City Council · 2015-04-14

CITYOFOREM
CITYCOUNCILMEETING
56 North State Street Orem, Utah
April 14, 2015
3:00 P.M. WORK SESSION - PUBLIC SAFETY TRAINING ROOM
CONDUCTING Mayor Richard F. Brunst
ELECTEDOFFICIALS Councilmembers Hans Andersen, Margaret Black, Tom
Macdonald, Mark E. Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Chris
Tschirki, Public Works Director; Karl Hirst, Recreation
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Richard Manning,
Administrative Services Director; Bill Bell, Development
Services Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steve Earl,
DeputyCity Attorney;  Ryan  Clark,  Economic
Development Division Manager; Reed Price, Maintenance
Division  Manager;  Ernesto  Lazalde,   Information
Technologies Division Manager; Sam Kelly, City
Engineer; Steven Downs, Assistant to the City Manager;
and Jackie Lambert, Deputy City Recorder
URMMA Presentation-PaulJohnson
Paul Johnson, CEO of Utah Risk Management Mutual Association (URMMA), presented
municipalities. Mr. Johnson said a small special service district had requested to join URMMA,
but current documentation would not allow that. The URMMA Board of Directors would require
a unanimous vote of each municipality to amend the interlocal agreements to allow URMMA to
represent groups like counties or special service districts. Mr. Johnson further explained that not
all other groups would be a good fit for URMMA, and there would be an application and vetting
would not likely affect other URMMA cities. However, there was potential that a special service
district could have a large claim which could impact URMMA reserve funds. Mr. Johnson said it
would affect staff to a degree, because specialized training may be required for personnel. He
asked the general thoughts of the Council on the possible expansion of URMMA.
Mrs. Black asked what the advantage to URMMA would be in expanding to include special
service districts.
Mr. Johnson said adding groups could help with reserve funds, depending on the size of the
entity. Many special service districts served in areas congruent with URMMA cities, and most
special service districts did not have great liability issues.
City Council Minutes - April 14, 2015 (p.1)

Mayor Brunst asked what would be considered a big lawsuit.
Mr. Johnson said he considered any suit that would take from URMMA reserves would be
considered a big lawsuit, around $.5 million and up. He said there was approximately $9 million
in reserves currently.
Mr. Sumner asked if there was only the one request to join URMMA.
Mr. Johnson said only one request currently, but other entities had inquired. The current request
came from a small special fire district near the URMMA municipality of Enterprise. The district
had assumed they were covered because Enterprise was covered. The fire district had not had
claims yet in its history but had the potential for lawsuits as it had taxing authority to raise funds
to pay its contract costs.
Mr. ·Davidson said Mr. Johnson had done a tremendous job at URMMA and his many
improvements to the organization had caught the attention of other groups. URMMA's hands
were tied because it was not permitted to expand under the current structure. The Board had
asked Mr. Johnson to meet with each municipality's council to gauge whether the councils
before a council. Mr. Davidson said increasing the pool of working partners in the organization
would increase revenues and encourage entities to stay with URMMA. He emphasized that any
entity would go through a thorough evaluation process before being allowed to join.
Mrs.Black said it sounded like it would be a good fit with special service districts.
Mr.Andersenaskedabouthowrateswereset.
Mr. Johnson said there was a formula to figure the rates. The formula for a city rate was based on
budget, number of employees, and the types of activities they would do. They would use a
similar formula.
The general consensus of the City Council was that expansion of URMMA would be viewed
favorably.
FOLLOW UP -Utility Master Plan
Mr. Tschirki provided an update on the Utility Master Plan regarding the public information and
outreach process. He said Steven Downs and Peter Wolfley had been working to produce a three
to five minute informational video that would include interviews with key participants in the
update process, aerial shots using drones, and educational illustration. Mr. Tschirki said wells
and springs would be included in the aerial shots, as well as footage from the water treatment and
reclamation facilities to show residents how water gets from its source to their homes. He said
one important point of information would be that the proposed plan was a debt free plan, and that
increases would be incremental to cover costs over time. He also said this was a modest course
correction to make the systems sustainable into the future. Mr. Tschirki said the mailer would
show a one-year snapshot only and would be sent to every resident individually, marked clearly
as important so residents know to read it.
City Council Minutes - April 14, 2015 (p.2)

Mr. Downs said they would be contracting with the same individual who had done other Orem
videos. He said they planned to use an analogy of doing home repairs sooner rather than later to
prevent further damage and cost in the future. The message would be not that Orem had waited
too long, but that the time to act was now to avoid major problems into the future. Mr. Downs
said the goal was to educate as well as inform as to the necessity for and rationale behind the
proposed changes. Along with the video there would be a webpage built to answer frequently
asked questions, show graphical representations, break down the utility needs into the three
categories of water, sewer, and storm water, and allow for residents to ask questions and receive
feedback. The information presented would be as general or as detailed as needed for
individual's preference. Mr. Downs also said information would be included on the quarterly
newsletter, and there would be a separate mailer that would go out to each residence about the
proposed changes. There would be open houses, public information meetings, and an ad placed
in the Daily Herald to reach all citizens through as many mediums as possible.
The Mayor and Council reviewed a sample mailer with Mr. Tschirki and Mr. Downs, and gave
feedback and suggestions on ways to improve the mailer. Some feedback included adding
historical and current comparisons with other cities on utilities, timeline of implementation dates,
more accurate wording and clear graphics, a calendar of public meetings and open houses as well
as best locations for meetings, and other suggestions for how to inform citizens to ensure
awareness of the proposed plan. Another point of feedback was to explain that the increases were
tied to CPI (Consumer Price Index), and to give context of what funds will go to immediately
and in the future.
Mayor Brunst suggested showing how limited utility increases had been in Orem previously and
that the proposed increases were now needed out of necessity to balance many years with little or
noincrease.
Mrs. Black said it was important to show comparisons with other cities, and that many were
reviewing similar proposals for utility increases.
Mr. Macdonald agreed, saying he thought a comparison of Orem and other cities from 2010
through2020would be ofvalue toshowwhereOremwouldfallwith the averageover the ten
years.
Mayor Brunst said the changes were needed but the amount was high, and he anticipated a lot of
feedback.
Genelle Pugmire with the Daily Herald asked for clarification about proposed increases.
Mr. Tschirki said the proposal was an average annual increase to the monthly bill.
Mr. Sumner said it might be beneficial to take an average bill and walk through the average
increasesforresidential and commercial utilities.
Mr. Tschirki said they planned to have that information available online and at the open houses.
Mr. Davidson said it might be possible to create an online do-it-yourself tool where citizens
could enter their information and the tool would generate the information on increases and show
City Council Minutes - April 14, 2015 (p.3)

