Meeting
City Council · 2015-04-22
City Council meeting
Decisions
0
0 motions in all
Split votes
0
at least one no
Discussion
–
no recording
Residents spoke
–
introduced themselves
Agenda items and what happened
| Item | Outcome | Source |
|---|---|---|
| Items of Common Interest other session |
discussed only | p.1 |
| MVHS Baseball Field Usage other session |
discussed only | p.1 |
| School Resource Officers other session |
discussed only | p.2 |
| Lacrosse Fields other session |
discussed only | p.2 |
| Vineyard Town Development other session |
discussed only | p.2 |
| CIP and Legislative Update other session |
discussed only | p.3 |
| Alpine School District 100 Year Anniversary other session |
discussed only | p.3 |
| Seismic Safety - Retrofit versus Rebuild other session |
discussed only | p.4 |
Items and outcomes were extracted from the agenda and minutes by Claude (Anthropic); each links to the minutes page. The minutes are authoritative.
Text extracted from the minutes PDF (scanned pages via OCR). The PDF is the official record.
OREMCITYCOUNCIL/ALPINESCHOOLDISTRICT SPECIALJOINTMEETING 56 North State, Orem, Utah April 22, 2015 This meeting was for discussion purposes only. No official action was taken. CONDUCTING Mayor Richard F. Brunst, Jr. OREM ELECTED OFFICIALS Councilmembers s Margaret Black,T Tom Macdonald, Mark E. Seastrand, and Brent Sumner OREMSTAFF Jamie Davison, City Manager; Brenn Bybee, Assistant City Manager; Stephen Downs, Assistant to the City Manager; Karl Hirst, Recreation Director; and Jackie Lambert, Deputy City Recorder ALPINEBOARDOFEDUCATION John Burton, JoDee Sundberg, and Deborah Taylor ALPINE SCHOOL DISTRICT ADMIN. Vern Henshaw, Superintendent; Rob Smith, Assistant Superintendent ABSENT/EXCUSED Councilmembers Hans Andersen and David Spencer INVOCATION Councilmember Margaret Black Mayor Brunst called the meeting to order at 12:08 p.m. Items of Common Interest Mayor Brunst gave a brief update on the University Place Participation Agreement and development at the University Mall, as well as the HAWK signal planned near Canyon View Junior High and Orchard Elementary. He thanked Dr. Henshaw for his service to Alpine School District and the community, as Dr. Henshaw would be retiring in July. DISCUSSION - MVHS Baseball Field Usage Mr. Seastrand said he was had been asked about the situation with the baseball fields used by Mountain View High School (MVHS), and asked Mr. Hirst for some clarification. Mr. Hirst said land transfer discussions had been in the works for some time with the Alpine School District to allow the MVHS baseball team to take over management at the ball fields at the Community Park across from the Orem Fitness Center. In exchange, the City would take Joint Orem City Council/Alpine School District Minutes -April 22, 2015 (p.1) over management of the ball fields located near Orem Elementary. Details on the land transfer were still being negotiated to ensure the transfer was fair to all parties involved. Mr. Davidson said the Community Park was a flagship park in the city and they wanted to do what was appropriate that would work for both the city and the school district long-term. Many recreation and park facilities were adjacent to schools, so the City would keep the Alpine School District involved in updates at parks for tennis courts, basketball courts, etc. DISCUSSION -- School Resource Officers Mr. Macdonald asked about school resource officers (SRO) at high schools and junior high schools in Orem. Mr. Smith said the full-time SROs were stationed at the high schools in Orem, and worked with the junior high schools on an as-needed basis. He said he recently spent time at Canyon View Junior High working on the HA WK signal issue and had not heard anything on the district level from Orem schools asking for more SRO involvement. s s n sa administration at the schools in Orem. Chief Giles had met with all the principals at the high schools and discussed the possibility of updating safety technology and installing security cameras to allow for more involvement from the OPD to keep schools as safe as possible. DISCUSSION-Lacrosse Fields p d ss () s so n s available for lacrosse play. He said the THS lacrosse team had looked into using the fields at Orchard Elementary or at Canyon View Junior High (CVJH) but had found disparity in the fees that were charged for different groups. The THS lacrosse program was looking for a permanent field to play on. Mr. Hirst said the field at CVJH was in a transition time. There was an agreement between Alpine School District and the City regarding the field use in the area that needed to be examined. He said there might be some room on the field for lacrosse, but there were some "burmed bridges" that would need to be repaired first for that to happen. Mr. Hirst said lacrosse representatives could contact him for further discussion on the matter. DISCUSSION-Vineyard Town Development Mr. Seastrand asked if the developments in Vineyard Town were causing. Alpine School District Dr. Henshaw said there was currently modest growth in the area, and the district was watching the development closely. He said they could potentially realign some boundaries, but did not project a population explosion that would be cause for immediate action. They were monitoring the growth and would adjust as needed. Mr. Smith said that, in looking at the enrollment projection book, they projected Vineyard to increase by around ninety-five students in the last year but had twelve fewer students than they had projected. He said the current year did not look like an area of major concern, and that projections showed 2015 looking at an increase of fifty-seven students. Mr. Smith said the Joint Orem City Council/Alpine School District Mimutes - April 22, 