City Council · 2015-04-28

CITY OF OREM 
CITY COUNCIL MEETING 
56 North State Street Orem, Utah 
April 28, 2015 
3:00 P.M. WORK SESSION - PUBLIC SAFETY TRAINING ROOM 
Mayor Richard F. Brunst 
CONDUCTING 
ELECTED OFFICIALS 
Councilmembers Hans. Andersen, Margaret Black, Tom 
Macdoi;.i&ld} Mark E .. Seastrand, and David Spencer 
. ... 
APPOINTED STAFF 
Karl'Hirst, Recreation Di~ector; Steven Downs, Assistant to 
the. City Manager; and Jackie Lambert, Deputy City 
Recorder 
EXCUSED 
BUDGET DISCUSSION/PREVIEW - CARE 
Mayor Brunst welcomed the CARE Advisory Commission and Recreation Advisory 
Commission members and invited them to introduce themselves. CARE Advisory Commission 
members in attendance were Jeff Lambson, Anette Harkness, Patricia Olson, LaNae Millett, and 
Blake Tierney. Recreation Advisory Commission (RAC) members in attendance were Gary 
Schinnell, Bill Hoops, Paul Crossett, and Stacy Noel. Also in attendance were presenters and 
board members from the SCERA, Hale Center Theater Orem {HTCO), and Utah Regional Ballet 
(URB) organizations. 
Mr. Downs said the CARE Advisory Commission had heard minor grant presentations from 
various organizations in the community. They would now be hearing major grant presentations 
from SCERA, HTCO, URB, and the RAC. Mr. Downs turned the time over to Adam Robertson, 
president and CEO of SCERA. 
SCERA 
Mr. Robertson presented information on the SCERA Center, SCERA Shell, and SCERA 
programming for the community. He said many groups did service projects in the courtyard at 
the SCERA Center, which had recently been given a City of Orem Beautification Award. The 
courtyard was used during Orem's food truck underground on Mondays and Fridays. He 
highlighted the following SCERA programs: 
•
SCERA Shell Outdoor Theater 2015 Season schedule
•
Scera Park Elementary Arts Education collaboration
•
Theater for Young Audiences
o
2 shows a year
o
Over 10,000 students each show
•
Gallery l 01 (with new shows every month)
•
SCERA Puppetry
•
Volunteering
o
SCERA's longest running program
City Council Minutes-April 28, 2015 (p.l} 
-



0  Over 10 million hours served in 81 years of service
SCERASpecial Events (allyearlong)
0Community parades
Special workshops
Veteran's Day program
Senior Fair
LDS Film Festival
Food truck underground
The Orem Heritage Museum
ORamp installed for greater access
SCERA Shop
Acting Up!
Arts education for youth, teens, and adults (all year long)
SCERAArtStudios
Home School Program
New Programs - Theatre for Seniors 55+ & CAMP for Seniors 55+
Arts and Autism
Indoor Season -SCERA Center for the Arts
*In 2014 SCERA hosted more than 400+ non-SCERA public events or meetings.
Mr. Macdonald asked if the food truck underground was a fundraiser for SCERA, or if SCERA
saw any profit from it.
Mr. Robertson said any proceeds they collected were minimal, and it was more a service to the
community.
Mrs. Black asked if the food truck events had increased the activity level at the SCERA and the
Orem Heritage Museum.
 Mr. Robertson said it had increased awareness more than anything and gave patrons
opportunities to see the facilities. Most places the food truck events were held in spaces without
picnic tables or restroom facilities. The Orem Heritage Museum kept later hours during food
truck events on Mondays and Fridays to allow for visitors. He said the SCERA had always been
a community center but had been seeing a kind of revival currently.
Mayor Brunst asked if Treeo residents participated in the senior theater programs.
Mr. Robertson said the senior theater programs were new and would start in the summer, but
each Treeo resident had season tickets to SCERA senior events and many participated in those.
Mayor Brunst asked if Mr. Robertson felt the money coming in from CARE was being used for
the community.
Mr. Robertson said CARE had allowed the SCERA to thrive, not just survive. The CARE money
money to do more for more people. He said SCERA employees were a loyal, wonderful family
           s   
City Council Minutes -- April 28, 2015 (p.2)