what the amount would be for the new bill. He said creating the tool would take some time but 
could likely be done within a few months. 
Mrs. Black said it was important to be clear about the timeline for implementation. 
Mayor Brunst said he thought the wording should reflect that the plans were proposed to 
encourage residents to come out to open houses and give feedback. 
Mr. Davidson said that, from a policy perspective, the Council agreed that something needed to 
be done. The wording was important, but it was equally important to emphasize the need for 
these updates. 
Mrs. Black said the wording could reflect the need for the changes to support the proposed plan. 
That way the need was made clear, and the plan was specified as a proposal. 
Mr. Macdonald said making the need clear was most important. 
Mayor Brunst asked where open houses would likely be held. 
Mr. Tschirki said they planned to have them at the Public Works facility, so residents could get 
tours of the- facility and see equipment. Staff anticipated extending opportunities for tours and 
personal visits to the water reclamation facility as well. 
Mr. Sumner asked if it might be better to host some meetings in schools throughout Orem, so it 
would be easier for residents to come. 
Mr. Davidson said having it at the Public Works facility would show the magnitude of the 
operation to open the eyes of residents who may not realize how much went into it. 
Mr. Tschirki said the meetings could be held at multiple facilities and some equipment could be 
brought to other locations, but at least one at meeting would be held at the Public Works 
building. 
Mrs. Black said it might be a good idea for the City Council to tour the various water and utility 
facilities. 
BUDGET DISCUSSION / PREVIEW - Enterprise Funds, CIP 
Mr. Tschirki presented on Enterprise Funds and Capital Improvement projects (CIP). He said all 
but recreation enterprise funds were part of public works. Public works enterprise funds were for 
water, sewer, stonn water, and street lighting. There was a street enterprise fund in the fonn of 
Fund 20, which was a road fund. Fund 45 was the City's general CIP fund. Mr. Tschirki said 
traffic operations were not an enterprise fund, and had received $1.3 million in grant money to 
construct improvements for Intelligent Transportation Systems (ITS). With that they had added 
eleven CCTV s, replaced eighteen detection systems, upgraded thirteen data collection stations, 
and installed eight new data collection stations. 
Public Works Department Fiscal Year 2015-2016 Capital Improvement Projects 
City Council Minutes - April 14, 20 I 5 (p.4) 



Capital Improvement Projects
Parks (Fund 10/45)
Traffic Operations (Fund 10/45)
o Streets (Fund 20)
Water (Fund 51)
o
Water Reclamation (Fund 52)
o Storm Water (Fund 55)
Street Lighting (Fund 10/58)
Traffic Operations (Fund 10/45)
$1.3 million ITS Project in FY 2014-2015
Fund 45 was used to pay for $60,000 match
Added 11 CCTVs
Replaced Detection at 18 Locations
■
Upgraded 13 Data Collection Stations
■
■ Installed 8New Data Collection Stations
Replaced 21 Cabinets
Installed 7.5 miles of New Fiber
■
Streets (Fund 20)
NOTE: $.05 gas tax begins on January 1, 2016. Six months of this increase will
be accrued and is estimated to be ≥ $240,000. Revenue approaching $480,000 per
year is expected to start FY 2017
$240,000 will be assigned to the next highest priority overlay project (400 South,
800 East to Carterville at $125,000)
State of the Streets Study will be updated this year
 Identifies revenues needed to provide a variety of LOS (OCI = 80)
2016 Crack Seals
$300,000
28 miles
Micro-Surfacing FY 2016
■ $100,000
$0.25/SF
■ Type 3 = 3/8" aggregate
Heavier, better wear and driving surface
■
Slurry Seal FY 2016
$400,000
■
■ $0.12/SF
Type 2 = 2/8" = I%" aggregate
Lighter product, good wear and driving surface
■
 Overlay/Reconstruct FY 2016
■ $230,000
■ $1.00 - $1.50/SF
2016Reconstruct
 None planned
■
$0
■ $3.00 - $5.00/SF
■ 1200 West highest priority
Water (Fund 51)
City Council Minutes - April 14, 2015 (p.5)

$3.7 million CIP recommendation
$850,000 total availablefor CIP/CP
o
400West
o Replace Jet/Vac Truck & Backhoe
Water Reclamation (Fund 52)
0 $1.1 million total available
$2.7 million proposed in MP
Storm Water (Fund 55)
0$610,000 total
$2 million MP recommendation
o
Street Lighting (Fund 10/58)
Six Expired Street Lighting Districts
Approximately 300 CobraHeads Owned byRMP
City Pays for Power and Maintenance (SCH 11)
SCH 11 ~ $16.54/Month
SCH12e~$4.62/Month
Estimated$1.2MMaterialandInstallationCosts
O
Additional Costs To Be Identified - Further Evaluation Necessary
O
Siemens Energy Audit: Performance Based Contract
State Street, Center Street to 1800 South
Approximately 106 RMP Cobra Heads Owned by RMP
O
City Pays for Power and Maintenance (SCH 11)
SCH 11 ~ $16.54/Month
o
SCH 12e ~ $4.62/Month
$500,000? Material and Installation
o RMP Purchase Cost - Currently Under Evaluation
Siemens Energy Audit: Performance Based Contract
Fleet (Fund 61)
 Mr. Tschirki said the vehicles that were scheduled for replacement had been repaired and had
parts replaced for years during the recession years to keep them running, but it was not cost
effective to continue to do so. He said the increase in gas tax of $.o5 would produce around
$480,000 but would not go into effect until January 1, 2016. Money would not flow in on
January 1, 2016, but would be programmed from then into the next fiscal year and into the
future.
Mayor Brunst asked how many employees were trained on fiber.
Mr. Tschirki said three were trained for splicing but only one or two would actually do that.
Mr. Seastrand asked about the rotation of crack sealing areas.
Mr. Tschirki said it was an eight-year rotation, with slurry sealing following the crack sealing
schedule.
Mr. Sumner asked if street projects were contracted out, or if the City did those.
City Council Minutes -April 14,2015(p.6)

