilitation - $20,000
City of Orem - Code Enforcement - $120,000
?
City of Orem - Public Facilities - $151,960
City of Orem - Administration - $115,000
City of Orem - Section 108 Loan Payment - $105,000
0 TOTAL: $638,190
Following a second public hearing scheduled for April 28, 2015, at 6:00 p.m., the City Council
would adopt a resolution approving the CDBG Final Statement of Projected Uses of Funds for
2015-2016.
Funding included new entitlement and projected program income.
Mayor Brunst asked aboutfunding toward publicfacilities.
City Council Minutes - March 24, 2015 (p.16)

Mr. Downs said there were areas identified where CDBG funding could be used, and the projects
the areas of schools. Money allocated to public facilities was often saved up over time and used
on large projects in need.
MayorBrunst asked aboutfunding toward code enforcement.
Mr. Downs said there were three Neighborhood Preservation Unit (NPU) officers in the police
department, and code enforcement funding went toward the salaries of two of those officers.
NPU officers worked in neighborhoods to enforce codes to bring properties up to code and keep
neighborhoods aesthetic and vibrant.
Mr. Seastrand asked if the total amount had been finalized.
Mr. Downs said it had been finalized earlier than expected. The amount was $608,000, which
was about a $1,200-1,300 decrease from the previous year. In years past some funding had been
reprogrammed forward to pay for a specific project, which was scheduled to be completed this
year with those funds. The numbers presented were the final numbers.
Mayor Brunst opened the public hearing. There were no public comments so Mayor Brunst
closed the public hearing.
Mayor Brunst thanked the group for their presentation and efforts.
6:20 P.M. PUBLIC HEARING-Parking Permit Area
RESOLUTION-Amending theResidential ParkingPermit Areabetween800Southand
925South and600West and725West toinclude thenorth and south sidesof800South
between600Westand725West
Lt. Craig Martinez recommended that the City Council, by resolution, amend the established
residential parkingpermit area between800South and 925South and 600West and 725West to
include the north and south sides of 800South between 600West and 725West.
Lt. Martinez said the City of Orem was responsible for protecting the health, safety, and general
welfare of the City. With the ongoing enrollment of students and the expansion of Utah Valley
University, there had been an increase in the number of nonresidents who were using 600 West,
725 West, 800 South, 925 South, 950 South and the connected cul-de-sacs as on-street parking
during the university's business hours. The nonresident motor vehicles would remain on these
streets for the majority of the day between 7:00 a.m. and 5:00 p.m. To resolve this parking issue,
the Orem City Council adopted Resolution R-2015-0005 creating a residential parking area.
Upon further investigation and after further discussions with 8oo South residents, the Orem
Police Department discovered that this parking pattern extended to the north and south sides of
800 South between 600 West and 725 West. The Orem Police Department, in order to resolve
those parking concerns, found it necessary to include the north and south sides of 800 South
between 600 West and 725 West in the residential parking permit area established by Resolution
R-2015-0005. The residents who reside on the north and south sides of 800 South between
City Council Minutes - March 24, 2015 (p.17)

600West and725Westhadindicated adesiretobeincludedintheresidentialparkingarea.The
cul-de-sac of 880 South would not be included in the residential parking permit area at the
requestoftheresidentslivinginthatcul-de-sac.
HavingsupplementedtheinvestigationuponwhichResolutionR-2015-0005wasbased,and
havingobtainedtheconsentofeachoftheresidentsimpacted,theOremCityPoliceDepartment
recommended that the City Council amend theresidential parkingpermit area created by
ResolutionR-2015-0005toincludeboththenorthandsouthsidesof800Southbetween
600Westand725West.
If the City Council amended the residential parkingpermit area as proposed, any resident within
dwelling in the residential parking permit area, and each dwelling within the residential parking
permitareawouldbegiventwovisitor/guestpermits
Mrs.Black asked about aresidentfrom another streetwho contacted her about wanting to be
included,and if Lt.Martinezhadbeencontacted.
Lt.Martinezsaidtherewasasmallneighborhoodintheareathatdidnotwant tobeinvolvedin
theparkingpermitareabecauseparkingwasnotaproblemforthem.Insome otherareasthere
werenotenoughresidentswhowanted thepermit area tojustifyit.Additionally,these areas
would likely not meet warrants to justify a permit area.
Mayor Brunst opened thepublichearing.There werenopublic comments soMayor Brunst
closed thepublichearing
Mrs.Blackmoved,byresolution,toamendtheResidentialParkingPermitAreabetween
800Southand925Southand600Westand725Westtoincludethenorthandsouthsidesof
800Southbetween600Westand725West.Mr.Andersenseconded.Thosevotingaye:Hans
Andersen,Margaret Black,Richard F.Brunst,Tom Macdonald,Mark E. Seastrand, David
Spencer,BrentSumner.Themotionpassed unanimously.
COMMUNICATIONITEMS
Therewerenocommunicationitems.
CITYMANAGERINFORMATIONITEMS
Mr.Davidsonsaidstaffrecommendeddevelopinganimplementationandoutreachstrategyfor
theUtilityMasterPlansthatdidnotnecessarilyfollowthebudgettimeline.Hesaidsharingthe
needforthepotentialincreaseswascrucial.Hewasrecommendingthoseincreasesstillbepart
of the go-forward plan, but he did not want to hastily move forward to meet the proposed
July 1st budget deadline. He said he understood the urgency but, based on feedback from the
City Council Minutes -March 24,2015（p.18)

Council, staff felt it was important to focus on education efforts instead of methodically moving 
toward a fixed deadline. 
Mr. Tschirki added that they had been listening to concerns from the Council and were trying to 
address them. He said these were real and important needs for the city, and he wanted to spend 
time with citizens to educate and inform them through open houses, mailers and flyers, 
newsletters, etc. on why these increases were needed. He said an educational video was being 
discussed that would explain the proposed changes in such a way that most would understand. 
Mrs. Black asked if it would mean a rate increase on water still for 2015. 
Mr. Tschirki agreed, saying there would be a water increase. Mr. Davidson said contracts 
required those increases, so those had to move forward. 
Mrs. Black asked when the proposed changes would be considered. 
Mr. Davidson said the goal was working toward the second half of the calendar year. If that 
required incrementally addressing the items one or two at a time, they wanted to give adequate 
time for that discussion. 
The Mayor and Council generally felt that was a good idea, for the public as well as the City 
Council. 
Mr. Davidson said improvements were needed in the Council Chambers to prepare the room for 
the transition to broadcasting City Council meetings. Improvement would likely include paneling 
to soften the lighting and sound quality of the room and a City of Orem logo to hang on the wall 
behind the Council. 
ADJOURN TO A MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY. 
OF OREM 
Mr. Andersen moved to adjourn to a meeting of the Redevelopment Agency. Mrs. Black 
seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst, 
Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed 
unanimously. 
The meeting adjourned at 6:44 p.m. 
{OmnuJ2 
Donna R. Weaver, City Recorder 
Approved: January 13, 2015 
City Council Minutes- March 24, 2015 (p.19) 
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