City Council · 2020-04-14

Mute their phone until the time that it's time to speak. And I would also ask that everyone announce who they are when they go to speak. So I'd like to read the notice of an all-electronic meeting and public comments first. And this is Mayor Brunson speaking. To minimize the potential spread of COVID-19 and as authorized By Utah Governor Gary Herbert's March 18th, 2020 executive order, the Orem City Council meeting on April 14th, 2020 will be an all-electronic meeting. There will be no public access to the Orem City Council chambers. Those desiring to view or participate in the meeting must do so electronically. Those wishing to make a comment should Submit through OREM.org comments. Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting. Once an item has been voted on, that item will be closed to additional comments. The live meeting event may be streamed at OREM.org/meetings. We appreciate everyone's cooperation during these challenging times. I would like to mention that first of all, we should mute our phones. Again, we should announce ourselves, and I would like to do a roll call to see who is online. So I will start with the city council members first. Brent Sumner, are you on?

Yes.

Okay, Terry Peterson?

Terry Peterson, are you on? Okay, we'll go to Debbie Luray. Are you on?

I'm here.

Okay, Mayor Brunstad is here.

Jeff Langston, are you on?

Yes, I'm here.

Okay, Tom McDonald, are you on?

Yes.

Okay, Dave Spencer, are you on?

Yes. Okay, Terry Peterson, have you joined us?

Okay, we'll keep going. Jamie Davidson, are you on?

Yes, I'm on.

Okay, Bryn Bybee?

Yes, I'm on.

Steve Downs, I know is. Greg Stevens?

Yes, I am.

Okay, Steve Earle?

Okay, Chief Giles?

Yes, I'm here.

Okay, Chief Earle? Yes, I'm here.

Okay, Chris Shirkey. Chris Shirkey, are you online?

Okay, uh, Jason Bench.

I'm here.

Okay, Ryan Clark.

Present. Char Crozier.

Yes, Mayor, I'm here.

Okay, Brandon Nelson.

Here.

Jody Bates?

I'm here.

Jackie Lambert?

She is watching remotely doing minutes.

Okay.

Peter, are you on?

Here.

Okay.

Anybody I missed?

Chris Shirkey's here.

Okay. Chris, you can unmute.

Carl Hurst is here also.

Okay.

And Steve Cannon is here.

Okay.

Anyone else? How about Terry Peterson? Are you online yet?

Okay.

Well, we do have a quorum, so we will go ahead and move forward. Our first discussion is the CARE Major Grants presentations, and our presenter is Steve Downs. So we'll turn the time over to him, and we can watch online as we go through the different slides on the presentation. So Steve, go ahead.

This is Steve, and I hope you do also have the presentation in front of you downloaded so you can just follow along with me as we speak. This is— we started a couple years ago, and we do also have on the line Jeff Fisher, Cody Swenson, as well as Adam Robertson to speak to their presentations, their reports, as we get to those.

Okay.

And then just a real quick check, Steve Carter, have you joined us? OK, so the Utah Metropolitan Ballet was not able to call in, but I, I will go through their reports. This is a summary of previous year grant awards as well as what they've requested in years past. Also, just kind of an update on what they're looking at as far as participation and growth and some of the achievements that they have had. over the past year, as well as their application summary. This is in place of them having a full presentation that they— that in the past they used to give each year. And given that they're more operational versus project-based, generally it's a similar request, although they'll be doing different performances. So as we get to each one, I'll provide an opportunity for those organizations to answer any of your questions or any clarifications or anything else that they'd like to add. The first report, this is the Utah Metropolitan Ballet, formerly known as the Utah Regional Ballet. They're requesting $75,000. You'll see the amount that they've requested in previous years below that. This is, of course, slide 1, and then you'll see the amount that they've been given in previous years going back to Uh, '15-'16 in the latest. Um, the participants, you'll see the, uh, the growth or decline in different years. Uh, they've had some significant growth in their performances in the last couple of years. 2018-'19 is the last complete year that we have as far as the report being filed, because they'll obviously be finishing up the 2020— the 2019-2020 year. At the end of this June, but we do look at the interim report to see how this six months compared to last six months, and you'll see a growth in those in that time period of about thirty percent participation. You'll see below that the achievements where their performances were. It's it's similar to what they do each year. They do a families affected by autism ballet. This is a specific show just. For families to be able to bring children with autism. That is generally a different type of show.

They—

there's a lot of kind of more, maybe more yelling and noises, and it's kind of a neat opportunity for those families where they typically wouldn't go to a show like this because of fear of disruption. In this case, it's welcomed and encouraged and gives those families this opportunity. They're also launching a new membership program that'll help us cover operational costs with each show. They had 5 shows at the Sarah Theater during the grant period, and then they also have plans for shows the year that we're in currently at the Norta Theater. And obviously, as is with all of our applicants tonight, some of that has been disrupted with the latest pandemic. Going on to page 2. This is a— at the top you'll see cost breakdown. This shows the, uh, what they filed in their last complete year's report as to how their money was spent. And I will represent that this is similar to how it's been in, in years past. And then if you go to page 3, this is the request that they have of $75,000. We asked them for the funding overview. This is to help fund their 2021 season. And then we also have listed there their kind of short-term and long-term goals as they continue to try to grow the Utah Metropolitan Ballet.

Any questions?

Steve, Mayor Burns here.

Just wanted to mention I attend quite a few of their events. And they are excellent. They've put in new uniforms, backdrops, and anyway, they're doing a great job and they have a packed house each time.

So that money is well spent for donations.

Yep.

And, and I believe from their application what they represented was the big growth that they had last year. And you'll remember they, they came to the council with this in their request last year was a complete new set by Cassandra Barney, an Orem resident, daughter of James Christensen, to do a new set for The Nutcracker. And I think the release of that led to this significant growth in the first 6 months of last year compared to the year prior. Any other questions on Tom says he has a question on the text. I'm assuming that a big drop-off last quarter was with COVID I don't actually think that this shows that type of data. We just show years at a time and then the 6-month period for July through December of 2019 compared to July through December of 2018.

Jeff Lampson has a question. Go ahead, Jeff.

So I'm just—

I'm curious if— I'm grateful that they come to Orem. I'm just curious if they've represented why they select Orem, or do they go to other— do they do the same kind of thing in Provo? And then another question, could some of the CDBG money be used towards some of this where they're performing, where they're doing those performances for the Title I schools?

So, uh, yeah, they actually do do quite a bit of their— many of their shows at the Covey Center. Now that the Nord is built out, they'll start doing more in Orem. But, um, Mayor, Council, some of you can speak to this, but historically, part of the reason of the lower amount being awarded is that many of the shows were not done in Orem, they were done at the Covey That may change with the NORDA, but they are actually— they actually operate out of UVU.

Okay.

And then as far as CDBG requests, that's, you know, I think— I don't know if it technically could. Generally, we haven't used any CDBG for anything but kind of the essential services of counseling and medical care. Whether there would be an opportunity to explore the use of arts in there.

I—

we'd have to look at it. I haven't ever explored that.

Steve, Councilmember McDonald has a question. Go ahead, Tom. Tom, are you there?

Yeah, but I didn't really have a question.

I just texted to him.

I said it was probably next quarter where they'll have to drop off, not last quarter.

Oh.

Oh, I thought the next I think you meant next question.

Yeah.

No.

Yes, I imagine they, as long— and the Hale and Sarah can both speak to this— we'll see a difficult final quarter of this fiscal year.

Okay, Steve, why don't you move on to the Hale then?

Okay, so if you'll go to page 5 with me, this is the Hale Center Foundation for the Arts. Again, as I mentioned, we have Cody Swenson and Jeff Fisher on the line with us as well for questions. But on the top you'll see the amount requested in previous years. You'll see the similar thing with the Sarah. They, they're allowed to ask for up to 35% of their operating expenses, and both the Hale and the Sarah have generally asked for that full 35%. Obviously because they're able, but I think also just to reflect so that you can get an understanding of the growth that they might be seeing in their expenses and in their operation. You'll see below that the amount given in previous years. I'll note for both the Hale and the Sarah in the 2018 and 2019 year, we did a bump for both of those to help for them to have an opportunity to have additional money. to support our centennial celebration. Both organizations did that. The Hale did a specific— they opened additional shows that were set aside specifically for low-income families in our Title I school areas. And when— I think they could— Jeff and Cody could both speak to the success of that, but I think it was very, very well received and well attended and a A great opportunity for families in our community that may not typically get the chance to go to some of these shows. Cody, Jeff, is that fair?

Yeah, it was wonderful. In fact, we appreciate the council members that came over and opened the show for us, and they saw themselves. In fact, maybe if they wanted to mention their experience. I know, for instance, when Tom was there, we noticed a lot of families that, you know, came from other areas and chatted with them about their first-time experience in the theater.

I'd be happy to speak to that. First of all, I thought there were talent agents in the audience.

That's the only reason I went.

I was thinking this was my big break, but failing that, I thought it was a great opportunity. Thank you for the invitation to myself and others who had the chance to introduce it, and it was clearly a well-needed community event. So thank you for your vision on that and then carrying it through. Thanks, Tom.

Debbie, you were there as well. Maybe you want to add an experience.

Yes, I too went and had a very positive experience. I saw many families with probably children, I would guess, anywhere from about 8 or 9 up to teenagers. So I thought the cross-section of families was excellent, and we really appreciate it. I thought it was well done and well received. Thank you so much for doing that.

Thanks to both of you for being there and participating.

I, I think the tickets were $5 apiece. Is that right, Jeff? Cody?

Right.

So those were, uh, $27 tickets that we sold at $5 apiece due to the support we got from the CityCare tax.

So that's, that's how the— um, thank you both for that. That's how the Hale used that additional money for the, uh, centennial celebration. You'll see their growth numbers between 2016-17 up through this. Again, continue to see kind of steady, steady growth in the, the number of participants that participate. You'll see the achievements. I think this is up from a percent from last year. They have a 97% sellout rate, nearly 9,000 season ticket holders, and you'll see the performances that they've done over the last year. They also— I will represent— to help with our centennial celebration, they brought in some— maybe, maybe, I don't know, the way you could probably speak to the Million Dollar Quartet, Cody and Jeff, and just how you used some additional resources to help us as a city that way.