Mr. Tschirki said a good portion of street projects were contracted out, like overlays and
reconstructs, but the City did projects like leveling, patches, pot holes, and parking lot
treatments.
Mayor Brunst asked how long it would take to replace small pipes with correctly sized pipes
throughout the city.
Mr. Tschirki said if funding were in place it could be done in a few months. It was not, so pipe
replacement would be done incrementally. Lining would extend the life of the pipes.
Mayor Brunst asked if vehicles being replaced could be sold or recycled in some way.
Mr. Tschirki said that, generally speaking, very little could be recycled because of the age of the
vehicles, and it would be unusable or unsellable because of the heavy use of the vehicle.
Mayor Brunst asked if there was a grant from Rocky Mountain Power (RMP) for updating to
LED street lights.
Mr. Tschirki said there was about $80 rebate per LED light. He said the City was also looking to
replace RMP lights with Orem lights which would create long-term savings as the City would no
longer pay RMP to maintain. Annually the City paid approximately $400,000 to Rocky
Mountain Power for that maintenance and power. If the City owned the lights, they would only
pay for the power through RMP.
Mr. Andersen said replacing existing lights would have higher costs and asked if the City could
just replace the bulbs in the cobra lights.
Mr. Tschirki said the cost to replace lights would be the most cost effective option in the long
run because they would save on costs for maintenance. Replacing the bulbs in those lights would
head lights that needed replacing in a pool of 5,000 lights.
Mr. Davidson explained that certain programs like Information Technology (IT) were not funded
through enterprise funds, but through internal service funds. He turned the time over to Ernesto
Lazalde, Information Technologies Division Manager, to present an overview of the Information
Technologies Strategic Plan.
Information Technologies Strategic Plan
· Key IT Services
Network design, installation, and maintenance
。
Network and server security
Network and Telephone wiring
Wireless network design and management
Integrated Library System (ILS)
Cell phone account management
Desktop, laptop, printer, and peripheral support
Telephone system
City Council Minutes - April 14, 2015 (p.7)

Email and collaboration software
0 Third-party applications
Mayor Projects FY 2015/2016
Implementation of the new Integrated Library System (ILS) software
Replace 70 desktop computers
Organize a Help Desk system to provide extended hours support
311 and citizen service request system
Develop software that takes advantage of new technologies
O
Update the telephone operating system and switch firmware
O
Replace two virtual host servers
Install early warning intrusion detection system
O
Integrated Library System
 Replaces library software that has been in place for over 10 years
O
Integrates with the latest technologies and services
More flexible configuration and user interface
Supports better integration of digital media
Database can be accessed through an application programming interface for
customer features and integration with City financial applications
Better user experience with mobile apps and customer account features
Computer Rotation Plan
Servers rotated every 3 years (virtual hosts)
Personal computers every 4 years
Core switching equipment every 7 years
Telephones every 7 to 10 years
Patrol car laptops every 4 years
Computer Replacement Summary
Replaced this year (FY 2014/2015)
Fitness Center -10
■ Public Works -- 11
■ Police and Fire -- 38
Library - 5
City Manager's Office - 4
TOTAL-68
oNext Fiscal Year (FY 2015/2016)
Fitness Center - 3
Public Works - 11
Police and Fire - 16
Library - 24
Legal Services - 4
Administrative Services - 10
Development Services -- 2
· TOTAL-70
Computer Rotation Plan
· Centralized Help Desk Implementation
0 Allows for extended hours support
Facilitates cross training of support staff
 0 Consolidates personnel resources that are used to support other departments
City Council Minutes -April 14, 2015 (p.8)

0  Central access to support databases and resolution information
All network administrative tasks can be given to support technicians to empower
。
 Uniform accountability and performance measurements for support staff
0  Cross-training for better user support
·Help Desk Software ($85,000)
0  Tracks inventory of computer hardware and software
Manages software licensing
。
 Provides remote deployment of software upgrades and new installations
Comprehensive query features
Remote control of user computer by help desk technicians
O
Schedule maintenance updates to groups of computers
Will allow IT to support more applications and computers without hiring more
o
technicians
0 Vital as a central tool for a centralized help desk with extended hours support
·IT Proposed Organizational Chart
·311 and Citizen Service Request Software ($85,000)
0 Automates the process for dealing with service requests and work orders
Maintains knowledge transfer (currently the City's secretaries, receptionists, and
clerks get about 2,000 calls per month)
Faster/efficient service, all FAQ's in one place, increased transparency, more
focus on customer service/responsiveness
Web/App interface for citizens, employees taking the call, for the employees
O
implementing the service request, and for management/supervisors to see an
overviewoftherequests
The flexible nature of this software can integrate with and would enhance existing
applications the City has developed or have already been purchased
· Software Development Goals
Convert data access methods in existing applications to SQL (industry standard)
。
Develop all new applications with SQL architecture
。
Develop mobile applications that tie to City databases
Add imaging features to existing applications as a step to paperless processing
O
Cross train developers
O
Provide training to staff on new technologies
Utilized Cloud Computing in our software development efforts
 Implement a prioritization system for new applications
Mr. Lazalde said an intrusion detection system would be to detect intruders into the network in
real time and alert staff when the intrusion happens. He said hackers and other organizations
were using different techniques that bypassed traditional software security measures. Orem
wanted to stay a step ahead and protect its databases. There had not been a security breach thus
 n     s    s      s
Every three months a test was conducted to be PCI compliant to allow the City to continue to
take payments by credit card. Mr. Lazalde continued that the current ILS system used by the
library was running on Windows XP, which was a system that was no longer supported. For
library computers to continue to access their ILS system, they had to use old and outdated
City Council Minutes - April 14, 2015 (p.9)