had been able to do that over the past ten years. The SCERA Shell and the indoor theater had 
seen increased attendance by 47 percent and 56 percent respectively. SCERA arts education 
programs had increased by 82 percent. SCERA facilities had developed and improved 
significantly. The volunteer program provided job skills and training for youth in the community. 
In a recent Daily Herald "Best Of' article, SCERA was named #1 in a number of categories 
including acting studio, date place, family entertainment venue, live music venue, Utah Valley 
charity, and had been recognized by other publications for providing quality cultural arts 
experiences for the public. Every year they gave away more than 10,000 free tickets to low­
income families and to schools. They collaborated regularly with the City and other groups. Mr. 
Robertson said he was amazed at the growth SCERA had seen with CARE support, and he could 
not wait to explore the possibilities as they continued to grow and invest in the community. 
Mr. Spencer asked about ticket sales for the summer season. 
Mr. Robertson said brochures had been sent and were expected to hit mailboxes the next day or 
two. He said at the SCERA Shell seating Sections A and B were sold out for the season, and he 
hoped more sections would fill up. 
As Mr. Robertson's time had expired, Mr. Macdonald asked if Mr. Robertson would be available 
to answer questions by phone or email. 
Mr. Robertson said he was available by phone or email to answer questions the Council or 
CARE Advisory Commission members may have. 
Mayor Brunst said he loved SCERA programs and appreciated what they did for the community. 
Hale Center Theater Orem 
Jim Murphy and Cody Swenson presented on behalf of the Hale Center Theater Orem (HTCO). 
Mr. Murphy said HCTO was grateful for what CARE had done for their organization and for the 
partnership with the City. CARE had given their programming and services an amazing boost for 
the past ten years, and they were grateful to do so much service in the community. Mr. Swenson 
shared the HCTO mission statement and program details. 
•
Mission
o
"To provide a high quality, intimate theatrical experience while maintaining
affordable ticket prices; furnish an excellent venue for artists to express their
talents and gain valuable experience; and invest in people by providing a positive
place for children and adults to learn and perform."
•
CARE Through the Years - How have services improved with CARE funds?
o
Utah County's Premiere Semi-Professional Theater
o
With support from CARE, HCTO has added programming and raised the quality
of its nationally recognized production values
•
Before CARE & With CARE
o
Production Quality Has Skyrocketed
■ 
Before CARE - Good Actors and Directors
■ 
With CARE - The Best Actors & Directors in the intermountain west
•
Care allows us to attract them with increased pay
City Council Minutes - April 28, 2015 (p.3) 



Before CARE -NoProfessional Equity Contracts
With CARE-Several Equity Contracts each season
Before CARE - Very Nice Costumes
■
With CARE -Now rivaled professional theaters for the Best Costumes in
the state
Before CARE - No Set Designer
With CARE - A set designer was hired
Creates remarkably innovative sets to work in our intimate space.
Before CARE - No Scene Shop
Sets were built in a hallway or outside
With CARE - Scene shop acquired
Before CARE -- Basic Technical Elements
With CARE - State of the art equipment
Upgraded lights, speakers, & microphones
Backstage communications system
Assistance system for hearing impaired
New multi-projector projection system
Before CARE -- A very good Patron Experience
With CARE - An exceptional Patron Experience
·Draw patrons from across the entire state and beyond.
Feedback From Critics
·"With the constant stream of productions in the state since the
performance rights were made available, you'd be hard-pressed to
find a local theatre fan who hasn't recently seen it live. So why see
the current production at Hale Center Theater Orem? Because it is,
quite frankly, better than any professional or semi-professional
production that has been mounted along the Wasatch Front." -
Tyler Hinton (BroadwayWorld.com)
FeedbackfromPatrons
 a sd po s no us ssn e sme s,
from home, but HCTO came highly praised and rightfully so! I've
seen the touring production and this easily rivals that in a theater
1/8th the size! The voices and acting are top notch and the prices
are low! Highly recommended!! Bravo on a show stopping Les
Mis!" - Joshua Clites (Facebook)
0The Patron Experience Has Improved
■] Before CARE -Very Basic Website
With CARE-Upgraded InteractiveWebsite
Before CARE -- No Online Ticketing
■
With CARE - Online Sales
Individual Tickets
Season Tickets
Classes
Special Events
Before CARE -No Newsletter
With CARE - Twice monthly online newsletter sent to more than 35,000
households.
City Council Minutes - April 28, 2015 (p.4)

Before CARE - Simple folded one-color program.
With CARE - 32 to 36 page, full color playbill.
Cast information
Educational section on the show
Donor recognition
 Educational Programming by Instructors with College Degrees
·Before CARE - No Voice Lessons
With CARE - High Caliber Vocal Studio Created
Upwards of 3,500 voice lessons taught annually.
50 Master Classes
9 Vocal Recitals
Adjudications
 Other studios asking to participate
Before CARE - No Acting Classes
With Care -- An abundance of diverse classes.
Stage Right (Beginning Theater Technique)
Stage Left (Advanced Theater Technique)
Acting 101
Death Scenes
Acting in Musical Theater
Advanced Acting -- Musical Theater
Comic Creators Boot Camp
Improvisation
Mini-Musical Review
Youth Shakespeare
Stage Combat
Before CARE - No Youth Productions
With CARE - Five Show Season of Youth Theater
Annie Jr.
Dr. Dolittle Jr.
Disney's Little Mermaid Jr.
Disney's Beauty and the Beast Jr.
 A Christmas Carol - Youth Edition
oEducational Outreach
Before CARE - No Outreach to area schools
With CARE -- Outreach Program developed
"Experience Theater" tour for area schools
Educational matinees for area schools
0 Title 1 schools attend at no cost
Reflections partnership with area schools
 Performances through the Orem Arts Council
Feedback From Parents
"I'm telling all of the mommies in my new neighborhood about
summer memories, and best money I ever spent on them!"
Bonnie James (Facebook)
City Council Minutes -April 28, 2015 (p.5)