Yeah, with Million Dollar Quartet, we were able to bring in 2 performers from out of state and just music professionals, fantastic, fantastic folks. And Million Dollar Quartet ended up being one of the most popular shows that we've ever produced.

It was fantastic.

Interestingly, the theater up in Sandy is doing the show this summer, and our entire cast is— has been recruited by them to go and do the show up there. So, uh, we think we came up with a fantastic product, enough so that they just thought, you know what, let's just grab all these guys and take them up here.

So, so yeah.

Thanks for that report. And then you'll see below, of course, they also continue to, uh, operate in the world of youth theater and, and expanding and growing that program, giving more children that opportunity. voice lessons, community tours, youth acting classes. So those are a list of just some of the achievements that they've had in the last year. If you go to page 6 with me, that will show the attendance breakdown at the different types of events that they've been having, or the different ways people participate, as well as the breakdown of how they spent the $340,000 that they received in the last fiscal year that we have completed.

Steve, this is the mayor. I've got a question for Jeff and Cody. Do you have any idea what percentage of those attending the HAIL are from Orem? And maybe that's too hard to figure, I don't know.

Yeah, we estimate that about 35% come from Orem, and the rest come from surrounding communities within the county, as well as a number— especially during the summer— number of out-of-state folks. But roughly around 35% come from Orem.

But Mayor, you bring up a great point that you and I have talked about, if you don't mind me mentioning it. That is, you know, we are an Orem home-based organization that's been here for 30 years, and we serve Utah County. So we actually have people coming from the show from all over the county. In fact, I think our county numbers are somewhere around 90%, serving the county. So it would be great to get RAP tax funds or CARE funds, however the city calls them, from other cities to help with this as well.

It would be wonderful.

Yes, we love having other cities pay for our local entertainment, so that's great.

Okay, if you'll go with me.

Follow up on the question.

Please.

So, question is, I'm just sitting here with my calculator. So this last year we had, well, '18-'19, we had 152,000 participants. Half of that though looks like that would be the season ticket holders. We have 9,000 season ticket holders and there's 8 events. So that'd be $72,000 of the $152,000. Am I doing my math right, or?

Yeah, you're pretty close to right. About half of our patronage does end up being sold by season tickets, with season ticket revenue, yeah.

So really the $152,000 would be $9,000 plus another $70-something thousand would be the participants. Over a year?

Yes.

Okay.

So the season ticket holders end up purchasing the 6-show package. We don't include the Christmas Carol in that. That's a single ticket sale. And so they end up coming through, you know, again, 7 different times throughout the year. And so that's why those numbers are set that way. So it ends up being from a financial standpoint though, I used to be able to do quick math on this because we were a $3 million operation. And now that we're a $3.5 million operation, it's not as fast. But about $1 million comes from season tickets and $1 million comes from single tickets. And then the other funds come from our education program and other elements of the business, if that helps.

Okay.

Thank you.

It's not entirely accurate to take that $150,000 and apply that just towards show tickets. That also includes the youth program with them coming to classes and that sort of thing.

So it's not, it's not just performances.

Okay, thank you.

Okay, Steve, go ahead.

So if you'll continue with me to page 7. Page 7 just shows their application summary as well as— and this continues on to page 8. the goals that they have listed both in the short term and in the long term. And with that, that is the report I have for Hale. So of course, any other questions for Cody or Jeff, or Jeff or Cody? Anything else that you'd like to specifically share with the council? And maybe, maybe I'll give each of you, and of course Sarah, an opportunity to just talk about the time we're currently in and what you as an organization are doing to adapt and to adjust and to or kind of get through this time.

Sounds great. Let's start with any questions. Does anyone have any questions before we go into a summary? Okay, great.

So just to tell you, it's been an interesting time, as you can imagine.

Starting on March 16th, we went from 97% sold out to zero. Like many, and so it was a trying time. We had to get creative. Our creative team got together and created Hail at Home, which has been extremely successful. In fact, Cody, if you want to just give them a quick run over of the number of people participating in that.

Yeah, we thought we would be lucky to get 100 people to our first event, and we ended up with about 3,800 people viewing our first event. So it surpassed our wildest dreams.

So Cody, this is Mayor. How does your Hail at Home program work?

What it is, we're streaming different shows that we have previously done. The first one was called Daddy Long Legs, and we actually filmed— it's a 2-person show, so we are actually able to restage that one and still be within the guidelines. But, and then we put it online and people can buy a very reasonable ticket and they watch it at their homes with, on a computer or cast it to their TV.

Great.

Yeah, it's been great. Now you can imagine we went from a, you know, $27 a seat ticket to a $10 streaming at-home tickets, so it obviously was a very different financial experience, but it's been neat to see people supporting that. And then to just let everybody know, we were fortunate to be able to qualify for the Paycheck Protection Program through the—

That's great.

US SBA, and those funds just hit our bank account yesterday. And so we were able to qualify for 8 to 10 weeks of our payroll to be able to keep our folks on staff. So we feel very fortunate as a theater that we have not been— we have not furloughed or laid anyone off yet. And so we're extremely fortunate in that sense. I was telling Stephen in an earlier call how grateful I was for the support we were getting from that program and then from the CARES program. Those have both been lifelines to us.

That's great.

That's great.

Any other questions?

We're good.

We're good on this end. If anyone has anything else, Cody and I are still available via email or phone. We come into the office occasionally to take care of business, and we're trying to do our best to keep things rolling. But thank you for your support.

Thank you. Appreciate what you do.

Thanks, Cody.

Thanks, Jeff.

If you'll go with me to page 9, this is the beginning of the SARA final report. The Sarah Center for the Arts at the top requesting this year $759,000. As you've seen in the other ones, there's the amount they've requested in previous years as well as the amount that they've been awarded in other years. As we mentioned with the Hale, 2018-19, we gave some additional money to the Sarah to help us with our centennial celebration. Many of you, if not all of you, attended that event. Where we did our centennial concert. They brought in Josh Grayson as an opening act, which for many of those shows, they're not— they don't do the headliner, or, you know, what would be a headliner in other performances, as an opening act. And then as well was John Michael Montgomery as our— as the headliner for that evening. And that was a— and then gave away quite a few free tickets for our— to make it part of our Summerfest. and our centennial celebration. Adam, anything you'd add or how— anything else you'd speak to as far as that concert, but also just the opportunities you've had to support us in our centennial?

Well, we blew up some of the money in the sky.

Oh, that— yes, the fireworks show, of course.

No, we—

in addition to the fireworks, we sponsored Walter C. Orem throughout the year at a number of events. We paid him for his appearances and preparation. We worked with Kenna on auditioning that person, and so he was able to attend a number of events. But I thought the celebration went well with the big birthday cake and fireworks and the bigger concert, and of course helping with— integrate that with Summerfest.

I thought it was a success.

That was very nice.

We appreciate it. That was a great celebration.

Great, Adam. You'll see below the— they've continued to see steady and significant growth in their participation. Most recently, of course, so their last July to December, an 8% growth from the July to December the year year prior. They list actually in their report, and I have it noted here, 34% of their participants come from Orem. So similar to the Hale as far as the percentages go. You'll see the outdoor concerts and the indoor concerts. Now their season, their typical summer season overlaps 2 CARE seasons. And so you'll see as far as outdoor concerts, maybe for those that attend that that's not a one summer's lineup. You'll see that kind of mix between 2 different summers, but they continue to do the same number of shows with a variety of different types of talent each summer. They're indoor concerts, they're live, live productions. Yes, please.

Mayor speaking.

Tom McDonald's got a comment to make.

Hi, thank you very much. Hey, on your, on your slide number 9 where it lists what was requested in '16-'17, '17-'18, '18-'19 and '19-'20. If I heard you earlier, that's a certain percentage of their total expenditures, 35%, I think you told us?

Correct.

I just want to compliment Adam and his management team on keeping costs virtually constant over the last 3 years. We're not seeing a ramp-up in costs even though the performances and the and the quality in my mind has increased. So thank you for keeping—

being cost-conscious in improving performance and year after year after year keeping your costs fixed. Thank you.

Thank you, Joseph.

Thank you, Tom.

That's definitely a conscious thing, not an act— not by accident.

Those type of results are never by accident, Adam.

So those are—

Thank you again.

Great.

Yeah, thanks, Tom.

Anything else, Adam, you want to say?

No, just that, you know, we are working very hard to continue to keep— now those are qualifying expenses, so there's obviously a lot of other expenses there, you know, as a total year of expenditures. But we've been— we've worked very hard in keeping our costs down and increasing our programming and our offering and our— for more people each year. And we're happy with the growth year over year that we've experienced.

Great.

Thanks. Thanks, Adam. You'll see also, this is— we're still on page 9. At the bottom, they also have their arts education programs. Um, about 38% of those come from Orem, uh, $2,800. Going to page 10, you'll see that continued again, their arts education programs at the top, their partnership with Sarah Park Elementary, now Centennial Elementary, their youth theater, summer camps, and others. You'll also see the breakdown of their, their types of events and the increases or decreases In those areas. And then you'll see the cost breakdown as to how they used their CARE money for that year. And I will represent for both Hales— well, for all 3, they did use it as they said they would in their application. Going on to page 11, this is their request for this year. Their ask is $759,000. You'll see the kind of executive summary of their requests as well as their short-term and long-term goals.

Steve?

Yep. This is Mayor speaking.

Can you address the funds being received for the CARES tax as to when they come in and when we'll know the final figures? And do we have any idea at all, which I doubt, of the total amount?