equipment. They planned to implement the new ILS system in conjunction with computer
replacement in the library.
Mayor Brunst asked about Orem programs on the cloud.
Mr. Lazalde said some programs were currently on the cloud, for example the meter reader and
building inspector applications. He said there were several different types of cloud-based
services, and to maintain security and data control Orem would create its own cloud-based
service,servedfromOrem'sdatacenter.
Mr. Davidson said Chief Giles was working with other agencies to establish cloud-based
dispatch services.
Mr. Bybee said Mr. Lazalde had been working to implement a strategic plan for the IT program,
and they were trying to spread costs over the years and focus on customer service internally as
well as externally.
Mr. Lazalde said the goal of the technology was to help people do more work with fewer
personnel.
Mayor Brunst asked if the 311 system would be similar to Provo's.
Mr. Lazalde said it would be similar, with some specific features for Orem.
Mr. Davidson said it would allow the City to set the foundational piece of a 311 system. The idea
in the future was if people had a question about a service the City would provide, they would not
need to remember the specific phone number of the department they needed but could call 311
and speak to an operator who would direct the call. A physical consolidation, like Provo had,
would be additional phase.
Mr. Davidson said several months ago $2.8 million was transferred into the CIP (Capital
Improvement Project) fund to keep the General Fund from reaching its maximum in reserves and
recommendations onhowsome of thosefundswereproposed tobespent.
General Fund Capital Improvement Projects
·Fire Station #1
0 Parking lot replacement
0Estimated cost $300,000
·Scera East Parking Lot
0 Parking lot replacement
0Estimated cost $200,000
·Westmore Park
0 Parking lot replacement
0 Estimated cost $40,000
· Senior Center
0  Carpet replacement
City Council Minutes -- April 14,2015 (p.10)

Estimated cost $40,000
Cascade Park
Playground equipment replacement
Estimated cost $75,000
Police
Body camera
Estimated cost $23,000
 Lakeside Sports Park
0 Fence repair
Estimated cost $25,000
Nielson's Grove/Mt. Timpanogos Park
Wood structure staining
Estimated cost $60,000
Signal Upgrade
800 South --1200 West
Estimated cost $92,000 (cost share with UVU)
Microsurfacing
1600 North
1060 West-800 East
。 Estimated Cost $160,000
Windsor Park
Studies
oMAG Funded Project
■ 1200South/StateStreetIntersectionRelocationStudy
■ Estimated cost $30,000 (6.77% match)
MAG Funded Project
Lakeview Parkway
■
Estimated cost $30,000 (6.77% match)
■
Transportation Oriented Development (TOD) Study
   o s 
Estimated cost $10,000
Mr. Kelly said nearly all the playground equipment at Cascade Park would need to be replaced.
Because of its age, it could no longer be cannibalized.
Chief Giles said the real cost with body cameras was not necessarily the cost of the camera itself,
but the retention and storage of data. He said following the retention schedules was priority, as
well as finding a cost effective way to store and manage the amount of data the cameras would
collect. He said body cameras would be a multiyear implementation. There would also need to
be staff updates on software training, redacting, and retention schedules. Chief Giles said other
municipalities had implemented body cameras with no long-term plan for how to store the data.
Mr. Davidson said body cameras had been discussed in the legislative session, and he applauded
Chief Giles for being a step ahead of a mandate. Once they identified the best system for the
cost, significant dollars would need to be invested.
Mayor Brunst said he was interested in getting Nielson's Grove back to full order.
City Council Minutes - April 14, 2015 (p.11)

Mr. Hirst said Steve Davis had infonned him that the plan was to have the fountains working for 
the coming season. 
Mr. Davidson said the parks crew had done a nice job doing repairs in the park over the winter. 
He said Mr. Tschirki, Mr. Price, and the park staff were working to get the park back to full 
working order. 
Mayor Brunst asked about the status of the 1600 North intersection in terms of resurfacing. 
Mr. Kelly said the intersection would not be done at this time because of the plans to buy 
property to update the intersection. They were negotiating with property owners to get things out 
to bid to construct and fix road. 
Mayor Brunst asked about the signal upgrade in conjunction with the Alpine School District. 
Mr. Kelly said it would be moved to the north where the pick-up and drop off would be. 
Mrs. Black asked if the signal would keep the crossing guard. 
Mr. Kelly said a crossing guard would still be stationed there during school hours. After hours 
the intersection would function as a regular hawk signal. 
Mr. Davidson said the projects identified were simple things like parking lot reconstructs, but 
they were long overdue. He said when the City Council authorized the transfer from reserve to 
CIP fund, within budgeting guidelines and rules the City could now allocate those moneys to 
these identified projects. If the Council was comfortable with the outlined projects, then those 
projects could begin in earnest as no additional formal procedure was necessary. 
Mr. Macdonald said he agreed with the proposed projects but wanted to make sure these were 
the top priority projects. 
Mr. Davidson said several months ago Mr. Tschirki brought in a long list of CIP for parks. The 
projects proposed tonight were five of the top priorities on the list, and the idea was to 
incrementally work through the list as best as possible. They wanted to spread the projects 
throughout Orem instead of concentrating on specific areas. 
Mayor Brunst said the proposed projects were only about half of the money that had been 
transferred, so the Council could make suggestions for other projects on the list. 
The general consensus was to move forward with the proposed projects. 
ADJOURN TO THE CITY CENTER BASEBALL FIELDS 
The Orem Youth Baseball games were delayed due to inclement weather. 
5:00 P.M. STUDY SESSION - PUBLIC SAFETY TRAINING ROOM 
CONDUCTING 
Mayor Richard F. Brunst, Jr. 
City Council Minutes- April 14, 2015 (p.12) 
..... 