2015 (p.2) district was working toward acquiring another elementary school site to accommodate for future development. Mr. Seastrand asked if increased traffic flow would be an issue the City would need to work with Alpine School District on in the area. Mr. Smith said they had worked with Vineyard to improve safe walking paths and safety for the roundabout in recent years. Mr. Davidson said it was important from Orem's perspective to have current information on the new or expanded streets in Vineyard, as Orem provided fire services for Vineyard. DISCUSSION - CIP and Legislative Update Dr. Henshaw gave an update on changes from the recent legislative session. He said the Alpine School District felt overall positive about the outcomes from the session. Senate Bill 97 was an equalization bill throughout the state that gave Alpine School District $7.5 million for capital improvements and $10 million for development. They were looking to add approximately sixty teaching positions in the district to alleviate issues of class size in elementary schools and for core classes like math, English, and science, and add additional support throughout the district in other areas. Mr. Smith said the district prioritized capital improvement projects into tiers 1, 2, and 3. Tier 1 projects were the highest priority. Some were pay-as-you-go projects that invested in capital facilities like the Alpine Transition and Education Center, additional space at the Transportation Center for vehicles, and to create spaces for driver's education. They were also looking to upgrade asphalt as well which was not done during the recession. The Board had approved the tentative budget in April and would approve the final in June. Mr. Smith thanked the City for working with legislators toward improving the schools and finding solutions to pressing issues. Mrs. Black asked what happened in the session with the election issue. Mrs. Sundberg said the House and the Senate could not see eye to eye on the issue, so nothing passed to change the process and it would remain as it had been. DISCUSSION - Alpine School District 100 Year Anniversary Mr. Burton said the Alpine School District 100 Year Anniversary Gala had been held at Orem High School the previous week. The event was a great success where the Governor and superintendent shared messages, district administrators sang, and there were multimedia presentations of the district then and now. They had honored past educators and celebrated their contributions to the community. Mr. Bybee asked if those multimedia presentations and other videos had been shared. He said Orem would be happy to help share them. Dr. Henshaw said they would eventually be shared and would appreciate the help from the City to do that. They would contact the City toward the end of the summer. Ms. Taylor said they were planning to do a time capsule recognizing all living former board members and have an open house. There would be an employee celebration at UVU in August. She said Orem had always been a significant part of the Alpine School District. Mrs. Sundberg said there would also be a family 5K on May 30, 2015 as part of the 100 year celebration. She said school administrators would be involved in city parades like the SummerFest parade throughout the district area. Mr. Sumner requested a calendar of upcoming Alpine School District events. DISCUSSION-Seismic Safety-Retrofit versus Rebuild Mr. Davidson said in recent years Alpine School District had been through the process of evaluating its schools from an infrastructure and seismic standpoint. Some of those same conversations were taking place in Orem, and some the structures the district had replaced were the same age as Orem buildings that had not yet been replaced. He asked about the district's process and how the assessment was made whether to rebuild or retrofit a building. Mr. Smith said in 2005 the Alpine School District brought on an engineer to do a seismic review of all district facilities. They commissioned Reaveley Engineers & Associated, a premier engineering firm that consulted with FEMA on seismic safety. Reaveley completed its review in 2006, and the district used the study to prioritize capital improvement projects in its ten-year CIP process. He said they looked at several different metrics others had used to determine whether to rebuild or retrofit a building. It was important to account for the costs of retrofitting which could extend the life of a building and get more value from it. It was determined that if it would cost more than 30-50% to retrofit then it generally made more sense to rebuild. The facilities committee would make final. Mayor Brunst asked if there was a correlation as far as year of construction for buildings requiring a rebuild. Mr. Smith said because of building codes prior to 1978, anything built before then would be problematic for a few reasons: (1) unreinforced masonry; and (2) lack of expansion joints within the masonry to allow for movement or give during seismic activity. Another concern was bracing roof tie-ins. These problems were some of the reasons Orem High had to be rebuilt. The district would continue working on CIP in schools identified for improvements. Mr. Seastrand said he wanted to recognize the tremendous job the Board had done in recent years to improve community relations and be a huge positive in Orem. He appreciated all their hard work. Set Date and Time for Next The next meeting was scheduled for June 24, 2015, at noon in Orem. The meeting adjourned at 1:20 p.m. Joint Orem City Council/Alpine School District Minutes - April 22, 2015 (p.4) R.deave lmmm DonnaR.Weaver,CityRecorder Approved:May12,2015 OREM CITYOF CORPORATE SEAL Joint OremCity Council/AlpineSchoolDistrictMinutes-April22,2015（p.5)