Yeah, so we do. We do have figures now. Like other things, this was— there's still a lot of what-ifs and question marks surrounding what these final couple months are. In general, what we do is we collect money over the course of a year and allocate the money we've already collected in a, you know, to an organization come July 1st. We do estimate the final few months, and Brandon Nelson's in here too if you have any specific questions on, on some of that. So we did apply an estimate to the final few months. It is not predict— we're not predicting any significant growth there. I think we all recognize that there could be, you know, potentially a swing the other way. What we have available to allocate is $2,379,000. That's what we've— that's what we had estimated. Now there's obviously some things— that's a split between arts and recreation, um, and, and, uh, some, like we've talked about this year, it includes also the, uh, the interest money that will need to be allocated as we pull money out of the fitness center account that we've been saving our CARE money in, as well as the library hall interest account. So with those allocations, what that ultimately ends up meaning is that we have the ability to fund mini and majors— or mini and mid-majors to essentially the same level, not per organization, but as a total of $70,000. We'd have the ability to fund the last— the 3 majors to the same level as last year. And then we would have an additional $40,000 left also to be allocated. Now Brandon can speak to this best, but in the event that we have overallocated and the money comes in under, then we would use general fund money to plug that, and then we would pay ourselves back as the CARES money comes in.

So— Okay.

So essentially what we would do is if we were under July 1st, we would cut the check And then as money starts coming in each month, we would use those first dollars in to pay ourselves back. And so essentially, worst-case scenario is we'd float money for a month or 2. Well, not, not that much, but a month maybe.

All right. Councilmember Lamson has a question. Go ahead, Jeff.

Yeah.

Hey, Adam, how's it going? I noticed— I've noticed a lot of ads coming out in different places for other profit center opportunities for you, selling popcorn and offering arts classes online and those kind of things. I'm just curious what kind of response you've had to that.

Thank you.

We—

so the things that we're streaming are the theater for young audience shows that we have a partnership in. And so they're tailored obviously to a much smaller demographic of youth. And they're much shorter, about 50 minutes. We had several hundred that participated in our first show. We have other shows that are coming on.

Popcorn.

I mean, none of these are earth-shattering, I'll be honest, but, but, you know, we're trying to bring in everything that we can. We've sold hundreds of bags of popcorn. The thing that surprised us is we also have asked for donations to Sera in exchange for face masks that our costume shop has been making, and we've had, I don't know, hundreds of orders for face masks. And so we're really trying to be just as creative as we can and as diverse in ideas as we can to generate whatever funds we can. And literally, I know we've all used the word unprecedented multiple times, but for Sarah, this is the first time in 86 years that Sarah has closed its doors. We checked back in our records. Sierra was open through World War II. Sierra was open through the Korean and Vietnam Wars, JFK, 9/11, you name it. Sierra has always been that place that the community goes to get their mind off of the world and what's going on, but we're participating in the shutdown with everyone else. the first time ever. So we've tried very hard to be creative in every way we can to generate whatever funds we can to offset. I will also echo what our friends at the Hill mentioned in terms of our PPP application has just been processed.

And so we expect those funds as well, which will be a much-needed bridge to help us And Adam, Mayor Brunster, and I think Cody and Jeff alluded to this, but the PPP program actually pays for your overhead, your utilities, your rent, and your payroll for the next 8 weeks.

Yes.

Okay. Any, any other questions?

Anything else, Steve, on that?

Nope.

It looks like Debbie Larray has a question.

Go ahead, Debbie.

Adam, this is Debbie. Thanks so much. I just purchased one of your $5 streaming tickets, and I appreciate the opportunity to view that production. My question is related to your summer camps. When will be your go/no-go as far as in-person camps, or will you wait and see if things let up in May, or will you do them all streaming? What do we mean online?

Right now we're just waiting for further direction on what's acceptable and not acceptable. The moment it's acceptable within whatever parameters we're given, we'll proceed. And our intention is to open the doors as soon as we possibly can within the restrictions that we're given. What that looks like at this point, we've talked about a number of different options, whether that's activities outside with much smaller groups, whether that's streaming, whether it's a combination of both. We've got a lot of things on the table, and I think we're all waiting for whatever magical is going to happen on May 1st.

Thank you.

Appreciate your help.

Okay, any other comments, uh, questions?

Okay, Steve, anything else?

Uh, no, I just— to read this question into the records because it did come through. Tom McDonald asking, are there any city requests for the library addition or the rec center? And, and I apologize, Tom, I actually So yes, for the rec center, we would— which we'll show that in our deliberations next time. We have the general request for $1 million from the rec center that we've kind of planned for for those 4 years. The library hall, there is no application. It's just the interest that they earned on their bank— in the bank for that account.

Okay.

All right.

Well, thank you. Appreciate it. And Brandon and Steve, it sounds like basically we're looking at a flat year At the moment, and then we'll see how things play out later. But figuring the same amounts as we figured last year as total amounts available to spend.

Yeah, and I think, well, you know, I'll just echo that of course we don't fully know what the— this impact will be. And so we again have, like we mentioned, there's $40,000 left over if we were to fund at the same level. It will be, of course, a decision of the council. There might be wisdom in not, you know, allocating that if we were to come up short. But sure, we'll have that discussion. Then we'll have our deliberation discussion in 2 weeks.

Yes.

Okay, thank you.

Appreciate it.

Let's go ahead and go on to our agenda review of upcoming items. We We have our meeting coming up at 6:00 PM. We have 2 consent items. One, the approval of meeting minutes from our City Council meeting on March 31st, 2020. And 2, a resolution authorizing the extension of the City Manager's March 16th, 2020 proclamation declaring a local emergency in the City of Orem. Jamie, I have a question for you on that. Authorizing the extension to what date?

So it—

Mayor, the date would be essentially indefinite. The way our ordinance is written, it just requires any declaration of emergency of more than 30 days requires the council's consent. And so I think The way Greg drafted it, it essentially allows that declaration to continue until we don't need it. Okay, this is—

there's no requirement by the state that we have to have a certain ending date on now.

This is Greg.

No, we don't have to have a definite end date right now. Jamie's declaration, though, will be extended in 30-day increments pursuant to city ordinance. The city council's authorization to allow him to continue doing that is indefinite until the city council revokes that authority.

Okay, well, we'll revisit it every 30 days.

Well, Jamie will revisit it every 30 days. The council, the way it's written right now, does not have to revisit it every 30 days.

Okay, good.

So my—

our intent, Mayor, would be to essentially follow the state's lead.

Okay.

Making a determination as to whether to extend this declaration or not.

Sure. Okay, sounds good.

So I wanted to find out from the council if they approve these 2 consent items, and I will go through the roll call to see what everyone's thoughts are prior to our meeting at 6:00 PM. So Brent, are you comfortable with these 2?

I'm okay with them.

Okay, Terry, are you comfortable with them? Yes.

Debbie, how about you?

Yes, I'm comfortable.

Okay, I'm comfortable.

Jeff, how about you?

Uh, yes.

Um, just, just one thing on the minutes, and I don't know that this even matters, but we had, um, uh, the Prayer. There was a 2 weeks previous, uh, the people that did the prayer and the pledge, um, that may need to be updated. But yeah, I'm great with, with everything.

Okay, and Tom?

Yep.

Okay, and then Dave, how about you?

Yeah, I'm good.

Okay, so let's go on to our scheduled items coming up for this evening. Our first one is a public hearing. Today we will receive public comment on the Community Development Block Grant projected use of funds for fiscal year 2020 to 2021. Our presenters are Ken Ranson, chairperson of the CDBG Advisory Commission, and Kenna Matthews, our Community Services Manager. Ken and Kenna, are you both online?

Yes.

Mayor, this is Stephen. I think they'll be joining us for the 6:00, but I could speak to any—

anything.

I guess I'll say in short, both of these are— require 2 presentations per HUD guidelines. This is the first of those 2. You'll remember this from years past. What we'll do is present tonight, open it up for a 30-day comment period, and then we'll bring it back to you at the end of May And Steve, what is your plan on the additional $411,000 from the CARES program?

Yep.

So we continue to look at what those— we're coordinating with Utah County and Provo to understand how they're using it. We continue to get kind of additional clarification and direction on how it can be used. So we don't have a specific plan. We're working out some of those things right now. We're looking at everything from helping to cover some of our overtime costs from— for public safety, as well as some economic development opportunities, as well as additional assistance to our nonprofits that are fulfilling rental assistance orders as well as food orders. We've also had conversations with These are hard conversations, but with some of our counseling groups, as there's been a big spike in domestic violence, unfortunately, during this time. So they're, they're seeing increased demands on their services. So quite a few things we're looking at. Well, all we know is essentially that this money does need to be used for things related to what we've seen with COVID

Okay.

And I have read and noticed that there is a large spike in domestic violence in this situation right now. It's put a lot of stress on a lot of families.

So, all right, let's go ahead and move forward then to a public hearing.

2.3, ending Section 22-69G2, private schools and commercial day services. by clarifying language. And Jason Bench is our presenter. Jason, you want to go ahead and do an explanation?

So this is simply a clarification for the quarter or half a mile spacing between commercial daycares that are located within a residential zone and not a residential zone and a commercial zone. So this is just a clarification that that separation requirement is for those that are within a residential zone only. Not between the ones that are in a commercial zone and a residential zone.

So, okay, any questions or comments on that one?

All right, let's go ahead and move on to point 4.

This is a public hearing.

The applicant, the Church of Jesus Christ of Latter-day Saints, requests the city enact Section 22-11-63 PD-50, the Orem Utah Temple, located at 1465 South Geneva Road, and the Appendix XX of the Orem City Code, and amend Article 22-5-3A and the zonic map of the City of Orem by changing the zone on approximately 15.39 acres from the OS-5 zone to the PD-50 zone. At 1465 South Geneva Road. Jason is our presenter. We'll turn the time over to you, Jason.

Thank you. So working with the church, the PD zone seemed to be the best option to come forward. So we're requesting the PD text be amended— or adopted, excuse me— to allow the height of the temple. With 218 feet to the top of the temple, a PD zone is the best option. that we had. So the text amendment that you've seen— or the text within the ordinance— basically requires them to meet all the site plan requirements and other things that are typical in other PD zones. So the only unique part is the height, which is, you know, different. So the rest of it— the parking and all that— are incorporated in the concept plan that you have before you.

Okay. Any questions or comments from the council? Okay, we'll go ahead and move on then. Jamie, do you have any comments you wish to make?

Yes, Mayor, just a couple of things if I may, and I'd like to give some time to Steve Downs just to follow up on some Summerfest conversations he's been having with our Summerfest committee.