·Success
oBecause of CARE - Growth Comes With CARE
■Before CARE - 293 performances a year
■ With CARE - In excess of 400 performances this year (with no Sunday
performances)
Before CARE - 77,704 patrons attended
With CARE - We are on track to have over 100,000 patrons see a show
this year.
Before CARE - 5,530 Season Tickets
With CARE - 7,500 Season Tickets
OEstablish OremAsAnArtsDestination
Expand Educational Programming
Enhance Production Quality
Implement Senior Citizen Outreach Program (H.O.S.T.)
Increase relationships with Orem businesses
■
Build a State-of-the-Art Facility in Orem
Mr. Swenson said he wanted to thank the City for the CARE program and the blessing it had
been to the people of Orem and the surrounding communities. He said with CARE the HTCO
was busy and had seen success; people loved the shows and coming to the theater, and the other
programming available.
Mr. Murphy said the fill rate for the past year was approximately 92 percent but the current year
was on track to be closer to 98 percent. He said the quality of the productions and acting was
He said HCTO would continue to work to establish Orem as an arts destination by expanding the
education programs, enhancing production quality even more, strengthening HCTO's
relationship with Orem businesses and implementing a Senior citizen outreach program
(H.O.s.T.) allowing for small groups of actors to bring productions to those who could not go to
the theater.
Mayor Brunst asked how they proposed to find those seniors who would benefit from that
service. He suggested contacting Gena Bertelsen, director at the Orem Senior Friendship Center,
and the Meals on Wheels program.
Mr. Murphy said they were contacting care centers in the area, and he would look into those
other options. He continued, noting that HCTO had constant efforts going to building a state-of-
the-art theater facility in Orem. They had meetings with contractors and economic developers,
and anticipated making an announcement at some point in the not-too-distant future.
Mr. Tiermey asked for a ballpark figure for seating capacity in the new facility.
Mr. Swenson said they wanted to keep the experience intimate, but seating could go up to the
500-550 range. They would essentially expand one more row to add seating but maintain that
intimatefeel.
City Council Minutes -April28,2015(p.6)

Ms. Millett asked if the new facility would be comparable to the Hale Theater in West Valley.
S       s e sm o  s  
Valley. He said they would provide a much more intimate setting.
Mr. Macdonald asked what percentage of revenue came from CARE tax versus other sources of
revenue like ticket sales and donations.
Mr. Murphy said about 16 percent of their annual budget came from CARE. About 5 percent
came from donations. They had annual sponsors and advertisers, but the majority of their
revenue came from ticket sales.
Mrs. Black asked about comparable ticket prices in other areas.
Mr. Swenson said $55-$65 dollars was average for other theaters with the same quality of
production. The HCTO's highest ticket price was $22, and season tickets were $119. People in
other theater communities were shocked at the low season ticket prices. He said there were also
preview season tickets where lower income families could see a show for as little as $7 per show,
Mayor Brunst said they appreciated having the HTCO as part of the community.
Utah Regional Ballet
Danielle Adams and Jill Moulton presented on behalf of the Utah Regional Ballet (URB).
·Utah Regional Ballet
 0 Bringing World Class Ballet to our community for over thirty-five years
OHow CARE funds benefit Orem citizens:
· Utah RegionalBallet has served our community for over 35years and will
continue to be an integral part of the excellent quality of artistic life in
Orem
Enjoying cultural events, such as ballet, is often not available to members
of every economic status. URB is proud to provide special opportunities to
the Orem community.
0URB Orem City Season 2015-2016
Grant funds will be used to provide deeply discounted admission to
special matinees for Orem students
Grant funds will be used for production costs for “Choreography Design
Competition"
Grant funds will be used for our “Choreography Design Competition'
special FREEperformancefor OremSecondaryStudents
Grant funds will be used for production costs for our Children's
Performing Arts Series “Once Upon A Time" -- Orem families will receive
deeply discounted tickets to thisproduction
Grant funds will be used for our “Families Affected by Autism" FREE
performance
OA LookBack at URB Orem City Season 2014-2015
City Council Minutes - April 28, 2015 (p.7)