ELECTEDOFFICIALS Councilmembers Hans Andersen, Margaret Black, Tom
Macdonald, Mark E. Seastrand, David Spencer, and Brent
Sumner
APPOINTEDSTAFF Jamie Davidson, City Manager; Brenn Bybee, Assistant
City Manager; Greg Stephens, City Attorney; Chris
Tschirki, Public Works Director; Karl Hirst, Recreation
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Richard Manning,
Administrative Services Director; Bill Bell, Development
Services Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steve Earl,
Deputy City Attorney; Ryan Clark, Economic
Development Division Manager; Reed Price, Maintenance
Division Manager; Steven Downs, Assistant to the City
Manager; and Jackie Lambert, Deputy City Recorder
Preview Upcoming Agenda Items
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no new City Council business.
The Council adjourned at 5:49 p.m. to the City Council Chambers for the regular meeting.
6:00P.M.REGULAR SESSION-COUNCIL CHAMBERS
CONDUCTING Mayor Richard F. Brunst, Jr.
ELECTEDOFFICIALS Councilmembers Hans Andersen, Margaret Black, Tom
Macdonald, Mark E. Seastrand, David Spencer, and Brent
Sumner
Jamie Davidson, City Manager; Brenn Bybee, Assistant
APPOINTEDSTAFF
City Manager; Greg Stephens, City Attorney; Chris
Tschirki, Public Works Director; Karl Hirst, Recreation
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Richard Manning,
Administrative Services Director; Bill Bell, Development
Services Director; Charlene Crozier, Library Director;
Jason Bench, Planning Division Manager; Steve Earl,
Deputy City Attormey; Ryan Clark,  Economic
Development Division Manager; Reed Price, Maintenance
City Council Minutes -April 14,2015(p.13)

INVOCATION / 
INSPIRATIONAL THOUGHT 
PLEDGE OF ALLEGIANCE 
APPROVAL OF MINUTES 
Division Manager; Steven Downs, Assistant to the City 
Manager; and Jackie Lambert, Deputy City Recorder 
Marie Ridge 
Sarah Bateman 
Mrs. Black moved to approve the March 24, 2015, City Council meeting minutes. Mr. Seastrand 
seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. Brunst, 
Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed 
unanimously. 
MAYOR'S REPORT/ITEMS REFERRED BY COUNCIL 
Upcoming Events 
The Mayor referred the Council to the upcoming events listed in the agenda packet. 
Appointments to Boards and Commissions 
There were no appointments to boards and commissions. 
Recognition of New Neighborhoods in Action Officers 
Mr. Macdonald moved to appoint Jed C. Christensen as the Geneva Heights neighborhood chair. 
Mrs. Black seconded the motion. Those voting aye: Hans Andersen, Margaret Black, Richard F. 
Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent Sumner. The motion passed 
unanimously. 
PROCLAMATION - Arbor Day 
Mayor Brunst read the proclamation for Arbor Day, designating April 24th as a day to encourage 
citizens to plant trees in Orem to beautify the landscape, enhance property values, moderate the 
temperature, clean the air, reduce erosion, and provide habitat for wildlife. 
Reed Price, Maintenance Division Manager, said Orem was proud to have been recognized as a 
Tree City USA for nearly twenty consecutive years. The City had embraced having trees in the 
community to beautify Orem for residents and visitors, and would continue to strive to maintain 
the qualifications to be distinguished as a Tree City USA. 
RECOGNITION -2015 Utah State Mother of Achievement-Gladeeh Begaye 
Mayor Brunst recognized Orem resident Gladeeh Begaye, who was named the 2015 Utah State 
Mother of Achievement by the American Mothers, Inc., Utah Association. Mayor Brunst 
highlighted some of Ms. Begaye's many accomplishments and contributions to the community, 
and thanked her for all of her efforts to improve the lives of those around her. 
CITY MANAGER'S APPOINTMENTS 
Appointments to Boards and Commissions 
There were no appointments to boards and commissions. 
City Council Minutes- April 14, 2015 (p.14) 
-



PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
were limited to three minutes or less.
Alanna Hunter, resident, said she was concerned about the new website set up for the
Neighborhood Preservation Unit. The landscaping portion was too general in the code. She said
she thought that left the website open to overuse and abuse. There should be clarification on
what constituted a legitimate complaint to avoid overzealous neighbors making unfounded
reports. She said she appreciated that the website asked what steps had already been taken before
turning things over to City officials.
Alysha Milligan, resident, said she wanted to advocate for a dog park in Orem. She referenced a
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Orem, especially for those who did not have spacious yards where dogs could play off the leash.
S         o       
to share ideas and post information.
Mayor Brunst gave a brief update on the Utah League of Cities and Towns midyear conference.
He said a main topic of discussion was adopting the local option sales tax for motor fuel, which
 s    o        s  
adoption. It allowed for tax to be based on a whole sale rate and to be added as a $0.25 sales tax
that would go toward BNC roads, mass transit, and county roads. Mayor Brunst said it was
important to improve and maintain roads and transportation for this generation and generations
to come.
CONSENT ITEMS
There were no Consent Items.
SCHEDULEDITEMS
6:20 P.M. PUBLIC HEARING - General Plan and Rezone - 1027 & 1045 E 800
RESOLUTION - Amending the General Plan by changing the land use designation from
Low Density Residential (LDR) to Community Commercial (CC) on 0.69 acres located
generally at 1027 and 1045 East 800 North
ORDINANCE -Amending Article 22-3-5(A) and the Zoning Map of the City of Orem by
changing the zone from R8 to C1 on approximately 0.69 acres at 1027 and 1045 East 800
North
Mr. Bench reviewed the applicant's request that the City Council, by resolution, amend the
General Plan land use map of the City of Orem from Low Density Residential (LDR) to
Community Commercial (CC) and amend, by ordinance, Article 22-3-5(A) and the Zoning Map
of the City of Orem by changing the zone from R8 to C1 on approximately 0.69 acres at 1027
and1045East800North.
City Council Minutes - April 14, 2015 (p.15)