Steven?

Sure.

Thanks, Jamie, Mayor, Council. We met with our Summerfest committee this last, this last week, had a really good discussion. As you know, this is a group of citizens that are very committed to Summerfest and to what they believe Summerfest does for this community. And if you ask them, I think they honestly believe that this is what will heal the community from the time that we're spending. But they want to go forward with what they're— they've kind of deemed as Summerfest Lite. And that is some type of a celebration, but they're—

I'm not hearing him.

Dave, can you hear me?

I didn't hear anything. I just heard you start talking and then you blanked out, so I didn't hear anything you said.

Okay. Oh yeah, I'm happy to start over, but I won't tell my jokes twice. Um, our Summerfest committee met on Thursday night—

Can't hear you now.

To talk about what Summerfest could look like. in this summer. And they're, they're being mindful of our city staff, of the resources, of the—

is—

can everybody else hear me?

Yes.

Uh-huh.

Okay.

Yeah, I can.

Okay.

Yeah, I can.

The—

they're, they're mindful of our city staff and kind of the situation we'll be in as well. And so here's, here's what they're essentially proposing And if you're good with this, this is the direction we'll go. The weekend of April 14th and 15th, that's the Friday, Saturday, is the final weekend before school starts. Um, it's—

I'm sorry, April or August?

Or I'm sorry, yeah, August 14th and 15th. So the weekend before school starts, um, what we've, what we've discussed is an event that we feel like has, has a, the highest percentage of the highest likelihood of not having to be potentially postponed because of large gatherings. And so this, this would be an event that would not have a traditional parade and it wouldn't have a traditional car— it wouldn't have a carnival.

It would—

it's the weekend of Geezer Fest. So we already have entertainment going on on the stage and kind of family-friendly entertainment. We would look at Wednesday night of that week doing a our car show like we have in past, then Thursday, potentially Friday, depending on how the scheduling works with the swimming pool, having our pool party, and then on Saturday having you know while Geyser Fest is going on, having kids crafts continue, having potentially and these are just ideas. We still have to flesh out the details, but. Having a kids parade where kids can just participate on their bikes. We can kind of do an honoring to our first responders that, you know, that means healthcare providers and grocery store workers and all those that have helped us get through this difficult time. The Geezer Fest, of course, would continue throughout the day. We'd have some other kind of probably small events and shows for, for the young kids, and then have food trucks come in that night and that day, and then do a fireworks show in the evening.

That—

Steve, Mayor here. I just wanted to ask a question. What were the thoughts on the pie eating contest, the hot dog eating contest, and the Orem Has Talent night? Would that happen on a Friday night?

So the—

Yeah, the—

so the pie eating contest, we actually had— that was always sponsored by Village Inn, and they obviously are no longer in business. We have reached out to— we had reached out to Black Bear Diner. As you know, Black Bear Diner has been struggling. In fact, is going through some layoffs at this time as well. We haven't— we hadn't secured a pie eating competition provider, and so Our discussion to this date has been to not have the pie part this year, as we haven't been able to find somebody to provide the pies. The hot dog eating competition, I still need to confirm with Wienerschnitzel. That would be something we would try to work in when we can. The Orem's Got Talent is something that is a little challenging that weekend. That, as you can imagine, August is going to be filled with a lot of events because of the inability to do it throughout the summer. That is the weekend of the Miss Utah competition. And so we wouldn't likely be able to have the same participation from our Miss Orem royalty. What Shelley Seestrand, who's over that part of our commission, and I have discussed is moving that to another night and just making it part of our summer concert series. We've talked with Charlene Crozier at the library who puts that on. That's something that could definitely be accommodated during the summer as a standalone event.

All right, I was just going to say, however you come up with it, I think Orem Has Talent would be a great healer and celebration for our residents.

Debbie, Debbie Larey, of course, was in that meeting with our Summerfest committee. This was a kind of a conference call for a couple hours. Debbie, anything you'd add?

Yeah, I wanted to let you know that the mayor was going to be our— not the mayor, the governor was going to be our grand marshal. And he will not be available. So what we were thinking is either maybe doing first responders as grand marshals, but we haven't really been specific as related to that, whether they just walk in a— in our kind of impromptu parade or what that looks like. We're still going to flesh that out. We probably will move ahead with the Spirit of Warm Awards. There's been several people who have applied for that, and the committee will pick 2 worthy recipients. And we may also maybe do a first responder also, one, maybe one or 2 of those. But those are some of the ideas. The committee was— we're not going to have any boutiques and things like that, but we do want to have a family celebration if we can. And what that looks like as far as social distancing will remain to be seen, but we'll— we want to bring together people. But not as math proud.

Okay, and Tom had a comment that the pies couldn't cost more than a couple hundred dollars, so we could find them somewhere.

Yeah, that is true. I think— and we haven't fleshed out the total of the schedule yet as well. As much of it will be about finding the time as well, but maybe that's a participant in the Orem's Got Talent as it's—

Sure.

is unique. So we can continue to look at that. You're right. I mean, it's not, it's not a lot of money and it's not difficult. It's more just how many events we can, can put in. I think I mentioned last time the baby contest won't happen this year. That is as much a result as— that's mostly a result of Timpanogos Hospital just needing to put all of their time and energy into what they're dealing with currently, and including the financial resources. And so that would be something we'd shoot for next year.

Sure.

Steve, one thing I want to mention, I'm on the phone with the mayors of all the other cities every week, and all the other cities are looking at this the same way we are.

So everyone's planning for August to do some celebration, just so we're aware of that.

It'll be an interesting time.

I wanted to respond to the question about the political entries. No, We will not have political entries, and it will not be commercial floats. We will not have— it will not be a big parade. It will be more of a family— Family-looking thing where when we decorate your bikes and that kind of thing. So I think that's what the parade committee is looking at, something that's a little more family-oriented, but not floats, not bands. Not political things, so.

You know, it's rather interesting, Debbie, in Reno, Nevada— I'm sorry, in northwest Las Vegas, they have a parade at Christmas, and it's little carts and entries all drawn by and pulled by residents or families, and they dress it up with lights and have their own entries. It's pretty cool, actually.

Sounds great.

That would be fun.

Okay. All right, go ahead, Steve. Anything else?

No, that's it. I just appreciate, of course, our committee and being completely understanding of the situation but still wanting to do something for the community. The other thought I will say is with the food trucks is the plan is to specifically find Orem businesses that can operate out of a food truck and give them the opportunity to come and hopefully have a good night of sales.

Okay, thank you, appreciate it.

Thanks, Debbie. Jamie, you want to go ahead with any comments?

Yes, thank you, Mayor. Just a number of other items for your information. As you might expect, the legislature is going to convene back into session. They have scheduled Thursday as the day that they will commence that effort. They are permitted to engage in a 10-day session, so they can call themselves into session, and those special sessions can last as long as 10 days apiece. So I would anticipate—

This will be a virtual session, right?

Yes, it will be. It will be a virtual session, so there will just be minimum staffing similar to what we are doing with City Council meetings up at the State Capitol, and because of the limited technology resources that they have, they will not meet concurrently. So the House will meet for a portion of the day, and then the Senate will meet for another part of the day, and they will conduct business in that way for as long as it takes them to take care of the business that they have For the state. Obviously, they are looking at a number of things that relate directly to this COVID-19 situation. Most obvious is the state budget and what adjustments are necessary for them going forward. They're also having a discussion and scheduled items related to emergency powers. What can and cannot— can the governor do? What cannot— what he cannot do in terms of emergency declarations and the like? What level of engagement and involvement does the legislature have to have in that effort? They're having conversations as well as to the powers of local health departments and whether they have the flexibility or not, or should have the flexibility or not. To issue orders that are independent from state direction. They need to make adjustments to unemployment insurance consistent with the federal CARES Act. And then of course they have to meet in session to have a conversation about $1.2 billion of money that will come to the state as a result of The federal stimulus package that was passed a few weeks ago, the $2.2 trillion appropriation. As I mentioned, Utah is set to receive $1.2 billion of that. About $560 million of that money is eligible to be forwarded to local governments, and they are defining local governments As— or at least direct appropriation to local governments are to governments of 500,000 or more in population. So really, technically, there's only 3 agencies that are eligible for these dollars under— directly eligible under the CARES Act, and that is State of Utah, Salt Lake County, and Utah County. So any money that we are to receive from this CARES appropriation in this act would come by way of the state of Utah through Utah County to us. And so they need to have a conversation about how they can get this money to jurisdictions. And obviously that $560 million is needed by more than 2 local governments in the state. They are also looking at some very specific things that will help us as cities. The first one is talking about changes to the fund reserve limitation that we have currently set at 25% of the general fund. They are looking to increase that. They're looking to extend when a city is required to present their tentative budget to their elected officials. Technically, right now under state law, the requirement is that we bring you a tentative budget by the first meeting in May. They're actually looking to push that back deeper into the month, thereby allowing governments more time to adjust. And to anticipate changes that may or may not need to be made. They're looking to make changes in election law. Obviously, this is an election year. We have a primary. We also will have a general election, and they need to have a conversation as to how to best proceed with that, whether, for example, they require that the election this year be exclusively a vote-by-mail process statewide. And then they're also having conversations about tax collections, and that can also directly impact us. Right now, the requirements are that businesses submit tax— they, they remit their sales taxes either on a monthly basis or on a quarterly basis. depending on the type of business and the size of business that you are. The state is assessing whether or not they should extend that period and give businesses more of a runway to submit their sales tax number of dollars to the state of Utah. Now that is obviously something that we're very concerned about because there's already a 2-plus month delay between when a consumer purchases something and when that sales tax amount is remitted to us. So if they decide to push it back, then what we anticipate as being, for example, March sales tax dollars that we are anticipating receiving in June, they could hit later in the year, and that would cause further question or lead to further questions in terms of budgets and, and how we move forward financially. They are also kind of kicking around this idea of a tax holiday, which obviously would have a very, very substantial impact on organizations that rely heavily on sales tax dollars like cities and counties. The good news is that the state also depends quite heavily on sales tax dollars, and so this idea of a holiday from sales tax isn't necessarily something that the state is anxiously pursuing, but it has been a topic of conversation. So obviously we're going to look to what begins on Thursday and anticipate this current session to run at least through next week or into the next week. And then we would anticipate probably on a monthly basis or every 6 weeks the legislature to convene again in special session and to continue this conversation in regards to all of these issues that I've made mention to and a number Jamie? Yes.