StudentMatinees
·We were able to offer student matinees to Orem Elementary
students with a question and answer period. These performances
were hugely successful and our feedback from the schools were
overwhelmingly positive. Performances were sold out and we
received many inquiries about these same schools and other
schools participating in the future.
One teacher (Scera Park Elem.) wrote, "We had two grades from
our school attend the ballet. They really enjoyed it! This
experience was so beneficial, to expose children to the arts who
otherwise wouldn't have the opportunity. Our students enjoyed this
experience very much!
"Choreography Design Competition"
Our official Orem season began with the Sixth Annual
Choreography Design Competition, Feb. 6th and 7th, 2015 at the
Ragan Theater at Utah Valley University. URB performed 2 public
at the second performance. The following is some of the feedback
we received.
"Beautiful choreography! I enjoyed it so much! Everything was
fascinating to watch. I couldn't believe the talent!
"So gorgeous! There was so much power and control! Beautifully
done. Such skill presented. It left me yearning for more. Thank
you!"
Secondary Student Preview Performance
oWe had students come to this performance from all 3 of
Orem's High Schools. We received wonderful feedback
from the students.
"I love how for every piece, they do what I am learning in
my dance classes. I learned so much by watching them. I
couldn't pick a favorite because they were all so incredibly
good. It was totally worth coming! I want to thank you all
so much!I loved it!"
attend this and I am so glad I came! I loved hearing from
the Choreographers and the dancers were fantastic! I want
to come next year too! I learned so much!"
·“"Once Upon a Time, Hansel and Gretel"
URB's Children's Performing Arts Series, “Once Upon A Time,
Hansel and Gretel" was performed April 2-4, 2015 at the Scera
Center for the Arts. URB presented 4 performances of this
children's story, including our annual Families Affected by Autism
FREE performance, and a special ladies night out, that included
free dessert. The following are some of the comments we received.
"So very nice. Good for the community!"
"Wonderful to have such a professional program right here. Thank
you!"
City Council Minutes -April 28, 2015 (p.8)

·“Beautiful technique and poise of dancers. Professional
performance in every way. So happy I came!"
"Families Affected by Autism Free Performance
Utah Regional Ballet is grateful for our long-standing relationship with Orem City.
Thank you for all you do for the arts in our Community!
Ms. Moulton said they appreciated Orem's commitment to the arts. Jacqueline College founded
the Utah Regional Ballet, a nonprofit organization, thirty-five years ago and made it her life's
work to bring world-class ballet to the community. URB was a professional ballet company with
contract dancers from all over the world and also local dancers. URB sought to provide a level of
artistic excellence for the community by creating a balanced season that appealed to families,
children, and adults alike.
Mayor Brunst asked how many performances URB had a year.
Ms. Moulton said there were typically five performances a year, three of which were done in
Orem and two were usually done in Provo for use of a larger stage. She said the arts were often
the first thing to go in times of economic downturn, but CARE money had allowed URB to
continue to provide artistic learning opportunities for the community. The arts provided a level
of brain development that helped children in all areas of learning. She said the spring
would appeal to families and younger children, and the ticket prices for those performances were
deeply discounted at about half the price of a regular performance.
Mr. Macdonald asked what ticket costs were for regular performances.
Ms. Moulton said regular performance tickets ranged from $16-30 dollars, whereas the
storybook ballet tickets ranged from $8-12 dollars. URB traditionally provided a performance of
their storybook ballet for Families Affected by Autism, which exclusively catered to those
families.
Ms. Adams said attendance for that performance grew every year. She said it was beneficial to
expose children to cultural arts experiences they might not otherwise have seen. They received
Ms. Moulton said the URB was so appreciative of their long-standing relationship with Orem
City to be able focus on the arts and improve the quality and recognition of URB. She said
productions were expensive to put on, and less than 30 percent of URB funding came from ticket
sales. Orem was the only city in the county that supported URB with grant money.
Mayor Brunst asked about where scenery/sets were stored, and where the dancers trained and
held practices.
Ms. Moulton said there was a storage facility where the scenery/sets were kept, and occasionally
they rented scenery they did not already have. Part of the expense of putting on a production was
renting the facilities, sometimes up to three or four days before performances began to set up the
City Council Minutes - April 28, 2015 (p.9)