  on e  o no is   o d po sd on o s g
1045 East 800 North. The two parcels combined contained a total of approximately .567 acres.
There was an existing structure on each parcel which had both been used as assisted living
facilities since 1995. The building on the east continued to be occupied by Canyon View
Assisted Living and the building on the west was currently vacant. The property was currently
zoned R8 which allowed assisted living facilities for elderly persons as a permitted use. The
combined properties were also bordered by residential dwellings on the west, east and north.
The applicant was requesting that the property be rezoned to the C1 zone. The C1 zone allowed a
number of office-type uses, but did not allow retail uses. The C1 zone allowed buildings to be
       (       
material requirements.
The applicant also requested that the City Council amend the General Plan to apply the
Community Commercial (CC) designation to the subject properties. The General Plan currently
designation would allow the property to be rezoned to either the C1, C2, or BP zone.
The Planning Commission considered this request at a public hearing on March 18, 2015.
Among other things, the Planning Commission discussed the implications of rezoning the
property to the C1 zone versus the PO zone.
The Planning Commission believed that the PO zone would be preferable to the C1 zone because
the PO zone was specifically created for the 8oo North corridor and contained standards that
were intended to make buildings more compatible with adjoining residential uses. For example,
the PO zone required that buildings be designed with a residential style. It required pitched roofs,
limited the types of finishing materials that may be used, provided that no portion of any
structure within 1oo feet of a residential zone may be more than one floor above the natural
grade, limited the total height to thirty-five feet, and limited the footprint of buildings on a site of
less than three acres to no more than 7500 square feet. All of these standards were intended to
make the PO zone a zone that could be compatibly located adjacent to residentially zoned
properties behind the frontage of 800 North. These standards were not included in the C1 zone.
The new owner would like to operate a detox and short-term drug and alcohol rehabilitation
facility on the property. This particular use would likely be classified as either a medical service
use (SLU Code 6510) or as a transitional treatment facility (SLU Code 1283) depending on the
specifics of the proposed use. Neither of these uses were permitted in the R8 zone. The C1 zone
would allow the applicant to operate the type of facility he desired since both transitional
treatment facilities and medical services were permitted uses in the C1 zone. If the property were
rezoned to the PO zone, the applicant could operate a detox facility on the property as a medical
use, but a transitional treatment facility would not be permitted.
The applicant held a neighborhood meeting related to his request on January 21, 2015. Eight
people were in attendance. Some of the attendees had concerns about the future uses of the
property, the security of the facility, and encroaching commercial zoning in a residential area.
If the City Council chose to rezone the property to a commercial zone, Staff recommended that
the City execute a development agreement with the owner that would require the owner to install
City Council Minutes -April 14,2015 (p.16)

a seven-foot masonry fence around the property to buffer the adjoining residential properties
from commercial uses on the property. A seven foot masonry fence was required for all
developments in a commercial zone along the boundaries of adjoining residential property.
Mike Jorgensen, applicant and owner of HDMJ and Steps Recovery Center, said his business
operated residential outpatient and sober house facilities in the state and was affiliated with two
facilities in Orem. Mr. Jorgensen said he believed the Planning Commission was not supposed to
be swayed by public opinion but thought that the outcry of the public at the meeting had
influenced the recommendation. Zoning was the issue, not the specific function, he wanted the
property to serve, and said the majority of comments at the Planning Commission meeting had
negative comments from neighbors about the intended use. Mr. Jorgensen said his understanding
was that his intended use for the property would likely be classified as medical service use which
could operate in a PO zone. He did not see the area as a residential zone when thousands of cars
passed the front door every day on 8o0 North. Mr. Jorgensen said he believed public outcry came
from ignorance of what took place in facilities like the ones he was hoping to establish. He
offered to have his medical director address that topic.
Mayor Brunst said he would prefer to hear only comments about the proposed zone change.
Mr. Jorgensen said the actual use of the property would be determined by the outcome of this
discussion, whether the property be used as a medical detox center or as a sober living home. If
the zone amendment was approved to be a C1 or PO zone, the property would be used as a
medical detox center where residents were mostly sickly and not active and were under constant
supervision. If it was denied, the property would be used as a sober living home which was
transitional housing with limited supervision where resident were allowed to smoke and come
and go as they wanted. Mr. Jorgensen said a concern the Planning Commission had was that the
C1 zone allowed for buildings over forty-eight feet and had no architectural or finishing material
requirements, but he would comply with the requirements on height. He said he believed his
intended use was the best chance the neighborhood had to keep the “neighborhood" look and
feel. He also stated that it was pocket or spot zoning, and those were the only properties left that
were not torm down and were not already commercial properties.
Mr. Macdonald asked if the buildings immediately surrounding the applicant's property to the
east, the south, and the west were all residential, and Mr. Seastrand asked if the zoning in the
area was all residential with the exception of the applicant's property.
Mr.Bench said those buildings were all residences in a residential zone.
Mr. Jorgensen said he thought a business might be operating out of the farthest east residence but
wasnotcertain.
Mayor Brunst opened the public hearing.
Paula Berguson, resident, said she had sent an email expressing her concerns to the City Council.
She said it seemed clear that a C1 zone did not belong in the area. The City had invested in the
 a    a s   n     
compromise the safety of pedestrians and cyclists along the path. Something to keep in mind was
that the canal used to run through the area and now there was a trail, but there were no roads that
City Council Minutes - April 14, 2015 (p.17)