This is the mayor. With regards to the taxes, I just wanted to mention the state is required by law to collect their state income tax on the same schedule as the federal income tax. So one of the requirements for this special session is to readjust the state income tax to meet what the federal income tax is. Which has been extended to July 15th.

Yes, yes, you are correct.

So there are—

all of these things will require essentially new laws to be passed to facilitate all these changes that have taken place. Of course, as a city, we are very focused in on this week on having discussions about our fiscal year-end budget that will conclude in June, as well as making adjustments to our fiscal year '21 budget. Today we had a meeting where we talked specifically about some of our road dollars. Tomorrow we're scheduled to have a more comprehensive discussion about the general fund and some of our other enterprise funds, and then Thursday we're scheduled to have a conversation about our capital projects fund. We do anticipate obviously significant reductions in sales tax, and the big question is how, you know, how conservative are we moving forward in some of those projections? I think all of us are looking at being more conservative and having the opportunity in the future to adjust up if necessary, rather than taking a more moderate approach, not being as conservative, and needing to adjust down as we head into the end of this fiscal year and the next fiscal year. So of course, what that is going to mean is a reduction in projects that we complete, and some of the expansion, obviously, requests that we have prior to COVID been planning on. So we would not expect the fiscal '21 budget to be more than what we have budgeted this fiscal year. But our hope is that over, for example, the next 6-month period beginning The first month of the fiscal year, we could see a gradual return to normal revenues and normal business operations. Which brings me to my last point, and that is for the last probably month, 5 weeks, for example, we have been talking about modifications to business operations. We are going to start having conversations about resuming normal operations, and, and maybe normal is not the right word because I think we are going to face a new normal, but we are going to begin having conversations about returning to regular operations and trying to define prospectively what that means. And when we start to pull the trigger on some of these efforts to return to more regular type activities, as as was stated a little while ago, everybody is kind of looking to May first as a date when we can optimistically hope to start to see things change. I know the president has been. Very pointed and direct in his desire to move that direction. I know there are others who suggest that may be too optimistic, too premature. So we will start developing plans with the hope that we can go that direction sooner rather than later. But of course, we are going to take our lead from other, other leaders here in the nation and in the state as to when we are going to return to some sense of regular. So those are my items to report, Mayor.

Okay, thank you, Jamie.

We appreciate that.

So Tom, you had a question on the timeframe when the budget is due. I think Jamie answered that. One thing I did want to mention is that Governor Herbert did have a press conference today mentioning that they are keeping the schools closed on a soft closure until the end of May or the end of their term. So that gives a little bit of an indication. I wanted to keep going on our agenda. We do have Terry Peterson, Councilmember Peterson. scheduled to make a report on his committee assignments, so I wanted to turn some time over to Terry.

Okay, thanks, Mayor. I'll be, I'll be brief. I have 3 assignments, committee assignments. One is the ULCT Legislative Policy Committee, the UVU Community Outreach, and then also the Planning Commission. And I thought I'd just mention a couple of things about the Planning Commission. This is, this is old news for most of you, but just, just a review for— and new for some of us. The Planning Commission is made up of 7 people from the community, in addition to Jason and his group and our legal advisor, our legal counsel from the city. They serve 3-year terms, and that can be extended, as has been the case with some that are currently serving. It's a rotating chair. And in talking to Jason, there is an effort that's been made in the past to try to reach out to different parts of the city. So it's not all just located, you know, all the rep— all the 7 are not from one area, and there is, there is a cross-section of people from different areas. So, um, anyway, Planning Commission is an incredible organization to be part of and to watch. Jason is— if there's not a better detailed man, I haven't met him. I don't know how you can keep many balls in the air at the same time and know all the different rules and regulations, but we appreciate what, what they do. So that's basically my report on the Planning Commission is, uh, I think it works well. Uh, it's good to see, uh, comments from different people from different parts of the community and different backgrounds that serve as volunteers on the Planning Commission.

Okay, anything on item 1 or 2, or you're good to go?

to go on that?

So, uh, I haven't had—

well, everything's changed with the, uh, uh, League of Cities and— yeah, the cities and towns. So I was looking forward to getting better acquainted with them. So I still am.

Um, okay.

And, um, so item 1 or 2, you mean as far as the other committees I serve on?

Yeah, just any other last comments.

So no, I just, um, I very much appreciate being part of watching what the Planning Commission does. And so no, I, you know, I think it works well. I think Jason does a good job. And so no, that's, that's all.

Okay, Terry, one thing I just wanted to mention in regards to the League of Cities and Towns.

The League of Cities and Towns, the National League, is working hard with Congress Yes. To see if they can't refine a little bit better how the money coming to the state, the $1.2 billion, which is divided up 55 to the legislature and 45 to the cities and counties, how that would work. Because inside of Utah, we have a lot of cities and whatnot that are smaller. And would like to be able to work directly on receiving those funds rather than going through the county. Interestingly enough, I spent some time with Commissioner Lee, and he also is in favor of that. He really, as a commissioner, does not want to be in the middle, the, uh, between the federal government and the cities as to how that money is spent. We'll see how that plays out.

I just wanted to—

Bring that report.

No, Mayor, thank you.

I appreciate that.

Yes, Jamie.

I think one of the challenges— everybody kind of expected that when Congress appropriated this money, that it would find its way quickly into the hands of those who really need it.

What the—

what Congress did was appropriate the money, but now they're— now they're depending on the federal government and specific departments and agencies to determine the rules. Whereby this money can be forwarded. And that's the problem, is these administrative rules haven't even been set up yet. So while there's money ready to be appropriated, there's no framework that has been established in some cases to actually distribute this money. And that is what is leading to some of the delay with the Small Business Association Yes, it is. Small Business Administration, some of the loans, some of the things tied to, for example, the $1.2 million you're talking about. Congress has done its job, but now we need the government in Washington to actually create the framework whereby we can get this money to people. And that, unfortunately, is not something that can be done in a day, and that's what's taking a little while longer than I guess many hoped. Sure.

Thank you, Jamie. Debbie, you wanted to make a quick comment on a Utopia meeting. One thing I was going to say, we've only got about 5 minutes.

I just want to make one comment.

We met yesterday, and with all of the people moving to a home base and working from home, I just wanted to They've had 1,100 new signups for last month, which is double what they normally have. And the other thing I wanted to say is that their system could still—

wait a sec, wait a sec.

They have 28,000 customers and they still could double that whole— they could do another 28,000. So there's no problem with the capacity. So that's what I wanted to say.

Okay, thank you.

Any other comments at this point before we break?

Let's go ahead and adjourn then, and we'll come back together at 6 PM for our—

Mayor, this will be quicker if we stay connected and then just walk away for a few minutes than to try to all reconnect.

And that's a good point, Tom. So let's go ahead and take a break, and we'll come back at 6 PM. And you can leave your phones on. And we are now adjourned. Everybody okay with adjourning, all the council members?

Yes.

Yes.

Sure. Okay, we are adjourned as a City Council work session, and we'll start at 6:00 PM on our regular session.

Thank you.

Hello?

Hello, we're just about ready to start. I've got one more minute. All right, let's go ahead and begin our regular session. I'd like to call this meeting to order of our City Council meeting. I would like to read a statement to begin with. It states, to minimize the potential spread of COVID-19 and as authorized by Utah Governor Gary Herbert's March 18th, 2020 executive order, the Orem City Council and Planning Commission meetings Will be an all-electronic meeting. There will be no public access to the Orem City Council chambers. Those desiring to view or participate in the meeting must do so electronically. If you wish to make a comment, please use orem.org/comments or citycouncilpubliccomments@orem.org. Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting. Once an item has been voted on, that item will be closed to additional comments. You're able to view the live meeting on orem.org/meetings. Before we go any further, I just wanted to ask that everyone mute their phones and announce who you are when you speak. And I would like to take a roll call to make sure we have a quorum. So Brent Sumner, are you on?

Here, yes. Okay.

Terry Peterson?

Yes.

Debbie Luray?

Yes, I'm here.

Okay.

Mayor?

I'm here.

Jeff Lampson?

Yes, I'm here.

Tom McDonald?

Yes, sir.

Dave Spencer?

Yes.

And Jamie Davidson, are you here?

Yes. Okay, so let's go ahead and begin with a prayer to be given by Terry Peterson from the City Council and the Pledge of Allegiance to be given by Jody Bates, our city recorder.

Go ahead, Terry.

Our Heavenly Father, we are thankful for the opportunity to meet together as a City Council. We pray Thy Spirit to direct us as we reach out to the citizens of Orem, to our neighbors and friends, and we pray that we might be an influence for good, an influence for peace, and support our friends and neighbors as we get through this situation with the pandemic. We pray that the leaders of our country and of the world can be guided and directed on how to best resolve these issues. And we thank thee for the opportunity we have to serve, and we say this in the name of thy Son, Jesus Christ.

Amen.

Amen.

Amen.

Thank you. Go ahead, Jody.

Will you please recite the Pledge of Allegiance with me?

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, One nation under God, indivisible, with liberty and justice for all.

Thank you both, Perry and Jody. Um, we'll now go to the personal appearances part of our program. Those desiring to view or participate in the meeting must do so electronically.

If you want to make a comment, please go to the All comments received during the live meeting.

Steve, do we have any comments from the public?

There are no comments at this time.

Okay.

All right, we will then move forward to our consent agenda items. The consent agenda is a meeting management tool to allow the city council to handle several routine items with one action. Once I have read each consent agenda item into the record, council or staff may request an item be pulled off the consent agenda and be considered separately under the next agenda item in the order that they are listed. So the first agenda item is 8.1, approval of the meeting minutes.

Second. Of our City Council meeting, March 30th, 2020.