stage. Training and practices for student dancers were held at Jacqueline's School of Ballet in
Lindon. She said URB was the resident ballet company of Utah Valley University (UVU).
Ms. Adams said the professional company dancers rehearsed at UVU in the mornings. The
  ss ps    u  sr  s e s s 
larger productions like The Nutcracker.
Mr. Macdonald asked about the total budget, and what percentage of revenue they generated
through fundraising and what percentage came from CARE.
Ms. Moulton said the budget was approximately $300,000. Historically, CARE represented just
over 10 percent of that budget. They were working hard to find corporate sponsors.
Mr. Spencer asked if most of the $75,0o0 URB was requesting would go to salaries.
Ms. Moulton said most would go to dancer contracts and shoes. Point shoes were expensive and
the professional company dancers would go through a pair a week or faster.
Mayor Brunst thanked the presenters and said he appreciated what URB brought to the
community.
REC Advisory Commission (RAC)
Mr. Hirst said he appreciated the time RAC members gave in their duties. They had attended
meetings, taken tours, and seen many presentations for CARE requests. He said there were more
requests than the CARE money could cover. He turned the presentation over to RAC Chairman
Bill Hoops.
Mr. Hoops said the RAC had met monthly for nearly a year to study the issues and consider their
recommendation. They did outreach on Facebook and conducted surveys to create their CARE
2015 Allocation Plan. He said no one agenda was catered to in this recommendation plan, and he
felt it well represented the ideas of the commission and citizens. They put together a project list
combined with parks and recreation. Some of the projects suggested for parks were walking
paths, pavilions, playgrounds, repairs and maintenance, flowers and trees, trailhead upgrades, a
dog park, all-ability playground, etc. Some projects suggested for recreation were additional
property for sports fields, multisport indoor facility, field lighting, Orem Fitness Center (OFC)
upgrades, competitive pool realigning, refiberglass outdoor pool slides, outdoor circuit training
equipment, etc. Some projects suggested for transportation were bike lanes and trails, and
independent requests were made for sand volleyball courts, Frisbee golf, and a nature boardwalk.
The CARE budget for 2015 was $930,000, and the RAC recommendation was as follows:
· Splash Pad - $500,000
0Recommended location at Palisade Park
 Health code stated that splash pads were required to be within 150 feet of
bathroom facilities
Allotted amount would need location where bathroom facilities and
parking were already in place
 Pavilion and concession area in place
· All-ability Playground - $150,000
City Council Minutes - April 28, 2015 (p.10)

0Recommended location at City Center Park
0 All-accessible: Ramps, adapted playground equipment, surface improvements,
etc.
· Tennis Court Refurbishment - $125,000
0 Recommended location at Cherry Hill Park
·Master Plan Study -- up to $75,000
ODetermine best use of CARE money for the remaining years
· Unallocated - $80,000
OReserve funds
0 Fund other prioritized projects
Mrs. Black asked what would be the next project on the priority list.
Mr. Hoops said it could be anything from soccer field lighting at Lakeside Park to small
upgrades to OFC. The commission would need to meet to finalize the priority of other identified
projects, which would depend on what funding was available.
Mr. Hirst said there was high demand for a dog park, which would be in competition for funding.
Mr. Macdonald asked how many acres a dog park would be.
Mr. Hirst said some dog parks were 3-4 acres, some were 0.5 acres, and some as big as 8 acres. It
would depend on the location and funding.
Mayor Brunst asked about the $30,000 that was allocated for a dog park in the past. He thought it
Mr. Hirst said the past project was sent out for bid, but the contractor backed out before the
project saw any forward movement. The funds were then transferred to the OFC project. Another
challenge was locating a suitable site for the dog park that would be an appropriate size and
could sustain long-term growth.
Alysha Milligan, resident, said she wanted to advocate for a dog park where dogs could play
healthily and safely.
Mayor Brunst asked Ms. Milligan to consider locations for a dog park and provide those
suggestions to the City Council for consideration. Mayor Brunst then asked about the possibility
of tennis court refurbishments at other locations.
Mr. Hirst said he had been asking to refurbish tennis courts for several years. The bids for
refurbishment of double courts were coming in around $150,000. That would replace the court
surface, replace some of the fencing and poles, replace or improve lighting, paint for both tennis
and pickle ball, and remove problem trees.
Mrs. Black asked for clarification, as the Cherry Hill tennis court had previously been identified
as a CIP project from Public Works.
City Council Minutes - April 28, 2015 (p.11)