went through except for 800 and 1200 North. Children walking through to schools would need to
walk along those paths. It would increase the traffic in the area and endanger child pedestrians.
Blake Tierney, resident, said it was a residential zone and the property directly neighbored five
or six residential homes. The property was also near an elementary school. He encouraged the
Council to listen to or read the public comments from the Planning Commission meeting, which
he believed had been primarily focused on zoning issues and, not as Mr. Jorgensen had said, only
on the intended use. Mr. Tierney said there were dozens of Orem residents opposed to the zoning
change in their neighborhood, and the opposition was not to the use intended. He said for an
 s  (            
necessary to change, (2) the change was in the interest of the public, (3) the change was in
harmony of the master plan, and (4) it would more fully promote the objectives and purposes of
the ordinances. Mr. Tierney said he did not see that the applicant had satisfied any of the
requirements, let alone all four. There were other locations better suited to accommodating them.
Dr. Jean Ann Johnson-Talbert, medical director for Steps Recovery Center, said she did not fully
understand the zoning issue but in reading the minutes and hearing from the community she
understood better. From her perspective, the zoning issues were not what she heard people
comment on. Dr. Johnson-Talbert did not expect the recovery center to produce much traffic, as
clients would stay in the home under medical supervision for five to seven days. She said she
believed if the zoning were not amended to allow for the detox recovery center, the alternative
was a sober living home where clients with a history of addiction problems would be under
minimal or no supervision. She said a detox recovery center would not change the traffic, and
they anticipated making minor improvements to the existing, residential-style buildings they had
purchased.
foremost. He and his wife were empty-nesters who saw their children and grandchildren
frequently and spent time in their yard. While facilities like the one proposed helped people, he
was concerned about the safety of his family, the elementary school children who passed through
the neighborhood, and the neighbors that he loved.
John Williams, resident, said he was concerned about changing the zoning for a current owner
when there was no guarantee the current owner would stay in business there for long. Mr.
Williams did not believe C1 and PO uses were appropriate for the neighborhood. He said, for
lack of a better word, the neighborhood was being blackmailed. Mr. Jorgensen's attitude toward
the zoning request was, "If you don't give me what I want, I'll give you something worse." Mr.
Williamssaidhetookthat asathreat.
Bob Wright, resident, said he had been involved with some of these questions over the years for
locations of similar facilities. He understood the use of such a facility and its necessity, residents
of the area should have influence on that decision. Mr. Wright suggested the Council ask
themselves if they would like this facility in their own neighborhood.
Cathy Smolier, Steps Recovery employee, said that, instead of looking at Mr. Jorgensen's
comment as a threat, they should look at it as an opportunity to have more choice in the
neighborhood. Having the detox recovery center in that location would not change the fact that
Harmons was across the way, and other commercial businesses were in the area on the busy
City Council Minutes -April 14, 2015 (p.18)

road. She said they were asking for the most conservative zoning that they could to offer a high-
end detox facility that would cater to the patients who were generally not a threat to the
community. Ms. Smolier said it was best to take the emotion out of the decision-making process.
Linda Larsen, resident, said when Beehive homes were initially built they were well managed
and taken care of, but over the years different owners and managers had brought deterioration to
those same buildings. The elderly residents of those facilities were not cared for as promised.
Ms.Larsensaidshewantedtobeclearthattheareaofconcernwouldnotbeaboutthefirst
owners running the facility, but the potential future owners or managers who could let the
property change or deteriorate. The neighbors would appreciate consideration for not just
immediate plans, but for future plans in those buildings.
Mayor Brunst closed the public hearing.
Mr. Seastrand said he could not speak to how other City Council members felt, but if he looked
across the street from the applicant's property he could see what a typical PO zone would be, an
area that was clearly commercial. The spot zone in question did not seem clear for commercial.
His history had been that spot zone requests could start to encroach on residential zoning. He
said he believed the reasons for the variety of zoning. applications available was there were
permitted uses that tended to cluster and attract similar uses in a zone. Mr. Seastrand said his
feeling was the particular spot zone seemed to be an isolated area carved out for a specific
purpose. He did not see the uses of a C1 zone being compatible in the future for the zone.
Mrs. Black said she agreed with Mr. Seastrand's assessment. She thought all the residents in the
area would consider the area to be residential. She did not see a reason to change to a different
zoneatthistime.
Mayor Brunst said his personal feeling was that the current zoning fit the area, and he did not
aware of the zoning of the property and should have figured the zoning into their plans.
Mayor Brunst moved to deny the request to amend the General Plan by changing the land use
designation from Low Density Residential (LDR) to Community Commercial (CC) on 0.69 acres
located generally at 1027 and 1045 East 800 North. Mr. Seastrand seconded. Those voting aye:
Hans Andersen, Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David
Spencer, Brent Sumner. The motion passed unanimously.
6:20 P.M. PUBLIC HEARING - Standard Land Use (SLU) Codes
ORDINANCE - Amending Appendix A of the Orem City Code pertaining to certain
Standard Land Use (SLU) Codes in the CM, M1, and M2 Zones
Mr. Bench reviewed the Department of Development Services request that the City Council
amend, by ordinance, a portion of Appendix A of the Orem City Code pertaining to certain
Standard Land Use Codes in the M1, M2, and CM zones
The purpose of this application was to make several heavy industrial uses non-permitted in the
M1, M2, and/or CM zones. Most of the uses proposed to be eliminated were not currently
City Council Minutes - April 14, 2015 (p.19)

located within the City and the proposed amendment would prevent them from moving into the
zones in the future.
The M1, M2 and CM zones were generally located west of the I-15 corridor in Orem in the
vicinity of Geneva Road. There was also a small area zoned CM on 8oo North at the mouth of
Provo Canyon. The uses currently allowed in these zones were industrial uses such as
manufacturing, shipping, storage, warehousing, and recycling among and other similar types of
uses. This request would limit certain types of heavy industrial uses that could locate within the
City; however, many of the uses to be eliminated were not currently located within the City.
With the expansion and rebuild of Geneva Road, the growth currently taking place in Vineyard
and the anticipated growth in Orem, certain several heavy industrial uses that were currently
permitted no longer appear to be compatible with the current and anticipated future uses in the
vicinity of the Geneva Road corridor, and were not projected to be the best use for the properties
located within the M1, M2 and CM zones.
Much of these zones were located generally along the Geneva Road corridor and the proposed
changes would facilitate future redevelopment along the corridor. The Geneva Road corridor in
Orem was anticipated to undergo major changes in the future with the continued development of
Vineyard and the potential redevelopment of areas in Orem.
Staff believed that other the types of development that would be appropriate in the Geneva Road
corridor include uses such as more consistent with business parks, and light industrial types of
development as well as and retail uses were perceived to become more fitting for this area. In
order to encourage this type of development, Staff believed that it was appropriate to remove
certain heavy industrial uses from the list of permitted uses in these zones. If these heavy uses
were not eliminated, it was likely that without these and other changes the area along the Geneva
Road corridor would continue to be a heavy industrial area for many years to come.
The proposed amendments to Appendix A would not affect any current businesses in the City.
Of the six (6) uses affected, only SLU 5193 Scrap & Recycling Materials and SLU 4841 Sewage
Treatment Plants currently exist in Orem. The amendments to Appendix A did not affect· the. ·:
locations where these existing uses currently operated, but would prohibit them from going in
anynewlocations.
In addition to changing these six SLU codes from permitted to not permitted, SLU code 4851
Green Waste Composting and Recycling was proposed to be enacted and listed in all zones as
not permitted. Green Waste Composting was not an appropriate use in the City due to extreme
odor issues associated with this type of businesses.
The Orem General Plan stated, “Heavy industrial uses should be reduced in the future by
developing more light and controlled manufacturing areas to encourage high-tech jobs." This
proposal was consistent with the General Plan.
During the public hearing on March 18, 2015 the Planning Commission recommended that the
permitted Sewage Treatment Plants be classified as ‘Public Only.'. This change was reflected in
the proposed amendments.
City Council Minutes - April 14, 2015 (p.20)