The next one is 8.2, a resolution authorizing the extension of the City Manager's March 16th, 2020 proclamation declaring local emergency in the City of Orem. Is there a desire to pull an item off of the consent agenda for further discussion? Seeing none, we'll proceed with a motion and a second, followed by a roll call vote approving all consent items. So is there a motion to move forward with the consent agenda?

So moved.

This is Tom.

Okay.

I second it, Terry.

Okay, it has been motioned and seconded that we go ahead and approve our consent agenda. And I will do a roll call vote on that. First one is Bruce Sumner.

Aye.

Okay, Terry Peterson.

Aye.

Deb Doray.

Aye.

Mayor Brunstad.

Aye.

Jeff Lampson.

Aye.

Tom McDonald.

Aye.

And Dave Spencer.

Aye.

Okay, our consent items Have been approved, and we'll move on to our scheduled items. Our first one is 9.1. It is a public hearing. The city will take public comment on the Community Development Block Grant projected use of funds for fiscal year 2020-2021. Again, those desiring to view or participate in the meeting do so electronically. If you want to make a comment, as this is a public hearing, please use oram.org/comments or citycouncilpubliccomments@oram.org. Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting. Once an item has been voted on, that item will be closed to additional comments. We'll go ahead and turn the time over to Steve Downs.

Mayor, I will be moving the slides along, but Kenna Matthews, our community services manager, and Ken Ransom, the chair of our CDBG Commission, are both on the line and they will be discussing the presentation.

That's great.

I didn't know they were there yet. OK, move ahead.

All right. Hi, Mayor. Hi, Council.

Hi, Kenneth.

Hope everyone's doing well. Please excuse my voice. The cottonwood trees and my asthma are not working very well together. So hopefully I can get through this. But first of all, I'd like to thank Jody and Steven for all their help in getting these presentations ready and ready for you guys to look at. So I will start the presentation, then I'll turn it over to our chair, Ken Ransom, to finish the presentation.

Thank you.

So, these are our recommendations for the CDBG funding for 2020 and 2021. Next. Our CDBG Commission members this year were Ken Ransom. He has served as our Chair. Tonya Harmon, she is new to this committee this year. Barbara Ann Jones, Giovanni Lisa, Nathan Evans, and Mathias Westwood. And I appreciate their time and effort. Had about 4 meetings with us since July, and they are— they've been great to work with, and I appreciate all their good work. Just a little bit about Community Development Block Grants. We are an entitlement city. Communities with populations over 50,000 become an entitlement community and have funds directly provided to their community. So, we are one of 4 entitlements in Utah County. Provo City, Utah County, and Lehi are also direct entitlements. Utah County is actually run by MAG, as is Lehi. And so, Utah County MAG allocates funding for the rest of the county. Historically, we've received allocations between $600,000 and $700,000. This year's allocation is $700,335. And we received that allocation amount quickly, quickly than we have in years past. We also have about $114,000 in rollover income. This is income through projects or things that haven't been used over the time. And so we have additional money to allocate this year. So, our total funding to allocate this year is $814,345. Does anyone have any questions? Another thing that we did is we decided this year that we are not going to accept any projects under $5,000. And the reason we did this is it's just really not worth our time or the 77 towns. If the projects are less than $5,000, it's easier for them to go get a grant from the local grocery store or something like that to help them with their Okay. We did— I did— you did hear about this in the work session, but we were able to, through the CARES Act, to receive some stimulus funding to be allocated separately from these funds. We are receiving $411,983, and we're still in the process of collecting information and researching how we want to spend These funds. They're very specific on what we can spend them for. So we're working with the other entitlements in our community to see what's the best use of these funds. And hopefully we'll have some decisions towards the end of next week on how we might use these funds in the community, and then we'll present them at a separate time. Does anyone have any questions?

Okay, next.

We also have some additional rollover funding. Um, we had about $343,000 provided for the Geneva Park renovation. That was to include the new playground and the parking lot. And the football courts were done with general funding and also private funding. So that money was not used for CDBG. And so, because of construction delays and some other things, we've been unable to do that parking lot. So we did the playground and we're hoping to do the parking lot probably in the next couple of months. However, and then we also have a different project where we provided $200,000 for the fence and the playground at Westwood Park. We've been So we did the playground with some of the money that we had in that, that amount of money. But then we decided to— we looked at some things and it looks like we can use some utility funds to do the parking lot at Geneva Park, along with a grant we're receiving from Head Start. Head Start, actually, they share that parking lot with us in Geneva Park. So we're going to be able to roll over all this money. to Westmore Park to do the playground and the fence repair. And this will probably allow us not to have to use any general fund money at Westmore Park. And those projects hopefully will be done within this next fiscal year, if not here shortly. Any questions on that?

Um, Kenna, this is Mayor Brunson. I think that's great that we Save some money in the general fund.

Yeah, so we're excited about that. So that will be really good. And the playground has actually already been chosen for Westmore Park and ordered. And we're— the parking lot is supposed to start at the end of May. It may start soon, probably because of the school not being in session. We're not sure now. So then we will be going over this in my next presentation. So I'll just go over this really quickly. These are just— we, a few months ago in work session, we got to play with Monopoly money and set some priorities on what, how we want to use our federal funding in the next 5 years. And so these are some of the priorities that came out of between the survey that we did, also the priority setting activities with the Um, councils and the commission.

So, yeah, question for you.

Is that not what you're going to be going over in the next public hearing?

I am, yeah.

So we're just going to go over—

we'll just slide past this really fast.

So, I don't understand, why are you going over it in this public hearing and then again in the next public hearing?

Over the 2020 to '24 We could just go past this right now. I was just explaining why some of the priorities for the 2020. And so this includes the priorities for 2020 and 2021. And these are the ones that we will be allocating. So I just wanted you to see what our priorities were, but we can go over that next in our next as well.

So, Stephen, if you would do that.

Does Ken Ransom have anything to say on this public hearing?

He does. We're going to actually go over allocation amounts and just recommendations.

Okay, before you do that, if you could, Debbie Luray has a question.

Hi, Debbie.

Hi, Ken, I have a question on this rollover funding. Is there a certain time limit where it has to be spent by? Is there a certain deadline?

Yes, there is a— we have to— and Steven can explain this maybe a little bit better than I can, but there's a timeliness issue in our funds, and we can get in trouble ahead if we don't use the money in a certain period of time. And so we will probably end up with a timeliness issue, but we have a year to rectify that issue. And so these projects will be done within that year and will not running into any issues with that. Is that correct, Steven?

Correct. Okay, that's all I got.

Thank you.

Okay, thank you.

Uh, Councilmember Spencer has a question about the fence.

Uh, go ahead. Yeah, Kenneth, so that—

how much money are we going to be putting? Is that the fence we're talking about that we're going to— we're replacing because it's fallen over?

Yes, the block fence at Westmore Park.

And then we're replacing it with Chainlink, or are we doing Block?

We're going to do— our plan is to do Chainlink with SLAT.

Okay, so nothing's changed there. It's just that's how it's going to be paid for.

Right, right. At this point, that's what we have. We did talk to— at one point I did talk to HUD about did we have to replace it with what was already there, or what we need, if we should replace it with You know, our— what we— what our typical thing is, and they suggested that we replace it with what we're doing typically. And so that was one of the things that they said to do.

Okay, thank you.

You're welcome.

Okay, so Ken, want to make a couple of comments and then we'll open it up to the public?

We're still at that.

Well, Mayor, we still have a little bit. Yeah, we just need to go over the process and then talk about the recommendations and then we'll open it up for the public.

Okay.

Kenna, tell us which slide you're on, Kenna.

We're on the Community Development Block Grant collaboration efforts with other entitlements.

Okay, number 9.

Number 9?

Okay.

All right, so I just wanted to go over the process with you this year. And we did it a little bit differently than we have in years past. What has happened in the years past, all the public service entities— And so you take like a community action for a food bank, and they may go to all 3 entities for money for that food bank. So they have to make 3 applications, make 3 presentations, and get a little bit of funding, but maybe not enough funding to cover what their needs are. So, like we did last year with our capital projects, we decided to do a little something similar with our public service projects this year. And we spoke about this earlier in the work session a few months ago as well. But this year, what we did is we worked with Utah County and Provo. Lehi wasn't part of it this year. They may be next year. And we had any agency that was going to apply regionally, so that means they're going to apply to 2 or more of the entitlements, we actually had them only fill out 1 application, and they made a presentation to the Joint Commission. The Joint Commission included 2 members from Orem, 3 members from Provo, and 3 members from Utah County. And we have less representation because we get less money. And we all put 10% of our public service funds towards these projects. And so, Ken and one of our other Commission members sat on that Commission. And we made— the Joint Commission made allocation decisions for those regional projects. Then what happened was they were assigned to different entitlements to fund. So, we ended up having 3 entitlements that we will be funding plus the capital projects that we have done in the past. And Ken will be going over that. Does anyone have questions on that? Okay. Not that I know of. Okay. Then what we did is we brought those recommendations to our Commission to review. And then they also did— we received presentations for forum-only projects. This year, we only had one public service project, and that was actually through our police department. And so, we didn't have any other ORM-only public service projects this year. What had gone to the Joint Commission. So, now I'll turn the time over to Ken. So, if you want to go to the next slide, and Ken will finish out the presentation, and then I'll come back and Hello, Mayor and council members.

This is Ken Ransom. Hopefully you can hear me.

Yes, tell us which slide you're on so we're all together.

I hope, I hope we're on slide 10, so we should be on slide 10.

Good.