Mr. Hirst said he had spoken with Public Works about the matter, and it made more sense for
CARE money to be allocated to refurbish the tennis court and free up the Public Works funding
to go toward making accessibility and storage improvements at the bathrooms at the City Center
Park. If the all-ability playground equipment was going in at that location, they would also need
all-accessiblebathroomfacilities.
Ms. Millett asked if bike lanes were separate from road striping.
Mr. Hirst said transportation requested CARE money to speed up the process of getting bike
lanes throughout the city, but there was only so much funding to go around. He reemphasized the
vast number of requests the RAC had received and considered.
Mr. Hoops said this was just a small glimpse into what people were requesting and lobbying for.
The RAC discussed and researched each request at length, and he felt the recommendations they
were bringing forward were what they felt they could do first.
Mayor Brunst asked if the splash pad would be free for patrons, and how much room a splash
pad would take.
Mr. Hoops said it would be free, and they had discussed at length an appropriate location so as to
meet health code requirements, stay within the proposed budget, and hopefully have a lesser
effect on the City's outdoor pool.
Mr. Hirst said the size would depend on the location and style of splash pad. He said he felt the
recommended location of Palisade Park would be optimal because the bathroom facilities and
parking were already in place, and there was a concession stand that would generate some
revenue to help maintain the splash pad. He said the recommendation was to put the splash pad
at Palisade Park, but they could review other site possibilities.
Mr. Seastrand said he would like to see a strategic plan done for parks, to establish the features
and designation of the focus of each park.
Mr. Hirst said that was the goal of the Master Plan study, to examine the facilities, amenities,
features, and compatible uses at each of the parks.
Mr. Crossett said splash pads were difficult amenities because they were free to patrons but were
costly to run for the City. By having City-run concessions at Palisade Park, they could generate
revenue that would help maintain the splash pad on a yearly basis.
Genelle Pugmire, resident, expressed concern about the disc golf course at the Scera Park. She
said discs were flying into neighboring yards, as well as causing safety concerns for children
playing in the park. She said there was concern that the crowd using the disc golf course was
giving no consideration to the fact that Scera Park was often used by families with small
children, and she had seen many close calls of children narrowly missed by wild disc tosses.
u p u   e   e       so u    
heard any of those concerns. They had designed the course so it would not cross walking paths or
go too near neighboring yards, so he supposed those near-misses were the result of bad throws
City Council Minutes - April 28, 2015 (p.12)

and not anything intentional on the part of disc golf players. He said the timing of hearing about
this issue was fortunate, as the course was still temporary, and he would look into the matter.
Sam Lentz, resident, suggested posting signs with disc golf guidelines to try to resolve some of
the problems.
5:00P.M. STUDY SESSION-PUBLIC SAFETY TRAINING ROOM
CONDUCTING
Mayor Pro Tem Tom Macdonald
ELECTEDOFFICIALS Councilmembers Hans Andersen, Margaret Black, Mark E.
Seastrand, and David Spencer
Greg Stephens, City Attorney; Karl Hirst, Recreation
APPOINTEDSTAFF
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Richard Manning,
Administrative Services Director; Bill Bell, Development
Services Director; Jason Bench, Planning Division
Manager; Steven Downs, Assistant to the City Manager;
and Jackie Lambert, Deputy City Recorder
EXCUSED Brent Sumner
DISCUSSION - Annual Open and Public Meetings Training
Mr. Stephens conducted the mandatory annual Open and Public Meetings training for the City
Council and staff.
Open and Public Meetings Act
0State law required annual training - U.C.A. §52-4-104
Public Policy Behind Open and Public Meetings Act
· Cities exist “to aid in the conduct of the people's business"
Cities must take their actions openly
■ Cities must conduct their deliberations openly
OWhat is a Meeting?
"Meeting' means the convening of a public body with a quorum present,
■
.. for the purpose of discussing, receiving comments from the public
about, or acting upon a matter over which the public body has jurisdiction
or advisory power." - U.C.A. $52-4-103(5)
"Meeting" includes:
Workshops
·
ExecutiveSessions
Site Visits
Traveling Tours
"Meeting"' does not include:
Chance gatherings
Social gatherings
 General Rule - Meetings are Open
City Council Minutes -April 28, 2015 (p.13)

Meetings are open to the public unless closed in accordance with
the Act-U.C.A.$52-4-201
oClosed Meeting
When Allowed
·  A quorum is present in an open meeting
· 2/3 of the Council members present vote to approve closing the
meeting
The following information is publicly announced and entered into
the minutes:
 The reason or reasons for holding the closed meeting;
o
The location of the closed meeting; and
The vote by name of each Council member for or against
the motion
When Not Allowed
 e e ns d n nou s    sos o o
meeting
To approve an ordinance, resolution, rule, regulation, contract or
appointment
To interview a person applying to fill an elected position
To discuss filling a midterm vacancy
To discuss the character, professional competence, or physical or
mental health of a person applying to fill a midterm vacancy
 A closed meeting may only be held for:
· Discussion of the character, professional competence, or physical
or mental health of individual;
Strategy sessions to discuss:
Collective bargaining
Pending or reasonably imminent litigation
 Purchase, exchange or lease of real property
Sale of real property
O
Discussion regarding deployment of security personnel,
devices, or systems; and
Investigative proceedings regarding allegations of criminal
misconduct
ONon-AgendaItems
A topic raised by the public may be discussed during an open meeting, but
the City Council may not take final action on the topic at the meeting,
unless it is an emergency meeting.
0 Electronic Messages
O.K. for Council members to send electronic messages to other Council
members when City Council not in session - U.C.A. $52-4-210
·However...
0  Council members should not send electronic messages to
each other during a meeting
o Council members should remember that electronic
messages sent to other Council members will probably be
City Council Minutes -April 28,2015 (p.14)