Mr. Andersen asked about green waste composting and recycling. He wondered what recycling
meant in that context.
Mr. Bench said strictly green waste was recycled, no scrap metal or other materials. Businesses
where materials decompose have odor problems, and surrounding businesses have problems with
the smell.
Mr. Andersen said his recollection was the Council did not want to alter the land use codes
without speaking to the businesses in the area first. He wondered what the compelling reason
was for doing so now.
Mr. Bench said what Mr. Andersen was referring to was a change in land use codes that would
make certain businesses legal nonconforming uses. Currently, Orem did not have any businesses
with these uses in these zones. No businesses would be affected by the proposed change. It was
just a first step in looking at the land use and zoning in the corridor.
Mr. Sumner asked if notices were sent to the existing businesses in the corridor. He said he
agreed with eliminating the option for these undesirable businesses, but he was concerned about
the perception.
Mr. Bench said they had done a general notice to the newspaper, not specific notices to the
businesses because there were no businesses that would be affected by this change. He said this
was the beginning of the process, and there were two meetings scheduled in May where all the
businesses in the area would get individual notice to come to the meetings and address these
eliminate undesirable uses while there were no businesses in operation.
Mr. Davidson said if the City were to change something in an R8 zone, which had broad
application, a notice would not go to every property owner. They would follow requirements as
noted for proper noticing, and that was why no specific property owners had been contacted
Mrs. Black·said it was would be hard to notify people of a potential slaughterhouse that did not
exist and was not proposed. She thought moving forward in this manner here was a good start on
the process.
closed the public hearing.
Mr. Seastrand said he owned property in an M2 zone and was concerned about weighing in, but
he had spoken to the city attorney who said the change was general enough to not be a conflict of
interest, so he felt comfortable participating. He said he was active in discussions with business
did not want these businesses to come into the area.
Mayor Brunst said that, on a personal note, years ago a business that processed chicken manure
had moved in near his own business, which caused a terrible odor even half a mile away. The
City Council Minutes -April 14,2015 (p.21)

Mrs. Black moved, by ordinance, to amend Appendix A of the Orem City Code pertaining to
certain Standard Land Use (SLU) Codes in the CM, M1, and M2 Zones. Mayor Brunst
seconded. Those voting aye: Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E.
Seastrand, David Spencer, Brent Sumner. Those voting nay: Hans Andersen. The motion passed,
6-1.
RESOLUTION - To Appropriate Certain Property to the Orem City Police Department for
Public Interest Use
Orem Police Chief Gary Giles asked that the City Council, by resolution, appropriate to the
public interest use the following items of property. The Orem City Police Department (OPD)
acquired theproperty asfollows:
· The Remington 870 Wing Master Shotgun, Serial Number 4961904V came into the
custody of the OPD after it was used in the commission of a suicide. See Case No.
08OR45990. The rightful owners of the property have been given notice that the shotgun
is still in the custody of the OPD but have refused to claim the shotgun. The OPD would
like to appropriate the shotgun for use as an entry gun by the SWAT team.
The OPD found the motorized scooter/skateboard inside a garage after a suspect was
arrested for vehicle burglary. See Case No. 13OR16739. The suspect indicated that the
scooter/skateboard was stolen, and OPD (after reasonable attempts) has been unable to
locate its owner. OPD would like to use the scooter/skateboard as decoy in high-theft
areas.
 A resident turned the Husqvarna Model 435 Chainsaw, Serial Number 20113700161 over
to OPD after finding it. See Case No. 13OR39680. The chainsaw has not been reported as
stolen. The OPD has made reasonable efforts to locate the owner of the chainsaw, but has
been unsuccessful. The resident who found and turned over the chainsaw has been
contacted and has been asked to retrieve the property pursuant to Utah Code s 77-24a-5.
He has failed to do so. The OPD would like to appropriate the chainsaw to use as a decoy
in high-theft areas.
Before the lost or mislaid property may be appropriated, the OPD was required to obtain
permission from City Council to apply the property to a public interest use. See Utah Code § 77-
24a-1 et seq. Pursuant to this statute, the OPD sought the approval of the City Council of (1) the
appropriation, and (2) that the above-described uses were for the public interest. Chief Giles
specified that property owners either could not be identified or had been contact but had failed to
retrieve the property after several years.
Mayor Brunst moved, by resolution, to appropriate certain property to the Orem City Police
Department for public interest use. Mr. Macdonald seconded. Those voting aye: Hans Andersen,
Margaret Black, Richard F. Brunst, Tom Macdonald, Mark E. Seastrand, David Spencer, Brent
Sumner. The motion passed unanimously.
COMMUNICATIONITEMS
Therewerenocommunicationitems.
CITYMANAGERINFORMATIONITEMS
City Council Minutes - April 14, 2015 (p.22)

Therewerenocitymanagerinformation items.
OFOREM
Mayor Brunst moved to adjourn to a meeting of the Redevelopment Agency. Mr.Seastrand
seconded the motion.Those voting aye: Hans Andersen, Margaret Black,Richard F. Brunst,
Tom Macdonald,Mark E. Seastrand, David Spencer,Brent Sumner.The motion passed
unanimously.
The meeting adjourned at 7:13 p.m.
OREM
CITYOF
CORPORATE
SEAL
Ooma Rtaver
Donna R.Weaver,CityRecorder
Approved:April28,2015
City CouncilMinutes-April14,2015（p.23)