All right, I'm gonna assume we're there. If not, let me know. I'll proceed. I'll just add a couple things to what Kenna mentioned. About the Joint Public Service Commission. I served on that with Joey Lisa, also from our city's CDBG Commission. I'll skip ahead a little bit because Ken covered some of this already. So the advantage of that from our perspective was that the joint commission meetings, that format allowed the nonprofit organizations applying for CDBG funds to make one presentation to one commission rather than 3. And then following the presentations, we met as a commission and made recommendations. So the Warm City CDBG Commission supports the recommendation of the Joint Commission. The Kids on the Move Early Head Start program received $5,000. The Rocky Mountain University Foundation's Community Rehabilitation Clinic, which provides physical therapy services, received $20,000. And RAH, or Recreation and Habilitation Services ABLE project receive $45,000 of the public service CDBG funds. The total recommendation as indicated on the slide for Orem City's share of these public service providers is $70,000. Orem City CDBG Commission also fully supports the collaboration and funding recommendations that have taken place between— between Orem, Provo, and Utah County. And I think let's go to slide 11 if we could please. This process— while we're switching slides, this process makes a simpler application oversight process and maximizes taxpayer dollars and benefits the citizens who use these programs and the organizations. Hopefully we're on slide 11. The Joint Commission also made recommendations for capital project applicant funding requests. These recommendations are for Orem's portion of each project based on the percentage of Orem residents served by the public service organization. The Orem CDBG Commission supports the recommendations of the Joint Commission to fund the United Way Community Services Building project at $43,867 to be used for much-needed building improvements. The Orem CDBG Commission also supports the Joint Commission's recommendation to fund Wasatch Mental Health $51,670 toward their new receiving center. Orem City's share of these— of this total recommended funding for these capital projects is $95,537. Next slide, please. Should be on slide 12. Moving to Orem City's projects, the CDBG funds that are available for the council to allocate this year on Orem-only projects is $648,838. We will provide more detail about this amount in the slides that follow. Next slide, please. Slide 13. The Orem Police Department's mental health response team requested $5,000 to be used for homeless services. Kenna mentioned this earlier in the presentation. This funding would be used by the department to purchase bus passes, sleeping bags, gasoline, food, motel vouchers, and other needs for the homeless in our community. The Orem CDBG Commission recommends that this request be fully funded. Next slide, please. Slide 14. Next, Neighborhood Housing Services of Provo requested $100,000 for a senior housing project in Orem's affordable senior housing overlay zone area. NHS of Provo will also receive HOME funds from Utah Valley Consortium on this project. The Orem CDBG Commission recommends that this request be fully funded as well. Next slide, please. Slide 15. The City of Orem requested $100,000 for its Critical Home Repair and Home Rehabilitation Program. This program provides home repair grants for qualified low-to-moderate-income homeowners living in Orem. The Orem CDBG Commission recommends that this request be fully funded. Next slide, slide 16, please. The City of Orem requests $130,000 for the administration of its CDBG program. The Orem CDBG Commission recommends that this request be fully funded. Next slide, please. Slide 17. The City of Orem requested $88,000 to meet its annual loan payment obligation for the Section 108 loan used for economic development in 2005. This loan was refinanced in 2019. The next 6 loan payments are listed for your reference. The Orem CDBG Commission recommends that this request be fully funded. Next slide, please. Slide 18. For neighborhood revitalization, the City of Orem requested funding of $15,950, including for the creation of a mobile tool library for city residents. The Orem CDBG Commission recommends that this request be fully funded. Next slide, please. Slide 19. To support the city's Neighborhood Preservation Unit, the city of Orem requested $155,000 to help pay the salaries, benefits, and other costs for sworn and non-sworn officers in the city's NPU. The Orem CDBG Commission recommends that this request be fully funded. Next slide. Slide 20, please. The City of Orem requested $40,813 for improvements in the city's CDBG funding eligible neighborhood parks. The Orem CDBG Commission recommends that this request be fully funded. Next slide, slide 21, please. This slide provides a summary of the commission's recommended public services funding. The mental health response team funding recommendation is an Orem-only request. The other 3 funding recommendations are Orem City's share of the Joint Commission's funding recommendations. Are there any questions about these 4 funding requests? Next slide, please. Slide 22. This slide provides a summary of the commission's recommended non-public services funding. The first 2, the United Way and Wasatch Mental Health funding requests, are Orem City's share of the Joint Commission's funding recommendations. The remaining requests are Orem-only requests. Are there any questions about these non-public services funding requests?

No.

Next slide, please. Slide 23. This slide provides the total amount of the public services and non-public services funding requests, which were summarized in the 2 previous slides. This amount represents the total recommended allocation for this year's CDBG funding. We understand that allocating— limiting funding is not easy. not an easy task, and we thank the City Council for your time and effort as you deliberate on the allocation of these CDBG funds. And I would like to— as I wrap this up, I'd like to thank my fellow CDBG Commission members for their service and the time that they've dedicated to serving on this commission. I'd also like to thank the city staffers, Kenna Matthews and Stephen Downs, for their support and assistance that they provided to us. We couldn't have functioned as a mission without their help, and we thank them. And next slide, slide 24.

Any questions?

I think Brent Sumner might have a question.

Go ahead, Brent.

Yes, a few months ago, this money was possibly in question as far as being in the budget.

Is all this money secure now, or we can get it?

In President Trump's budget, he requested that this particular program was cut, and Congress decided that's not what they wanted. And so, I believe that they funded it at $3.3 billion this year across the nation.

So we're secure this week, this year.

We actually have already gotten our letter, which we usually don't do the first public hearing. So we are secure.

Okay, thank you.

Thanks, Brent.

Any other questions? So this is a public hearing and we would like to—

I'm sorry, what?

This is a public hearing. We would like to open the public hearing up for any public comment. Public comments, we read earlier, can be made electronically. And I'm curious, Steve, if we have received any public comments.

No comments at this time.

Okay.

Seeing as how there are no public comments, we close the public comment portion of Public hearing and bring it back to the council. Any other questions or comments?

Mayor, because there is a little bit of a delay on those streaming, we may just hold that for maybe another 30 seconds.

Okay.

Okay, I think we're good.

All right, so this is one of 2 public hearings. Uh, any comments from the council? All right, we will go ahead and move on to 9.2 then. This is public hearing as well. The city will receive public comment on the 2020-2024 Community Development Block Grant Consolidated Plan and the 2040 Annual Action Plan. Those desiring to view or participate in the meeting must do so electronically. If you want to make a comment, please use aurum.org/comments or citycouncilpubliccomments@aurum.org. Comments will be accepted before and during the meeting. All comments received will be read into the record during the live meeting. Once an item has been voted on, that item will be closed to additional comments. Uh, Kenna Jobe, we'll turn the time over to you.

Okay, thank you, Mayor and Council, once again. So I'm going to talk about the 2020 to 2024 Consolidated Plan and Annual Action Plan. So if you can go to the next slide, Steven.

Can you tell us what slide you're on each time, Kenna?

Slide 2. Slide 2. So the Consolidated Plan is a Something that is required that we do every 5 years. And what it does, it's required by HUD that we do this, and it's a planning document that outlines priorities and strategies for meeting the needs of low-income residents and special populations in our community. Slide 3, Steven. The Consolidated Plan is designed to help states and local jurisdictions to assess their affordable housing and community development needs and market conditions, determining community priorities, and make data-driven, place-based investment decisions. So, it's basically the plan that we are supposed to follow when we're allocating our CDBG funds and other federal funds in our community. This plan has been developed with the input of citizens and various community groups. And these are some of the things that we did. We partnered with the other 4 entitlements this year to do some of this.

Just mention which slide you're moving on to. I think we're on slide 5.

I'm on 5. Everyone there? So we did most of our citizen input with the other 4 entitlements. First of all, we Selected a significant consulting group to prepare some documents that we need for the Con Plan and to help us identify our housing and other needs and priorities in the community. And these documents include an analysis of impediments to fair housing, housing markets analysis, and the housing needs assessment. If you guys want copies of those, I believe I've sent them to you, but I have hard copies in my office. if anyone wants hard copies of those. So, the SIFACA staff did research, conducted interviews and surveys, held focus groups to help prepare this beneficial information for the public entities. We also sent out a survey in English and Spanish via social media and email. And we had a good response rate from OREM on that survey. We also provided local service providers paper surveys to give to their clients. Back in January, we had a facilitated discussion with local service providers to help better determine community needs and priorities. Mary Delamar Schaefer from UTA facilitated that discussion. It was a really good discussion. And then, like, you guys got to play with Monopoly money and help us set priorities as well in some priority settings. So, if you go to slide 6, these are the priorities that actually came from all of that citizen participation. And you can kind of go over that, but a lot of them came out very similar. Housing seemed to be the number one priority for most of the different entities. And the only city council, you had homeowner assistance. Public housing improvements, and economic development. The service agencies had housing affordability, mental health, and education. The citizen survey was housing services, mental health services, services for abused and neglected children, fire stations and equipment, and street improvements. And then you can see that what the Council in Utah County also was provided for that. So, if we move to slide 8, the overall priorities for Utah County and Orem City seems to fall into these 3 categories. First, housing. Housing can mean affordable housing, accessible housing, housing assistance, or housing renovation or improvements. Second would be services to special needs populations or public services. With priority on mental health and survivors of abuse. And 3rd was public infrastructure, streets, water, sewer facilities, and improvements. So those are kind of the overall priorities for Utah County. And we took into consideration priorities for Warm City as well. So I provided— I emailed you guys the plan last night. It's about 100 pages.

I would just focus on reading that, by the way.

Oh, good. Did you read the whole thing?

I did a Debbie Luray and I sped read the whole thing.

Okay.

The executive summary really covers everything that's in the plan. And it's pretty rough and still the formatting and things wasn't great on it. So I'm still working through that. But for our May 26th meeting, hopefully you'll have a a better-looking plan, at least. So, the annual action plan is something that we do every year in regards to the consolidated plan. So, this is really our recommendation that we had made, just like the recommendations we just went through in the last presentation. These are the things that we will be funding this coming year. And so that— and that is included in this consolidated plan. And then every year after this, You also— we do an annual action plan every year in regards to the consolidated plan and tie it back to the consolidated plan. So those are something that we would do, and that's part of the consolidated plan this year. So our next step is it will be available— the plan is available for public inspection during a publicized comment process from tonight to May 25th, and it can be found on our CDBG page of our orem.org or in our office. And then you will— we'll have another public hearing again on May 26th where you can adopt the plan, and then we'll be done. So any questions?

Okay.

Well, thank you, Kenna Jo, and appreciate it. So this is a public hearing, and we would like to open it up to public comment. So the city will receive public comment on the 2020-2024 Community Development Block Grant Consolidated Plan and the 2020 Annual Action Plan. Steve, have you received any comments from the public?