public records under a GRAMA request. (Don't delete
electronic messages involving City business.)
At least one Council member shall be present at the anchor location
(Council Chambers)
Before opening the meeting, the Mayor shall ensure that those
participating electronically are prepared to go forward
Prior to taking a vote on any issue, the Mayor shall inquire of those
 a n   r  e  n
the discussion and shall allow them to make comments
ONotice Requirements
…Public notice of annual meeting schedule
 Not less than 24 hours public notice of each meeting
· Notice includes agenda, date, time and place of meeting
 Public notice satisfied by:
0Posting at City offices
Posting on Utah Public Notice Website
Providing notice to at least one newspaper of general
circulation or a local media correspondent
0 Emergency Meetings
No emergency meeting unless:
An attempt has been made to notify all Council members
A majority of the Council members approve the emergency
meeting
24 hour public notice requirements may be disregarded if:
 Unforeseen circumstances make it necessary to hold an emergency
meeting to consider matters of an emergency or urgent nature
The best notice practicable is given of the time, place and topics to
be considered
oNew in 2015
S.B. 169 -effective 2014
The City Council “shall require an individual who, at an open
meeting of the public body, publicly presents or provides
electronic information, relating to an item on the public body's
meeting agenda, to provide the public body, at the time of the
meeting, an electronic or hard copy of the electronic information
for inclusion in the public record."
H.B.45 -effective 2015
 The City Council may fine or expel a Council member from an
open pubic meeting, following a 2/3 vote for:
 0 Disorderly conduct at the open public meeting;
A member's direct or indirect financial conflict of interest
regarding an issue discussed or action proposed at the open
public meeting; or
0 A commission of a crime during the open public meeting
0  Roll Call Votes - When Required
·Any ordinance
■Any resolution
City Council Minutes - April 28, 2015 (p.15)

■ Any action which creates a liability against the City
Whenever requested by a Council Member - U.C.A. §10-3-506
Mr. Macdonald asked about saving emails because they may be subject to GRAMA requests.
They had so many emails, their inboxes were often full.
Mr. Spencer asked if emails could be moved to an external hard drive.
Mr. Stephens said categorizing and sorting the emails into folders would lighten the load in the
inbox, and emails could be moved to an external hard drive. Specific discussions regarding City
business with citizens, staff, or other Council members, deliberations, and actions would all need
Preview Upcoming Agenda Items
Staff presented a preview of upcoming agenda items.
Agenda Review
The City Council and staff reviewed the items on the agenda.
City Council New Business
There was no new City Council business.
The Council adjourned at 5:44 p.m. to the City Council Chambers for the regular meeting.
6:00 P.M.REGULAR SESSION-COUNCIL CHAMBERS
CONDUCTING
Mayor Pro Tem Tom Macdonald
ELECTEDOFFICIALS Councilmembers Hans Andersen, Margaret Black, Mark E.
Seastrand, and David Spencer
APPOINTEDSTAFF Greg Stephens, City Attorney; Karl Hirst, Recreation
Director; Scott Gurney, Fire Department Director; Gary
Giles, Police Department Director; Richard Manning,
Administrative Services Director; Bill Bell, Development
Services Director; Steven Downs, Assistant to the City
Manager; Peter Wolfley, Communications Specialist; and
Jackie Lambert, Deputy City Recorder
EXCUSED Brent Sumner
INVOCATION/
Peter Wolfley
INSPIRATIONALTHOUGHT
PLEDGEOFALLEGIANCE Ethan Robbins
APPROVALOFMINUTES
City Council Minutes - April 28, 2015 (p.16)

Mr. Andersen moved to approve the April 14, 2015, City Council meeting minutes with the
noted correction. Mr. Seastrand seconded the motion. Those voting aye: Hans Andersen,
unanimously.
MAYOR'SREPORT/ITEMSREFERREDBYCOUNCIL
UpcomingEvents
The Mayor referred the Council to the upcoming events listed in the agenda packet.
Appointments to Boards and Commissions
There were no appointments to boards and commissions.
Recognition of New Neighborhoods in Action Officers
There were no new neighborhood officers recognized.
PROCLAMATION-Fair Housing Month
Mayor Pro Tem Macdonald read the proclamation designating the month of April as Fair
Housing Month in the City of Orem. The City welcomed the opportunity to reaffirm its
commitment to providing equal housing to all people and support the right of every citizen to
livewheretheychoosewithoutfearof discrimination.
CITYMANAGER'SAPPOINTMENTS
Appointments to Boards and Commissions
There were no appointments to boards and commissions.
PERSONALAPPEARANCES
Time was allotted for the public to express their ideas, concerns, and comments on items not on
the agenda. Those wishing to speak should have signed in prior to the meeting, and comments
were limited to three minutes or less.
Jim Fawcett, resident, said he wanted to speak about the utility rate increases. He was concerned
that a lot of money was going to the proposed annexation area, but he thought the developers
were supposed to pay for infrastructure. He had done some analysis and sent his findings via
email to the City Council, which he asked them to review. Mr. Fawcett expressed concern about
the life expectancy of pipes and said he thought that needed to be examined before moving
forward with pipe replacements.
CONSENTITEMS
There were no Consent Items.
SCHEDULEDITEMS
City Council Minutes-April28,2015(p.17)