None yet.

Okay, well, we'll hold it open for a minute.

And then we'll close it down.

All right, seeing that we've received no public comment, we'll close the public comment portion of our public hearing and bring it back to the council.

Any comments or questions from the council?

Okay, seeing there are none, this is a public hearing information only. We'll go ahead and move on to item number 9.3, which is amending Section 22-6-9, private schools and commercial day services, by clarifying language. And Jason Bench is our presenter, and we'll turn it back over to you.

Thank you.

Thank you, Mayor. If you'd turn to slide 2, outlines the text. This is simply a clarification of setback requirements, the separation requirements from half a mile for commercial daycares or commercial private schools. Let's see, commercial daycare facilities and commercial adult daycare facilities, separation requirement within the residential zone itself and not the separation from a commercial business in a commercial zone and one in a residential zone. Just by way of clarification, under number 2, we are making some additional clarifications. In the agenda summary that you have before you, there is some additional red line that's not shown on this slide. This was submitted prior to those changes. Commercial— under commercial daycare facility, the commercial will be capitalized. And then under facility— after facility in a residential zone will also be added into that text. And then the additional one that is located in a residential zone will stay the same. So it's simply a clarification for the setbacks. Be glad to address any questions. The Planning Commission did make a recommendation for approval.

Any comments or questions from the council?

Who's that? Mayor? Yes, I, I just want to ask Jason, is this just a, uh, house cleaning, or have you— what brought this forth?

So we do have a request for a commercial daycare in a residential zone, but there is 3 that are located in a commercial zone that violate this requirement. And so I don't think the initial context was to have that separation between a commercial zone and a residential zone. So in order to— for this to move forward through the conditional use process, this is more of a cleanup item that had to be done before they can move forward with their recommendation in the residential zone. So you will be seeing an application coming forward in the next few months.

In the next few months. Okay, so you, you don't see any problem with it?

No, I mean, currently we have one, uh, commercial child daycare facility, uh, on 400 North. That's the only one we have currently in the residential zone, so it really is not a big issue. This is simply just a clarification between commercial daycares or adult daycares within a residential zone, so it's, it's more of a cleanup item.

In my opinion.

Okay, thank you. Thank you.

Any other comments from the council members? All right, well, this is a public hearing. We'll open it up for public comment. Those desiring to view or participate in the meeting must do so electronically, and if you wish to make a comment, please use oram.org/comments or citycouncilpubliccomments@oram.org. And we will open it up for a minute to see if any comments come in. Okay, uh, seeing no public comments have come in, we'll close the public comment portion of our public hearing and bring it back to the council. Are there any questions or comments?

Okay, well, we will—

I would like to then make a motion, um, that the City Council by ordinance amend Section 2-6-9G2, that private schools and commercial daycare services of the city—

Orange City Code retain the proximity of daycare in a residential zone, uh, by clarifying language.

Is there a second?

Second.

This is Debbie.

Okay, and this is Mayor for the motion.

Go ahead and start with Brent. Okay, Sumner, for voting on this?

Aye.

Okay, Terry?

Aye.

Okay, Debbie?

Aye.

Mayor? Aye. Jeff Lampson?

Aye.

Tom McDonald?

Aye.

Dave Spencer?

Aye.

Okay, so, uh, The ordinance passes, and we'll move on to item number 9.4, which is a public hearing. Uh, applicant, the Church of Jesus Christ of Latter-day Saints, requests the city enact Section 22-11-63, PD 50, the Orem Utah Temple, 1465 South Geneva Road zone, and Appendix XX of the Orem City Code and amend Article 22-5-3A and the zoning map of the City of Orem by changing the zone on approximately 15.39 acres from the OS-5 zone to the PD-50 zone at 1465 South Geneva Road. Our presenter is Jason Bench, and Jason, do we have— A member of the applicant is here.

So Tom Heath from the— representing the church should be on the line. Tom, if you're there, if you could let us know.

Yes, I'm here.

This is Tom Heath. I'm a project manager for the Church of Jesus Christ.

Great.

Glad to have you, Tom.

Jason, why don't you go ahead and present the The applicant said that is what he wants to do.

Okay. I'm on slide number 2. The location is 1465 South Geneva Road. It's currently zoned OS-5, which is Open Space 5. It's a holding zone that's been in place for quite some time. The church is proposing, obviously, to build a temple there. Going to slide number 3. In connection with the city, we've worked with the the church to come up with a PD zone that would fulfill that opportunity for them to build not only the temple, but also a stake center at this location. You can see, looking south on Geneva Road, the temple site to the east. Going to slide 4, this is looking north. You can see the proximity to University Parkway, I-15, the Frontrunner tracks, and then Geneva Road, of course. You can see slide number 5. The proposed concept plan with the temple being on the east portion of the property next to the tracks with the chapel being closer to Geneva Road. There is an 1100 West that will be extended. That is a public street. It will be extended to the south through the property. And of course, the widening or any necessary widening on Geneva Road will be done in connection with UDOT and approvals that way with the site plan. By way of information, I just want to let you know that we have looked at the traffic patterns and we feel, with engineering and others, that it's an adequate traffic pattern with a public street on 1100 West and Geneva Road with the improvements. It should be sufficient for whatever the traffic needs are for the temple or for the chapel. Going to slide number 6 gives you the elevations, or the first elevation And this is the rendering that the architects provided. It's not a complete rendering. Fenestrations and other details with the windows and other things will be forthcoming once the church approves the actual elevations. But this gives you an idea of the overall height, which is 218 feet, 6 inches. There is a central spire. And so it just kind of gives you the rough elevation. So this is slide number 7. That gives you all 4 elevations. This will be part of the Appendix XX that we're proposing. Going to slide 8 gives you a rendering of the proposed chapel, which is a typical stake center that you see around the valley and within Orem as well. Slide number 9 goes through the text. I'll be brief, but this basically is a typical PD text that goes through— The concept plan, permitted uses— this is limited to the church and a temple. That is all that's permitted in this PD zone. It outlines the final plat and the site plan process will need to comply with the typical site plan requirements. Slide number 10 outlines the height and the setbacks that would be applicable as outlined on the concept plan that you see. Architectural styling requiring Brick, stucco, those things that are typical for a temple are outlined. And this text has been reviewed by the church, with the architect, and they're comfortable with the language that we're proposing. Landscaping is also outlined. Slide number 11 outlines the parking requirements, lighting plans, and other offsite improvements. If deemed necessary with the site plan, they would be required to do that, including widening the section in front of Yes.

...of the—

this property on Geneva Road. Parking is 381 minimum. That is the minimum requirement outlined by the code based on 1 stall per 4 fixed seats. The church is providing 520 on the concept plan with the additional 136 stalls that would be available for expansion. If I can go back to slide number 5. Shows that expansion on the southwest portion of the property where you can see it says Chapel Expansion. They're proposing to landscape that at this time. If there's ever a need in the future, they would add additional parking. Back to slide 11. Just— Yeah, I think I've outlined that. Slide 12, there will be a masonry wall That would surround the temple site itself. So anything east of 1100 West will be masonry wall. Anything west of 1100 West will be a typical fence that is typically provided around stake centers and things around the city as well. And then slide 13, the Planning Commission did review this. They do recommend that this text be approved, that the concept plan be a part of Appendix X be approved, and that the property be rezoned to the PD-50 zone, with the knowledge that they will be coming back to Planning Commission for site plan approval prior to final approval of this project. So any questions that I can address?

Any questions from the council?

Looking at the preliminary drawings of the temple, aren't we missing something on the steeple?

Let me go back to—

You're referring to Moroni?

Yes. So right now, that's in discussion with the Presiding Bishopric and the First Presidency. Not all temples right now are having Moroni installed, but we don't know which way they're going to go on this one yet. Wow, okay. Well, I, for one, would like to see him up there, but I know that I don't make that decision for the Presiding Bishopric.

So that leads into my question. Is the height that is on the current plan, does that Will we need to revisit that again if there does have— if there is a Moroni on top?

According to the—

no, we would be able to—

we'd be able to work within that height with or without Moroni.

Okay.

Any other questions from the council?

I have a question.

This is Debbie. Will there be any delays if everything goes as planned for a late summer, early fall groundbreaking?

That's what we're aiming for currently. We still are working through our internal approvals of the architecture. That's why the elevation looks the way it does, is we haven't received final approvals. But we are— if all goes well, and I don't see any reason why it won't, we are still looking for a groundbreaking later this year.

Okay, thank you.

Any other questions? Okay, so this is a public hearing. We'll go ahead and open it up to the public for public comment. We have given the ability for people to make public comment electronically. Uh, through aurum.org/comments or citycouncilpubliccomments@aurum.org. Um, Steve, have you received any comments yet?

No comments.

Okay, we'll hold it for a minute to see if any public comments come in. Seeing as how there's no public comments coming in, we'll close the public comment portion of the public hearing.

Any other comments from the council? Okay, um, let's go ahead then.

Uh, would somebody like to make a motion?

Second.

If not, I'll go ahead and make a motion that the Orem City enact Section 2-63 PD-50, the Orem Utah Temple, 1465 South Geneva Road, Zone and Appendix X of the Orem City Code, and amend Article 22-5-3A and the zoning map of the City of Orem by changing the zone on approximately 15.39 acres from the OS-5 zone to the PD-50 zone at 1465 South Geneva Road. Is there a second?

I'll second that.

Okay, Terry Peterson seconds it. Uh, we'll go ahead and start the voting. Uh, Councilmember Sumner?

Aye.

Terry Peterson?

Aye.

Debbie LaBray?

Aye.

Mayor Brunstad? Aye.

Jeff Lampson?

Aye.

Tom McDonald?

Aye.

Dave Spencer?

Aye.

Okay, uh, the amendment passes and move on.

Uh, we have no further business.

Jamie, do you have anything you wish to bring up?

No, I don't.

Okay, then I would accept a motion to adjourn.

So moved.

David Spencer. David Spencer, so moved.

Okay, is there a second?

Second. Okay, all in favor say aye. Aye.

Okay, we are officially adjourned.

Thank you. Our meeting is closed.