6:00 P.M. PUBLIC HEARING- CDBG
RESOLUTION - Adopt Community Development Block Grant (CDBG) Final Statement
of Projected Uses of Funds - 2015-2016
Steven Downs, the Assistant to the City Manager, recommended that the City Council, by
resolution, adopt the updated Final Statement of Projected Uses of Funds for Orem's 2015-2016
Community Development Block Grant.
During the past few months, the CDBG Citizen Advisory Commission heard funding proposals
from various applicants who wished to receive CDBG funding. The Commission presented its
recommendations to the City Council in the first of two public hearings on March 24, 2015.
Tonight's public hearing was the final opportunity for public comment on the recommendations
before the City Council officially adopted the Final Statement of Projected Uses of Funds for
Orem's 2016-2015 Community Development Block Grant.
Mr. Downs said Orem was considered an entitlement community from HUD, and was available
to receive funding every year. The funding amount for this year was about $608,000, 15 percent
of which was available to go to public services. He thanked the CDBG Commission members for
all of their time and effort in serving their community, and he thought their allocation
recommendation was well thought out. He turned the time to Sheralyn Bennett, CDBG
Commission chair, to speak to the recommendation. Please see the allocation recommendations
below:
Public Services - limited by HUD to 15% of new entitlement funding
Family Support & Treatment - $10,000
Project Read - $2,000
PERC - $2,000
Center for Women & Children in Crisis - $7,500
Community Actions Services - $14,500
Mountainland Community Health - $4,000
House of Hope- $5,000
Big Brothers Big Sisters - $1,000
Literacy Resources - $2,000
RAH - $7,000
Friends of the Children's Justice Center - $10,000
Friends of the Food and Care Coalition - $6,730
Utah County 4-H - $1,500
Community Health Connect - $4,000
Kids on the Move - $5,000
People Helping People - $4,000
Centro Hispano - $3,000
Mountainland Association of Governments - $2,000
Other
Habitat for Humanity - $35,000
Code Enforcement (Neighborhood Preservation) - $120,000
Infrastructure - $151,960
Administration - $115,000
City Council Minutes - April 28, 2015 (p.18)

Section 108 Loan Repayment - $105,000
Housing Rehabilitation - $20,000
Mr. Downs said there was a wide variety of community programming that would receive CDBG
funding that were critical for the well-being of many Orem residents.
Mayor Pro Tem Macdonald opened the public hearing.
Dennis Hansen, Director of the Center for Women and Children in Crisis, said he appreciated all
   sd sn  s s     o    s
grants would continue to be awarded, and he thanked the City for their contributions. Mr. Hansen
wanted to personally thank Mayor Brunst for his participation in the “Walk a Mile in Her Shoes"
event.
Mayor Pro Tem Macdonald closed the public hearing.
Mr. Seastrand said he had witnessed the allocation process for.a number of years, and it was a
difficult process. He wished all residents could see of all the volunteer efforts commission
members gave to serve in these programs to improve the lives of Orem residents and improve the
community overall. He said he appreciated the recommendations from the commission and their
thoughtfulness.
Mrs. Black moved, by resolution, to adopt the Community Development Block Grant (CDBG)
Final Statement of Projected Uses of Funds - 2015-2016. Mr. Seastrand seconded. Those voting
aye: Margaret Black, Tom Macdonald, Mark E. Seastrand, and David Spencer. Those voting
nay: Hans Andersen. The motion passed, 4-1.
COMMUNICATIONITEMS
MONTHLYFINANCIALSUMMARY-March2015
The Monthly Financial Summary was included in the packets distributed to the City Council.
CITYMANAGERINFORMATIONITEMS
There were no City Manager information items.
ADJOURNMENT
Mr. Andersen moved to adjourn the meeting. Mr. Spencer seconded the motion. Those voting
aye: Hans Andersen, Margaret Black, Tom Macdonald, Mark E. Seastrand, David Spencer. The
motion passed unanimously.
The meeting adjourned at 6:19 p.m.
City Council Minutes - April 28, 2015 (p.19)

OREM
CITYOF
CORPORATE
SEAL
R.ean
emma
Donna R.Weaver,City Recorder
Approved:May26,2015
City Council Minutes-April28,2015（p.20)